HomeMy WebLinkAbout1994-06-28 - AGENDA REPORTS - RESTORATION CITY HALL CNTRAGENDA REPORT
CONSENT CALENDAR
City Manager
Item to be pre
kK Anthony J. Nisich,
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DATE: June 28, 1994
SUBJECT: AMENDMENT TO CONSTRUCTION CONTRACT NO.94-02 FOR THE
RESTORATION OF CITY HALL
DEPARTMENT: Community Development
BACKGROUND
On January 17, 1994, the City of Santa Clarita experienced a major earthquake. In the wake
of the event, City personnel faced the difficult task of answering public and private disaster
needs, without adequate base facilities from which to work, due to the damage inflicted on
the City Hall building.
Reestablishing the City's primary facility in the most timely manner possible was a key step
in its earthquake recovery. On January 28, 1994, the City Council put into motion this
recovery process by ratifying a construction contract (No. 94-02) with Intertex of California,
Inc., for the restoration of City Hall, under the emergency provisions of the City's Contract
Code.
The original contract with Intertex of California was based on a scope of work, as perceived
at that time, to include all required tasks to repair the facility for reoccupancy in 75 days
from start of contract, for a budget cost of $3,067,867.
As the construction work progressed, it became apparent that damage to the structural frame
was more severe than originally anticipated. Under advisement of the City's structural
consultant, Intertex of California ultimately exposed all structural connections in the building
for testing and eventually for bolt replacement. In addition, the City took the opportunity
while the building was in a state of repair to install needed additions to the City Hall
Emergency Operations Center facility, most of which have been preliminarily approved for
funding by State and Federal sources. These additions are intended to mitigate the need for
temporary emergency facilities when future disasters occur.
CONCLUSION
Intertex has presented to staff a list of tasks which they have performed at the request of the
City. These task items broaden the original contract scope of work and budget. This
additional work was necessary in order to complete the restoration of the building and to
facilitate the City's Emergency Operations Center.
Appflooffl
AMENDMENT TO CONSTRUCTION CONTRACT NO. 94-02
June 28, 1994
Page 2
Staff has reviewed Intertex of California's revised scope of work and budget with
consultations with the insurance carriers, OES and FEMA, and have concurred with these
additional tasks and costs. Staff is presenting to Council for ratification these additions as
an amendment to the original contract scope of work and budget (see Attachment No. 1). The
amended contract budget will be $3,919,734.00.
To date, all the original contract scope items have been completed, including all the task
items contained in the proposed amendment, with the exception of the emergency generator
and fuel tank, which is currently being installed. Work under the original contract scope has
been completed two days ahead of schedule and $8,421.00 under budget.
Funding for the increases to the Scope of Work for Contract No. 94-02 will originate from the
City's Disaster Recovery Account No. 90-59-928-227. All additional repair scope items and
furniture moving costs are expected to be reimbursable to the City by the insurance carriers
and Federal and State Disaster Recovery funding. The Scope of Work and budget for the
required code upgrades and the facilitation of the Emergency Operations Center at City Hall,
including the generator and tank, have been developed with the cooperation of Federal and
State Disaster representatives. These representatives have provided input to staffs
discussions on eligibility and reimbursement for these costs.
RECOMMENDATION
Staff recommends that Council approve the amendment to the existing scope and budget for
construction contract No. 94-02 between the City of Santa Clarita and Intertex of California,
Inc.
ATTACHMENTS
Attachment No. 1 - Proposed Amendment to Contract No. 94-02
Construction Contract No. 94-02 is on file with the City Clerk's Office for review.
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AMENDMENT TO THE SCOPE OF WORK
CONTRACT NO. 94-02
The following is a brief description and cost of the items that were added to the original scope
of work:
1. Additional exposure of structural connections throughout
the building required additional demolition, clean-up and
reconstruction work.
$51,212.00
2. Exterior Joint Caulking: The original budget had only
accounted for visible damage observed from the ground. It
was thought at the time that the existing caulking could be
patched. Upon closer inspection, a greater extent of
damage was found. In addition, further damage occurred
at areas of veneer replacement.
$59,600.00
3. Waterproofing of Exterior Veneer and Concrete Spandrels:
This task also included high-pressure water cleaning prior
to application.
$39,406.00
4. Suspended Ceiling: Additional damage to the T-bar
framing system was found throughout the building as work
progressed. Ceiling areas were removed to access
structural connections and at areas of interior wall
demolition and replacement.
$87,180.20
5. Code Upgrade Work: Given the extent of damages to the
building, all new work, as well as existing non -affected
construction, must conform to current local, State and
Federal Building Codes. The City is also putting its
emergency operations center in the building, requiring
additional structural upgrades to the structure and support
for equipment. Federal and State Disaster Assistance
regulations state that the repair work must comply with
local codes and standards.
$286,567.00
AMENDMENT TO THE SCOPE OF WORK
CONTRACT NO, 94-02
Page 2
6. Cable Conduit: Intertex of California installed conduit for
the installation of new phone and data wiring within
column enclosures. Although the wiring installation was
done by another contractor, it was more practical and
cost-effective to have Intertex of California do this part of
their installation. The original wiring suffered damage
from the earthquake and construction demolition work.
Systems Furniture: The dismantling, storage,
transportation and reassembly of the system furniture on
the second and third floor City spaces was required to be
done by Intertex of California to facilitate their restoration
work. It was originally a condition of the contract that the
City provide for the furniture removal. The City opted to
let Intertex of California perform this task.
8. Emergency Generator and Fuel Tank: The City Hall
building, prior to the January 17 earthquake, served as the
location for the City's Emergency Operations Center. The
installation of the generator and fuel tank was identified
as an essential requirement of the EOC. Because Intertex
of California was already on site doing the general
restoration work, it was concluded that the fastest and
most cost-efficient means of installing this emergency
system was to include these tasks with the original
Intertex contract. Intertex, under request by City staff,
selected its subcontractors through bidding. FEMA
representatives are in agreement with this process.
9. Extended scope of work past April 15, 1994. The original
budget provided for a projected construction cost to
substantial completion for a 75-day work period required
to achieve the April 14, 1994 lease occupancy deadline. It
was understood that work to achieve final completion
would continue past the occupancy date.
$11,000.00
$92,160.00
$150,000.00
$83,162.80
Subtotal (Additions to scope and budget) $860,288.00
10. Under budget credit for the original contract scope.
[$8,421.00]
TOTAL CONTRACT INCREASE $851,867.00