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Home My WebLink About2022-06-14 - AGENDA REPORTS - TRAFSIG AND FIBEROPTIC INTERCONNECT PROJ C401616 Agenda Item:16 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: June 14, 2022 APPROVE PLANS AND SPECIFICATIONS AND AWARD SUBJECT: CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL AND FIBER OPTIC INTERCONNECT, COPPER HILL DRIVE AND DEER SPRINGS DRIVE, PROJECT C4016 DEPARTMENT: Public Works PRESENTER: Joel Bareng RECOMMENDED ACTION City Council: 1. Approve the plans and specifications for Traffic Signal and Fiber Optic Interconnect, Copper Hill Drive and Deer Springs Drive, Project C4016. 2. Award the construction contract to Crosstown Electrical & Data, Inc., in the amount of $535,589 and authorize a contingency in the amount of $53,559, for a total contract amount not to exceed $589,148. 3. Appropriate one-time funds in the amount of $166,885 from the Streetlight Ad Valorem Fund (Fund 354) to expenditure account C4016354-516101. 4. Decrease funds in the amount of $535,000 from the American Rescue Plan Act Fund (Fund 228) from expenditure account C4016228-516101. Appropriate one-time funds in the amount of $535,000 from TDA Article 8 (Fund 233) to expenditure account C4016233-516101. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND In 2012, the City of Santa Clarita (City) annexed an unincorporated portion of Los Angeles County (North Copper Hill Annexation), which included a segment of Copper Hill Drive, from Haskell Canyon Road to David Way. Copper Hill Park, which was part of this annexation and Page 1 Packet Pg. 213 16 constructed by the County of Los Angeles, is located on the south side of Copper Hill Drive at Deer Springs Drive. Prior to annexation and thereafter, the City received numerous traffic complaints from concerned residents with regard to pedestrian crossings on Copper Hill Drive, to and from the park. Pedestrian crossings at this location have continued to increase due to park upgrades, such as shade and play structures. The Archery Range at Haskell Canyon Open Space, which is adjacent to the park, on the north side of Copper Hill Drive has also contributed to the increase in pedestrian crossing in this area. On January 26, 2021, the City Council approved the design of a traffic signal at the intersection of Copper Hill Drive and Deer Springs Drive. The design and construction of a traffic signal at this intersection will enhance traffic safety for pedestrians, motorists, and bicyclists. The fiber Traffic Operations Center, located at City Hall. An invitation to bid was published twice on March 24 and 31, 2022. A total of five bids were submitted to the City and opened by Purchasing on April 26, 2022. The results are shown below. Company Location Base Bid Amount 1. Crosstown Electrical & Data, Inc. Irwindale, CA $301,372 2. Taft Electric Company Ventura, CA $316,718 3. Elecnor Belco Electric, Inc. Chino, CA $377,778 4. Servitek Electric, Inc. Walnut, CA $602,853 5. Comet Electric, Inc. Chatsworth, CA $606,770 Staff recommends awarding the project to Crosstown Electrical & Data, Inc., the lowest responsive bidder, in the amount of $535,589 and authorizing a contingency in the amount of $53,559, for a total amount not to exceed $589,148. This includes the base bid of $301,372 and bid alternate items in the amount of $234,217. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The requested budget appropriation will provide for the base bid and bid alternates, which include fiber optic interconnect along Copper Hill Drive from Haskell Canyon Road to Deer Springs Drive and from Deer Springs Drive to Buckhorn Lane. The total project budget will provide for the construction contract, construction support costs for labor compliance services, staff oversight, inspection, and project management. The requested construction contingency will cover any unforeseen issues or additional needs that may occur during the construction process. ALTERNATIVE ACTION Other action