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HomeMy WebLinkAbout1994-07-12 - AGENDA REPORTS - EARTHQUAKE DAMAGED STRUCTURESAV AGENDA REPORT City Manager Approv. Item to be presented '� Ruben M. Barrera CONSENT CALENDAR DATE: July 12, 1994 SUBJECT: CONTINUATION OF BUILDING AND SAFETY SERVICES FOR EARTHQUAKE DAMAGED STRUCTURES DEPARTMENT:. Community Development Background On February 8, 1994, the City Council selected the proposal of and approved entering into a contract with Willdan Associates for Building & Safety services associated with the repair and reconstruction of earthquake damaged buildings. This action was necessary to bring additional professional resources to assist in the earthquake recovery process. It also allowed the Building & Safety Division of the Department to continue to provide on -going services for non -earthquake related construction at pre -earthquake service levels. The contract began the establishment of a separate earthquake recovery unit and was supported by the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (OES) in order to provide an increased number of inspectors, plan check engineers and permit specialists to assist victims of the January 17, 1994 earthquake. A separate recovery unit would also allow FENWOES to keep accurate records of earthquake permit costs. Based on the damage survey information available during the, first two weeks after the earthquake, a six month recovery period was estimated. The contract services were begun and FEMA/OES agreed to reimburse the City for these costs. The earthquake recovery period is a little over five months old, and it is now clear that there was more damage to private structures than could be documented in the initial two week period. In addition, the extensive damage to unreinforced and under reinforced block walls and the enactment of a design, permitting an inspection process for block wall repairs has increased the demand for earthquake recovery services. In fact, FEMA has taken advantage of these services by requesting a recovery unit person at the offices in the Industrial Center to assist earthquake loan and grant applicants. If, AGENDA - Continuation of Building & Safety Services for Earthquake Damaged Structures July 12, 1994 - Page 2 The number of damaged structures, the current permit activity and future estimated permit activity shown on "Attachment A" gives a sense of the activity caused by the January 17th earthquake. These statistics indicate that after five months we are approximately one-fourth of our way through the recovery period. In actuality, the recovery period is further along because the first two months were largely devoted to damage assessments and assisting the California Conservation Corps rather than earthquake repair inspections. Permit activity has increased during the last three months which leads to an estimated completion of the recovery period in January, 1995. Based on this data, it is anticipated that an additional $815,840 will be necessary to complete this work. Reimbursement from FEMA/OES will be requested as part of a supplemental funding application. Approval will extend the no fee earthquake repair permit process and continue the commitment to serving earthquake victims. An important factor in making this recommendation is the quality of the service being provided. The Department has received several favorable comments from the public on the services provided by the consultant. They have taken a proactive approach by informing the public of and assisting them through the permitting process. They have developed standard designs and brochures for the public's use. Our staff concurs with the public's positive comments and believe that continuation of the consultant's services would be in the best interest of the public and the City. RECOMMENDATION The City Council authorize the issuance of a purchase order in the amount of $815,840 to Willdan Associates to continue the Building & Safety services associated with the repair and reconstruction of earthquake damaged structures. The City Council direct staff to request reimbursement from FEMA/OES for these services through a supplemental funding application. ATTACHMENTS Attachment "A" - Post Earthquake Permit Activity - Earthquake Recovery Unit Attachment "B" - Earthquake Recovery Unit Status Report - Status of Commercial/Industrial Complexes RK:ce Attachment A Post Earthquake Permit Activity Earthquake Recovery Unit Damage Permits Permits to Assessment Number Issued be Issued Uninhabitable 99 29 70 Limited Entry 153 38 115 Habitable w/Repairs 3,889 553 3,336 Safe 5,443 1,037 1,685* Not Classified/ No Report 540 540 1.080** TOTAL 10,124 2,197 6,286 *Approximately one-half of the structures that are classified safe have some damage and require earthquake repair permits. **A significant number of permits have been issued for earthquake repairs for which an earthquake damage assessment was not requested. RK:ce wunaUwilldann b ATTACHMENT S EARTHQUAKE RECOVERY UNIT STATUS REPORT and STATUS OF COMMERCIALIINDUSTRIAL COMPLEXES Earthquake Recovery Unit Status Report Since the January 17, 1994 earthquake there has been a significant increase in the demand for building and safety services. In response to this demand a number of programs and service units have been completed or are in progress, The following is a list of these items. The statistical information is through June 