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Home My WebLink About2022-05-10 - AGENDA REPORTS - THE CUBE GRILLE EXPANSION PROJ F1025Agenda Item: 12 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: �1 A11�44_1) DATE: May 10, 2022 SUBJECT: THE CUBE - ICE AND ENTERTAINMENT CENTER UPGRADES (THE GRILLE EXPANSION), PROJECT F 1025 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: 1. Approve plans and specifications for The Cube — Ice and Entertainment Center Upgrades (The Grille Expansion), Project F1025. 2. Award construction contract to E.L. Engineering Corporation for the Grille expansion at The Cube — Ice and Entertainment Center in the amount of $352,543 and authorize a contingency in the amount of $22,591 for a total contract amount not to exceed $375,134. 3. Appropriate one-time funds in the amount of $150,000 from the American Rescue Plan Act Fund (Fund 228) to expenditure account F1025228-516101. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The Grille, located at the The Cube - Ice and Entertainment Center, Powered by FivePoint Valencia (The Cube) currently services thousands of patrons for various events and programs offered at the facility seven days a week. The Grille opened to the public in January 2022 and has since expanded to feature Maria's Italian Deli menu items and catering services. The proposed project will provide for the expansion of the kitchen area to include a beverage center, which will accommodate larger groups of patrons and provide new opportunities for additional types of special events. The upgrades will include a countertop area with seating, new fixtures, Page 1 Packet Pg. 57 lighting, flooring, and plumbing. Since its opening, The Cube has transformed into a multipurpose entertainment venue and continues to provide a boost to the local economy through tourism dollars, film revenue, and local sponsorships. The Cube offers in-house programs that cater to a variety of ice sports, and provides a space for birthday parties, meetings, special events, and more. Thousands of patrons have visited The Cube to either participate in or watch a wide variety of offerings, such as California Amateur Hockey Association tournaments, UCLA Men's Ice Hockey team games, high school and club hockey games, figure skating shows, and more. The expanded kitchen area will ensure an optimal guest experience and further enhance the facility's ability to attract large- scale non -ice events. This project exemplifies the City of Santa Clarita's (City) commitment to improving the quality of life of its residents and supports the Santa Clarita 2025 Enhancing Economic Vitality theme action item: Complete the rehabilitation and rebranding of the ice rink to generate tourism and large special events. On March 2, 2022, an invitation to bid was prepared and posted on BidNet. The bid was downloaded by 12 companies and one bid was submitted and opened by Purchasing on March 17, 2022. The bid was deemed non -responsive. In the event the City does not receive a responsive bid for a Public Works project, the Public Contract Code, Section 22038(c) authorizes a public agency to negotiate the award of a contract. Section 22038(c) specifically states: "If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this article." As a result, staff requested informal bids from the following contractors: Company Location Bid Amount E.L. Engineering Corporation La Verne, CA $352,543 Waisman Construction Inc. Canoga Park, CA $537,000 Staff recommends awarding the contract to E.L. Engineering Corporation, the lowest responsive bidder. E.L. Engineering Corporation possesses a valid Class A State Contractor's License and is in good standing with the Contractors State License Board. Their bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete. Staff conducted a job walk at The Cube, where E.L. Engineering Corporation demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They examined and identified key construction factors that will need to be addressed based on the design specifications. Based on their experience with similar projects and the thoroughness of their proposal, staff recommends awarding the contract to E.L. Engineering Corporation. Page 2 Packet Pg. 58 Due to the volatile bidding environment and high construction activity throughout Southern California, the City continues to receive fewer bids on projects at ahigher cost. The project budget of $250,000 is insufficient to complete the construction of this project. The appropriation request of $150,000 will cover the remaining contract cost, administrative costs, and staff time. The requested contingency will cover any unforeseen issues or additional needs that may occur during the construction process. The remaining funds in the budget will cover staff oversight, plan checks, building permits, related labor compliance, and administrative costs. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Upon approval of the recommended actions, adequate funds will be available in project expenditure account F1025228-516101 (American Rescue Plan Act Fund) to support the recommended contract and all anticipated project costs. ATTACHMENTS Location Map E.L. Engineering Corporation Proposal (available in the City Clerk's Reading File) Page 3 Packet Pg. 59 Lf1► r Copper Hill•Dr°p 111 ` St/fTaerd � P� I E ♦, k� I Ra t 'L. A "`Y fSANTA CLARITA 12.a The Cube ® Subject Property The City of Santa Clarito does not warrant the ^ ac racy of the data and assumes no liability for any errors or omissions. 0 100 200 Date Created: 04/29/2022 Feet Path: 0:\PROJECTSTM2204290Ice Station\Ice Station Location Map.aprx L4w Ak'• -. t I JWI I 4� 'IZ H 1 rr Ilk z LU Z � ; R,�,; a LU LU W � k C O • _ N'? 0 . O N t c.> _ Q Packet Pg. 60 L=NGIMEERjMG Coffj3t C9 GIAVC-C- f1ftdG & GCNGRr AL MEAL IAWG LA v*/U—H ► C-, CA BOB-596-46SO C UUERCIAL -RESIDENTIAL -INDUSTRIAL April 18, 2022 PROPOSALEP2022911 Proposal for: Location: THE CUBE THE CUBE ATTN. CRUZ CALDERA 27745 SMYTH DR. 27745 SMYTH DR. SANTA CLARITA, CA 91335 TENANT IMPROVEMENT SANTA CLARITA, CA 91335 WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARY FOR THE COMPLETION OF THE FOLLOWING SCOPE OF WORK: • Architectural and Emo: Provide by STENNO Design Studio • Plan Check and Construction Permits: Provide by Owner • Demolition: Demo Existing Bar • Build New Poly Walls for Bar, New Soffit in Bar Area, 2 New Canopies 8*6 in Hall Area • Finish Plumbing: Install 3 Compartment Bar Sink, Hand Sink, Dump Sink and Cocktail Station • Install 3 (12") Round Floor Sink • Provide and Install 85 Feet 3" Waste Pipe to connect with Existing 4" Building Waste Connection • Electrical: Provide new Electrical per plan (12) Wall Outlets (4) GFI Circuits (6) 6" Recess LED Light (7) Decorative Pendant (3) 3" LED 3" Down Light (1) LED Strip Light (1) LED Task Light • Provide and Install all light fixtures on Bar Area • FRP: Provide and Install FRP per plan on wet areas • Framing: Framing all new wall per plan with metal studs @ 16" O.0 25- gauce metal studs with 5/8 drywall on both sides. Build and New Soffit on the Service Counter • Drywall: Provide and Install New 5/8 Drywall per plan, Green Board, Corner bead, Install Inspection Cover for Trap Primers, Install Joint Compound and Tape, Sand New Walls • Paint: Apply New PVA Wall Sealer on all New Drywall Areas, Prime and Paint. • Utilities: Run Electrical Wires from Existing (1) 400 AMP Service Panel • Solid Ceiling: Provide and Install Solid Soffit in Bar Area • Flooring: Provide and Install all Quarry Tiles in Bar Area • Mill Work: Provide and Install Commercial Service Counter in Bar Area, Accent Wood on Bar Area and Ceiling • Solid Tops: Provide and Install Solid Top Marble Carrera in Bar Area • Item 18 - Storage Cabinet with Scrap Chut and Can Custom SS • Item 19 - Under Bar Dry Storage KROWNE KR24-12 • Item 20 - Under Bar Hand Sink with Soap and Paper Dispenser KR24- 12T • Item 21 - 3 Compartment Bar Sink KR-2453C • Item 22 - Under Bar Cooler Perlik BBS36L • Item 23 - Wall Mounted Beer Dispenser with drainer Perlick 4075A8B • Item 24 - White Wine Cooler Perlick BBS36 • Item 25 - Red Wine Cooler Perlick DZS60R • Item 26 - Under Bar Ice Chest Perlick KR19-36DP-10 • Item 27 - Under Bar Speed Rail KROWNE RS-36 • Item 29 - Under Bar Dump Sink KROWNE KR-19-1C • Item 30 - Back Bar Cooler Perlick BBS36 • CLEAN UP AND PROPERLY DISPOSE OF ALL DEBRIS CAUSED BY E L ENGINEERING CORP AND HAUL AWAY TOTAL PRICE FOR LABOR & SERVICE ..................$352,543.00 QUALIFICATIONS: All work at regular business hours. All work areas to be done concurrently This proposal is based on current market prices. All Finish and fixtures are bases on EL Engineering Corp Standards Specifications EXCLUSIONS: Development or Governmental Fees - Building and Safety, Mechanical, Electrical, Plumbing, Fire and Health Department Plan Check and Permits Utility Company Fees - Builders Risk Insurance - Commercial Exhaust System by Owner - Commercial Cooking Equipment and Supplies by Owner - Signature by owner - Furniture by Owner - Low Voltage - Air Velocity Report - Moving Existing Electrical or Mechanical Items (Fire Sprinkles Heads conflicts with new demising walls) ADA Exterior Upgrades - Code Corrections - This proposal is only valid for 10 Days. TOTAL: $352,543.00 General Notes: Any Other Work Not Included in this Order will be extra All Extra Work Orders must be paid in Full before work commence ALL OF THE WORK TO BE COMPLETED IN A SUBSTANTIAL AND WORKMAN LIKE MANNER FOR THE SUM OF (352,543.00) THREE HUNDRED FIFTY-TWO THOUSAN FIVE HUNDRED FORTY-THREE DOLLARS ONLY. Payments Schedule: 10% Mobilization, 40% Start Construction, 40% After Rough Inspection, 10% Final Building Approval. ACCEPTANCE: