The URL can be used to link to this page

Home My WebLink About1994-05-10 - AGENDA REPORTS - PGM SUPPLEMENT STATE AGMTCONSENT CALENDAR DATE: May 10, 1994 AGENDA REPORT AltyManar Approval Item to be presented by: Anthony J. Nisich v SUBJECT: PROGRAM SUPPLEMENT NO. 003 TO LOCAL AGENCY -STATE AGREEMENT MASTER AGREEMENT NO. 07-5450 DEPARTMENT: Community Development BACKGROUND The rains of the February 19, 1993 storm caused extensive damage to the road shoulder of the westbound lanes of Soledad Canyon Road in the vicinity of the Saugus Speedway. What remained after the waters had receded was a completely eroded shoulder, the loss of a concrete headwall, the loss of approximately 500 feet of curb and gutter, and the undermining of a portion of the roadway adjacent to the washed-out curb and gutter. The City Council has previously approved City/State Master Agreement No. 07-5450 which provides for the Local Agency and the State to perform specific projects and for the maintenance of completed projects. This supplement amends the agreement to include this project for repairs to the shoulder area adjacent to the westbound lanes of Soledad Canyon Road in the vicinity of the Saugus Speedway. Staff has reviewed the supplemental agreement and is satisfied with its terms and conditions. The City Attorney's office has also reviewed and approved the supplemental agreement. RECOMMENDATION Approve the supplemental agreement in the amount of $130,421, and authorize the City Engineer to execute on behalf of the City. ATTACHMENT Supplemental Agreement No. 3 to Master Agreement No. 07-5450 BY:hds ceuncihno075950.by Agee'] Item: PROGRAM SUPPLEMENT N�. 003 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 07-5450 D; 'i: September 24, 1993 Locati..n: 07-LA-O-SCTA Project Number: ER-2461(001) E.A. Number: 07-928824 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on / / and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: SOLEDAD CANYON ROAD: WESTBOUND @ SAUGUS SPEEDWAY TYPE OF WORK: EMERGENCY OPENING- REMOVE BOULDERS LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [ ] Right -of -Way [ ] [ ] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds Local OTHER OTHER $ 130421 098 $ 130421 $ 0 $ 0 $ 0 $ 0 CITY OF SANTA.CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date NA ✓- 31 /qS bate Attest Title 1 hereby Certify upon my personal knowledge that budgetedfundsare available for this encumbrance: Accounting Office�� ) Date g'a "�-�3 $ 130421.00, Chapter Statutes I Item i \ Year 't' f Program IBC1 Fund Source I AMOUNT 55 1993 2660.101-890 93.94 20.30.010.600 C 225000 892-F Page 130421.00 1 of 2 07-LA-0-SCTA ER-2461(001) DATE: 09/24/93 SPECIAL COVENANTS OR REMARKS 1. The effective date of this agreement is 01/05/93 All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 3. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to either award or rejection of the contract. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. 5. All emergency relief work reimbursed at 100% must be completed within 180 days following the storm period from January 5, 1993 thru March 20, 1993. Local Agency records must clearly identify those costs incurred before and after January 5, 1993. Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency relief work completed after September 16, 1993 will be funded at the federal aid reimbursement ratio of 88.53%. The Local Agency will be responsible for the matching requirement. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub -contractor incurring over $25,000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2 Dc 1: September 24, 1993 PROGRAMSUPPLEMENT NO. 003 Location: 07-LA-0-SCTA to Project Number: ER-2461(001) LOCAL AGENCY -STATE AGREEMENT E.A. Number: 07-928824 FOR FEDERAL -AID PROJECTS NO. 07-5450 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on / / and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: SOLEDAD CANYON ROAD: WESTBOUND @ SAUGUS SPEEDWAY TYPE OF WORK: EMERGENCY OPENING- REMOVE BOULDERS LENGTH: 0.0 (MILES)" PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [ ] Right -of -Way [ ] [ ] Construction Engineering [X] Construction Estimated Cosh Federal Funds Matching Funds Local OTHER OTHER $ 130421 098 $ 130421 $ 01$ 0 $ 0 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date �/ ��% Q� Date Attest / Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Office Date 9-; -5�3 $ 130421.00 Chapter Statutes I Item Year Program 1BC1 Fund Source I AMOUNT 55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 130421.00. Page 1 of 2 07-LA-0-SCTA ER-2461(001) DATE: 09/24/93 SPECIAL COVENANTS OR REMARKS 1. The effective date of this agreement is 01/05/93 2. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 3. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to either award or rejection of the contract. 4. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. 5. All emergency relief work reimbursed at 100% must be completed within 180 days following the storm period from January 5, 1993 thru March 20, 1993. Local Agency records must clearly identify those costs incurred before and after January 5, 1993. Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency relief work completed after September 16, 1993 will be funded at the federal aid reimbursement ratio of 88.53%. The Local Agency will be responsible for the matching requirement. 6. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal -Aid Program. 7. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub -contractor incurring over $25,000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2