HomeMy WebLinkAbout2022-09-27 - AGENDA REPORTS - DATACENTER BACKUP RECOVERY SYSTEMO
Agenda Item: 6
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: AI1 A11�44_1)
DATE: September 27, 2022
SUBJECT: DATACENTER BACKUP AND RECOVERY SYSTEM
DEPARTMENT: Administrative Services
PRESENTER: Ryan James
RECOMMENDED ACTION
City Council:
Award a three-year contract to Savant Solutions, Inc., in the amount of $73,318, plus a 10
percent contingency in the amount of $7,332, for a total amount not to exceed $80,650 for
the Cohesity Backup and Recovery system, inclusive of three years of maintenance and
support.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
Cybersecurity and disaster recovery are top priorities for the City of Santa Clarita (City). The
cornerstone of an effective disaster recovery plan is a reliable and effective backup and recovery
system. Server crashes, hardware failures, cyberattacks, and natural disasters can all lead to
business continuity failures and downtime, which can affect City services.
The City takes many steps to ensure business continuity and safeguard the City's datacenter.
Even with multiple layers of protection and disaster mitigation, it is imperative that critical
systems are backed up routinely and tested for reliability. Moreover, a reliable backup system is
necessary for obtaining supplemental cybersecurity insurance to help cover expenses in the event
of a breach.
Cyberattacks are on the rise and are currently the biggest threat to business operations. A current
trend includes viruses that attack and destroy backups so they can not be used for recovery
purposes. Cohesity's Backup and Recovery system provides the necessary replacement solution
to ensure the City's critical systems are protected and reliably backed up, inclusive of an
immutability design that ensures no changes can take place once data has been backed up to its
Page 1
Packet Pg. 66
O
platform.
In accordance with the City's Purchasing Policy specific to technology procurement, the City's
Information Services division reviewed several solutions and obtained quotes from multiple
vendors. No other system provided as much reliability, security, and value. Additional features
include the ability to rapidly recover individual files while also de -duplicating data to improve
storage allocation.
Staff finds the contract through Savant Solutions, Inc., provides the most competitive pricing.
The cost of $80,650 is inclusive of Cohesity Backup and Recovery, installation, maintenance,
and support for three years.
ALTERNATIVE ACTION
1. Do not approve contract with Savant Solutions, Inc.
2. Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Technology Services expenditure account 1002200-516101.
ATTACHMENTS
Savant Cohesity Quote 082322-1
Page 2
Packet Pg. 67
6.a
I/�
C
J 1 SAVANT SOLUTIONS
1030 G St.
Sacramento, CA 95814
(916)836-8182
sales asavantsolutions.net
City of Santa Clarita
Attn:
23920 Valencia Blvd.
Santa Clarita, CA 91355
Phone:
Quote# RJ-082322-1
Date:
8/23/22
Terms:
NET30
FOB:
Destination
Valid for.
45 days
Shipping:
Ground
City of Santa Clarita
Attn: Ryan James
23920 Valencia Blvd
Santa Clarita, CA 91355
Phone:
Line #
Part '
Description
Oty
Unit Price
Ext. Price
1
C5016-1 OG-SFP-4
C5016-SFP FOUR (4) NODE BLOCK WITH 48 TB SECURE ERASE HDD,
6.4 TB PCI-E FLASH, 256 GB RAM, 16X 10GBE SFP+ PCIE, 4X IPMI'
HARDWARE ONLY
1
$21,160.00
$21,160.00
2
CS-P-05016-10G-SFP-4
Premium (24x7) Support for C5016 -Term - 36 Months
1
$7,545.00
$7,545.00
3
CBL-1 OG-SFP-003
CABLE, 10G, SFP+, TWINAX, 3M
8
$51.60
$412.80
4
SVC-DATAPROTECT
Cohesity DataProtect Service Subscription (1 TB). Backup and
Recovery across on-prem and cloud workloads. Subscription per TB
of usable storage capacity. - Term - 36 Months
20
$1,885.00
$37,700.00
5
PS-INSTALL-SM-CLUS
Install a single cluster (3-8 nodes) Cohesity software installation only
on physical hardware, Virtual Edition, or CloudEdition (3 - SM, MD, LG
nodes only). Ensure readiness to configure jobs.
1
$4,250.00
$4,250.00
Subtotal:
$71,067.80
Notes: 3 year term
Tax: 9.5%
$2,049.42
Credit:
$0.00
Shipping:
$200.00
Total:
$73,317.22
Thank you for giving Savant Solutions the opportunity to support you!
Each order helps supports a non-profit in need.
www.SavantSolutions.net
Packet Pg. 68