HomeMy WebLinkAbout2022-10-11 - AGENDA REPORTS - SCV CMTE ON AGING FY 22 23 AGMT7
Agenda Item:6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 11, 2022
SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL
SUBJECT:
YEAR 2022-23 AGREEMENT
DEPARTMENT: Recreation and Community Services
PRESENTER: Amy Seyerle
RECOMMENDED ACTION
City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the
amount of $625,000, and authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) supports opportunities for recreation and wellness programs,
transit-related services, and home delivered meals for seniors through annual funding provided
by the City to the Santa Clarita Valley Committee on Aging (SCV COA).
During Fiscal Year 2021-22, the SCV COA utilized funds to serve over 37,800 seniors through
recreation and wellness programs, which included a combination of in-person and virtual classes
and the return of their Outdoor Concert Series. They served 399,572 meals through the Meals on
Wheels Program - Santa Clarita and the Bella Vida Drive Thru. Of those, 10,000 meals were
provided as a direct result of the funding provided by the City.
While the City has an ongoing allocation to support SCV COA's transit-related services, due to
challenges they faced as a result of COVID-19, they did not receive their annual allocation of
$150,000 in Fiscal Year 2021-22, and instead requested to carryover unused funds from Fiscal
Year 2020-21 in the amount of $93,968 into Fiscal Year 2021-22. With these rollover funds, they
were able to provide over 11,000 trips through Dial-A-Ride and Transit Access Passes and an
additional 4,395 bus trips for medical, grocery, and financial support purposes.
With the unutilized funds in the amount of $150,000 that were appropriated for transit-related
services in Fiscal Year 2021-22, the SCV COA is requesting the funding to purchase
replacement vehicles needed to support their Meals on Wheels Program and health and wellness
programs. The SCV COA has 10 vehicles dedicated to the Meals on Wheels program that have
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reached the end of their useful life. These vehicles were placed into service in 2013 and 2014 and
have operated every Monday through Friday ever since. These aging vehicles operate four hours
per day, making up 40 stops per day. The constant stop and go and wear and tear have led to a
significant increase in maintenance costs and impacted the fleets reliability. The requested
funding would allow the SCV COA to replace as many as four vehicles, with new fuel-efficient
hybrid vehicles, that not only have a smaller carbon footprint but also improve fleet reliability.
As part of the City's Fiscal Year 2022-23 budget, the City Council allocated $475,000 to the
SCV Committee on Aging. This is an ongoing annual commitment. This appropriation will
provide support for the following senior services administered by the SCV Committee on Aging:
$225,000 for recreation, health, and wellness programs; $150,000 for transit-related services; and
$100,000 for home-delivered meals. Combined with the $150,000 to purchase new vehicles, the
total support from the City of Santa Clarita to the Santa Clarita Valley Committee on Aging
would be $625,000.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds have been appropriated in the Fiscal Year 2022-23 budget in accounts 1005000-
516101 ($325,000) and 1007000-516102 ($300,000).
ATTACHMENTS
FY 2022-23 SCV Committee on Aging Agreement DRAFT
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AGREEMENT BETWEEN
THE CITY OF SANTA CLARITA
AND
SANTA CLARITA VALLEY COMMITTEE ON AGING
FOR
FISCAL YEAR 2022-2023
ST
THIS AGREEMENT, dated for purposes of identification only this 1 day of July
2022, made and entered into by and between the CITY OF SANTA CLARITA, a municipal
CitySANTA CLARITA VALLEY COMMITTEE
ON AGING (SCVCOA) Grantee
W I T N E S S E T H
WHEREAS, the City supports opportunities for recreation and wellness programs,
transit-related services, and home-delivered meals for Santa Clarita Valley seniors; and
WHEREAS, the City has appropriated $625,000 in Fiscal Year 2022-23 annual funds to
Grantee to provide programs and services to Santa Clarita seniors: $225,000 for recreation and
wellness programs, $100,000 solely and exclusively for home-delivered meals, $150,000 for
transit-related services and up to $150,000 for replacement vehicles; and
WHEREAS, Grantee represents that it is capable of providing such services.
