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HomeMy WebLinkAbout2022-04-26 - AGENDA REPORTS - REGULAR MIN APPROVALO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, April 12, 2022 —Minutes— 6:00 PM INVOCATION Councilmember Smyth delivered the invocation. City Council Chambers CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:26 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Smyth led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Smyth, second by Gibbs, to approve the agenda, pulling items 5 and 9 for public comments. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA U Packet Pg. 16 O AWARDS AND RECOGNITIONS Addressing the Council were Santa (no last name given) on DMV/Donate Life California Month and Arbor Day; and Diane Zimmerman on new City developments and use of resources. Mayor Pro Tern Gibbs spoke of raising awareness and support for those living with Parkinson's disease, announced that the City proclaims April 2022 as Parkinson's Awareness Month, and invited Sarah Osborne, Associate Director of Community Programs at the Parkinson's Foundation to the dais to receive the proclamation. Councilmember McLean addressed the critical need for organ donors, announced that the City proclaims April 2022 as DMV/Donate Life California Month, and invited organ recipients Richard Aidem and Kelly Seidenlranz to receive the proclamation. c Councilmember Smyth remarked on the City being named Tree City USA for the 32nd v consecutive year by the Arbor Day Foundation, announced that the City proclaims April 29, r 2022, as Arbor Day, and invited Ian McBride from the California Department of Forestry and Fire Protection to present the City with the award. o U Mayor Weste discussed the many volunteers and hours they worked during 2021, recognized Katherine Lynn Turner, Candace Ford, Betty Kelly, Michael Lopez, and Jordan Maertz, who have qualified for the President's Volunteer Service Award for their service in 2021, and announced that the City proclaims April 17 - 23, 2022, as National Volunteers Week in Santa Clarita. PUBLIC PARTICIPATION Addressing the Council were Stacey Titter regarding the The Cube Ice and Entertainment Center; Leigh Ann Dunleavy regarding The Cube Ice and Entertainment Center; Grace Elliott regarding Camp Scott; Missy (no last name given) regarding re -districting and the Human Relations Roundtable; Elaine Ballace regarding diversity; Denise Lite regarding the CVRA lawsuit; Michelle Wells regarding Camps Scott and Scudder; Cindy Josten regarding Los Angeles District Attorney George Gascon; Diane Zimmerman regarding the Human Relations Roundtable. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda had no comments. Mayor Pro Tern Gibbs reported that due to state legislature, conducting sidewalk vending is challenging but that staff is working hard to find ways in which it can still be conducted safely; commented that he hosted a Boy Scout Troop from Castaic in Council Chambers; commented that the Human Relations Roundtable is a committee, which is not subject to the same Brown Act requirements as a commission; and asked staff to consider leaving the Roundtable meetings open for public attendance. Councilmember Smyth sought information regarding public participation at the last Roundtable meeting, and Director of Recreation and Community Services Janine Prado gave an overview of Page 2 Packet Pg. 17 O the Human Relations Roundtable and spoke about some recent activities in which the Roundtable has been involved. Councilmember McLean reported that she and City staff hosted the Regional Director of the California High -Speed Rail Authority Project on a tour of areas where they are proposing construction and that project has soared to a cost of over $100 billion; commented that the project was originally planned through Newhall and Sand Canyon, causing a school and a church to close, but the City was able to deter those efforts; commented certain legislators continue to spend the tax payer's money for the project, but there is nothing to show for it; spoke of the North County Transportation Coalition 7PA web meeting on April 11, 2022, and lack of north county safety improvements along the 14 freeway through highway 138; mentioned short-term fixes planned by Caltrans and future meetings with Metro in order to complete the environmental studies and begin applying for grants; and spoke of Camps Scott and Scudder, and the lack of efforts by several members of the Board of Supervisors to improve the conditions for the inmates and staff or safety of the residents in the surrounding areas. Mayor Weste reported she participated in a helicopter tour with Congressman Mike Garcia, which was supported by the National Parks Committee; and added that the Rim of the Valley Quarter Preservation Act helps preserve the Santa Monica Mountains and the San Gabriel Mountains with connections to the Santa Susana Mountains; reported that she recently visited the