HomeMy WebLinkAbout1994-06-28 - AGENDA REPORTS - WILLDAN ASSOCIATES CITY HALLAGENDA REPORT
City Manager Approval
Item to be presented
141A I Anthony J. NisicWy
CONSENT CALENDAR
DATE: June 28, 1994
SUBJECT: MODIFICATION TO CONSULTANT CONTRACT NO. 94-03 WITH
WILLDAN ASSOCIATES FOR THE CITY HALL RESTORATION
DEPARTMENT: Community Development
BACKGROUND
In the wake of the January 17th earthquake, on January 21, 1994, the City retained the
consulting services of Willdan Associates for engineering and construction coordination work
for the restoration of City Hall. Willdan was subsequently contracted to continue these
services under Emergency Contract No. 94-03. The terms of this contract specified a scope
of work to include construction coordination, construction and design contracts coordination,
and coordination and building retrofit design services as needed, for a time period of 181
days, not to exceed $181,000.00.
Due to the upgrades done to the building as required by federal, state and local codes for
building repair and the addition of the Emergency Operations Center facility, the existing
construction documents are now obsolete. For the purpose of earthquake repair
documentation and the City's need for current complete plans and specifications for the
building, Willdan has been requested to provide a complete set of as -built construction
documents. For document preservation reasons, staff has determined that certain drawings,
which are subject to frequent use and changes, need to be transferred to a computer CAD
system.
City staff has requested Willdan to study design and location options for the emergency
generator and fuel tank and, upon these determinations, to provide architectural and civil
contract documents for the installation. The electrical generating and fuel systems plans
have been provided by Intertex, under their contract with the City for the earthquake, repairs
to City Hall.
CONCLUSIONS
To date, Willdan has provided construction coordination, and design services through the
restoration phase of the project. They are continuing project documentation, construction and
APPRO ]C D H rr"l- Item: ��
consulting invoice processing, emergency generator and tank design and coordination of
follow-up construction tasks. The estimated expenditures for Contract No. 94-03, through
June 28, 1994, is $77,928.37.
The additions to Willdan's contract scope are tasks which support elements of the City Hall
restoration project which has previously developed in cooperation with Federal and State
Disaster Relief representatives. Staff, therefore, anticipates reimbursement from those
agencies for these tasks.
These additions to the contract scope will require an estimated increase in the original
contract budget of $18,500.00 (see attached Budget Breakdown) and 200 additional working
days will be required to finish these additional tasks.
Funding for the increases to the scope of work for Contract No. 94-03 will originate from the
City's Disaster Account No. 90-59928-227, which is expected to be reimbursed through federal
and state disaster recovery funding sources.
Staff recommends that Council do the following:
1. Approve the additional scope items and the increase in the contract duration to include
the additional 200 working days.
2. Approve the increase in the appropriation for the additional amount of $18,500.00 in the
City Hall repair contractual services Expenditure Account No. 90-59928-227,
3. Approve estimated revenues for the 1994 earthquake reimbursement Revenue Account
No. 90-3597 for an estimated amount of $18,500.00
ATTACHMENTS
Budget Breakdown for the revised scope of work for Emergency Contract No. 94-03.
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