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL
PROMISES, COVENANTS, AND CONDITIONS HEREIN CONTAINED, THE PARTIES
HERETO AGREE AS FOLLOWS:
1. City agrees to award to Grantee and Grantee agrees to accept from City the City
Council-approved award of $625,000, to be distributed as follows:
a) For recreation and wellness programs, home-delivered meals, and
transit-related services, the payment will be divided into two equal payments of $237,500. The
first payment shall cover the period from July 1, 2022, through December 31, 2022, and the
second payment shall cover the period from January 1, 2023, through June 30, 2023.
b) The funds in an amount not to exceed $150,000 for the acquisition of
replacement vehicles will be eligible for disbursement prior to June 30, 2023, upon receipt of the
Replacement VehiclesD Reporting Requirements. Funds will be
distributed within thirty (30) days of the City receiving specified documentation verifying details
of vehicle purchases.
Expenditures made by the Grantee in the implementation of this Agreement will be made for
the purpose of providing the services as outlined in the attached exhibits:
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Exhibit A: Service Description - Recreation and Wellness
Exhibit B: Transit-Related Services
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Exhibit C: Replacement Vehicles
Exhibit D: Reporting Requirements
2. Grantee agrees that services to be provided under this Agreement must be
adequate to ensure the maximum utilization of Grantee facility and services by Santa Clarita
seniors and that the use of Grantee facility and services shall be granted to eligible seniors of
City.
3. Grantee agrees to provide City
report and other narrative and statistical reports, as detailed in Exhibit D - Reporting
Requirements.
4. Grantee agrees that City may, at any time, audit any and all of Grantee books,
documents, or records relating to this Agreement.
5. City and its respective elected and appointed boards, officials, officers, agents,
employeeIndemnities
to Grantee or any other person for, and Grantee shall indemnify, defend, protect, and hold
harmless Indemnities from and against, any and all liabilities, claims, actions, causes of action,
proceedings, suits, damages, judgments, liens, levies, costs, and expenses of whatever nature,
which
Indemnities may suffer or incur or to which Indemnities may become subject by reason of or
arising out of any injury to or death of any person(s), damage to property, loss of use of property,
economic loss or otherwise occurring as a result of or allegedly caused by the Grantee
performance of or failure to perform any services under this Agreement, or by the negligent or
willful acts or omissions of Grantee, its agents, officers, directors, or employees, committed in
performing any of the services under this Agreement.
If any action or proceeding is brought against indemnities by reason of any of the matters
against which Grantee has agreed to indemnify indemnities as provided above, Grantee, upon
notice from City, shall defend indemnities at its expense by counsel acceptable to City, such
acceptance not to be unreasonably withheld. Indemnities need not have first paid for any of the
matters to which indemnities are entitled to indemnification in order to be so indemnified. The
limits of the insurance required to be maintained by Grantee in this Agreement shall not limit
the liability of Grantee hereunder. The provisions of this section shall survive the expiration or
earlier termination of this Agreement
The provisions of this section do not apply to claims occurring as a result of the
active negligence or willful acts of omission.
6. Without limiting City right to indemnification, it is agreed that Grantee shall
secure prior to commencing any activities under this Agreement, and maintain during the term
of this Agreement, insurance coverage (if applicable) and consistent with standards in such
agencies as follows:
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A. General Liability and Property Damage Insurance: Grantee agrees to
procure and maintain general liability and property damage insurance at its sole expense to
protect against loss from liability imposed by law for damages on account of bodily injury,
including death therefrom, suffered or alleged to be suffered by any person or persons
whomsoever, resulting directly from any act or activities of Grantee, its subconsultants, or any
person acting for Grantee or under its control or direction, and also to protect against loss from
liability imposed by law for damages to any property of any person caused directly or indirectly
by or from acts or activities of Grantee, or its subconsultants, or any person acting for Grantee,
or under its control or direction. Such public liability and property damage insurance shall also
provide for and protect City against incurring any legal cost in defending claims for alleged loss.
Such general liability and property damage insurance shall be maintained in the following
minimum limits: A combined single limit policy with coverage limits in the amount of
$1,000,000 per occurrence will be considered equivalent to the required minimum limits.
