HomeMy WebLinkAbout1994-09-13 - AGENDA REPORTS - SOLEDADCYN MEDIAN LANDSCAPEAGENDA REPORT
UNFINISHED BUSINESS
City Manac
Item to be
Kit Nell V14 J 0�. i
DATE: September 13, 1994
SUBJECT: Bid Award for Soledad Canyon Road Median Landscape Improvements
Project No. 99-028
DEPARTMENT: Parks, Recreation, and Community Services
BACKGROUND
At the regularly scheduled Council meeting of July 12, 1994, staff received authorization to proceed with
the advertising for bids for Project No. 99-028. This project consists of installation of stamped concrete and
landscaping of the Soledad Canyon Road medians between Kenroy Avenue and Shadow Pines Boulevard.
Additionally, Council requested that staff review two issues during the bid period. The first issue dealt with
the proposed project scheme consisting of tree, shrub, and granite boulder landscaped pockets surrounded
by stamped concrete, as opposed to a turf scheme which is prevalent in Valencia. The proposed
landscaping scheme meets previously established criteria to provide drought resistant plant material;
minimize water usage; provide hardscape consistent with the natural surroundings;. and create a
landscaping system that would minimize ongoing maintenance costs. At the suggestion of the City Council,
City staff met with the Canyon Country Chamber of Commerce and received support for the project as
designed.
The second issue addressed by Council concerned a desire to soften the effect of the existing hillside along
the north side of Soledad just east of Sand Canyon Road by drilling holes and planting coyote brush,
perhaps experimental in nature. While this, as well as a number of other possibilities, have been identified,
staff would prefer additional time to study this issue. Since this issue is not required to be resolved in order
to construct the proposed median improvements, staff recommends that hillside landscaping be identified
as a separate project, with appropriate budget requests (if necessary) to be taken up during the mid -year
budget review.
With respect to Project No. 99-028, the following bids were received:
COMPANY BUSINESS LOCATION BID AMOUNT
California Landscape
Canoga Park
Ecology Construction
Canoga Park.
Terra Cal Construction
Baldwin Park
Advanced Construction
Santa Monica
Green Coast
Los Angeles
Engineer's Estimate
Aztec Landscape Construction
Woodland Hills
Valley Crest Landscape
San Fernando
$474,042.05
$477,888.00
$533,977.00
$579,335.20
$587,717.00
$669,609.75
$673,577.08
$856,241.52
Item:
Bid Award for Soledad Canyon Road Median
Landscape Improvements - Project No. 99-028
Page 2
Bid analysis for California Landscape, the low bidder, is currently being performed by staff, and the results
will be available at the time this agenda item is presented to Council. It is expected that the results will
indicate that California Landscape will be responsive and should be awarded the contract. Provided that
Council awards this contract, installation of the median landscaping improvements will begin by the end
October and will be completed by February 1995. Budget in the amount of $750,000 is available in
account nos. 16-99028-227 and 28-99028-227 to cover the construction and construction engineering costs
for this project. It is expected that total project costs, including contingencies, construction engineering,
and inspection costs,. will not exceed $600,000.
RECOMMENDATION
1. Adopt the project plans and specifications, award the contract for Project 99-028 -Soledad Canyon
Road Median Landscape Improvements to California Landscape in the amount of $474,042.05; and
allow 15 percent contingency in the construction account for this work.
2. Authorize staff to secure supplemental construction engineering and inspection services through
Willdan Associates in an amount not to exceed $35,000.
3. Direct that additional studies be performed, and that a landscaping project for the hillside along the
north side of Soledad Canyon Road east of Sand Canyon Road be identified as a separate project with
appropriate budget requests (if necessary) to be taken up during the mid -year budget review.
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