HomeMy WebLinkAbout1994-06-28 - AGENDA REPORTS - JANITORIAL SERVICES CONTRACT.y
AGENDA REPORT
City MNerAl
Item to be presented by:
CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
June 28, 1994
Contract Award for Janitorial Services for FY 94/95
Public Works
Staff advertised a Notice Inviting Proposals in the Daily News and the Newhall Signal for janitorial
services at City Hall, Field Services, nine park facilities, and the Metrolink stations. This notice was
advertised on Wednesday, January 5, Sunday, January 9, and Wednesday, January 12, 1994 with a
submittal deadline of Friday, February 4, 1994. Staff also mailed notices to the Santa Clarita Valley
and Canyon Country Chambers of Commerce, Valencia Industrial Association, BidNet, and thirty-
seven suppliers of which eight were local. All of the suppliers contacted had previously submitted
requests to be placed on a list for notification of janitorial bids. A mandatory walk-through was
conducted on Saturday, January 15, 1994; due to the earthquake on the following Monday, the
submittal deadline was extended from Friday February 4, 1994 to Friday, February 11, 1994. Of the
sixteen suppliers who attended the walk-through of all referenced facilities, twelve submitted
proposals (Attachment "A") for janitorial services as specified in RFP #GS-93-94-07.
All proposals received were reviewed for adherence to specifications and ranked by each
participating division based upon established selection criteria (Attachment "B",) This criteria was
composed of references, demonstration of ability through on -site facility inspections, and cost. The
General Services and Transit Divisions have concluded their evaluations and have made their
decisions.
Based upon the selection and budget criteria, the General Services Division recommends Lee's
Maintenance for janitorial services at the City Hall and Field Services facilities and the Transit
Division recommends Magic Maintenance. Although both companies scored very well in the overall
review process, each Division made their final selection based upon the need to remain within
previously established budgets.
laxMI 151_ ►11 . M •
Direct staff to issue a purchase order and contract for FY 94/95 janitorial services in the amount of
$49,116 from the FY 94/95 budget, General Services account numbers 01-6900-227 and
01-6701-227; and a purchase order and contract in the amount of $9,120 from Transit Division FY
94/95 budget, account number 55-7020-227.
APPH100WED
Ag- Item: 13
Company
Business
Address
ATTACHMENT "A"
INITIAL PROPOSAL PRICING
City Hall Field Svc. Metrolink
Building Offices Station
Magic Maint.
Santa Clarita
$4,651
$597
$760
Sparkle
Tarzana
$5,209
$541
No Bid
Bell Bldg. Maint.
Sepulveda
$2,900
$475
$1,150
Power
Reseda
$2,977
$580
No Bid
Davilla & Sons
Anaheim Hills
$3,721
$485
$749
Lee's Maint
Van Nuys
$4,093
$410
$2,805
L.A. Cha Maint
Canoga Park
$3,349
$600
$870
White Gloves Plus
Downey
$3,350
$650
$800
Natural Bldg. Maint.
Los Angeles
$2,900
$490
$580
Industrial Jan Svc
Van Nuys
$3,699
$370
$496
Dutch Girl
(?)
$ No Bid
$2,240
$6,480
Terry's Unique Svc
Rancho Cucamonga
$5,957
$8,932
$11,980
25% - COST
25%-
ATTACHMENT B
Criteria for selection
5 If company allows discount for issuance of multiple contract.
20 Based on price per sq. foot, with lowest price receiving most points.
($.03 = 20; $.04 = 15; $.05 = 10; $.06 = 5; more=0)
5 If they were included in packet
10 If references contacted by phone were positive
10 If references given were for same type facility
25% - DEMONSTRATION OF ABILITY
20 Based on total average man-hours estimated per day and allocated as follows:
City
Hall Bldg
20
20+ hours
15
16-20 hours
10
12-16 hrs
5
12-8
0
8 or below
Field Services Blde.
6+ hours
5 hours
4 hours
3 hours
2 or below
5 allowed if proposal mentions special types of equipment, supplies or personnel training
25% -ON-SITE INSPECTIONS We reserved this final inspection for top scoring companies in all other areas. Points were based on an
unannounced visual inspection of a referenced facility. Points were allowed if the building was as clean as the inspector would want City
operated buildings to be on a daily basis.
10 Restrooms
5 Stairways
5 Corridors/Hallways
5 Office/workareas
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