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HomeMy WebLinkAbout2022-12-13 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 13, 2022 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2022 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS - This ordinance adopts the 2022 California Building Standards Code with an effective date of January 1, 2023, as required by state law and also adopts local amendments to the state codes. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the adoption of the 2022 California Building Standards Code with local amendments. 2. Waive reading of the text and consent to read by title only, as listed on the agenda, and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND Page 2 REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS." NEW BUSINESS 2. FISCAL YEAR 2022-2023 MID -YEAR BUDGET AMENDMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Year 2021-2022 and Fiscal Year 2022-2023. 2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022 Special Meeting. 4. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022 Regular Meeting. Page 3 5. CHECK REGISTER NOS. 24 AND 25 - Check Register No. 24 for the Period 10/21/22 through 11/03/22 and 11/10/22. Electronic Funds Transfers for the Period 10/24/22 through 11/04/22. Check Register No. 25 for the Period 11/04/22 through 11/17/22 and 11/23/22. Electronic Funds Transfers for the Period 11/07/22 through 11/18/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 24 and 25. 6. FEDERAL ADVOCACY SERVICES: MMO PARTNERS - The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal legislative advocacy services. The firm's current contract expires on December 31, 2022. The City Council is requested to award a new two-year contract for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress, in the amount not to exceed $77,000 annually. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 7. SANTA CLARITA 2023 EXECUTIVE AND LEGISLATIVE PLATFORM - This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2023 Executive and Legislative Platform. 8. "PIGGYBACK" AGREEMENT AND TACENERGY, LLC, FOR THE PURCHASE OF RENEWABLE GREEN DIESEL FUEL CONTRACT - Award a contract to TACenergy, LLC, for the purchase and delivery of renewable green diesel fuel for Transit operations. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase of renewable green diesel fuel from TACenergy, LLC, using OMNIA Partners contract 953317 in an amount not to exceed $340,000 2. Authorize the City Manager or designee to approve the use of the TACenergy, LLC, contract through OMNIA Partners for one-year, through December 31, 2023, with the option of a one-year renewal in an amount not to exceed the annual base contract amount of $340,000. Page 4 3. Authorize the City Manager or designee to execute all contracts, subject to City Attorney approval. 9. ENVIRONMENTAL IMPACT REPORT CONTRACT FOR MASTER CASE 20-091 (SANTA CLARITA COMMERCE CENTER AT SPRINGBROOK AVENUE) -City Council consideration of a contract for Michael Baker International, Inc., to prepare an Environmental Impact Report for Master Case 20-091, the Santa Clarita Commerce Center Project located at the southern terminus of Springbrook Avenue. RECOMMENDED ACTION: City Council: Award a contract for the preparation of the Santa Clarita Commerce Center Project Environmental Impact Report (Master Case 20-091) to Michael Baker International, Inc., in the amount of $230,752, and authorize a contingency in the amount of $34,613, for a total contract amount not to exceed $265,365. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. LANDSCAPE MAINTENANCE DISTRICT CONTRACTS FOR ZONES T2, T3, T4, T5, T6, AND T7 - Award contracts to Venco Western, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T2 (Old Orchard); Zone T3 (Valencia Hills); Zone T4 (Valencia Meadows); Zone T5 (Valencia Glen); Zone T6 (Valencia South Valley); and Zone T7 (Valencia Central and North Valley). RECOMMENDED ACTION: City Council: Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-2 (Old Orchard) for an annual base amount of $86,388, plus an additional $42,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $256,776. 2. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-3 (Valencia Hills) for an annual base amount of $83,952, plus an additional $35,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $237,904. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-4 (Valencia Meadows) for an annual base amount of $81,024, plus an additional $23,376 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $208,800. Page 5 4. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-5 (Valencia Glen) for an annual base amount of $95,892, plus an additional $25,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $241,784. 5. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-6 (Valencia South Valley) for an annual base amount of $58,632, plus an additional $20,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $157,264. 6. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-7 (Valencia Central and North Valley) for an annual base amount of $146,112, plus an additional $60,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $412,224. 7. Authorize one-time appropriations from Landscape Maintenance District Fund 357 totaling $116,192, as identified in Attachment A, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2022-23. 8. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $205,380, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24. 9. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 10. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Page 6 11. CONTRACT FOR PARKS LANDSCAPE MAINTENANCE - Consideration to award a two-year contract with three, one-year incremental renewal options to Stay Green, Inc., for park landscape maintenance services. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to nine City parks (Northbridge Park, Chesebrough Park, David March Park, Pacific Crest Park, Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park, and West Creek Park) for an annual base amount of $372,156, and approve up to an additional $55,823 annually in contract expenditure authority to allow the contractor to perform as -needed repairs or replacements for a total contract amount not to exceed $855,958. 2. Authorize a one-time appropriation for Fiscal Year 2022-23 in the amount of $22,071 and an on -going appropriation of $39,522 from the Areawide Fund 367 to account 3677307-516110, to support recurring landscape maintenance service expenditures associated with the recommended contract award. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 12. DAVID MARCH PARK, PROJECT P4027 - DESIGN CONTRACT - This item will fund the design for improvements and the expansion of the southern portion of David March Park. This project includes improvements to the existing built -out park, as well as development of approximately five acres of the southern portion of the park property. RECOMMENDED ACTION: City Council: 1. Award a design contract to Psomas for the David March Park, Project P4027, in the amount of $1,160,691 and authorize a contingency in the amount of $116,069, for a total contract amount not to exceed $1,276,760. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 7 13. APPROVAL OF THE IRREVOCABLE OFFER OF DEDICATION OF REAL PROPERTY (AIDLIN HILLS DEVELOPMENT) OF 169 +/- ACRES IN THE COUNTY OF LOS ANGELES, ASSESSOR'S PARCEL NUMBERS 2826-020-0209 -021, -022, -023 AND -024; 2826-020-030, -031, -032 AND -033; AND 2826-097-003 (PORTIONS) - Approval of the Irrevocable Offer of Dedication of 169 +/- acres of real property in Unincorporated Los Angeles County at the west end of Pico Canyon Road, adjacent to Santa Clarita Woodlands and Santa Monica Mountains Conservancy open space to contribute to the City of Santa Clarita's preserved open space. RECOMMENDED ACTION: 1. Approve the Irrevocable Offer of Dedication agreement for real property for the purpose of public recreational and open space preservation, 169 +/- acres of real property in the County of Los Angeles, Assessor's Parcel Numbers 2826-020-020, -021, -022, -023 and -024; 2826-020-030, -031, -032 and -033; and 2826-097-003 (portions). 2. Accept the donation of $175,000 and increase anticipated revenues for Fiscal Year 2022-23 in General Fund Miscellaneous Revenue (Fund 100) Account 100-462101 by that amount. 3. Appropriate $76,500 as an on -going annual expenditure from the General Fund Balance (Fund 100) to Expenditure Account 1002100-518503 for the payment of annual property taxes. 4. Authorize the City Manager, or designee, to execute all documents, including the acceptance of approximately 149 +/- acres, subject to City Attorney approval, upon the completion and verification of the legal descriptions that are described as exhibits to the Irrevocable Offer of Dedication. 14. RESOLUTION TO APPROVE STATE GRANT FUNDING - This resolution authorizes the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space. RECOMMENDED ACTION: City Council adopt a resolution to authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. Page 8 STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held January 10, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On December 8, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9