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HomeMy WebLinkAbout2022-06-28 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 28, 2022 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View Web Agenda with Attachments INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Golden Valley High School Track Recognition Graffiti Day Volunteers IIMC PEGA Award for City Hall Ceremonies PRESENTATIONS 2022 Public Opinion Poll Results PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 PUBLIC HEARINGS FIRST READING OF MASTER CASE 22-027: PROPOSED AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE - First reading of an ordinance to update the City's Unified Development Code. Proposed amendments relate to design standards, land use types, procedures, and consistency with other documents and are designed to provide enhanced clarity and accessibility to the code. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Introduce an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 22-027, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 22- 001 AMENDING THE UNIFIED DEVELOPMENT CODE, AS SHOWN IN EXHIBIT A;" waive reading of the text and consent to read by title only, as listed on the agenda; and pass to second reading. 2. FISCAL YEAR 2021-22 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - As required by state law, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Assessor's Office with all necessary data for the assessments to appear on the Fiscal Year 2022-23 Property Tax Rolls. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District. 2. Adopt resolutions approving the Engineer's Reports for the Fiscal Year 2022-23 annual levy of assessments for the continuation of maintenance for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District. 3. FISCAL YEAR 2022-23 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT - As required by state law, staff presents for City Council's consideration the Final Engineer's Report for the Open Space Preservation District and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2022-23 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution approving the Engineer's Page 3 Report for the Fiscal Year 2022-23 annual levy of assessments for the Open Space Preservation District. UNFINISHED BUSINESS 4. FISCAL YEAR 2022-2023 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The proposed Fiscal Year 2022-2023 budget was distributed to the City Council along with the Planning Commission; the Parks, Recreation, and Community Services Commission; and the Arts Commission on May 27, 2022. In addition, on June 7, 2022, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2022-2023 Capital Improvement Program is consistent with the City of Santa Clarita's General Plan. Further, at the June 14, 2022, City Council meeting a public hearing was opened and the draft Budget was presented. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita: 1. Adopt resolution adopting the Annual Budget for Fiscal Year 2022-2023, making appropriations for the amounts budgeted and establishing policies for the administration of the adopted Annual Budget. 2. Adopt resolution adopting the 2022-2023 Capital Improvement Program. 3. Adopt resolution approving and adopting the annual appropriations limit for the Fiscal Year 2022-2023. 4. Adopt resolution electing to receive all or a portion of the tax revenues pursuant to the Health and Safety code (Community Development Law). 5. Adopt resolution amending the City's Classification Plan and Salary Schedule, providing for compensation of the employees of the City, and amending the City's Benefit Program. 6. Adopt resolution adopting an amendment to the Conflict of Interest code. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 4 5. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 14, 2022 Special Meeting. 6. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 14, 2022 Regular Meeting. 7. CHECK REGISTER NO. 12 - Check Register No. 12 for the Period 05/06/22 through 05/19/22 and 05/26/22. Electronic Funds Transfers for the Period 05/09/22 through 05/20/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 12. 8. GENERAL MUNICIPAL ELECTION - NOVEMBER 8, 2022 - The City of Santa Clarita will hold its General Municipal Election on November 8, 2022, to elect three members of the City Council for seats currently held by Laurene Weste, Marsha McLean, and Bill Miranda. RECOMMENDED ACTION: City Council: 1. Adopt a resolution calling and giving notice of the General Municipal Election to be held November 8, 2022, and requesting consolidation with Los Angeles County's General Election. 2. Adopt a resolution for candidate statement regulations. 3. Authorize the City Manager to reimburse Los Angeles County for costs of services performed. 9. SECOND READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2022-23 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2022-23. RECOMMENDED ACTION: City Council waive reading of the text and consent to read by title only, as listed on the agenda, and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2022-23." Page 5 10. LMD ZONE T2A - LANDSCAPE MAINTENANCE CONTRACTS/ APPROPRIATION OF OPERATIONAL BUDGET - Award contract to Oakridge Landscape, Inc. to support landscape maintenance services to Landscape Maintenance District Zone T2A (Skyline Ranch); and authorize an ongoing appropriation in the amount of $104,404 to fund landscape operations for this new Zone. