HomeMy WebLinkAbout2004-08-24 - AGENDA REPORTS - ADOPT ORD MUNICODE PURCHASINGAgenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Dennis Luppens
DATE: August 24, 2004
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE
AMENDING THE MUNICIPAL CODE IN RELATING TO
PURCHASING
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
CHAPTER 3.12 OF TITLE 3 OF THE MUNICIPAL CODE RELATING TO PURCHASING"
BACKGROUND
As a result of a number of interactions between Councilmembers, City staff, and members of the
community, a number of issues surfaced with respect to how the City interacts with the city
business community. Some of these issues were addressed in a previous change to the Municipal
Code relating to purchasing.
The changes proposed in this ordinance are in line with the "Shop Santa Clarita" program and
address support of Santa Clarita businesses in a more direct way. There have been a few
occasions where a city business lost a contract award by less than $100. This raised a concern
over the benefit of City spending on the local economy being lost in the interest of saving a small
amount of money.
The proposed ordinance amends the bid award procedure to add a "second chance" opportunity
for Santa Clarita businesses without increasing costs to the City. This provision would allow the
lowest Santa Clarita bidder a chance to amend their bid to match the lowest bid if the Santa
Clarita bidder's original response was within 5% of the lowest bid. The intent of the change is to
provide an opportunity to keep municipal spending within the community while retaining
competitive costs.
Adopted.,
Another change is designed to simplify the small -purchase process. The threshold for using the
quote process is being raised from $1,000 to $2,000. This recognizes the impacts of inflation
since the last change in 1995 and brings the City more in line with other cities.
ALTERNATIVE ACTIONS
1) Do not adopt ordinance.
2) Other action as determined by Council.
FISCAL IMPACT
No direct fiscal impact is expected as a result of this action.
ATTACHMENTS
Ordinance