1994. • 10,088 Safety Assessments were performed and documented by inspection personnel of earthquake damage. • A one-step earthquake recovery unit has been established to provide complete permitting services at one location, 43,740 contacts from the public regarding earthquake repairs and services have been processed. • 2,961 permits for earthquake repairs have been issued and structures inspected. • 3,784 earthquake repair plans have been reviewed and approved. • 154 personal contacts have been made of uninhabitable and limited entry designated structures. These contacts are made on a weekly basis to provide as much assistance to the owners as possible to bring these structures into a habitable condition. • 2,700 mailings were made to property owners who had structures that were designated habitable with repairs and 3,800 mailings were made to property owners who had structures that were classified safe but had sustained minor damage advising them of the assistance we provide. • Inspected 629 chimneys that were damaged by the earthquake to determine the degree of hazard and how far they needed to be removed to make them safe. The information was used by The California Conservation Corps in the total or partial removal of earthquake damaged chimneys. attachb.rc Attachment B Page 2 • 41 day-care centers were inspected to determine if any existing block walls would be a danger to children. Five locations need special attention and are being monitored.. We are working with the owners on repair permits. • Twelve (12) pre-1971 tilt -up concrete walled structures have been investigated in the industrial park at Avenue Stanford to determine earthquake damage and to recommend retrofit improvements, • 445 files have been retrieved from storage to assist property owners with their insurance and FEMA processing. • Developed standards and information included in an earthquake recovery package that has been distributed to earthquake victims for their assistance in the permit and repair process, • Developed design standards for earthquake repairs to existing and for new block walls to save property owners the cost of engineering submittals. • Developed repair standards, including standard drawings, for the repair of earthquake damaged chimneys. • Developed and implemented requirements for the demolition of earthquake damaged buildings. This includes both geological soils reports and structural analysis of buildings prior to demolition to document the reason for the failure i.e., foundation or structural. • Provide assistance to the FEMA office six (6) days per week to inform property owners on the permit, and contracting process regarding earthquake repairs. • Implemented abi-lingual permitting and inspection process to assist property owners or tenants who are of hispanic descent. • Implemented a proactive program to encourage property owners to secure permits for earthquake repairs that are currently being done without permits. atlachb.rt Attachment B Page 3 Status of Commercial/Industrial Complexes The following is the current status of the larger commercial/industrial complexes that were damaged during the January 17, 1994 earthquake. 23770 Valencia Boulevard AAA Building The existing structure is to be demolished. The new structure will be identical in appearance to the old structure. Plans are to be submitted for plan check within 30 days. 26877 Tourney Road Borax Building A permit was issued February 9, 1994 for the repair of the laboratory, parking structure and office building. To date, the repairs to the laboratory and parking structure have been completed. College of the Canyons (Not City jurisdiction) Portions of the stadium settled 16 inches. The stadium is undergoing repairs. The track is being replaced. Minor damage occurred to many of the building and the cosmetic repairs have been made. Portions of the physical education building roof was damaged. Baxter Pharma - Seal 27200 Tourney Road Selective demolition is being done on the structure. Engineers are still analyzing the structure to determine what can be salvaged. (This is a steel structure). California Institute of the Arts 24700 Mc Bean Parkway Classrooms, cafeteria, and assembly room sustained heavy damage. To date, approximately 65 % of the earthquake damage repairs have been made to the classrooms. The repair work to the dormitories began on June 6, 1994. atl chb.0 v - Attachment B Page 4 Forrest Machinery 25562 Avenue Stanford The rear walls of this structure failed. A repair permit was issued April 4 and repairs are currently being made. Henry Mayo Hospital 23861 Mc Bean Parkway The clinic area has been repaired and finalled on May 24, 1994. The hospital area continues to have earthquake damage repairs made to the structure. (The hospital area is under the jurisdiction of the state). Keebler Building 28238 Avenue Crocker This building is owned by a pension fund. A determination will be made during the week of July 4 to either repair the building or to demolish it. Stratford Townhouse Complex i.e., Brighton Drive, Hampton Drive, Windsor Drive An agreement between the association and insurance company has been made for the repairs of the townhouses. Repair work started on June 2. 24913 Walnut Street (22 Unit Apartment Building) Plans have not been submitted for plan check,. Since there are no insurance funds, the owner is awaiting SBA funds to be released for the work. allachb.rr