HomeMy WebLinkAbout1994-08-23 - AGENDA REPORTS - REBID YOUTH SPORTS UNIFORMSAGENDA REPORT
W
anager Approval
Item to be presented by:
'/ Rick Putnam�'�
CONSENT CALENDAR
DATE: AUGUST 23, 1994
SUBJECT: REBID FOR YOUTH SPORTS UNIFORMS
DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES
BACKGROUND
The Parks, Recreation, and Community Services Department requires uniforms for the 1994/95 Youth
Sports Program. To satisfy this requirement, a Notice Inviting Bids was advertised in the Signal and Daily
News on July 20, 24, and 27, 1994, with a bid opening date of Thursday, August 4, 1994. The Notice
Inviting Bids was also mailed to the Canyon Country and Santa Clarita Chambers of Commerce, as well
as 17 suppliers, of which 11 were local. The following responses were received:
Mariana Grafix Pasadena $33,546.13
All American Marketing Group Santa Clarita $36,952.49
Garment Concepts Pasadena $37,679.60
Paragon Process Printing Santa Clarita $40,704.10
The apparent low bidder is Mariana Grafix, however, staff is requesting rejection of all bids due to a
typographical error in the bid specifications. Although the Notice Inviting Bids indicates a bid opening date
of August 4, 1994, the bid specifications indicate the bid opening date as August 11, 1994. As such, a
local supplier claims he was unable to submit his bid on time since he was confused as to which
information was correct.
In order to maintain a fair and equitable bid process, as well as procure the needed products within the
time constraints caused by this error, staff has begun the process of rebidding for Youth Sports Uniforms.
Notices have been sent to the bidders and they have been invited to rebid as required.
RECOMMENDATION
It is recommended that the City Council reject all bids and direct staff to continue to proceed in rebidding
this project to ensure fair and equitable competition among bidders.
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