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HomeMy WebLinkAbout2022-06-28 - AGENDA REPORTS - GENERAL MUNICIPAL ELECTION NOV 8 2022O Agenda Item: 8 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: �1 A11�44_1) DATE: June 28, 2022 SUBJECT: GENERAL MUNICIPAL ELECTION - NOVEMBER 8, 2022 DEPARTMENT: Administrative Services PRESENTER: Mary Cusick RECOMMENDED ACTION City Council: Adopt a resolution calling and giving notice of the General Municipal Election to be held November 8, 2022, and requesting consolidation with Los Angeles County's General Election. 2. Adopt a resolution for candidate statement regulations. 3. Authorize the City Manager to reimburse Los Angeles County for costs of services performed. BACKGROUND The procedures for conducting a General Municipal Election are established by state law. Pursuant to these requirements, the attached resolution calls and gives notice of a General Municipal Election to be held on November 8, 2022, for the purpose of electing three City of Santa Clarita (City) Councilmembers for a term of four years each. On April 22, 2014, the City Council adopted Ordinance 14-03 moving the date of the City's General Municipal Election from April of even -numbered years to November of even -numbered years and requesting that the County of Los Angeles (County) approve consolidation with the statewide general election conducted by the County in November of even -numbered years. On March 24, 2015, the Los Angeles County Board of Supervisors (BOS) approved the City's request. Therefore, whenever an election is called by the City, Section 10403 of the Elections Code requires that the City Council adopt and file a resolution requesting consolidation with the statewide general election, and file a copy of the resolution with the BOS and the County Elections Official (Los Angeles County Registrar-Recorder/County Clerk). Page 1 Packet Pg. 123 O Candidates will file nomination papers with the Local Elections Official (City Clerk). The Candidate Filing Period will open on Monday, July 18, and close on Friday, August 12. If any incumbent does not file by this deadline, the filing period is extended until Wednesday, August 17, when candidates, other than incumbents, may file. Section 13307 of the Elections Code allows each candidate to prepare an optional statement to be printed in the Official Sample Ballot Booklet that is mailed to each registered voter. This section of the Elections Code also allows the City Clerk to estimate the cost of candidate statements and require each candidate filing a statement to pay a deposit in advance for his or her pro-rata share as a condition of having the statement included in the Official Sample Ballot Booklet. Any overpayment shall be refunded within 30 days following the election. In the event of underpayment, the candidate will be billed for his or her pro-rata share of actual costs. Section 10262 requires that the County Elections Official conducting the election shall conduct the canvass, and Section 15372 requires the Elections Official to prepare a certified statement of the results of the election and submit it to each jurisdiction within 30 days of the election. The Registrar-Recorder/County Clerk is tentatively schedule to certify the election results on December 5, 2022. The City Clerk shall certify the results to the City Council no later than the next regularly scheduled City Council meeting, or at a special meeting called for this purpose, to declare the results and to install the newly elected councilmembers. Based on the Election Cost Estimate Calculator provided by the Los Angeles County Registrar- Recorder/County Clerk, the estimated cost of services to be provided by the County for the consolidated election is $495,779. The estimated cost is based on certain factors, including but not limited to, type of election (at -large versus by -district), number of seats being voted upon, and number of registered voters at the time of the election. ALTERNATIVE ACTION No alternative actions have been identified by staff. FISCAL IMPACT Upon adoption of the Fiscal Year 2022-23 Budget, adequate funds will be appropriated to conduct the November 8, 2022, General Municipal Election. ATTACHMENTS Resolution Calling the Election and Requesting Consolidation Resolution Adopting Regulations for Candidates Pertaining to Statements Page 2 Packet Pg. 124 8.a RESOLUTION NO. 22- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, CALLING FOR AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO ORDER THE CONSOLIDATION OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD IN THE COUNTY OF LOS ANGELES THE SAME DAY; TO AUTHORIZE THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CANVASS THE RETURNS OF SAID GENERAL MUNICIPAL ELECTION; AND TO REQUEST THAT THE REGISTRAR-RECORDER/COUNTY CLERK OF SAID COUNTY BE PERMITTED TO RENDER ELECTION SERVICES TO THE CITY OF SANTA CLARITA RELATING TO THE CONDUCT OF SAID GENERAL MUNICIPAL ELECTION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10403 WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers in the City of Santa Clarita (City); and WHEREAS, a Statewide General Election to be held in the County of Los Angeles has been or will be called to be held on November 8, 2022; and WHEREAS, it is desired, pursuant to the authority found in California Elections Code section 10403, to consolidate said General Municipal Election with said Statewide General Election to be held in the County of Los Angeles (County). NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. Pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Santa Clarita, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing three members of the City Council for the full term of four years. SECTION 2. The Board of Supervisors of the County of Los Angeles is hereby respectfully requested to order the consolidation of said General Municipal Election to be held on November 8, 2022, with the Statewide General Election to be held in the County of Los Angeles on November 8, 2022. SECTION 3. The Board of Supervisors of the County of Los Angeles is hereby further respectfully requested to place upon the same ballot as that provided for said Statewide General Election to be held in the County of Los Angeles on November 8, 2022, the names of the candidates for three at -large offices