HomeMy WebLinkAbout1994-09-27 - AGENDA REPORTS - FEMA PARKS REPAIRAGENDA REPORT
City Manager Approval
Item to be presented
Rick P nam ) �2' j
CONSENT CALENDAR
DATE: September 27, 1994
SUBJECT: Award Contract for Consultant Services for FEMA Parks Repair
DEPARTMENT: Parks, Recreation, and Community Services
BACKGROUND
Approximately $450,000 of earthquake damage remains at seven park facilities and $40,000 at the Santa Clarita
Boys and Girls Club. The damages include cracked slabs; extensive pool damage; floor, wall, roof, and structure
damage.
Staff and contractors have repaired 36 projects out of 70 at the various park facilities. The immediate repairs were
necessary to eliminate hazards to the public and to maintain recreational programming. For example, the Santa
Clarita Park pool is operational but leaks; the North Oaks Park pool is operational but contains shell and deck cracks;
the Newhall Park Shop driveway is severely cracked but is usable.
Thirty-four earthquake repair projects at eight facilities remain. In order to complete the repairs, a construction design
and management company is needed. Therefore, Requests for Proposals were advertised for assessment,
documentation, development of construction plans and specifications, bid documents, and construction management
of final repairs. Advertisements were placed in the Signal newspaper on August 14, August 16, and August 18 1994.
The remaining projects will be bid out to one general contractor for final construction repairs. There are therefore
two steps to the overall projects: (1) Specifications, design, and management, for which we have received proposals;
and (2) General contractor repairs, which will follow thereafter.
In regards to the City making repairs to the Boys and Girls Club, a lease agreement between the City and the Club
states that the City and the Club are each responsible for one-half of the cost of natural disaster repairs. The City
will be the coordinating agency for the repairs to the Club. The cost will be shared equally between the City and the
Club. The City expects to be reimbursed 100% by FEMA and the State for its share of the cost of repair. The Boys
and Girls Club, as a nonprofit organization, will be eligible for 90% of its share of the repairs. The remaining 10%
will be borne by the Club.
Seven known construction design and management companies were sent information regarding the Request for
Proposal (one local company, and six companies from outside the area). Proposals were opened on August 31,
1994.
Two companies submitted proposals as follows:
Company_ Location Amount
Carde•Ten Architects Santa Monica, CA $ 41,000
CMA Design & Management Company Marina del Rey, CA $ 57,956
APPROVED Agendaltem:
Award Contract for Consultant Services for FEMA Parks Repair
September 27, 1994
Page 2
Staff evaluated the proposals based on each company's experience and ability to perform the required work. Upon
conclusion of a point system evaluation, Garde•Ten's proposal was rated superior to CMA's. Incidental to the
selection process for professional services contracts, Carde•Ten's proposed project cost for service is lower than
CMA's project cost.
Funds for this project are budgeted in account no. 90-79112-227 and would be reimbursed by FEMA.
111:11619"T•
1. The City Council award the contract for consultant services for FEMA parks repair to Carde•Ten Architects
in the amount of $41,000.
2. The City Council appropriate $41,000 to account no. 90-79112-227,and increase estimated revenue in
account no. 90-3597 by $40,550 and in account no. 90-3820 by $450.
REP:RLM.dis
council/agfema.rlm