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HomeMy WebLinkAbout2022-09-27 - AGENDA REPORTS - REGULAR MIN APPROVALO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, September 13, 2022 —Minutes— 6:00 PM INVOCATION Councilmember Miranda delivered the invocation. City Council Chambers CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Smyth. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Gibbs, second by McLean, to approve the agenda, pulling the Regular Meeting Minutes for Councilmember clarification, and items 5, 6, 7, and 8 for public comments. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA U Packet Pg. 52 O AWARDS AND RECOGNITIONS Mayor Weste spoke of raising awareness about childhood cancer; announced that the City proclaims the month of September 2022 as Childhood Cancer Awareness Month; and invited representatives from the Michael Hoefflin Foundation for Children's Cancer to the dais to receive the proclamation and share a few words. Councilmember McLean addressed mental health issues and the new National Suicide Prevention Lifeline dialing code 988; announced that the City proclaims September 2022 as Suicide Prevention Awareness Month; and invited members of the Be The Difference SCV to the dais to receive the proclamation and take a photo. Mayor Pro Tem Gibbs discussed the Constitutional Convention in 1787, which created the document that laid out the principles and values of the Country; announced that the City proclaims September 17 through 23 as Constitution Week in the City of Santa Clarita; and invited members of the Santa Clarita chapter of the National Society Daughters of the American Revolution to the dais to receive the proclamation and take a photo. Councilmember Miranda spoke of the past barriers to voting for all and the importance of registering to vote; and announced that the City proclaims September 20 as Voter Registration Day in the City of Santa Clarita. Addressing the Council on Constitution Week was Diane Zimmerman. PUBLIC PARTICIPATION Addressing the Council were Missy (no last name provided) regarding the State of the City Luncheon; Natalie Ho regarding teaching youth about environmental science; Mathew Roco- Calvo regarding public transportation and safety infrastructure; Kody Amour regarding solving homelessness; Lauryn Valley regarding a fatal car crash on San Francisquito Canyon Road; Elaine Ballace regarding the Boots & Brews festival, the State of the City Luncheon, and non- profits supported by the City; Alan Ferdman regarding a candidate forum, the Human Relations Roundtable, and the Constitution; Glenda Yakel regarding a Council candidate; Robert Read regarding Rosedell Elementary after -school programming; and Jeffrey Malick regarding community call to action. STAFF COMMENTS City Manager Ken Striplin commented on appreciation of high school student participation and staff will connect with them to discuss their topics; stated that the car accident on August 28 is not within the City's jurisdiction and will have staff reach out to the County to follow up on efforts to improve safety on the road; addressed that the Boots & Brews festival was a private festival and paid for all of their expenses; and will have staff connect with Mr. Read to find a facility space for his request. Mayor Weste commented that San Francisquito road is not within the City's jurisdiction; however, the City should send a letter to Supervisor Barger regarding the street conditions. U Page 2 Packet Pg. 53 O Councilmember McLean thanked Ms. Ho for bringing up the issue of the environment and commented that the City's website, greensantaclarita.com, contains a lot of information; agreed with Mr. Roco-Calvo and spoke about how she has worked long and hard to bring in transportation dollars to the City; and stated that the City cares deeply about homeless issues and discussed the Council and City's efforts to fight homelessness. Mayor Weste requested that the City Manager discuss the City's contribution towards Bridge to Home, and Mr. Striplin responded that the City has worked closely with Bridge to Home to acquire several parcels of land for a new facility at a value of over $1 million; helped with the temporary location during the pandemic at the Newhall Community Center; and then another temporary location during construction, costing the City a few hundred thousand dollars; and most recently, approved a matching $2 million grant, along with the County, to expedite the M construction of the facility. Mayor Weste requested that the City help facilitate expediting in any way