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T2A (Skyline Ranch) for an annual base amount of $78,528, plus an additional $15,706 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $188,468. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options for Oakridge Landscape, Inc., beginning in year three, for an annual amount not to exceed $94,234; plus, an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council during the annual budget for such fiscal year. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $104,404, as identified in Attachment A, to support Zone T2A operations and monitoring services. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 11. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONE T52 (STONECREST) - Award a two-year contract to American Heritage Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T52 (Stonecrest) for an amount not to exceed $275,884. RECOMMENDED ACTION: City Council: Award a two-year contract to American Heritage Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T52, Stonecrest, for an annual base amount of $105,000, plus an additional $32,296 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $274,592. 2. Authorize ongoing appropriations in the amount of $15,010 from Landscape Maintenance District Fund 357 to expenditure account 3572427-514110 to support recurring landscape maintenance services. Page 6 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $137,296; plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council during the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 12. MUNICIPAL STORMWATER PERMIT FEE INVOICE TO THE STATE OF CALIFORNIA - City Council approval to pay an invoice over $50,000 to the State of California, as required by the City of Santa Clarita's Purchasing Policy. RECOMMENDED ACTION: City Council adopt a resolution to ratify a payment to the California State Water Resources Control Board for the Municipal Phase 1, National Pollutant Discharge Elimination System Permit for the billing period October 1, 2021, through September 30, 2022, in the amount of $53,352, and authorize the City Manager to make future permit fee payments. 13. CONTRACT FOR CITYWIDE JANITORIAL SERVICES - Contract award for janitorial services at City facilities. RECOMMENDED ACTION: City Council: Award a two-year contract to Servicon Systems, Inc., for janitorial services at City - owned facilities in the amount of $3,260,408, plus an additional $140,730 to address additional services, for a total amount not to exceed $3,401,138. 2. Authorize the City Manager or designee to execute up to three one-year renewal options with Servicon Systems, Inc., not to exceed the second -year total, inclusive of additional services, of $1,750,011 per renewal, plus Consumer Price Index (CPI) increases contingent upon the appropriation of funds in the annual budget for such fiscal years. 3. Authorize one-time appropriations totaling $69,593, and authorize ongoing appropriations totaling $759,433, as identified on Attachment A. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 14. 2020-21 TRANSIT MAINTENANCE FACILITY EQUIPMENT UPGRADES - PHASES I AND III, PROJECT M1033 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project will replace the existing cooling tower and an existing heat pump, both servicing Building A - Administration Building, at the Transit Maintenance Facility. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the 2020-21 Transit Maintenance Facility Equipment Upgrades — Phases I and III, Project M1033. 2. Award a construction contract to Pardess Air, Inc., in the amount of $518,000 and authorize a contingency in the amount of $51,800, for a total contract amount not to exceed $569,800. 3. Appropriate one-time funds in the amount of $30,000 from the Transit Fund (Fund 700) to expenditure account M1033700-516101 and increase Transit Miscellaneous Federal Grants revenue account 700.442409 by $30,000. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. MCBEAN PARKWAY BRIDGE ENVIRONMENTAL MITIGATION, PROJECT R1005 - AWARD CONSTRUCTION CONTRACT - This project will abate highly invasive, non-native vegetation from areas within the Santa Clara River. RECOMMENDED ACTION: City Council: 1. Award a construction contract to HELIX Environmental Planning, Inc., for the McBean Parkway Bridge Environmental Mitigation, Project R1005 in the amount of $860,459 and authorize a contingency in the amount of $86,046, for a total contract amount not to exceed $946,505. 2. Authorize the transfer of funds in the amount of $627,775 from the Valencia Bridge and Thoroughfare Fund (Fund 303) from expenditure account S1039303-516101 to expenditure account R1005303-516101. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 16. NEWHALL RANCH ROAD BRIDGE ENVIRONMENTAL MITIGATION, PROJECT R1006 - AWARD CONSTRUCTION CONTRACT - This project will abate highly invasive, non-native vegetation from areas within the Santa Clara River and San Francisquito Creek. Page 8 RECOMMENDED ACTION: City Council: 1. Award a construction contract to HELIX Environmental Planning, Inc., for the Newhall Ranch Road Bridge Environmental Mitigation, Project R1006 in the amount of $1,074,046 and authorize a contingency in the amount of $107,405, for a total contract amount not to exceed $1,181,451. 