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HomeMy WebLinkAbout2022-08-23 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, August 23, 2022 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Legends FC SCV Girls 2007 Team Wins NATIONAL CHAMPIONSHIP Recognition of LEED Silver Certification for Sheriffs Station and Canyon Country Community Center PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATIVE VOTING DELEGATES FOR THE 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The League of California Cities Annual Conference is scheduled for September 7-9, 2022, in Long Beach. In order to vote at the General Assembly Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates. Page 2 RECOMMENDED ACTION: City Council appoint Councilwoman Marsha McLean as the City of Santa Clarita's voting delegate and appoint up to two alternate voting delegates to the 2022 League of California Cities Annual Conference. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 12, 2022 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 12, 2022 Regular Meeting. 4. CHECK REGISTER NOS. 14 AND 15 - Check Register No. 14 for the Period 06/03/22 through 06/16/22 and 06/23/22. Electronic Funds Transfers for the Period 06/06/22 through 06/17/22. Check Register No. 15 for the Period 06/17/22 through 06/30/22 and 07/07/22. Electronic Funds Transfers for the Period 06/20/22 through 07/01 //22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 14 and Check Register No. 15. 5. 2020-21 CIRCULATION IMPROVEMENT PROGRAM, PHASE II, PROJECT C0064 - PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT - This item awards the construction contract for the 2020-21 Circulation Improvement Program, Phase II, Project C0064, which will improve traffic flow at the intersection of Wiley Canyon Road and Orchard Village Road, and along Bouquet Canyon Road, between Bouquet Canyon Plaza and Newhall Ranch Road. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the 2020-21 Circulation Improvement Program, Phase II, Project C0064. Page 3 2. Award a construction contract to R.C. Becker and Son, Inc., in the amount of $688,647, and authorize a 15 percent contingency in the amount of $103,297, for a total contract amount not to exceed $791,944. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. NEWHALL GATEWAY BEAUTIFICATION, PROJECT B2018 - AWARD DESIGN CONTRACT - This item will fund the design of the Newhall Gateway Beautification project, which will provide landscape, hardscape, and irrigation at the State Route 14 freeway on and off -ramp interchange at Newhall Avenue. RECOMMENDED ACTION: City Council: 1. Award a design contract for Newhall Gateway Beautification, Project B2018, to Pacific Coast Land Design, Inc., in the amount of $405,876 and authorize a contingency in the amount of $60,882, for a total contract amount not to exceed $466,758. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. VISTA CANYON MULTI -MODAL CENTER (TRAIN STATION), PROJECT T3020 - APPROVE CONSTRUCTION CONTRACT MODIFICATIONS - This item will approve construction contract increases for the Vista Canyon Multi -Modal Center, Project T3020. This project is a joint effort between the City of Santa Clarita, Southern California Regional Rail Authority, Vista Canyon LLC, and Metro. The requested Council action is to increase expenditure authority only and will be offset by savings on other contracts. RECOMMENDED ACTION: City Council: 1. Extend the current contract and authorize an increased expenditure authority for material testing and inspection services for the Vista Canyon Multi -Modal Center, Project T3020 with Twining, Inc., in the amount of $158,150 and authorize a contingency in the amount of $15,815, for a total additional contract amount not to exceed $173,965. 2. Extend the current contract and authorize an increased expenditure authority for construction management services with RailPros, Inc., in the amount of $200,110 and authorize a contingency in the amount of $20,011, for a total additional contract amount not to exceed $220,121. 3. Extend the current contract with Southern California Regional Rail Authority, authorize an increased expenditure authority in the amount of $403,551, and authorize a contingency in the amount of $40,355, for a total additional contract Page 4 amount not to exceed $443,906. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. VOYAGER FLEET CARD PAYMENT TO U.S. BANK CORPORATE PAYMENT SYSTEMS - City Council approval to ratify invoice payments amounting to $100,994. RECOMMENDED ACTION: City Council: Ratify payments in the amount of $100,994 to U.S. Bank Corporate Payment Systems for the billing period of May 1, 2022 through June 30, 2022. 