possible. v COMMITTEE REPORTS/COUNCILMEMBER COMMENTS c v c Councilmember Miranda commented on the upcoming 27th annual River Rally Clean -Up and 0 U Environmental Expo on September 17, where the event will be held near the Via Princess Bridge off Wiley Canyon Road, and volunteers are encouraged to sign up. a Mayor Pro Tem Gibbs thanked Sulphur Springs Elementary for inviting him to speak at their ribbon cutting for their new inclusive playground and classrooms; invited residents to the 1 Oth annual Santa Clarita Valley Charity Chili cook -off at the new MB2 Entertainment facility on October 28, supporting Fix'n Fido; and invited non-profit organizations to take part in an informational webinar on September 21 to learn how to apply for Community Services and Arts grant funds. Councilmember McLean commented that the City's website, santa-clarita.com, is a great resource for all, including seeking volunteer opportunities, fixing pot holes, and information on upcoming meetings; and spoke of the upcoming Parent Resource Symposium titled "Chasing the High" on September 23. Mayor Weste commented on a recent National Solo Dance Finals competition at The Cube with many from the community in attendance; spoke of attending the installation for the Samuel Dixon board for the Child and Family Center and congratulated Gloria Mercado-Fortine; gave shout outs to Jim Lentini for winning a car show trophy at the Elks Lodge, the Shaka boutique opening at the mall, the upcoming River Rally, the Parent Resource Symposium, and the Evening of Remembrance at the Youth Grove on September 21; discussed the Food for Fines program where the Santa Clarita Library will accept food donation in lieu of fines to support local food pantries; and gave kudos to Carousel Ranch for their amazing job with horse therapy. Page 3 Packet Pg. 54 O NEW BUSINESS ITEM 1 SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE SCVHistory.com is a local history digital archive, owned and operated by SCVTV, that is in need of repair due to outdated web design technology. RECOMMENDED ACTION: City Council discuss efforts to upgrade and sustain SCVHistory.com, a digital local history archive, and provide direction to staff. Mayor Weste presented the item Addressing the Council in support were RuthAnne Murthy, Mary Frances Larson, Kathi Lund, c Stephen K. Peeples, Reena Newhall, Sarah Brewer, Scott Hounsell, Bruce Fortine, Jim Ventress, M Meredith McGowan, Jessica Boyer, Bill West, Leon Worden, Andrew Tyzbir, Ann Stansell, v Carol Rock, Dr. Alan Pollack, Teresa Todd, Susan Shapiro representing SCVTV, Marie Sherb a and Lois Bauccio. 0 U Addressing the Council in opposition were Brett Haddock and Elaine Ballace. E Three written comments were received in support. Mayor Weste commented on creating history by the amount of support for saving the website and spoke of the expertise needed to preserve the extensive historical data. Mayor Pro Tem Gibbs commented that he was inspired by the work done by Mr. Worden and gave a personal account for the need to pass down information from his own mother to his sons Councilmember McLean commented that Mr. Worden assured her of SCVTV's due diligence during his public participation speech. Mayor Weste requested that the motion include a City letter submittal to the National Endowment for the Humanities stating that the City is committing $300,000 for the website conversion and to direct staff to draft a Memorandum of Understanding, or equivalent, with SCVTV for the transfer of ownership of SCVHistory.com over to the City of Santa Clarita Public Library. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth Page 4 Packet Pg. 55 O CONSENT CALENDAR L.ouncii recessea the meeting at u:Du p.m. ana reconvenea at v:uo p.m. RESULT: APPROVED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Jason Gibbs, Mayor Pro Tem AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 23, 2022, Special Meeting. ITEM 3 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 23, 2022, Regular Meeting. ITEM 4 CHECK REGISTER NOS. 16 AND 17 Check Register No. 16 for the Period 07/01/22 through 07/14/22 and 07/21/22. Electronic Funds Transfers for the Period 07/04/22 through 07/15/22. Check Register No. 17 for the Period 07/15/22 through 07/28/22 and 08/04/22. Electronic Funds Transfers for the Period 07/18/22 through 07/29/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 16 and 17. ITEM 5 CONTRACT FOR SANTA CLARITA PUBLIC LIBRARY LAPTOP KIOSK REPLACEMENT AND MAINTENANCE Award a contract to Java Connections, LLC, for the purchase of laptop kiosks for the Santa Clarita Public Library, inclusive of five years of support and maintenance. RECOMMENDED ACTION: City Council: 1. Award a five-year maintenance contract to Java Connections, LLC, in the total amount not to exceed $68,010.45, for public library laptop kiosks, inclusive of delivery, installation, and five years of support and maintenance. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Addressing the Council were Elaine Ballace and Missy (no last name provided). U Page 5 Packet Pg. 56 O ITEM 6 FUNDING FOR DBAA 3 RESERVE PROJECT Authorize a one-time appropriation of $40,000 from Drainage Benefit Assessment Areas reserves for professional services for drainage repairs in DBAA 3. RECOMMENDED ACTION: City Council appropriate one-time funds in the amount of $40,000 from Drainage Benefit Assessment Areas Fund 351 to expenditure account 3517209-516113 for needed repairs in DBAA 3. Addressing the Council was Santa Rivera. ITEM 7 LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE/BASE BUDGET APPROPRIATION Authorize expenditure authority increases to various landscape service contracts in order to complete as -needed repairs or one-time enhancement work in an efficient and timely manner; and approve the appropriation of ongoing funds to support operations at the Vista Canyon Transit Center. RECOMMENDED ACTION: City Council: 1. Approve ongoing expenditure authority increases in the annual cumulative amount of $368,678 for expanded landscape services, as -needed maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance zones for the contracts listed in Attachment A. 2. Authorize ongoing appropriations from Transit Fund (Fund 700) totaling $15,000, as identified in Attachment B, to support operations at the Vista Canyon Transit Center. 3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. Addressing the Council was Santa Rivera. ITEM 8 CENTRAL PARK BUILDOUT, PROJECT P4019 - TRIPARTITE TENDER AGREEMENT This item will authorize entering into a tripartite tender agreement to complete the expansion of the southwestern portion of Central Park. The project will construct four full-sized multipurpose fields by adding two new fields and converting an open turf area into two more full-sized multipurpose fields. It will also include the installation of sport field lighting, landscaping and irrigation, various site furnishings, a restroom building, upgrades to the adjacent dog park, exercise stairs, and additional parking. L M a� M U r _ a� _ 0 U Page 6 Packet Pg. 57 O RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to finalize and execute all necessary documents, including a tripartite tender agreement, subject to City Attorney approval, which includes a completion offer (contract) to Urban Habitat in an approximate amount of $10,002,385, and authorize a contingency in the amount of $1,000,238, for a total contract amount not to exceed $11,002,623, as well as authorize the City Manager to approve the finalized reimbursement amount to the City for additional costs incurred to ensure the City is not financially disadvantaged by the prior contractor's default. 2. Appropriate funds in the amount of $2,100,000 from Facilities Fund (Fund 723) to L expenditure account P4019723-516101, increase Facilities Fund revenue account 723- 462101 by $2,100,000, and increase General Fund Miscellaneous revenue account 100- a 462101 by approximately $400,000. v 3. Extend the current contract and authorize an increased expenditure authority for civil r c engineering services, surveying services, and construction support with Psomas in the v amount of $14,480 and authorize a contingency in the amount of $1,448, for a total additional contract amount not to exceed $15,928. Addressing the Council were Missy (no last name provided), Alan Ferdman, and Steve Petzold. Mayor Weste requested that the City Manager respond, and Mr. Striplin commented that under the terms of the lease agreement, there will be no more future memorials at Central Park and addressed the funding and process to replace the previous contractor on the project. PUBLIC PARTICIPATION II Addressing the Council were David Hong regarding the Sand Canyon Golf Course; Steve Petzold regarding SCVTV and candidate debates, Hart Park liability, and renewable diesel; Diane Zimmerman regarding November election candidates; Santa Rivera regarding outside influence on children, the Community Choice Aggregation, and the November election; and Cindy Josten regarding the fentanyl crisis. ADJOURNMENT Mayor Weste adjourned the Regular Meeting at 9:43 p.m. ATTEST: CITY CLERK MAYOR Page 7 Packet Pg. 58