B. Automotive Insurance: Grantee shall procure and maintain public liability
and property damage insurance coverage for automotive equipment with coverage limits of not
less than $1,000,000 combined single limit. If Grantee does not own automobiles, Grantee shall
provide a waiver releasing City from all liability resulting from Grantee use of personal
vehicles on project.
C.!: Grantee shall procure and maintain
in the amount of $1,000,000 per occurrence or as will fully
comply with the laws of the State of California and which shall indemnify, insure, and provide
legal defense for both Grantee and City against any loss, claim, or damage arising from any
injuries or occupational diseases happening to any worker employed by Grantee in the course of
carrying out the Agreement.
D.!Professional Liability Insurance: Grantee shall procure and maintain
Professional Liability Insurance coverage (if applicable) in an amount not less than $1,000,000,
and Grantee shall maintain such coverage for at least one (1) year from the termination of this
Agreement.
E.!General Insurance Requirements
b) All insurance shall be primary insurance and shall name the City of
Santa Clarita as an mpensation. The naming of
an additional insured shall not affect any recovery to which such additional insured would be
entitled under the policy if not named as an additional insured, and an additional insured shall
not be held liable for any premium or expense of any nature on the policy or any extension
thereof solely because they are an additional insured thereon.
c) If the operation under this Agreement results in an increased or
decreased risk in the opinion of the Risk Administrator, then Grantee agrees that the
minimum limits hereinabove designated shall be changed accordingly upon written request by
the Risk Administrator.
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d) Grantee agrees that provisions of this paragraph as to maintenance of
insurance shall not be construed as limiting in any way the extent to which Grantee may be held
responsible for the payment of damages to persons or property resulting from Grantee
activities, the activities of its subconsultants, or the activities of any person or persons for which
Grantee is otherwise responsible.
e) A Certificate of Insurance and an additional insured endorsement (for
general and automobile liability) evidencing the above insurance coverage with a company
acceptable to the Risk Administrator shall be submitted to City prior to execution of this
Agreement on behalf of the City.
f) The terms of the insurance policy or policies issued to provide the
above insurance coverage shall provide that said insurance may not be amended or canceled by
the carrier, for nonpayment of premiums otherwise, without 30 days prior written notice of
amendment or cancellation to City. In the event the said insurance is canceled, Grantee shall,
prior to the cancellation date, submit new evidence of insurance in the amounts heretofore
established.
g) All required insurance must be in effect prior to awarding the grant,
and it or a successor policy must be in effect for the duration of the Agreement. Maintenance of
proper insurance coverage is a material element of the Agreement, and the failure to maintain
and renew coverage or to provide evidence of renewal may be treated by the City as a material
breach of contract. If Grantee, at any time during the term of this Agreement, should fail to
secure or maintain any insurance required under this Agreement, City shall be permitted to
obtain such insurance in Grantee name and shall be compensated by Grantee for the cost of
the insurance premiums.
h) Should Grantee, for any reason, fail to obtain and maintain the
insurance required by this Agreement, City may obtain coverage at Grantee
deduct the cost of such insurance from payments due to Grantee under this Agreement or
terminate. In the alternative, should Grantee fail to meet any of the insurance requirements
under this Agreement, City may cancel the Agreement immediately with no penalty.
i) Should GranteeAgreement be
cancelled at any point prior to expiration of the policy, Grantee must notify City within 24
hours of receipt of notice of cancellation. Furthermore, Grantee must obtain replacement
notice of cancellation. Grantee must ensure that there is no lapse in coverage.
7. Nothing herein contained shall be construed as limiting in any way the extent to
which Grantee may be held responsible for payments of damages to persons or property
resulting from Grantee
Agreement.
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8. This Agreement supersedes any and all agreements, either oral or written, between
the parties hereto with respect to the services by the Grantee for City and contains all of the
covenants and agreements between the parties with respect to the rendering of such services in
any manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises, or agreements, either orally or otherwise, have been made by any party,
which are not embodied herein, and that no other agreement, statement, or promise not contained
in this Agreement shall be valid or binding. Any modification of this Agreement will be
effective only if it is in writing signed by the party to be charged.
