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HomeMy WebLinkAbout2022-07-12 - MINUTES - REGULARCITY OF SANTA CLARITA 4 City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, July 12, 2022 6:00 PM City Council Chambers INVOCATION Mayor Pro Tem Gibbs provided the invocation. CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:18 p.m. ROLL CALL All Councilmember were present with the exception of Councilmember Smyth. FLAG SALUTE Mayor Pro Tem Gibbs led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Gibbs, second by McLean, to approve the agenda, pulling Committee Reports/Councilmember Comments, pulling items 6, 9, 10, 11 and 14 for public comments. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Weste discussed two public works projects that received statewide awards for enhancing traffic and pedestrian safety for the City's residents and invited members of the Public Works Department to accept the recognitions and take a photo. PUBLIC PARTICIPATION Addressing the City Council were Quynn Lubs regarding racism and the fiscal year budget; Jeff Malick regarding white supremacy and Confederate flag use; Kody Amour regarding the City budget and homelessness; Don Harbeson regarding City land; Gloria Locke regarding the Human Relations Roundtable and the Golden Valley Track Team; Alan Ferdman regarding the Human Relations Roundtable and Libraries; Diane Zimmerman regarding a Development Committee Meeting; Tony Maldonado regarding Independence Day and race relations in the City; Elaine Ballace regarding the Human Relations Roundtable; and Nancy (no last name given) regarding the Human Relations Roundtable. STAFF COMMENTS Mayor Weste asked the City Manager to address the subject of homelessness in the City. Mr. Striplin stated that the City has financially supported the Bridge to Home shelter for the last two decades; that the City is part of a tax measure providing over $8 million per year to the County of Los Angeles to administer homeless assistance programs; and that Los Angeles County is the responsible agency for homeless assistance. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Addressing the Council were Diane Zimmerman regarding the Human Relations Roundtable and Independence Day and Missy (no last name given) regarding a summary of litigation. Councilmember McLean stated that everyone has a right to their opinion and to speak their mind before the City Council; spoke about the 4th of July Parade; spoke about Camp Scott Probation Oversight Commission Meeting on July 14; commented on attending the Lord Chamberlain induction ceremony in Newhall; discussed the return of the Los Angeles county mask mandate; and discussed the Affordable Connectivity Program (ACP) which is a federal program created as part of the Infrastructure Investment and Jobs Act, which helps qualified households pay for connectivity services such as internet and wireless, requesting the City offer information on the program to those in need of it. Councilmember Miranda stated that the community is working hard for diversity and inclusion. Mayor Weste spoke about the Fourth of July Parade and thanked everyone who worked on the event; mentioned attending the State of the State event; and discussed that the recall of District Attorney Gascon has reached over 750,000 signatures, while crime is at an all-time high due to his policies. Page 2 PUBLIC HEARINGS ITEM 1 PROPOSED EXPANSION OF ETERNAL VALLEY MEMORIAL PARK Ridgeline Alteration Permit, Hillside Development Review, Architectural Design Review, Development Review, and Initial Study for the proposed expansion of Eternal Valley Memorial Park. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Adopt a resolution for a Mitigated Negative Declaration and approving Master Case 20-231, consisting of Ridgeline Alteration Permit 20-001, Hillside Development Review (4)20-005, Development Review 21-015, Architectural Design Review 21-022, Oak Tree Permit (2)21- 011, and Initial Study 20-007, to allow for the expansion of the Eternal Valley Memorial Park, located at 23287 Sierra Highway (Assessor Parcel Numbers: 2827-008-057 and 2827- 008-059) within the City of Santa Clarita, subject to the attached Conditions of Approval (Exhibit A). Mayor Weste opened the Public Hearing. City Clerk Mary Cusick stated that all notices required by law have been provided. Associate Planner Andy Olson provided the staff report. The applicant, represented by Hunt Braly of Poole Shaffery and Mike Green of Clark & Green Associates, presented additional information regarding the project. There were no public comments. Mayor Weste closed the public comments. Councilmember McLean commented that she preferred the tubular metal fence rather than the block wall and preferred to go forward with the revised proposal. Mayor Weste inquired if tubular steel or aluminum would last longer, and Mr. Green responded that steel is stronger but aluminum would not rust. Mayor Pro Tern Gibbs made a motion to agree to the Applicant's revision to adopt the resolution with the amendment of an aluminum tubular fence rather than the split face block wall. Councilmember McLean seconded the motion, with the request that along with the proposed revision, that mature plants be installed. Mr. Olson responded that the plan would be modified to reflect this request. Mr. Green added that there are already minimum