HomeMy WebLinkAbout2012-06-26 - AGENDA REPORTS - POOL CHEMICAL CONTRAgenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Toi Chisom
DATE: June 26, 2012
SUBJECT: AWARD POOL CHEMICAL CONTRACT FOR CITY POOLS
DEPARTMENT: Parks, Recreation, and Community Services
City Council:
1. Award a contract to Waterline Technology for pool chemicals, for an initial term of one year,
with the option of two additional renewals in an amount not to exceed $85,554.71 annually.
2. Authorize the City Manager, or designee, to modify the award in the event issues of
impossibility of performance arise, subject to City Attorney approval. Authorize City Manager,
or designee, to execute all documents, subject to City Attorney approval, and execute two
renewals at an annual cost not to exceed $85,554.71 plus the cost of any Consumer Price Index
(CPI) increases.
BACKGROUND
The City of Santa Clarita operates and programs six aquatic facilities, which include five
community pools and the Aquatic Center. In order to safely and legally operate these facilities,
various chemicals are required to maintain proper water balance and to meet sanitation standards
and requirements.
In May 2012, the City Purchasing Division in cooperation with the Recreation Division, issued
an Invitation for Bid for the supply of pool chemicals for all City pools. The bid was publicly
advertised twice in local papers on May I 1 and May 16. The bid was sent to 40 vendors and
placed on Planet Bids. The bid was downloaded by 17 vendors and responded to by four
vendors. Purchasing opened bids on Monday, June 11, 2012, with the following results:
APPROVED
Vendor Location Cost
Waterline Technology
Inter Valley Pool Supply
PVS Minibulk, Inc.
Argo Chemical, Inc.
Santa Ana
$85,554.71
Pomona
$96,280.73
Detroit, MI
$106,031.25 (partial only)
Bakersfield
$122.191.94
Of the four bids, three were deemed complete and fully responsive. Staff reviewed all and found
Waterline Technology to be the lowest, responsive, completed bid.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The funds for this expenditure are available in Aquatics Account 15104-5111.001 in Fiscal Year
2012-2013.