Mitchell River House and that it is available for use by the public; spoke about the war in Ukraine; urged Santa Clarita residents to support the effort to recall Los Angeles County District Attorney George Gascon; and requested adjournment in the name of Robert Crockett. CONSENT CALENDAR Council agreed to amend item 5, modifying salary increase to 2.5 percent per year, non - RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Weste, Gibbs, McLean, Miranda, Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2022, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2022, Regular Meeting. Addressing the Council was Missy (no last name given); and Diane Zimmerman. U Page 3 Packet Pg. 18 O ITEM 3 CHECK REGISTER NO. 07 Check Register No. 07 for the Period 02/25/22 through 03/10/22 and 03/17/22. Electronic Funds Transfers for the Period 02/28/22 through 03/11/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 07. ITEM 4 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. N Addressing the Council was Santa Rivera. 0 v ITEM 5 FIRST READING OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 Government Code Section 36516(a) allows regular adjustments to the City Council compensation. City Council to consider Councilmember compensation increase to be effective 2023. The last increase of Councilmember compensation was effective in 2021. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY." Addressing the Council were Diane Zimmerman; Missy (no last name given); Steve Petzold; Elaine Ballace; Diane Zimmerman; and Santa Rivera. City Manager Ken Striplin remarked that the purpose of waiving the reading of ordinance titles is for meeting efficiency and not to limit public engagement; stated that the City Council is compensated pursuant to Government Code, any increase would not apply until after the election, and that the Councilmembers work far longer hours than that of a part-time job. Mayor Weste stated that she spends between 30-50 hours per week as a member of the Council and that she was willing to accept a 2.5 percent increase. Councilmember McLean stated that she dedicates at least 50 hours per week as a member of the Council and considers it a full-time job and that she is dedicated to providing as many services as possible and bringing in as much revenue as possible. Page 4 Packet Pg. 19 O Councilmember Smyth stated that he was ambivalent about the amount of the increase. Council concurred to reduce the increase to 2.5 percent per year, not compounded, as part of the consent vote. ITEM 6 AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES Award auditing services contract for Fiscal Years 2021-22, 2022-23, and 2023-24. RECOMMENDED ACTION: City Council: 1. Award a three-year contract for Auditing Services to The Pun Group, LLP, for $379,763, L a with an option for two one-year renewals not to exceed the annual bid amount plus an adjustment in compensation consistent with the appropriate Consumer Price Index. ti 2. Authorize the City Manager or designee to execute all contracts and associated documents, r a� subject to City Attorney approval. Authorize the City Manager to execute up to two annual v renewal options not to exceed $129,945, plus an adjustment in compensation consistent with the appropriate Consumer Price Index. 3. Appropriate on -going funds in the amount of $22,500 from the General Fund (Fund 100) to Accounting Professional Services expenditure account 1002101-516102. Addressing the Council was Oscar (no last name given). ITEM 7 RESOLUTION AUTHORIZING APPLICATION FOR AND RECEIPT OF STATE TRANSIT ASSISTANCE FUNDS Consideration of a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance Funds. RECOMMENDED ACTION: City Council adopt a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance funds. Adopted Resolution No. 22-7 ITEM 8 APPROVAL OF PARCEL MAP 83626 - TOURNEY PLAZA Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map for Parcel Map No. 83626 - Tourney Plaza. RECOMMENDED ACTION: City Council: Page 5 Packet Pg. 20 O 1. Approve parcel map for Parcel Map No. 83626. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 83626, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map for Parcel Map No. 83626, which embodies the approval of said map. L 5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel map for Parcel Map No. 83626, which provides for verification that the map is technically v correct. r a� 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel o map for Parcel Map No. 83626, which provides for verification of substantial conformance v with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval. o ITEM 9 SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 - AWARD DESIGN CONTRACT This project will design the Santa Clarita Roller Skating Rink, located at the Santa Clarita Sports Complex. RECOMMENDED ACTION: City Council: 1. Award a design contract to Anil Verma Associates, Inc., to design the Santa Clarita Roller Skating Rink, Project P3034, in the amount of $323,800 and authorize a contingency in the amount of $32,380, for a total contract amount not to exceed $356,180. 