sizes for the trees that will be planted; and that the need for mature plants is vital to provide green buffering. Page 3 Adopted Resolution No. 22-51 RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Jason Gibbs, Mayor Pro Tern SECONDER: Marsha McLean, Councilmember AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth NEW BUSINESS ITEM 2 LOUIS BRATHWAITE STREET NAME RECOGNITION Direct staff to finalize an agreement with Greystar (GS Sand Canyon For Rent LLC) to name a future street after Louis Brathwaite. RECOMMENDED ACTION: City Council direct staff to negotiate and finalize an agreement with Greystar (GS Sand Canyon For Rent LLC), to name a public street within the Sand Canyon Plaza Mixed Used development after Louis Brathwaite. Addressing the Council were Valerie Bradford, Gloria Locke, Tony Maldonado, Steve Petzold, and Neshia Brathwaite. The Council discussed the legacy of Mr. Brathwaite and what he meant to the City. All agreed that he was deserving of the street name dedication in his honor. Councilmember McLean stated that Mr. Brathwaite was a gentleman; a polite, caring, wonderful person, and thanked his family for attending the meeting; and made a motion to approve the recommended action with the amendment that Mr. Brathwaite's middle initial "E" is added to his name on the street sign. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Jason Gibbs, Mayor Pro Tem AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth Page 4 CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Jason Gibbs, Mayor Pro Tem AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2022, Special Meeting. ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2022, Regular Meeting. ITEM 5 CHECK REGISTER NO. 13 Check Register No. 13 for the Period 05/20/22 through 06/02/22 and 06/09/22. Electronic Funds Transfers for the Period 05/23/22 through 06/03/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. ITEM 6 MITEL PHONE SYSTEM MAINTENANCE AND SUPPORT CONTRACT The City of Santa Clarita utilizes the Mitel Voice over Internet Protocol (VoIP) phone system as the primary means of communication between residents and staff. This item makes a recommendation to award a three-year contract for the maintenance and support required to keep the phone system functioning properly and efficiently. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to IntelesysOne, Inc., in the amount of $72,206 plus a 10 percent contingency in the amount of $7,221, for a total amount not to exceed $79,427 for maintenance and support of the City's Mitel Voice over Internet Protocol (VoIP) phone system. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Addressing the Council were Diane Zimmerman, Alan Ferdman, and Elaine Ballace. Page 5 ITEM 7 LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONE 18 (TOWN CENTER) Award landscape contract to American Heritage Landscape, to provide maintenance services for Landscape Maintenance District Zone 18 (Town Center) for an amount not to exceed $563,966. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to American Heritage Landscape, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 18, Valencia Town Center, for an annual base amount of $187,200, and approve up to an additional $94,783 annually in contract expenditure authority to allow the contractor to perform as -needed repairs and/or replacements for a total contract amount not to exceed $563,966. 2. Authorize ongoing appropriations in the amount of $49,908 from Landscape Maintenance District Fund 357 to Account 3572439-516110, to support recurring landscape maintenance services expenditures associated with the recommended contract award. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. ITEM 8 AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH AMERICAN HERITAGE LANDSCAPE Approve four -month amendment to contract with American Heritage Landscape to provide landscape services for Landscape Maintenance District 27 (Circle J Ranch). RECOMMENDED ACTION: City Council: 1. Approve a four -month extension to the existing contract with American Heritage Landscape for recurring landscape maintenance services in Landscape Maintenance District 27 for $58,510. Inclusive of the existing $49,950 interim contract with American Heritage, the total amount of the amended contract will not exceed $108,450. 2. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Page 6 ITEM 9 LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 32 (VISTA CANYON RANCH) Award landscape contract to Stay Green, Inc., to provide maintenance services for Landscape Maintenance District Zone 32 (Vista Canyon Ranch). RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 32, Vista Canyon Ranch, Phase I, for an annual base amount of $12,000, and approve up to an additional $5,000 in additional expenditure authority to support as -needed repairs and/or replacements for a total not to exceed contract amount of $34,000. 2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $45,264, as identified in Attachment A, to support establishment of a base budget for Landscape Maintenance District Zone 32 inclusive of recurring landscape maintenance services expenditures associated with the recommended contract award. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Addressing the Council was Tony Maldonado. ITEM 10 SECOND READING OF MASTER CASE 22-027: PROPOSED AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE Second reading of an ordinance to update the City's Unified Development Code. Proposed amendments relate to design standards, land use types, procedures, and consistency with other documents and are designed to provide enhanced clarity and accessibility to the code. RECOMMENDED ACTION: City Council waive reading of the text; consent to read by title only, as listed on the agenda; and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 22-027, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 22-001 AMENDING THE UNIFIED DEVELOPMENT CODE, AS SHOWN IN EXHIBIT A." Page 7 Addressing the Council was Alan Ferdman. Adopted Ordinance No. 22-9 ITEM 11 CITY HALL RESTROOMS REMODEL, PHASE II, PROJECT M1037 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT Phase II of the restrooms remodel at City Hall, which includes the removal and replacement of all ceramic tile, plumbing fixtures, countertops, partition doors, and lighting. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the City Hall Restrooms Remodel, Phase II, Project M1037. 2. Award the construction contract to Cybertech Construction Company, Inc., in the amount of $393,221 and authorize a contingency in the amount of $39,322, for a total contract amount not to exceed $432,543. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Tony Maldonado. ITEM 12 LANDSCAPE CONTRACT FOR VETERANS HISTORICAL PLAZA AND NEWHALL COMMUNITY CENTER Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Veterans Historical Plaza and the Newhall Community Center for an amount not to exceed $535280. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to the Veterans Historical Plaza and the Newhall Community Center for an annual base amount of $22,200, plus an additional $4,440 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $53,280. 2. Authorize ongoing appropriations from Areawide Fund 367 to expenditure account 3 6773 03 - 516110 for $4,640 to support recurring landscape maintenance services. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $26,640 plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council Page 8 during the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. ITEM 13 2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064 PHASE IV DESIGN CONTRACT This action will fund the design of 2020-21 Circulation Improvement Program Phase IV, which will increase and improve traffic flow at the Valencia Boulevard/ McBean Parkway and Valencia Boulevard/Mall Entrance intersections. RECOMMENDED ACTION: City Council: 1. Award a design contract to Dokken Engineering for 2020-21 Circulation Improvement Program Phase IV, Project C0064 in the amount of $349,775 and authorize a contingency in the amount of $34,978, for a total contract amount not to exceed $384,753. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 14 WEST CREEK PARK INCLUSIVE PLAY AREA, PROJECT P4023 - CONTRACT AUTHORITY INCREASE This project will install the City's second inclusive play area at West Creek Park. This action will increase the expenditure authority to add amenities to the design and construction contract awarded by the City Council on July 13, 2021. RECOMMENDED ACTION: City Council: 1. Approve a contract authority increase with Landscape Structures, Inc., in the amount of $670,274 for a total contract amount not to exceed $1,670,274, for enhancements to the design and construction of an inclusive play area at West Creek Park. 2. Appropriate one-time funds in the amount of $200,000 from the Community Development Block Grant Fund (Fund 203) to expenditure account P4023203-516101. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Missy (no last name given) and Steve Petzoid. Mayor Pro Tern Gibbs inquired about inclusive ziplines and Project Manager Elena Galvez responded. Page 9 ITEM 15 RENEWAL OF DARK FIBER MASTER LICENSE AGREEMENT This agreement will authorize the City of Santa Clarita to continue leasing two dark fiber strands from Crown Castle Fiber LLC, to connect Santa Clarita to Downtown Los Angeles. This connection presently provides the City's primary Internet connection as well as lit transport service to CalArts in addition to ISP's using this connection to serve the business community. Additionally, this connection is paramount to the success of future ISP's that choose to expand Internet service to Santa Clarita businesses. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to Crown Castle Fiber LLC, in the amount of $300,000, for the City to lease two dark fiber strands from the City of Santa Clarita to Downtown Los Angeles. 2. Authorize the City Manager or designee to execute all contracts and associated documents, including up to three additional one-year renewal options beginning in year six, not to exceed $70,000 per annum, for continued lease of dark fiber strands, subject to City Attorney approval. PUBLIC PARTICIPATION II Addressing the Council were Corey Downs regarding the housing element; Lauryn Valley regarding the Human Relations Roundtable; Steve Petzold regarding Human Relations Roundtable and districting; Missy (no last name given) regarding committees; Cindy Josten regarding the Human Relations Roundtable; and Santa Rivera regarding the Human Relations Roundtable. ADJOURNMENT Mayor Weste adjourned the Regular Meeting in memory of Jami Kennedy at 8 :41 p.m. ATTEST: CITE'' CLERM MAYOR Page 10