2. Authorize the City Manager or designee to make future payments to U.S. Bank Corporate Payment Systems for City vehicles and equipment fuel within the spending authority of the adopted annual operating budget. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 9. AMENDMENT TO EXISTING CONTRACT WITH WOODS MAINTENANCE SERVICES, INC., FOR ENCAMPMENT CLEAN-UP SERVICES - Approve an amendment to the existing contract for encampment clean-up services with Wood Maintenance Services, Inc., increasing contract authority and authorizing an ongoing increase to the Litter & Debris Expenditure Account. RECOMMENDED ACTION: City Council: 1. Authorize increased expenditure authority for encampment clean-up services with Woods Maintenance Services, Inc., in the amount of $50,000, for a total contract amount not to exceed $200,000 annually for the current one-year contract and the two additional one-year renewal options. 2. Authorize ongoing appropriations of $83,000 from the General Fund to Expenditure Account 1003200-516131, increasing the annual base budget from $117,000 to $200,000 in order to cover the new contract amount. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Page 5 10. PROPOSED TESORO DEL VALLE ANNEXATION - SUPPLEMENTAL JOINT RESOLUTION AND ASSOCIATED TRANSFER AGREEMENTS BETWEEN THE CITY OF SANTA CLARITA AND THE COUNTY OF LOS ANGELES - A Supplemental Joint Resolution between the City of Santa Clarita and County of Los Angeles for the proposed Tesoro Del Valle Annexation Area and other necessary actions relating to the Historic Tesoro Adobe Park. RECOMMENDED ACTION: City Council: 1. Adopt the attached Supplemental Joint Resolution which shall: a. Transfer jurisdiction of Landscaping and Lighting Act (LLA) District No. 4, Zone 76 (Zone) from the County of Los Angeles to the City of Santa Clarita and approve and accept the negotiated exchange of benefit assessment revenues for the Zone; b. Withdraw the territory proposed for annexation from County Lighting Maintenance District 1687 (CLMD 1687); c. Exclude the territory proposed for annexation from County Lighting District LLA-1, Unincorporated Zone; and d. Clarify the City of Santa Clarita's responsibilities regarding Drainage Benefit Assessment Area No. 35. 2. Authorize the City Manager or designee to take all actions to effectuate the Joint Resolution and Supplemental Joint Resolution. 3. Find the proposed transfer of Tesoro Adobe Historic Park is categorically exempt from the California Environmental Quality Act for the reasons stated herein and the reasons reflected in the record of the project. 4. Find that pursuant to Government Code section 25550.5, Tesoro Adobe Historic Park is local in character and approve the transfer of Tesoro Adobe Historic Park to the City of Santa Clarita. 5. Approve a Park Transfer Agreement between the County of Los Angeles and the City of Santa Clarita. 6. Execute the quitclaim deed consistent with Transfer Agreement and applicable conditions. 7. Execute a transfer agreement with the County of Los Angeles for the purpose of transferring the County's grant responsibilities to the City of Santa Clarita. 8. Execute an amended Reciprocal Easement and Joint Use Agreement with Montalvo Properties, LLC, Tesoro del Valle Master Homeowners Association, and the City of Santa Clarita, for the purpose of replacing the County of Los Angeles with the City of Santa Clarita. Page 6 9. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval. 11. ARCHITECTURAL DESIGN REVIEW SERVICES FOR PROPOSED PROJECTS WITHIN THE CITY OF SANTA CLARITA'S ENTITLEMENT REVIEW PROCESS CONTRACT - A contract for $90,000 per year for five years with P1aceWorks, Inc., to provide architectural design review services for proposed projects within the City of Santa Clarita's entitlement review process. RECOMMENDED ACTION: City Council: 1. Award a contract to P1aceWorks, Inc., to provide architectural design services, for an annual base amount not to exceed $90,000, for a total five-year amount not to exceed $450,000. 2. Appropriate funding from the General Fund (Fund 100) to the Planning Services Expenditure Account 1003100-516101 in the amount of $80,000 annually, beginning in Fiscal Year 2022-23 through Fiscal Year 2027-28. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 12. CONTRACT AMENDMENT WITH TACENERGY, LLC, FOR THE PURCHASE AND DELIVERY OF RENEWABLE DIESEL FUEL - Amend the contract with TACenergy, LLC, to increase expenditure authority for the purchase and delivery of renewable diesel, in an amount not to exceed $140,000. RECOMMENDED ACTION: City Council: 1. Increase the expenditure authority for the purchase and delivery of renewable diesel fuel with TACenergy, LLC (formerly Truman Arnold Companies), by an amount of $140,000, for a total contract amount not to exceed $465,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 13. PREPARATION OF A MUSEUM AND CULTURAL CENTER FEASIBILITY STUDY CONTRACT - Award a contract to undertake and prepare a feasibility study for a museum and cultural center in Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a Professional Services Agreement in an amount not to exceed $89,744 to M. Goodwin Museum Planning, Inc., for the development of a feasibility study addressing a museum and cultural center in the City of Santa Clarita. Page 7 2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney. 14. GRAPHIC DESIGN SERVICES CONTRACTS - Award professional service contracts to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Graphic Design in the amount of up to $75,000 for each design firm, with the option of four annual renewals. RECOMMENDED ACTION: City Council: 1. Award one-year Professional Service contracts for graphic design services to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Design for an amount not to exceed $75,000 per firm. 2. Authorize the City Manager or designee to execute up to four, one year -renewal options for each firm, for an annual amount not to exceed $75,000. 3. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval. 15. FOURTH AMENDMENT TO THE CENTRAL PARK LEASE AGREEMENT WITH SANTA CLARITA VALLEY WATER AGENCY - This item will extend the Central Park lease agreement with Santa Clarita Valley Water Agency through January 1, 2028, and increase the lease boundary for the expansion of the disc golf course and the Parks maintenance yard. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute the Fourth Amendment to the Ground Lease Agreement with Santa Clarita Valley Water Agency for the Central Park Sports Facility, extending the lease through January 1, 2038, in an amount of $33.33 per year, not to exceed $500. 2. Authorize the City Manager or designee to execute the License Agreement for Exercise and Access Stairs. 16. EASEMENTS AND ENTRY AGREEMENT GRANTED TO SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY ON ASSESSOR'S PARCEL NUMBERS 2836-002-907 AND 2836-002-922 WITH BILL OF SALE OF SEWER LINE AND QUITCLAIMS OF ASSOCIATED EASEMENTS - Approval of entry agreement, easements, and bill of sale to Los Angeles County Sanitation District. Page 8 RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to execute an entry agreement for use as a temporary construction area on property owned by the City of Santa Clarita, Assessor's Parcel Numbers 2836-002-907 and 2836-002-922. 2. Approve and authorize the City Manager or designee to execute a 15-foot wide perpetual easement on property owned by the City of Santa Clarita, Assessor's Parcel Number 2836-002-922. Approve and authorize the City Manager or designee to execute a bill of sale to transfer ownership of approximately 650 feet of an existing City -owned sewer located on Assessor's Parcel Numbers 2836-002-922, 2836-002-046, 2836-001-034 and 2836-001-035 to the Santa Clarita Valley Sanitation District. 4. Approve and authorize the City Manager or designee to execute a 10-foot wide perpetual easement located on property owned by the City of Santa Clarita, Assessor's Parcel Number 2836-002-922. 5. Approve and authorize the City Manager or designee to execute quitclaims of the City's 10-foot wide easement located on property owned by the City of Santa Clarita, Assessor's Parcel Numbers 2836-001-034, 2836-001-035, and 2836-002-046. 6. Increase Developer Fee revenue account 306-457501 in the amount of $9,000. 17. DEDICATION OF EASEMENT TO SOUTHERN CALIFORNIA EDISON - Dedication of an easement to Southern California Edison on Assessor's Parcel Number 2481-015-902, located in the Sand Canyon area. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee execute the attached Grant of Easement to Southern California Edison, subject to final laguage approval by the City Attorney. 18. ASSIGNMENT, ASSUMPTION, AND CONSENT OF EASEMENT AGREEMENT TO SHADOW WOLF ENERGY, LLC. - Berry Petroleum Company, LLC, is requesting to transfer an easement agreement to Shadow Wolf Energy, LLC. RECOMMENDED ACTION: City Council: 1. Approve the Assignment, Assumption and Consent of Easement Agreement to Shadow Wolf Energy, LLC. from Berry Petroleum Company, LLC. 2. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval. Page 9 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Gloria "Glo" Donnelly, Jerry Gladbach, and Jack Hannah FUTURE MEETINGS The next regular meeting of the City Council will be held September 13, 2022, at 6:00 PM in the Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On August 18, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 10