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HomeMy WebLinkAbout2022-04-12 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 12, 2022 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Parkinson's Awareness Month Proclamation Donate Life California Proclamation Arbor Day Proclamation National Volunteer Week Proclamation and President's Volunteer Service Award PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES —The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2022 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2022 Regular Meeting. 3. CHECK REGISTER NO. 07 - Check Register No. 07 for the Period 02/25/22 through 03/10/22 and 03/17/22. Electronic Funds Transfers for the Period 02/28/22 through 03/11/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 07. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. FIRST READING OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - Government Code Section 36516(a) allows regular adjustments to the City Council compensation. City Council to consider Councilmember compensation increase to be effective 2023. The last increase of Councilmember compensation was effective in 2021. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY." 6. AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES - Award auditing services contract for Fiscal Years 2021-22, 2022-23, and 2023-24. RECOMMENDED ACTION: City Council: 1. Award a three-year contract for Auditing Services to The Pun Group, LLP, for $379,763, with an option for two one-year renewals not to exceed the annual bid Page 3 amount plus an adjustment in compensation consistent with the appropriate Consumer Price Index. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to execute up to two annual renewal options not to exceed $129,945, plus an adjustment in compensation consistent with the appropriate Consumer Price Index. 3. Appropriate on -going funds in the amount of $22,500 from the General Fund (Fund 100) to Accounting Professional Services expenditure account 1002101-516102. 7. RESOLUTION AUTHORIZING APPLICATION FOR AND RECEIPT OF STATE TRANSIT ASSISTANCE FUNDS - Consideration of a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance Funds. RECOMMENDED ACTION: City Council adopt a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance funds. 8. APPROVAL OF PARCEL MAP 83626 - TOURNEY PLAZA - Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map for Parcel Map No. 83626 - Tourney Plaza. RECOMMENDED ACTION: City Council: 1. Approve parcel map for Parcel Map No. 83626. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 83626, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map for Parcel Map No. 83626, which embodies the approval of said map. 5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel map for Parcel Map No. 83626, which provides for verification that the map is technically correct. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel map for Parcel Map No. 83626, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval. Page 4 9. SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 - AWARD DESIGN CONTRACT - This project will design the Santa Clarita Roller Skating Rink, located at the Santa Clarita Sports Complex. RECOMMENDED ACTION: City Council: 1. Award a design contract to Anil Verma Associates, Inc., to design the Santa Clarita Roller Skating Rink, Project P3034, in the amount of $323,800 and authorize a contingency in the amount of $32,380, for a total contract amount not to exceed $356,180. 2. Appropriate one-time funds in the amount of $150,000 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1107 AND 1108 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1107 and 1108. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. RENEW CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES - Renew contracts for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: 1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2022-23. Page 5 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. 12. 2021-22 OVERLAY AND SLURRY SEAL PROGRAM AND 2021-22 SUPPLEMENTAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECTS M0144 AND M0145 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: Approve plans and specifications for the 2021-22 Overlay A project, Project M0144. 2. Approve plans and specifications for the 2021-22 Overlay B project, Project M0144. 3. Approve plans and specifications for the 2021-22 Slurry Seal project, Project M0144. 4. Award the 2021-22 Overlay A construction contract to C.A. Rasmussen, Inc., in the amount of $7,935,674 for base bid and alternate four construction, and authorize a contingency in the amount of $793,567, for a total contract amount not to exceed $8,729,241. 5. Award the 2021-22 Overlay B construction contract to Toro Enterprises, Inc., in the amount of $8,569,436 for base bid and alternates one through four construction, and authorize a contingency in the amount of $856,944, for a total contract amount not to exceed $9,426,380. 6. Award the 2021-22 Slurry Seal construction contract to Pavement Coatings Co. in the amount of $2,042,516 for base bid and alternate five construction, and authorize a contingency in the amount of $204,253, for a total contract amount not to exceed $2,246,769. 7. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the Overlay A, Overlay B, and Slurry Seal projects in the amount of $1,293,710 for base bid and alternate services, and authorize a contingency in the amount of $129,371, for a total amount not to exceed $1,423,081. 8. Award a professional services contract to PSOMAS to provide professional survey, monument preservation, and restoration services for Overlay A, Overlay B, and Slurry Seal projects for a total contract amount not to exceed $326,525. 9. Award a professional services contract to FCG Consultants, Inc., to provide staff augmentation services for construction support for the Overlay A, Overlay B, and Page 6 Slurry Seal projects, for a total contract amount not to exceed $200,000. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC HEARINGS 13. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE - Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.1196 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.3120 per square foot to $1.4316 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held April 26, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On April 7, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7 PROCL"ATION Parkinson's Awareness Month April 2022 WHEREAS, Parkinson's disease is a chronic, progressive, neurological disease and is the second most common neurodegenerative disease in the United States; and WHEREAS, Parkinson's disease is estimated to affect approximately one million people in the United States and the prevalence will rise to 1.2 million by 2030; and WHEREAS, Parkinson's disease is the 14th leading cause of death in the United States according to the Centers for Disease Control and Prevention; and WHEREAS, research suggests the cause of Parkinson's disease is a combination of genetic and environmental factors, but the exact cause and progression of the disease is still unknown. There is no objective test or biomarker for Parkinson's disease, and there is no cure or drug to slow or halt the progression of the disease; and WHEREAS, the symptoms of Parkinson's disease vary from person to person and can include tremors; slowness of movement and rigidity; difficulty with balance, swallowing, chewing, and speaking; cognitive impairment and dementia; mood disorders; and a variety of other non -motor symptoms; and WHEREAS, volunteers, researchers, caregivers, and medical professionals are working to improve the quality of life of persons living with Parkinson's disease and their families; and WHEREAS, increased research, education, and community support services such as those provided by the Parkinson's Foundation and other organizations are needed to find more effective treatments and to provide access to quality care to those living with the disease today. NOW, THEREFORE, the City of Santa Clarita does herby proclaim April 2022, as Parkinson's Awareness Month. Signed this 12th day of April, 2022. Laurene Weste, Mayor Santa Clarita, California PROCLAMATI ION DMV/Donate Life California Month April 2022 WHEREAS, organ, eye, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need; and WHEREAS, more than 106,000 individuals nationwide and more than 20,000 in California are currently on the national organ transplant waiting list, and on average, 17 people die each day while waiting; and WHEREAS, the need for donated organs is especially urgent in Hispanic, Latino, and African American communities; and WHEREAS, a single individual's donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save up to eight lives; and WHEREAS, donation of tissue can save and heal the lives of more than 75 others; and WHEREAS, organ donors saved more than 40,000 lives last year, the most ever; and WHEREAS, any person can register to be an organ, eye and tissue donor regardless of age or medical conditions; and WHEREAS, being a registered donor does not impact the quality of life-saving medical care a person receives in an emergency; and WHEREAS, California residents can sign up with the Donate Life California Donor Registry online at any time by visiting www.donateLIFEcalifornia.org; and WHEREAS, California residents can sign up to be an organ, eye, and tissue donor when applying for or renewing their driver's licenses or ID cards at the California Department of Motor Vehicles; and WHEREAS, California residents interested in saving a life through living kidney donation may visit www.LivingDonationCalifomia.org. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 2022, as "DMV/Donate Life California Month'; and urges all residents to check "YES!" when applying for or renewing their driver's license or I.D. card at the DMV. Signed this 12th day ofApril, 2022. PROCLAMATION ARBOR DAY April29, 2022 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation, and the world, and the celebration of Arbor Day encourages the planting of trees in urban forests and wild land areas, encourages appreciation, protection, renewal, and sound management of our forests, and encourages a healthy ecosystem; and WHEREAS, trees and shrubs improve the quality of urban environments by preventing erosion, controlling the wind, reducing noise and air pollution, and by enhancing the aesthetic quality of life; and WHEREAS, trees can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and WHEREAS, the planting of these trees in the City of Santa Clarita will also help conserve energy use by shading and cooling buildings and pavement, and WHEREAS, through the participation of residents of California and Santa Clarita in Arbor Day activities and in its principles throughout the year, we can pass on an enduring heritage of vital natural resources to succeeding generations. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 29, 2022, as ARBOR DAY, and urges all residents to observe this day and the month of April by planting trees throughout our beautiful community. Signed this IZ`h day of April, 2022. Laurene Weste, Mayor Santa Clarita, California PROCLAMATI ION National Volunteer Week APRIL 17-23, 2022 WHEREAS, the month of April has been designated nationwide as the time to recognize the hard work, commitment, and passion of volunteers; and WHEREAS, along with the rest of the country, we celebrate volunteers during National Volunteer Week, April 17-23, 2022; and WHEREAS, every year, thousands of Santa Clarita volunteers accomplish significant projects and help with events in the community; and WHEREAS, we partner with residents, businesses, faith -based organizations, schools, and community -based organizations to make a difference and make Santa Clarita a better place to live, work, and play; and WHEREAS, our volunteers are vital to Santa Clarita's economic and social well-being; and WHEREAS, the City of Santa Clarita celebrates Volunteer Week by recognizing our valued volunteers. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 17-April23, 2022, as National Volunteer Week, and encourages residents to recognize the positive impact of volunteerism our community, to thank those who serve, and to find ways to volunteer and give back to our community. Signed this 12th day of April, 2022. Laurene Weste, Mayor Santa. Clarita, California