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HomeMy WebLinkAbout2022-09-27 - MINUTES - REGULARCITY OF SANTA CLARITA City Council • Regular Meeting Joint Meeting with Board of Library Trustees Public Financing Authority Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate May Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, September 27, 2022 INVOCATION Councilmember Smyth delivered the invocation. City Council Chambers CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council, Public Financing Authority, and Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Smyth led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Smyth, second by Miranda, to approve the agenda, pulling item 8 for Councilmember questions and public comment. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Weste spoke of the recent United States Figure Skating 2022 National Showcase held in Florida, where five local skaters medaled in the competition, and invited the skaters to the dais to receive their recognition certificates and take a photo. Councilmember Miranda discussed celebrating the culture and contributions of Hispanic Americans; announced that the City proclaims September 15 through October 15, 2022, as Hispanic Heritage Month; and invited Gloria Mercado Fortine from the Sheriffs Foundation to the dais to receive the proclamation. Mayor Pro Tem Gibbs addressed the many contributions of the German -American community; announced that the City proclaims October 2022 as German -American Heritage Month in the City of Santa Clarita; and invited Professor Heidi Esslinger and her students, Maria Gutzeit, and Steve Petzold to the dais to receive the proclamation and take a photo. Councilmember McLean discussed the 2022 Achievement of Excellence in Procurement Award received by the City's Information Services division and invited the team to the dais to receive the recognition and take a photo. PRESENTATIONS Mayor Weste introduced Rochelle Silsbee and Conrad Reynado, from Southern California Edison, who provided an update on Edison's expedited grid hardening plans in Santa Clarita. PUBLIC PARTICIPATION Addressing the Council were Tony Maldonado regarding ethics in local government; Elaine Ballace regarding City grants for non-profit organizations; James Doyle regarding an ethics investigation; Nancy (no last name provided) regarding the recent Parent Resource Symposium, Chasing the High; Cindy Josten regarding the recent Parent Resource Symposium; Alan Ferdman regarding the Human Relations Roundtable; Jeffrey Malick regarding the recent Parent Resource Symposium, the fentanyl crisis, and the new homeless shelter; Santa Rivera regarding building strong relationships with children, wildfire suppression, emergency vehicle signal alerts, and the upcoming election; and Steve Petzold regarding Edison fees and impacts from Measure E. STAFF COMMENTS City Manager Ken Striplin commented regarding the City's Code of Ethics and Conduct policy, Policy Against Harassment, Discrimination, and Retaliation, as well as the Personnel Rules that covers extensive reporting for whistleblowers and rules regarding retaliation; and commented that the majority of information regarding the homeless shelter requested by the speaker is under the authority of Bridge to Home and that the City has offered assistance in expediting the construction of the permanent facility. Mayor Weste requested, with Council concurrence, that staff research the possibility of signal lights at intersections, alerting drivers of upcoming emergency vehicles. Page 2 .._. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda announced the 2022 Hiking Challenge where residents are invited to hike all seven trails at East Walker Ranch Open Space and the first 50 participants will receive a prize. Mayor Pro Tem Gibbs and Councilmember Smyth made no comments. Councilmember McLean thanked the Blue Star Mothers of Santa Clarita for sponsoring the Traveling Fallen Warrior memorial and mentioned the help that the Blue Star Moms gave her when her son was deployed to Iraq; commented on attending the Parent Symposium where an emotional presentation was given; and announced the new theatrical group, Olive Branch Theatricals, and their recent ribbon cutting for rehearsal space. Mayor Weste commented on the Parent Symposium and thanked Sheriff deputies and staff for putting it together and mentioned the extreme dangers of fentanyl; spoke of the recent Santa Clarita Valley Chamber of Commerce Latino Business Alliance's Hispanic Heritage Celebration where Assistant City Manager Frank Oviedo was honored as Community Leader of the Year; spoke of attending a bridging ceremony for Girls Scout Troop 582; encouraged residents to view the Fallen Soldiers display at the mall, honoring 780 California military personnel that have died since 9/ 11; requested to adjourn the meeting in memory of Jose Sanchez, and discussed creating a mural in his honor; and announced that the UCLA Men's Hockey Team games will begin on October 7 on their home ice at The Cube. PUBLIC HEARINGS ITEM 1 IMPLEMENTATION AND FINANCING OF THE CITY' S ENERGY INFRASTRUCTURE MODERNIZATION PROGRAM AND THE SANTA CLARITA PFA LEASE REVENUE BONDS - ENERGY EFFICIENCY PROGRAM SERIES 2022A (GREEN BONDS) AND SERIES 2022B (GREEN BONDS) City Council enter into agreements to Climatec, LLC to design and implement comprehensive energy efficient infrastructure modernizations throughout City facilities and parks and approve the proposed issuance of Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program) Series 2022A and Series 2022B and approval of documents, and the taking of certain actions in connection therewith. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing. 2. Adopt a resolution to make certain findings and approve the implementation and financing of the City's Energy Infrastructure Modernization Program in accordance with Government Code Sections 4217.10 through 4217.18. 3. Award the City's Energy Infrastructure Modernization Program Installation Agreement to Climatec LLC in an amount not to exceed $3 5,129,467. Page 3 4. Appropriate $35,129,467 from the Facilities Fund (723) to Energy Efficiency Expenditure Account R0033723-516101. 5. Award the City's Energy Infrastructure Modernization Measurement and Verification Agreement to Climatec LLC upon completion and acceptance of the project in an annual amount not to exceed $28,000. 6. Appropriate funding from the General Fund (100) to Neighborhood Services Expenditure Account 1007000-516102 for guaranteed savings measurement and verification in the amount of $28,000 annually in Fiscal Year 2024-25 through Fiscal Year 2026-27; contingent upon the appropriation of funds in the annual budget for such fiscal years. 7. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program), Series 2022A (Green Bonds) and Lease Revenue Bonds (Energy Efficiency Program), Series 2022B (Green Bonds), in the aggregate principal amount not to exceed $25,000,000, approving the execution and delivery of an amendment to two lease agreements, a Continuing Disclosure Certificate, two Bond Purchase Agreements, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. 8. Adopt a resolution declaring the intent to reimburse certain expenditures from the proceeds of tax-exempt obligations expected to be issued to finance energy efficiency improvements buildings, and facilities as required by United States Department of Treasury Regulations Section 1.150-2. 9. Adopt a resolution authorizing the application for an Energy Efficiency Loan from the California Energy Commission to implement energy efficiency measures in the amount not to exceed $3,000,000 and authorizing the execution and delivery of a loan agreement, Promissory Note and Tax Certificate; and authorizing the taking of certain actions in connection therewith. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Public Financing Authority: l . Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program), Series 2022A (Green Bonds) and Lease Revenue Bonds (Energy Efficiency Program), Series 2022B (Green Bonds), in the aggregate principal amount not to exceed $25,000,000, approving the execution and delivery of two supplemental indentures, amendments to two lease agreements, two Bond Purchase Agreements, a Preliminary Official Statement, a Final Official Statement; and authorizing the taking of certain actions in connection therewith. Mayor Weste opened the Public Hearing. Page 4 City Clerk Mary Cusick stated that all notices required by law have been provided. Environmental Services Manager Darin Seegmiller provided the staff report. Addressing the Council in opposition were Tony Maldonado, Elaine Ballace, Santa Rivera, and Steve Petzold. Mayor Weste closed the public comments. Mayor Pro Tem Gibbs commented on the opportunity to turn money spent on City operations and energy into infrastructure funds for the green energy program; spoke of doing his due diligence on this item by asking questions of staff on the data provided; and inquired about the NEM 3.0 system and if it would remove the allowance to bank energy credits, and Mr. Seegmiller responded affirmatively; inquired if Climatec recommended to not do any of the proposed projects and Mr. Seegmiller responded that there were a few lighting projects in the Landscape Maintenance District that did not get selected due to lack of savings; and inquired about safeguards for savings, and Mr. Seegmiller responded that there will be an annual review to evaluate work done and facilitate remedies with Climatec on any projects that are not working efficiently. Councilmember McLean commented on the rule changes from the Public Utilities Commission, the importance of being grandfathered in to the current rules, and securing a low -interest loan rate. Councilmember Smyth commented on addressing infrastructure needs and utilizing ways of making them pay for themselves with energy efficient projects; and commented on the daily changes in the bond market and that a delay could impact the rate. Councilmember Miranda agreed with Councilmember Smyth's comments and spoke of the guarantees of efficiency by Climatec. Mayor Weste commented on tackling big issues with great solutions, using environmentally - friendly upgrades, and saving water and money. City Manager Ken Striplin addressed the public comments and stated that staff has worked on this project with bond counsel for over a year, there is no tax increase with bond sales and the City has had no issues with prior bonds, and the public benefit, as questioned by the speaker, are additional amenities such as The Cube. Adopted Resolution Nos. 22-53, 22-54, 22-55, 22-56, and PFA22-1 RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Mayor Pro Tem SECONDER: Cameron Smyth, Councilmember AYES: Weste, Gibbs, McLean, Miranda, Smyth Page 5 NEW BUSINESS ITEM 2 SPONSORSHIP AGREEMENT WITH KAISER PERMANENTE FOR THE SANTA CLARITA AQUATIC CENTER Consideration of a Sponsorship Agreement with Kaiser Permanente for the Presenting Level Sponsorship of the Santa Clarita Aquatic Center. RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to execute a Sponsorship Agreement with Kaiser Permanente for the Presenting Level Sponsorship of the Santa Clarita Aquatic Center subject to City Attorney approval. 