as determined by the City Council. x Page 2 Packet Pg. 214 16 FISCAL IMPACT Upon approval of the recommended actions, adequate funds will be available in project expenditure accounts C4016233-516101 (TDA Article 8) and C4016354-516101 (Streetlight Ad Valorem) to support the recommended contract. ATTACHMENTS Location Map Bid Proposal (available in the City Clerk's Reading File) Page 3 Packet Pg. 215 Attachment: Location Map (TRAFFIC SIGNAL & FIBER OPTIC INTERCONNECT – COPPER HILL DRIVE 16.a Packet Pg. 216 BID SCHEDULE Bid #ENG-21-22-C4016 Traffic Signal and Fiber Optic Interconnect – Copper Hill Drive and Deer Springs Drive City Project No. C4016 City of Santa Clarita, California This form is for reference ONLY. Line item pricing must be entered on BidNet. In the event any mathematical discrepancies are found, please refer to Section B, Bid Instructions. ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL NO. MOBILIZATION 10,000.00 10,000.00 1 1 LS $ $ IMPLEMENTATION OF BEST MANAGEMENT 500.00 500.00 2 1 LS $$ PRACTICES TRAFFIC CONTROL 5,000.00 5,000.00 3 1 LS $$ TRAFFIC SIGNAL INSTALLATION 224,582.00 224,582.00 4 1 LS $$ SIGNING AND STRIPING INSTALLATION 14,890.00 14,890.00 5 1 LS $$ ACCESS RAMP INSTALLATION 11,600.00 34,800.00 6 3 EA $$ SIDEWALK INSTALLATION 11,600.00 11,600.00 7 1 EA $$ 301,372.00 TOTAL BASE BID: $ THREE HUNDRED ONE THOUSAND, THREE HUNDRED SEVENTY-TWO TOTAL BASE BID AMOUNT IN WORDS: _____________________________________________________ DOLLARS AND NO CENTS. The award of contract, if made, will be to the lowest responsive BIDDER determined solely by the AGENCY. The AGENCY also reserves the right to add/delete the quantities to the existing bid items, or delete the entire bid item if they are found not required by the Agency during the course of the construction, or add new bid items or scope of work by Contract Change Order at any time during the project up to the last contract working day. The BIDDER agrees to hold all unit prices in this Bid Schedule constant throughout the duration of the project up to the last contract working day. ALTERNATE BID SCHEDULE Bid #ENG-21-22-C4016 Traffic Signal and Fiber Optic Interconnect – Copper Hill Drive and Deer Springs Drive City Project No. C4016 City of Santa Clarita, California Do NOT include this pricing in the total base bid amount. Fill out this form completely and upload it with your bid. In the event any mathematical discrepancies are found in the pricing forms submitted, the unit price shall govern. Do NOT enter this pricing on BidNet. Item No. Item Description Units Qty. Unit Cost Total Cost ALTERNATE BID NO. 1 1 MOBILIZATION LS 1 500.00 500.00 2 IMPLEMENTATION OF BEST MANAGEMENT PRACTICES LS 1 1,500.00 1,500.00 3 LS 1 TRAFFIC CONTROL FIBER OPTIC INTERCONNECT SYSTEM 12.95 21,820.7512.95 21,820.75 4 LF 1685 432 SMFO TRUNK LINE CABLE 53.00 89,305.00 5 LF 1685 7-WAY FUTUREPATH MICRODUCT 2.88 720.00 6 LF 250 12 SMFO CABLE 80.00 5,200.00 7 LF 65 HDPE 3” CONDUIT 8 C48 PULL BOXEA5 72.00 1,728.00 9 EA24 FIBER OPTIC CABLE SPLICING 525.00 525.00 10 EA1 CORNING SPLICE ENCLOSURE MODEL SCF-6C22-01 50.00 50.00 11 EA1 CORNING SPLICE TRAY MODEL SCF-ST-099 TOTAL: 134,110.00134,110.00 ONE HUNDRED THIRTY-FOUR THOUSAND, ONE HUNDRED TEN DOLLARS AND NO CENTS. TOTAL (In Words): Item No. Item Description Units Qty. Unit Cost Total Cost ALTERNATE BID NO. 2 2000.50 2000.50 1 MOBILIZATION LS 1 500.00 500.00 2 IMPLEMENTATION OF BEST MANAGEMENT PRACTICES LS 1 3 LS 1 TRAFFIC CONTROL FIBER OPTIC INTERCONNECT INSTALLATION 12.95 14,115.50 4 LF 1090 432-STRAND SMFO TRUNK LINE CABLE 59.00 64,310.00 5 LF 1090 7-WAY FUTUREPATH MICRODUCT 2.88 1,584.00 6 LF 550 12-STRAND SMFO CABLE 185.00 8,325.00 7 LF 45 HDPE 3” CONDUIT 8 EA4 C48 PULL BOX 1,852.00 7,408.00 72.00 864.00 9 EA12 FIBER OPTIC SPLICING 100,107.00 TOTAL: TOTAL (In Words): ONE HUNDRED THOUSAND, ONE HUNDRED SEVEN DOLLARS AND NO CENTS. The award of contract, if made, will be to the lowest responsive BIDDER determined solely by the AGENCY. The AGENCY also reserves the right to add/delete the quantities to the existing bid items, or delete the entire bid item if they are found not required by the Agency during the course of the construction, or add new bid items or scope of work by Contract Change Order at any time during the project up to the last contract working day. The BIDDER agrees to hold all unit prices in this Alternate Bid Schedule constant throughout the duration of the project up to the last contract working day. CROSSTOWN ELECTRICAL & DATA, INC. DAVID P. HEERMANCE, PRESIDENT DESIGNATION OF SUBCONTRACTORS Bid # ENG-21-22-C4016 Traffic Signal and Fiber Optic Interconnect – Copper Hill Drive and Deer Springs Drive City Project No. C4016 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be used fill out the form with NA. A dd addt. sheets if needed. SubcontractorDIR Registration No.* Dollar Value of Work PCI 1000813536 $13,300.00 Location and Place of Business 975 W. 1ST ST., AZUSA, CA 91702975 W. 1ST ST., AZUSA, CA 91702 Bid Schedule Item No’s:Description of Work SIGNING AND STRIPING License No.Exp. Date: / /Phone ( ) 415490 7/31/23 562-218-0504 SubcontractorDIR Registration No.*Dollar Value of Work EBS GENERAL ENGINEERING, INC 100000529541,400.00 Location and Place of Business 1345 QUARRY ST., #101, CORONA, CA 92879 Bid Schedule Item No’s:Description of Work RAMPS AND SIDEWALK 6 & 7 License No.Exp. Date: / / Phone ( ) 720016 3/31/2024 SubcontractorDIR Registration No.*Dollar Value of Work Location and Place of Business Bid Schedule Item No’s:Description of Work License No.Exp. Date: / / Phone ( ) NOTE: A BIDDER or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered BIDDER to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the BIDDER is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. *Pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720) of the California Labor Code. REFERENCES Bid #ENG-21-22-C4016 Traffic Signal and Fiber Optic Interconnect – Copper Hill Drive and Deer Springs Drive City Project No. C4016 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which bidder has performed and completed work of a similar scope and size within the past 3 years. If the scope of work/specifications requests references different than instructions above, the scope of work/specifications shall govern: CITY OF LOS ANGELES; 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 1. __________________________________________________________________________________ Name and Address of Owner / Agency SHANE SMITH; 310-345-1229 __________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project $4,722,233 TRAFFIC SIGNAL MODIFICATIONS 4/2020 __________________________________________________________________________________ Contract Amount Type of Work Date Completed CITY OF LA HABRA; 110 E. LA HABRA BLVD., LA HABRA, CA 90631CITY OF LA HABRA; 110 E. LA HABRA BLVD., LA HABRA, CA 90631 2. __________________________________________________________________________________ Name and Address of Owner / Agency MICHAEL PLOTNIK; 562-383-4151 ___________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project $1,528,364 CONDUIT, PULL BOXES, FIBER, CAMERAS, SWITCHES 4/2021 __________________________________________________________________________________ Contract Amount Type of Work Date Completed CITY OF SAN DIMAS, 245 E. BONITA AVE., SAN DIMAS, CA 91773 3. __________________________________________________________________________________ Name and Address of Owner / Agency STEVE BARRAGAM; 909-394-6247 __________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom COMMERCIAL SURETY BOND AGENCY, 411 N. BATAVIA ST., SUITE 201, bidder intends to procure insurance bonds: __________________________________________________ 411 N. BATAVIA ST., SUITE 201, ORANGE, CA 714-516-1232 SURETY: FIDELITY AND DEPOSIT COMPANY OF MARYLAND, 777 SOUTH FIGUEROA ST., SUITE 3900, LOS ANGELES, ______________________________________________________________________________________ CA 90017, 213-270-0600