2. Authorize a one-time transfer of funds in the amount of $951,111 to the Newhall Ranch Road Bridge Environmental Mitigation, Project R1006 from the following accounts: $695,875 in Miscellaneous Federal Grants funds (Fund 229) from the McBean Parkway Bridge Environmental Mitigation, Project R1005 expenditure account R1005229-516101 to expenditure account R1006229-516101; $148,507 in Valencia Bridge & Thoroughfare funds (Fund 303) from the McBean Parkway Bridge Environmental Mitigation, Project R1005 expenditure account R1005303-516101 to expenditure account R1006303- 516101; and $106,729 in Miscellaneous Federal Grants funds (Fund 229) from the Newhall Ranch Road Bridge Widening over San Francisquito Creek, Project 51039 expenditure account S1039229-516101 to expenditure account R1006229- 516101. 3. Appropriate one-time funds in the amount of $343,634 from the Miscellaneous Federal Grant Fund (Fund 229) to expenditure account R1006229-516101 and increase Miscellaneous Federal Grant revenue account 229-442409 by $343,634. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 17. EASEMENT DEDICATION TO THE SANTA CLARITA VALLEY WATER AGENCY FOR THE CASTAIC CONDUIT BYPASS PIPELINE PROJECT, APNS 2811-063-904, -905, -906 AND -907 - Authorized approval of easement dedication to the Santa Clarita Valley Water Agency as part of their conduit bypass pipeline project. RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager, or designee, to execute a pipeline easement and temporary construction easement for the Santa Clarita Valley Water Agency, subject to City Attorney approval. 2. Increase General Fund revenue account 100-462101 in the amount of $10,675. Page 9 18. APPROVAL OF REAL PROPERTY ACQUISITION OF 200 +/- ACRES IN LOS ANGELES COUNTY, ADJACENT TO HASKELL CANYON OPEN SPACE, ASSESSORS PARCEL NUMBERS 2813-025-001, 2813-010-001, 2813-010-011, 2813-010-012, 2813-010-013 - Approval of acquisition of 200 +/- acres of real property adjacent to Haskell Canyon Open Space to contribute to the City of Santa Clarita's preserved open space. RECOMMENDED ACTION: City Council: 1. Approve the acquisition of 200 +/- acres Los Angeles County Assessor's Parcel Numbers 2813-025-001, 2813-010-001, 2813-010-011, 2813-010-012, and 2813-010- 013 at a total cost of $1,636,500, which includes the property purchase price of $1,600,000; $14,000 for due diligence, escrow, and closing costs; $12,500 remedial work (removal and proper disposal of trash, debris, septic system, and occupants on the properties); and $10,000 for trailhead improvements. 2. Appropriate $1,626,500 from the Open Space Preservation District Fund Balance (Fund 358) to Expenditure Account 3585200-520104 for the purchase of the property, due diligence, and closing costs. 3. Appropriate $10,000 from Open Space Preservation District Fund Balance (Fund 358) to Expenditure Account 3585200-516101 for trailhead improvements. 4. Appropriate $23,000 as an on -going annual expenditure, starting fiscal year 2022- 2023 from Open Space Preservation District Fund Balance (Fund 358) to Expenditure Account 3587501-518503 for the payment of annual property taxes. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval, contingent upon the appropriation of funds by the City Council. 19. MICROSOFT ENTERPRISE LICENSE AGREEMENT - The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers, databases, applications, and email. This item makes a recommendation to award a contract for a three-year Microsoft Enterprise Agreement to keep the City's critical software infrastructure properly licensed and supported. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to SoftwareONE, Inc., in the amount of $128,075 plus a 10 percent contingency in the amount of $12,808, for a total amount not to exceed $140,883 for the continued use of the City's Microsoft Enterprise License Agreement; inclusive of Microsoft Client Access Licenses, Windows Server operating system licenses, SQL Server database licenses, Exchange email server licenses, Remote Desktop licenses, and support for three years. 2. Authorize the City Manager or designee to execute all contracts and associated Page 10 documents, subject to City Attorney approval. 20. EARTHQUAKE COVERAGE FOR CERTAIN CITY FACILITIES FOR THE 2022-23 FISCAL YEAR - Approve premium payment through the City's insurance broker, Alliant Insurance Services, Inc., for Fiscal Year 2022-23 earthquake coverage for certain City facilities. RECOMMENDED ACTION: City Council: 1. Authorize Alliant Insurance Services, Inc., to bind earthquake coverage on behalf of the City for Fiscal Year 2022-23 for various City facilities with Arrowhead General Insurance Agency, Inc., for a policy limit of $35 million, for a total premium fee of $375,152. 2. Authorize the City Manager or designee to exercise two, one-year renewal options, beginning in Fiscal Year 2022-23, with the City's earthquake insurance broker Alliant Insurance Services, Inc, in an amount not to exceed $22,500 annually. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Larry Fiscus FUTURE MEETINGS The next regular meeting of the City Council will be held July 12, 2022, at 6:00 PM in the Council Chambers, lst floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On June 23, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. �iVY�P,uC�- Mary Cusick City Clerk Santa Clarita, California Page 11