HomeMy WebLinkAbout1994-08-23 - AGENDA REPORTS - INFO SYSTEMS PURCHASESAGENDA REPORT
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Item to be presented by:
Carolynn W. Deller
CONSENT CALENDAR
DATE: August 23, 1994
SUBJECT: Information Systems Purchases
DEPARTMENT: Management Services
BACKGROUND
Each year, through the budget process, information system needs are identified, prioritized
and funded. These needs include operational supplies, software licenses, and equipment.
Many information systems projects require additional equipment in the form of personal
computers (PC's) and printers. During fiscal year 94/95, we anticipate purchasing 20
additional PC's and 10 additional printers.
New software licensing and software upgrades are required in order for the City to comply
with licensing requirements.. The funds for the system needs have been identified and
approved through the budget process.
The City is eligible to utilize the State of California and County of Los Angeles contracts for
the purchase of computer equipment, supplies and software. The governing entities awarding
these contracts go through extensive formal bid processes to acquire the best products for the
best price. The use of these contracts is in conformity with the City's purchasing policies.
By utilizing these contacts, we project a savings of $9,520 on PC's, $4,600 on printers, and
over $16,600 on software licensing this fiscal year.
While the individual acquisition of supplies, equipment and software licensing would not
require Council approval, the accumulated total for the year would. At this time, staff is
requesting that Council sanction the utilization of existing State and County contracts. This
utilization will simplify the acquisition of necessary supplies, equipment and software
licenses. The City will also experience significant cost savings through the use of these
contracts.
RECOMMENDATION
Staff recommends that Council authorize City staff to utilize State and County contracts for
the purchase of computer equipment and software identified for fiscal year 1994/95,
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