9. The period of this Agreement shall extend from July 1, 2022, and expire on June
30, 2023. However, this Agreement may be extended year to year after its initial expiration,
based upon the same terms and conditions, and upon request by the Grantee, approval by the
City Council, and appropriation of funds.
10. This Agreement may be suspended or terminated at any time by either party upon
giving thirty (30) days written notice. City may immediately suspend or terminate this
Agreement verbally (followed by written confirmation) or in writing with or without cause. In
such event, Grantee will be compensated for all services rendered and all necessarily incurred
costs performed in good faith in accordance with the terms of this Agreement that have not been
previously reimbursed, to the date of said suspension or termination to the extent that funds are
available.
11. Grantee agrees that funds shall be disbursed or encumbered no later than June 30,
2023. Any and all funds remaining as of June 30, 2023, which have not been disbursed or
encumbered, shall be returned to City unless a written extension is requested of the City.
12. Grantee agrees to indemnify and hold City, its officers, agents and employees
harmless from any and all claims of the United States of America for reimbursements of funds or
any portion thereof due to the improper use of funds.
13. Pursuant to Senate Bill 542, chaptered in 1999, the Employment Development
Department (EDD) of the State of California requires that a W-9 Form be filed by all vendors for
all contracts entered into with the City. Grantee agrees to complete all required forms necessary
to comply with EDD regulations. This requirement became effective January 1, 2001.
14. Notices and communication concerning this Agreement shall be sent to the
following addresses:
City of Santa Clarita Grantee
23920 Valencia Boulevard, Suite 120 SCV Committee on Aging
Santa Clarita, CA 91355 SCV Senior Center
Attn: Kenneth W. Striplin 27180 Golden Valley Road
Santa Clarita, CA 91350
Attn: Kevin MacDonald
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15. The effective date of this Agreement shall be the latest date of execution
hereinafter set forth opposite the names of the signatures hereto. In the event Grantee fails to set
forth a date of execution opposite the name(s) of Granteesignature, Grantee hereby
authorizes City, by and through its representative, to insert the date of execution by Grantee
signator(s) as the date said Agreement, as executed by Grantee, is received by City.
\[SIGNATURES ON NEXT PAGE\]
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ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR GRANTEE:
SANTA CLARITA VALLEY COMMITTEE ON AGING:
By:
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
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Exhibit A
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The Santa Clarita Valley Committee on Aging, d.b.a. Santa Clarita Valley Senior Center
("SCV Senior Center") operates a wide range of recreation and health and wellness
programs that promote the quality of life of seniors in the City of Santa Clarita by
encouraging socialization, physical fitness, lifelong learning, advocacy, and emotional
support. The Recreation and Wellness Program extends beyond the main building of the
SCV Senior Center through collaboration with the City of Santa Clarita, other non-profit
organizations and senior housing sites, coordination of approximately 250 intergenerational
community volunteers, and transportation to other services in the City of Santa Clarita.
Recreation and Wellness funding from the City of Santa Clarita supports volunteer and paid
instructors who provide classes and services. The FY 2022/23 will take us back having all
services offered live and some offered outside in our courtyard. The Senior Center is fully
opened with no plans to shut down again. We will be continuing all virtual classes at the
same time. Our Courtyard Concertswill continue with concerts and hopefully
movie nights returning to inside the Bella Vida ballroom.
Our team will continue to survey seniors who are homebound and do everything possible to
keep them engaged and to avoid isolation. Classes and services provided to seniors at the
SCV Senior Center both Live and via Zoom are:
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Fine Arts: Watercolors and Drawing
Assessment & Case Management
Creative Writing
Assistance with Form Completion
Current Events Discussion Group
Caregiver Virtual Resource Day
Archaeology & Anthropology Discussion
Caregiver Support Groups
Group
Ask the Nurse
Grief & Emotional Support Groups
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Health & Wellness Lectures
Chair Pilates
Health Screenings:
Flex & Flow Yoga
Blood Pressure
Sit-N-B-Fit Exercise
Hearing
Tai Chi Ch'uan
Flu Clinic
Tai Chi/Meditation/Acupressure
Legal Assistance
Zumba Gold and Zumba Gold Toning
Medicare & MediCal Advocacy
Courtyard Concerts
Nutrition Counseling
Psychological Counseling
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Reassurance Calls
Table Talks
Pinochle
Wii Games
Mah Jong
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Billiards
Silvertones - chorus
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The SCV Senior Center Recreation and Wellness program expects to assist thousands of
individuals this year and if July and August are any indication all records will be broken by
March 2023.
