HomeMy WebLinkAbout1994-09-13 - AGENDA REPORTS - HARRIS ASSOCIATES CNTRAGENDA REPORT
City Mana€
Item to be
,tAr
Anthony J. Nisich I f°
CONSENT CALENDAR
DATE: September 13, 1994
SUBJECT: REQUEST FOR AUTHORITY TO AMEND THE CONTRACT FOR
HARRIS AND ASSOCIATES
DEPARTMENT: Community Development
BACKGROUND
On March 22, 1994, Council ratified the action of the City Manager for entering into contracts
under the authority of the California State Public Contract Code, Section 22035,
Emergencies; procedure.
The contract for Harris and Associates, 4281 Katella Avenue, Suite 100, Los Alamitos,
California 90720 to provide project management/construction managementlinspection services
was estimated in the amount of $210,000. Additional phasing of work now in progress, due
to changes as a result of aftershocks, plus additional damages, will require the extension of
time beyond what was originally anticipated.
Several contracts to be advertised will require extending the services of Harris and Associates
for the assessment, implementation, and management of a program for emergency repairs
of public streets related to the earthquake. The funding for this work is coming from FHWA
and FEMA through reimbursement.
RECOMMENDATION
1) Council approve amendment to the contract to read, "Not to exceed $375,000", in order
for work currently underway to be completed, and for work on contracts to be advertised.
2) Authorize City Manager to execute the amended Contract in an amount not to exceed
$375,000.
6� V b l `39
3) Increase budget on Account Nos.. 90-89-998-227 K$82,000; 90-39-940-227 V $110,000;
90-39-917-227 t4 $63,000; and 90-39-941-227 1� $50 000.
by 01D e4%6
4) Establish budget on Account Nos. 90-39-109-2 7 for $63,000; and 90-39-110-227 for
$7,000.
BY:lkl pp 100
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CITY OF SANTA CLARITA
016R}T4 ,.� COMMUNITY DEVELOPMENT DEPARTMENT
ENGINEERING DIVISION
23920 VALENCIA BOULEVARD, SUITE 300
V .y SANTA CLARITA, CALIFORNIA 91355
(805) 255-4935
AGREEMENT NO. 3
CONTRACT FOR PROGRAM MANAGEMENT/CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES
The City of Santa Clarita, a municipal corporation of the State of California, (hereinafter "City") and
Harris & Associates, Inc., hereinafter ("Consultant") previously entered into Agreement No. 1 on
the 17th day of February 1994, (hereinafter "Basic Agreement") and Agreement No. 2 on the 22nd
day of April 1994, (hereinafter "Supplemental Agreement').
This Agreement No. 3 is intended to supplement and restate Basic Agreement and to delete and
cancel, in its entirety, Supplemental Agreement,- entered into on the 22nd day of April 1994.
City and Consultant hereby agree as follows:
Agreement No. 3 supplements Exhibit #1 - SCOPE OF SERVICES in Basic Agreement by adding
thereto the following:
4. Provide an initial survey of street and public improvement damage caused by the January
17, 1994 earthquake with a comprehensive list of damage locations as requested by the City
Engineer.
5. Complete detailed damage assessments of each location listing specific quantities of
damaged materials and photographs of same. Determine which of the areas reviewed
require and are eligible for reimbursement. Provide construction cost estimate for each
damage assessment.
6. Assist City with preparation of bid documents for those locations which require emergency
reconstruction.
7. Provide construction management services during life of construction contracts including
preconstruction meeting(s), inspection of work, recording of unit quantities, preparation of
progress payments, preparation of change orders, photographic recording of construction
progress, receive and log wage data, and assist in contract closeout.
8. Provide a location and phone service for City residents. Answer questions about the
reconstruction projects and review resident concerns. Review damage with residents, and
make recommendation for inclusion/exclusion in repair contract. Provide damage
assessment report with photo, if included in repair contract.
9. Schedule City subconsultants (soils testing, land surveying) as required by each repair
contract. Review billing by each subconsultant for correct time and location.
10. Prepare report to City and Federal agencies as required to assist City in seeking
reimbursement.
11. Hold information meeting as necessary with City residents to assist in repair planning.
12. Respond to City resident complaints relating to the reconstruction contracts.
13. Prepare reports as requested by City staff relating to the reconstruction projects.
The Basic Agreement is further supplemented to differentiate the classification of work on the major
thoroughfares in the City as "On -System Roads"; and secondary roadways and residential streets
as "Off -System Roads."
The Basic Agreement at paragraph 15, Compensation, is hereby amended by adding thereto the
following:
Compensation to be paid to Consultant for services provided under Agreements 1, 2, and 3
shall not exceed the following:
On -System Roads $82,000
Off -System Roads $293,000
Total: .................. $375,000
The Supplemental Agreement entered into on April 22, 1994 is hereby cancelled.
DATED this day of 1994
ATTEST: CITY OF SANTA CLARITA
City Clerk
Approved as to Form:
Date
City Attorney
HARRIS & ASSOCIATES
4281 Katella Avenue, Suite 100
Phone: (714) 229-0900
FAX: (714) 229-0995
Robert Mimiaga, Vice President
City Manager
Date
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