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HomeMy WebLinkAbout1994-06-28 - AGENDA REPORTS - KATO WARREN INC AMEND CONTRAGENDA REPORT CONSENT CALENDAR DATE: June 28, 1994 City Manager Item to be pre )01 Anthony J, Nisich/ SUBJECT: REQUEST FOR AUTHORITY TO AMEND THE CONTRACT OF KATO & WARREN, INC., TO PROVIDE ASSISTANCE TO THE CITY STAFF IN IMPLEMENTING RESOLUTION NO, 94-81 DEPARTMENT: Community Development BACKGROUND Action by the City Council on Resolution No. 94-81 establishes rates for stormwater utility service charges. In order to implement the stormwater utility service charges, the City must prepare a computer file and submit it to the Los Angeles County Auditor -Controller by August 10, 1994. A list of all the parcels in the City must be prepared along with the stormwater utility area calculations and runoff computations. This information is put on magnetic tape and provided to the Auditor -Controller in accordance with the direct assessment procedure. City staff does not have the personnel or equipment to accomplish this data development within the time frame availability. The City has an open contract with the firm of Kato & Warren, Inc., who have assisted the staff in the study and analysis of the problem of NPDES costs and funding. In the interest of time and because of this firm's experience in stormwater utility database development, the staff has negotiated an amendment to Kato & Warren's contract to provide these services. The total additional work authorized by this amendment is $56,000. This will be funded from the Stormwater Utility Enterprise fund. RECOMMENDATION Authorize the City Manager to execute the contract amendment with the firm of Kato & Warren, Inc. ATTACHMENT Amendment No.l to Agreement for Consulting Engineering Services Agar- r�-" Item: Adopted: :. _ _. ©G-09-1994 0027 72000DO KATO AND WARREN P.02 AMENDMENT No. 1 to Agreement for Consulting Engineering Services between City of Santa Clarita, CA and Kato & Warren, Inc. The agreement between the City of Santa Clarita, CA (CITY) and Kato & Warren, Inc. (CONSULTANT) dated August 1$ 1993 (CONTRACT) is hereby amended as follows. 2.0 SCOPE OF SERVICES Add the following: The services to be provided by the CONSULTANT are increased to include the services necessary to assist the CITY staff is developing the stormwater utility service charge billing database ready for submittal to the Los Angeles County Auditor in accordance with the terms of City Council Resolution _ —, which established the service charge rate. These added services are further described in EXHIBIT B ADDITIONAL SCOPE OF SERVICES which is hereby made a part of this Amendment No. 1. 3.0 COMPENSATION Paragraph 3.1 is modified as follows' Direct Costs t. Travel to Santa Clarita $600.00/Trip 2. Auto @ $0.35/mile 3. Auto rental at direct cost plus fuel or other charges. 4. All other direct costs at cost plus 10%. Paragraph 3.2 is modified to read as follows: Compensation to the CONSULTANT for the additional services authorized by this Amendment No. 1 is estimated to be $56,000,00 (Fifty Six Thousand Dollars). The maximum compensation payable to the CONSULTANT for work performed under the basic contract including Amendment No. 1 shalI Kam h Wan. 1w. - 6181% b:amandhX 00-09-1994 03a02 7200G00 KATO AND WARREN F.01 not exceed the amount of $114,000.00 (One Hundred and Fourteen Thousand Dollars) except with the cxpressed prior written authorization of the CITY. All other provisions of the CONTRACT shall remain the same and in force. 10, AUTHORIZATION Add the following: Amendment No. 1 is hereby authorized and accepted and shall become effective upon signing by both parties. The services to be provided under the SCOPE OF SERVICES, S EXHIBIT ( B shall be completed through Task 14 by Augur shall be extended and in force through December 31, 1994 unless further amended. DATED this _ day of CITY OF SANTA CLARITA, CA By: Name: Title: Date: ATTEST: By: Name: Title: KAI'O & WARREN, INC. By:l Name: Richard M. Kato, P.E. Title: Principal Attachments: FX14IBIT A - Amendment No. 1 SCOPE OF SERVICES xno g worse, tnc - —0794 2 b:\emei46D6 00-09-1994 00:20 7200000 KA70 AND WARREN R.04 EXHIBIT B SCOPE OF SERVICES Amendment No. 1 to the Agreement between: City of Santa Ciarita, CA and Kato & Warren, Inc. PURPOS The purpose of Amendmcnt No. 1 is to provide the services of the CONSULTANT to assist the CITY in preparing and submitting the stormwater utility service charge billing database to the Los Angeles County Auditor by August 10, 1994. TASKS TASK 1 Project Management, This task includes all time expended by Kato & Warren, Inc. personnel in organizing and directing the development of the billing database as defined in the following work tasks. Richard Warren: 80 hrs @ $125/hr ............ . $10.000.00 Richard Kato: 10 hrs @ S95/hr . .. ........................ $950.00 Clerical Support: 10 hrs @ $35/hr ............................ $350.00 Travel: 4 trips ® $600.00/trip ............................... S2A00'� SUBTOTAL .. $132700.00 TASK 2 Obtain from the Los Angeles County Assessor the magnetic tape of parcel information for all parcels within the City of Santa Clarita. This tape will include all parcels which are currently exempt from taxation. Purchase of County Assessor Tape ............................. $700.00 Special District Analyst II (SDA-II): 8 hours @ $70/hr ............ $560.00 Senior Program Analyst (Sr.PA): 16 hours @ $75/hr , ............ $1,200.00 Computer Time: 8 hours @ S25/hr ............................ $200.44 SUBTOTAL ... $2,660.00 TASK 3 Complete data file to eliminate all parcels included on the tape for Santa Clarita's tax rate area which are located outside of the City limits. SDA-II: 16 hours @ $70/hr................................ $1,120.00 Sr.PA: 4 hours @ $75/hr ..... $300.00 Computer Time: 8 hours @ $25/hr ............................ $200.00 Word Processing: 8 hours @ $40/hr ........................... $320.00 SUBTOTAL . $1,940.00 Kato d We . 1n<. • 6/8/94 b:\amendAM 00-09-1994 00:29 7200000 KATO AND WARRCN P.OD TASK 4 Complete data file to fill in any incomplete information regarding land use codes and acreage. SDA-11: 40 hours @ $70/hr .. ................. ......... $2 800.00 Computer Data Entry: 16 hours @ $45/hr S720.Q0 SUBTOTAL , .. $3t520.00 TASK 5 1n consultation with City staff, determine runoff factors to be used for current tax exempt parcels that are not assessed by the Las Angeles County Flood Control District. This would not include any parcels which are specifically exempted by the City's fee resolution. SDA-II: 20 hours @ $70/hr ................................ $1,400.00 Sr. Project Manager: 20 hours @ $96/hr ....................... $1,920.00 Computer Time: 8 hours @ $25/hr . $200.00 Computer Data Entry: 12 hours @ $45/hr ...................... S540.Q0 SUBTOTAL ... $4,060.00 TASK 6 Determine the stormwaier utility charge by applying the rate times the runoff factors in accordance with the formulas outlined in the resolution establishing fees. Special District Coordinator (SDC): 40 hours @ $87/hr ........... $3,480.00 Computer Time: 16 hours @ $25/hr ......................... $400.00 SUBTOTAL ... $3,880.00 TASK 7 Provide to the City of Santa Clarita an expected total revenue figure based on the charge to each parcel included the City. SDA-II: 8 hours @ $70/hr ... . .......... ............ $560.00 SDC: 3 hours @ $87/hr .................................... $261.00 Computer Time: 8 hours @ $25/hr .............. ...... $200.00 SUBTOTAL ... $1,021.00 TASK 8 Submit to the City a hard copy of the final assessment for review by City staff. SDA•II: 8 hours @ $70/hr .......... .... .. • .. . S560.00 SUBTOTAL .... $560.00 Kato s WR=a, inc. - 014/94 N\ameM.600 2 00-09-1994 00:30 7200000 KATO ANO WARREN P.00. TASK 9 Mahe minor adjustments to the final assessments based on comments from City staff. The adjustments will involve no more than eight additional hours of labor. Additional hours would require a negotiation of fees. SDA-11: 10 hours @ S70/hr ........... $700.00 Computer Time: 2 hours @ $25/hr . .... .................... $50,00 Cnmputer Data Entry: 10 hours @ $45/hr .... I ... $450,00 SUBTOTAL ... $1,200.00 TASK 10 Produce a magnetic tape of the final assessments, compatible with the Los Angeles County Auditors' system. A final hard copy will also be produced and submitted to the City, Sr.PA: 8 hours @ $75/hr . $600,00 SDA-1116 hours @ $70/hr ................................ $1,120.00 Computer Time: 8 hours @ $25/hr . .... .... 12MM SUBTOTAL ... $1$20.00 TASK 11 Submit final corrected tape to the Los Angeles County Auditor for processing of any possible exceptions. Sr.PA: 4 hours @ $75/hr ............................... $300.00 SDA-Il: Ili hours @ $70/hr $1.960.00 SUBTOTAL ... $20260.00 TASK 12 Process any exceptions to the tape from the Los Angeles County Auditor. Exceptions include recently subdivided or mndified parcels and government parcels not recognized by the Auditor's system. SDA-II: 30 hours @ $70/hr ..... ..................... $2,100.00 SDC: 6 hours @ $87/hr ............. ...... ..... $522.d0 SUBTOTAL ... $2,662.00 TASK 13 Prepare manual billings for all parcels not acceptable to the Los Angeles County Auditors tax collecting system and submit to the City Clerk for postage and mailing. SDA-II: 24 hours @ S70/hr ................. $1680.00 Word Processing: 16 hnurs @ $40/hr ........................ $640.00 SUBTOTAL ... $2p320.00 Kato s wun.. I=. • r/8/% tr.\,mma.&8 00-09-1994 03130 7205000 KATO AND WARREN P,07 TASK 14 Submit final hard copy of all assessments to the City including copies -of parcels resubmitted due to exceptions and parcels which will be manually billed. SDA-11: 16 hours @ $70/hr................................. JL120,QQ SUBTOTAL ... $1,120.00 TASK 15 Assist the City staff in informing the public about the stormwater utility service charges prior to and after the LA County tax statement is issued. Richard Warren: 20 hrs @ $125/hr .... ., ........ ....... S1,250.00 Sr.PA: 10 hrs @ $75/hr .................................... $750.00 Clerical: 10 hrs @ $35/hr ................................... $350.00 SUBTOTAL ... $7,370.00 TASK 16 Provide consultation with City staff to review changes and citizen inquires during the Fiscal Year 1994/95. Richard Warren: 24 hours @ $125/hr ......................... $3,000.00 Sr.PM: 20 hours @ $96/hr ................................. $1,920.00 SDA•11: 30 hours @ $70/hr................................ $2,100.00 Clerical: 10 hours @ $35/hr ................ .... ......... $350.00 SUBTOTAL ...... $7,370.00 SUBTOTAL:. ALL TASKS: ................................... $52,503.00 KW overhead on Subconsultants @ 10% ............ . ............... S3,000.00 Estimated Total Cost .......................................... $SS,S03.00 Use for Upper Limit ......................................... $S6,000.00 Schedule: Complete through Task 14 by August 5, 1994 W & wwr . rM, - 6/o/" 6:\amend,E178 4