2. Appropriate one-time funds in the amount of $150,000 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council were Missy (no last name given); Cindy Josten; Patty Assaiante representing Skate Mamas; Steve Petzold; Elaine Ballace; Rebecca Swint; Diane Zimmerman; and Kelly Tomlin representing SCV Skate Mamas. City Manager Ken Striplin stated that the roller skating rink has been talked about for years and is part of the Santa Clarita 2025 plan. Page 6 Packet Pg. 21 O ITEM 10 TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1107 AND 1108 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: 1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1107 and 1108. v r 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. v Adopted Resolution Nos. 22-8, 22-9, 22-10, 22-11, and 22-12 ITEM 11 RENEW CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES Renew contracts for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: 1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2022-23. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. Page 7 Packet Pg. 22 O ITEM 12 2021-22 OVERLAY AND SLURRY SEAL PROGRAM AND 2021-22 SUPPLEMENTAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECTS M0144 AND M0145 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: Approve plans and specifications for the 2021-22 Overlay A project, Project M0144. 2. Approve plans and specifications for the 2021-22 Overlay B project, Project M0144. 3. Approve plans and specifications for the 2021-22 Slurry Seal project, Project M0144. 4. Award the 2021-22 Overlay A construction contract to C.A. Rasmussen, Inc., in the amount of $7,935,674 for base bid and alternate four construction, and authorize a contingency in the amount of $793,567, for a total contract amount not to exceed $8,729,241. 5. Award the 2021-22 Overlay B construction contract to Toro Enterprises, Inc., in the amount of $8,569,436 for base bid and alternates one through four construction, and authorize a contingency in the amount of $856,944, for a total contract amount not to exceed $9,426,380. 6. Award the 2021-22 Slurry Seal construction contract to Pavement Coatings Co. in the amount of $2,042,516 for base bid and alternate five construction, and authorize a contingency in the amount of $204,253, for a total contract amount not to exceed $2,246,769 7. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the Overlay A, Overlay B, and Slurry Seal projects in the amount of $1,293,710 for base bid and alternate services, and authorize a contingency in the amount of $129,371, for a total amount not to exceed $1,423,081. 8. Award a professional services contract to PSOMAS to provide professional survey, monument preservation, and restoration services for Overlay A, Overlay B, and Slurry Seal projects for a total contract amount not to exceed $326,525. 9. Award a professional services contract to FCG Consultants, Inc., to provide staff augmentation services for construction support for the Overlay A, Overlay B, and Slurry Seal projects, for a total contract amount not to exceed $200,000. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. U Page 8 Packet Pg. 23 O PUBLIC HEARINGS ITEM 13 ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.1196 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.3120 per square foot to $1.4316 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. U r Mayor Weste opened the Public Hearing. a 0 City Clerk Mary Cusick stated that all notices required by law have been provided. v Acting Assistant Fire Chief Nick Berkuta provided the staff presentation. No requests to speak were received. Mayor Weste closed the public comments. Council thanked the Chief for keeping the City safe. Adopted Resolutions No. 22-13 RESULT: APPROVED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Jason Gibbs, Mayor Pro Tern AYES: Weste, Gibbs, McLean, Miranda, Smyth PUBLIC PARTICIPATION II Addressing the Council were Nancy (no last name given) regarding the Human Relations Roundtable; Steve Petzold regarding re -districting and the Human Relations Roundtable; Rebecca Swint regarding single -use plastics; Karen Widman regarding Camp Scott; Santa Rivera regarding the FivePoint development, The Cube Ice and Entertainment Center, and Senate bills; and Jasmine Breitbach regarding the Constitution and the Teachers Union. Mayor Weste commented that the City does not have control over matters west of the I-5 freeway and that FivePoint was approved through a decision made by the California Supreme Court; and commented that structures will never be built on the City Open Space, as it was voted on to remain permanently open. Page 9 Packet Pg. 24 O ADJOURNMENT Mayor Weste adjourned the Regular Meeting in memory of Robert Dale Crockett at 9:11 p.m. ATTEST: CITY CLERK MAYOR U Page 10 Packet Pg. 25