We are moving some activities outside with our new outdoor dance floor and patio. We are
reviewing options for Pickle Ball and Ping Pong. The Senior Center will also introduce a new
Lecture Series bringing in notable speakers of interest to Seniors.
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Exhibit B
Transit-Related Services by
The Santa Clarita Valley Committee on Aging (Grantee) for
The City of Santa Clarita
The City and the Grantee agree that the Grantee will provide the following transit-related services
during Fiscal Year 2022-2023.
1. Grantee agrees to administer the "Reduced Fare Program" for eligible low-income Dial-a-
Ride (DAR) and Access customers. This shall include qualifying individuals, based on current
Department of Housing and Urban Development (HUD) and Community Development Block
Grant (CDBG) established income levels, as established by HUD annually. A list of eligible
individuals shall be sent to the City on a monthly basis.
2. Grantee agrees
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and remit all proceeds to the City no later than the 20 day of each month.
3. Grantee agrees to provide for customers who cannot be accommodated on Dial-a-Ride, taxi,
rideshare, or Transportation Network Companies (e.g. Uber and Lyft) vouchers or urgent-need
service when Dial-a-Ride is not in operation. Documentation will be turned into the City on a
quarterly basis listing names and the number of vouchers or urgent-need services provided.
4. Grantee agrees to coordinate services available to locations outside the Dial-a-Ride service
area for Dial-a-Ride customers. Documentation will be turned into the City on a quarterly
basis listing the names and the number of services provided.
5. Grantee agrees to be a temporary staging location in the event a Dial-a-Ride customer cannot
be transported to their final destination.
6. Grantee agrees to provide a singular contact person for the marketing of transit programs to
Senior Center clients, as well as distributing transit schedules, flyers, and user handbooks.
7. Grantee agrees to network with healthcare providers and Senior Center participants to
improve Dial-a-Ride service provided for medical appointment trips.
8. The City and Grantee agree to independently develop new group ride services providing
fixed-schedule links between senior complexes and popular destinations, and to jointly
promote all group ride services. Ridership numbers from group ride services must be turned
into the City on a quarterly basis.
9. Grantee agrees to increase the knowledge and understanding of Santa Clarit-route
local bus system through daily contact between staff and senior citizens.
10. Grantee agrees to be an active participant in the Accessibility Advisory Committee as a
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member agency which provides service to seniors or people with disabilities who use Santa
Clarita Transit, and to have a representative at each committee meeting.
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11. The City agrees to be an active participant on the Grantee Advisory Council as a member
agency which provides service to seniors or people with disabilities, and to have a
representative at each committee meeting.
12. The City agrees to provide annual training for Grantee volunteers regarding proper pass sale
procedures, and qualifying standards.
13. Grantee agrees to allow the City to inspect, evaluate and monitor its facilities and have access
to program operation and activities including the interviewing of Grantee and Reduced Fare
Program participants as required by the City. Facilities include all files, records, and other
documents related to the performance of this Agreement. Activities include attendance at
staff, board of directors, advisory committee, and advisory board meetings, and observation of
ongoing program functions. Grantee will ensure the cooperation of its staff and board
members in such efforts. City Project Coordinator or his/her designee will conduct periodic
program progress reviews. These reviews will focus on the extent to which the planned
program has been implemented and measurable goals achieved effectiveness of program
management, and impact of the program.
14. Grantee agrees to establish and maintain on a current basis an adequate accounting system in
accordance with generally accepted accounting principles and standards.
This satisfies the requirement of the MOU executed in March 1992 for an annual agreement by the
City of Santa Clarita and the Santa Clarita Valley Committee on Aging. The Grantee agrees to the
above list of services for Fiscal Year 2022-2023.