of Councilmember for full terms to be submitted to the electors of the City of Santa Clarita at said General Municipal Election. Page 1 of 3 Packet Pg. 125 8.a SECTION 4. The City of Santa Clarita acknowledges that the consolidated election will be held and conducted in the manner prescribed in Section 10418 of the California Elections Code. SECTION 5. The Board of Supervisors of the County of Los Angeles is hereby authorized and respectfully requested to issue instructions to the County Election Department to take any and all steps necessary, with the exception of candidate filing services, for the holding of the consolidated election. SECTION 6. The Board of Supervisors of the County of Los Angeles is hereby authorized and respectfully requested to authorize and permit the Registrar-Recorder/County Clerk of the County of Los Angeles to: a) Print and supply ballots for said City of Santa Clarita General Municipal Election; b) Mail the City's sample ballots and candidate statements of qualifications to the electors of the City of Santa Clarita as part of the same material that will be mailed to the voters of the Statewide General Election to be held in the County of Los Angeles; c) Perform such other services as may be required for the consolidation and conduct of said City of Santa Clarita General Municipal Election with said Statewide General Election to be held in the County of Los Angeles. SECTION 7. The vote centers for the election shall be open as required during the identified voting period pursuant to California Elections Code sections 4007 and 14401. SECTION 8. The City shall reimburse the County of Los Angeles in full for the services performed on behalf of the City upon the presentation of a bill by the County. SECTION 9. The City Clerk is hereby directed to deliver a certified copy of this resolution to the Board of Supervisors of the County of Los Angeles and to transmit an electronic copy to the Board of Supervisors and the Registrar-Recorder/County Clerk of the County of Los Angeles. SECTION 10. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 28th day of June 2022. ATTEST: CITY CLERK DATE: MAYOR Page 2 of 3 Packet Pg. 126 8.a STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 22- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 281h day of June 2022, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK Page 3 of 3 Packet Pg. 127 8.b RESOLUTION NO. 22- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to material prepared by any candidate for a municipal election, including costs of the optional candidate statement. NOW, THEREFORE, the City Council of the City of Santa Clarita (City), California, does hereby resolve as follows: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of Santa Clarita on November 8, 2022, may prepare a candidate's statement on an appropriate form provided by the Local Elections Official (City Clerk). For candidates submitting the optional candidate statement, the following applies: A. The statement may include the name, age, occupation of the candidate, and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. B. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. C. The statement shall be filed, in typewritten form, in the office of the City Clerk/Local Elections Official at the time the candidate nomination papers are filed. D. Except as provided for in Section 13309, the statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. LANGUAGE POLICY. Pursuant to Elections Code sections 13307 and 14201 and Federal Voting Rights Act provisions, the County of Los Angeles (County) will translate and make available candidate statements in all languages as required. A. The County will only print English and Spanish candidate statements in the English language version of the Official Sample Ballot Booklet (for candidates who wish to have one) at the candidate's own expense. B. The County will mail separate voter information guides and candidates' statements to only those voters who are on the County voter file as having requested a voter information guide in a particular language. Page 1 of 3 Packet Pg. 128 8.b SECTION 3. CANDIDATE FEES AND PAYMENT. The City Clerk shall estimate the total cost of the candidates' statements filed pursuant to Section 13307 of the Elections Code, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate Filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of having his or her statement included in the Official Sample Ballot. The estimated fee is an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on a number of factors, including, but not limited to, the actual number of candidates filing statements, language choices, and formatting. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk shall invoice the candidate the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. A. Translations: 1. The candidate shall not be required to pay for the cost of translating the candidate's statement into any required language as specified in Section 2 above pursuant to federal and/or state law. 2. The candidate shall be required to pay for the cost of translating the candidate's statement into any language that is not required as specified in Section 2 above, pursuant to federal and/or state law, but is requested as an option by the candidate. B. Printing: 1. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the Official Sample Ballot Booklet. 2. The candidate shall be required to pay for the cost of printing the candidate's statement in Spanish in the Official Sample Ballot Booklet. SECTION 4. MISCELLANEOUS. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional material in the Official Sample Ballot Booklet. SECTION 6. That the City Clerk shall provide each candidate or the candidate's representative a copy of this resolution at the time nominating petitions are issued. SECTION 7. That this resolution shall apply only to the election to be held on November 8, 2022, and then shall be of no further force and effect. Page 2 of 3 Packet Pg. 129 8.b SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, AND ADOPTED this 281h day of June 2022. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 22- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 281h day of June 2022, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: Page 3 of 3 CITY CLERK Packet Pg. 130