2. Increase revenue account 100-456611 by $50,000. Economic Development Administrative Analyst Chris Page provided the staff report. Addressing the Council were Tony Maldonado, Elaine Ballace, and Santa Rivera. Mayor Weste requested staff comments, and Mr. Striplin responded that the business sponsorship program has been successful in engaging with companies for mutual benefit, utilizing the sponsorship funds for programs and services that add to the quality of life for the community. Councilmember McLean commented that the sponsorship amount is not enough money and should be $75,000 per year. Council made comments regarding comparable City sponsorships, benefits to the City, and sponsors. Councilmember McLean requested that the City request more money in the future. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Cameron Smyth, Councilmember AYES: Weste, Gibbs, McLean, Miranda, Smyth Page 6 CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Weste, Gibbs, McLean, Miranda, Smyth ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 13, 2022, Special Meeting ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 13, 2022, Regular Meeting ITEM 5 CHECK REGISTER NOS. 18 AND 19 Check Register No. 18 for the Period 07/29/22 through 08/11/22 and 08/18/22. Electronic Funds Transfers for the Period 08/01/22 through 08/12/22. Check Register No. 19 for the Period 08/12/22 through 08/25/22 and 09/01/22. Electronic Funds Transfers for the Period 08/15/22 through 08/26/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 18 and 19. ITEM 6 DATACENTER BACKUP AND RECOVERY SYSTEM Cybersecurity and disaster recovery are top priorities for the City of Santa Clarita. The cornerstone of an effective disaster recovery plan is a reliable and effective backup and recovery system. This item makes a recommendation to award a three-year contract for a backup and recovery solution to ensure the City's information systems infrastructure is well protected. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Savant Solutions, Inc., in the amount of $73,318, plus a 10 percent contingency in the amount of $7,332, for a total amount not to exceed $80,650 for the Cohesity Backup and Recovery system, inclusive of three years of maintenance and support. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 ITEM 7 RESOLUTION ESTABLISHING A POLICY WHICH DELEGATES TORT LIABILITY CLAIMS HANDLING RESPONSIBILITIES TO THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Authorize the City of Santa Clarita to delegate tort liability claims handling responsibilities to the California Joint Powers Insurance Authority by adopting a resolution. RECOMMENDED ACTION: City Council: 1. Adopt a resolution authorizing the City of Santa Clarita to delegate tort liability claims handling responsibilities to the California Joint Powers Insurance Authority. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution No. 22-57 ITEM 8 UPDATES TO THE CITY'S PURCHASING POLICY The City of Santa Clarita's Purchasing Policy, last updated in 2020, serves to direct the City's procurement processes and ensure fiscally responsible purchasing activities. The proposed updates primarily include contractual signing authority processes, procurement approaches, and a few clarifying items. RECOMMENDED ACTION: City Council approve updates to the City of Santa Clarita's Purchasing Policy to enhance and strengthen the City's procurement practices. Addressing the Council was Jeffrey Malick. Mayor Weste spoke of sample items that the City purchases, the need to update the Purchasing Policy, and requested additional comments from the City Manager. Mr. Striplin clarified that the Purchasing Policy governs the process for acquiring assets, services, or materials; commented the update includes delegation of contract signing and a provision for a design -build element that does not change the process for those contracts to be brought before the Council for final approval. Mayor Pro Tem Gibbs requested clarification regarding any recommended changes in Council approval for a design -build contract, as well as approval for construction, in order to see designs prior to construction; and Mr. Striplin affirmed that there are no changes to Council approvals written into the updated policy. Page 8 ITEM 9 INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON -CALL CEQA PLANNING SERVICES CONTRACTS Increase expenditure authority for contracts with previously selected, qualified vendors to provide as -needed California Environmental Quality Act services to the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase to the City's current on -call California Environmental Quality Act consulting firms: Dudek, Michael Baker international, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and S WCA Envirornnental Consultants, for a not to exceed amount of $500,000 annually for each of the three remaining con4ract years, resulting in a total on -call expenditure authority amount of $2,500,000. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 SEIU Local 721, CTW, CLC is the exclusive bargaining agent for approximately 90 positions in the field and maintenance classifications. The term of the proposed MOU is for three years and runs from July 1, 2022, through June 30, 2025. RECOMMENDED ACTION: City Council: 1. Approve the draft Memorandum of Understanding that has been negotiated between the City of Santa Clarita and the Service Employees International Union, Local 721. 2. Adopt a resolution providing for compensation of Service Employees International Union represented employees of the City of Santa Clarita. 3. Authorize the City Manager to finalize, sign, and accept the Memorandum of Understanding on behalf of the City of Santa Clarita. Adopted Resolution No. 22-58 PUBLIC PARTICIPATION II No additional requests to speak were received. Page 9 ADJOURNMENT -- Mayor Weste adjourned the Regular Meeting in memory of Jose Sanchez at 8:24 p.m. MAYOR ATTEST-%,`-�•-- CITY GLEU_ Page 10