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Exhibit C
Vehicle Replacement Funding provided by the City of Santa Clarita to
The Santa Clarita Valley Committee on Aging (Grantee)
The City and the Grantee agree that the City will reimburse the Grantee up to $150,000 for vehicle
replacement during Fiscal Year 2022-2023.
1. Grantee agrees to use the funds to replace existing vehicles that have reached the end of their
useful life. The new vehicles must be used to support Grantee programing such as Meals on
Wheels and the senior transportation program.
2. Grantee agrees to maintain ownership of the purchased vehicle(s) throughout the useful life of
the asset and will not shift use of the asset without prior approval of the City.
3. Grantee agrees to maintain, at its own cost, the vehicles in good working condition, in
accordance with Original Equipment Manufacturer (OEM) specifications.
4. Grantee agrees to allow the City to inspect any City-funded vehicles and maintenance records
on an annual basis. These inspections are to ensure that the vehicles are in regular service and
include, but limited to, a review of the maintenance program, service records,
vehicle inspection sheets, and maintenance invoices.
5. Grantee agrees to notify the City in the event a vehicle purchased with City funds is retired
early, significantly damaged, or is no longer needed for its original intent. Any proceeds from
the sale or early retirement of the vehicle(s) must be used for future program vehicle
replacement.
6. The City will reimburse the Grantee for actual expenses of the acquisition of new or
replacement vehicles in an amount not to exceed $150,000.
The Grantee agrees to these terms as a condition of the new or replacement vehicle funding for
Fiscal Year 2022-2023.
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Exhibit D
Reporting Requirements
Fiscal Year 2022-23
Grantee agrees to provide City the
following narrative and statistical reports:
Recreation and Wellness Programs
Grantee shall provide the City the following reports upon completion of this Agreement:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of seniors served through the Recreation and Wellness
Programs, including a comparison to prior years.
C. A final year-end statistics report in narrative form providing description of Recreation and
Wellness services provided and success of program during the term of the Agreement.
D. single independent audit report.
Home-Delivered Meals Program
Grantee shall submit two reports to City: 1) one progress report covering July 1, 2022, to
December 31, 2022, due by January 15, 2023; and 2) a final report covering January 1, 2023 to
June 30, 2023, due by July 15, 2023. The reports shall be submitted in narrative format and shall
contain the following:
A. Demographic Data Total number of new clients assessed for Program participation;
number of completed reassessments for existing Program clients; number of new clients
served by the Program; number of clients discharged from the Program; number of clients
moved from the wait list to Program participation; number of emergency clients in the
Program; and number of meals delivered by the Program to City senior residents. All
demographic information shall be broken down for each month within the contract period,
with the first report covering the start of the contract period to December 31, 2022, and the
second report covering January 1, 2023, to the end of the contract period.
B. Purchases Made/Services Provided In detail, purchases made, services provided, and
progress toward the specific purpose of the City grant funding during the first reporting
period, and then for the entire reporting period in the second report. This information shall
include food and materials purchased, salaries of staff that directly prepare or provide
home-delivered meals, and vehicle costs associated with Program service delivery.
C. Program Effectiveness In detail, describe the difference that the grant has made towards
helping seniors who otherwise would not have been helped absent this grant.
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D. Number Served by Grant Number of City residents served by the grant during the
reporting period as well as the total number of City residents who received home-delivered
meal service by Grantee whether related to the grant or not.
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E. Total Expenditures Amount spent to-date.
F. Additional Documentation Copies of documentation (invoices, receipts) showing
expenses paid by City grant and any color photographs, if available, of any of the services
that were provided because of the grant.
Transit-Related Services
Grantee shall provide the City the following reports:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of seniors served and the amount of Dial-A-Ride passes sold,
including a comparison to quarters.
C. Quarterly reports in narrative form providing description of services provided and success
of program during the term of the Agreement.
Vehicle Replacement
Grantee shall provide the City the following reports within 30 days of placing a new vehicle
into service:
A. Report detailing vehicles that were removed from service and the cost of the replacement
vehicle. For replacement vehicles, detail year, make, model and starting mileage.
B. Copy of final invoice and proof of payment for any vehicle purchased with City grant
funds.
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