HomeMy WebLinkAbout2022-04-26 - AGENDA REPORTS - TRANSIT UV AIR DISINFECTION SYSTEMSO
Agenda Item: 6
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: A,1
DATE: April 26, 2022
SUBJECT: AWARD CONTRACT FOR UV AIR DISINFECTION SYSTEMS
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
Award a contract to United Safety and Survivability Corporation for the purchase and
installation of UV air disinfection systems on the City of Santa Clarita's local, commuter,
and paratransit fleet in the amount of $414,655, and authorize a 10 percent contingency in the
amount of $41,466, for a total contract not to exceed $456,121.
2. Appropriate funds in the amount of $456,121 to expenditure account 7007402-516101,
increase Miscellaneous Federal Grants revenue account 700-442409 by $364,897, and
increase Municipal Operator Service Improvement Program revenue account 700-442207 by
$91,224.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event issues of impossibility of performance arise, subject to City Attorney
approval.
BACKGROUND
To help combat the spread of COVID-19, the Centers for Disease Control and Prevention
recommends a layered approach to disinfect crowded public spaces, including public
transportation vehicles. One highly effective strategy is the application of ultraviolet (UV) air
disinfection systems, which are capable of killing 99.9 percent of viruses and bacteria in
enclosed spaces.
The City of Santa Clarita's (City) local, commuter, and paratransit transit fleet is composed of
119 buses, whose riders can benefit from this additional layer of advanced air disinfection. This
project will allow the City to improve air quality and safety for passengers and take advantage of
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advanced technology that enables the units to be housed completely inside existing HVAC
systems. The proposed system also reduces the need to sanitize the fleet multiple times per day,
allowing those resources to be directed to other areas of the operation. Similar UV technology
has been installed at nearly all City facilities.
A Request for Proposal (RFP) was released on BidNet on February 4, 2022, and a solicitation
was advertised on TransitTalent on February 10, 2022. The notice of the RFP's availability was
sent to vendors who have contacted and registered with the City through BidNet. The RFP was
downloaded 42 times through BidNet and four proposals were submitted. The RFP was
conducted in compliance with federal procurement standards.
Vendors were asked to submit the pricing for the hardware with and without installation options.
The following proposals were received.
Proposal Proposal Cost
Cost Without With
Company
Location
Installation
Installation
Amalgamated Services Inc.
Frankfort, Illinois
$444,400
$533,650
Delos Living LLC.
New York, New York
$148,890
$402,690
United Safety and Survivability Corp.
Exton, Pennsylvania
$394,550
$414,655
Love Your Life Health Solutions
Santa Barbara, California
$230,247
Did not submit
Of the four proposals received, one bidder did not provide the required bid bond or cashier's
check. As a result, that proposal was determined to be non -responsive and was not included in
the evaluation process. The remaining proposals were reviewed by a panel of internal and
external representatives. Scores were awarded based on several factors including quality of
equipment, understanding of project requirements, cost, and references. The three proposals were
ranked as follows:
Company Score (/100 pts)
United Safety and Survivability Corp. 97.66
Delos Living LLC. 67.00
Amalgamated Services Inc. 62.00
As a result of the overall evaluation process, staff recommends that the project be awarded to
United Safety and Survivability Corporation. Their implementation, training, and support plans
were the most detailed and they offer the most experience and proven efficacy with thousands of
devices in use world-wide. United Safety is ISO 9001 certified and they have extensive
experience working with other California -based transit agencies. It is staff s position that United
Safety provides the best value to the City, and their pricing includes a one-year supply of
replacement UV bulbs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
There is no fiscal impact to the General Fund. The City has programmed Federal 5307 Transit
grant funds earmarked for COVID-related capital expenses to cover 80 percent of the total
project costs. The remaining 20 percent will be funded using Municipal Operator Service
Improvement Program funds.
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