HomeMy WebLinkAbout1994-09-13 - AGENDA REPORTS - AWARD BID GS 94 95 04AGENDA REPORT
CONSENT CALENDAR
DATE: September 13, 1994
SUBJECT: Award of Bid GS-94-95-04
DEPARTMENT: Public Works
BACKGROUND
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City Manager Approval
Item to be presented by.
The City of Santa Clarity Parks, Recreation, and Community Services Department requires
uniforms for the Youth Sports Program for FY 94/95. The original bid (GS-94-95-02) was
advertised on July 20, 24, and 27, 1994 in the Signal and Daily News with a bid submittal
date of August 4, 1994 at 11:00 am. Notices inviting bids were sent to (17) suppliers of
which (11) were locally owned and operated as well as both the Canyon Country and Santa
Clarita Chambers of Commerce. Although it was noted that the bid submittal deadline on
the Bid Notice was August 4, 1994 and the bid opening date on the Bid Instructions was
August 11, 1994, it was determined legal to open them since the submittal deadline and the
opening date need not be the same. The following bids were received on August 4, 1994:
SUPPLIER
CITY
Manana Grafix Pasadena
All American Marketing Group Santa Clarita
Garment Concepts Pasadena
Paragon Process Printing Santa Clarita
Forsful Communications Santa Clarita
AMOUNT
$33,546.13
$36,952.49
$37,679.60
$40,704.10
bid not accepted
late submittal (11:02)
The apparent low bidder was Manana Grafix, however, Forsful Communications returned a
few hours after the bid opening to request a re -bid. This request was based on the difference
between the dates for the bid submittal and the bid opening. Forsful Communications felt
this was contradictory and confusing for bidders and therefore, it would not be fair practice
to award on the basis of Bid GS-94-95-02.
Based on this conflict, staff's recommendation to Council to reject all bids and re -bid was
approved, Therefore, Bid GS-94-95-04 was advertised on August 12, 14, and 17, 1994 in
the Signal and Daily News with a bid submittal date of August 29, 1994pat 11:00 am.
WPM
Award of Bid GS-94-95-04
September 13, 1994
Page 2
Notices inviting bids were sent to the original bidders as well as (1) additional supplier by
request. The following bids were received:
SUPPLIER
CITY
Forsful Communications
Santa Clarita
Manana Grafix
Pasadena
Off The Bench
Northridge
All American Marketing Group
Santa Clarita
GNP Marketing
Santa Clarita
AMOUNT
$31,097.52
$33,546.13
$36,552.78
$36,952.49
$63,194.73
The apparent low bidder is Forsful Communications, however, Manana Grafix had submitted
a formal protest against the re -bid process. Staff has consulted with Legal Counsel and it has
been determined that the process regarding this purchase was legal and did not violate any
City Municipal Codes or Policies. Manana Grafix believes the original bid to be fair and
equitable while a re -bid exposes their pricing to their competitors, thus placing them at a
disadvantage since they submitted the winning bid.
RECOMMENDATION
Direct staff to encumber funds in account 01-9141-216 by means of a purchase order to
Forsful Communications for the purchase of Youth Sports Uniforms as specified in GS-94-
95-04.