The URL can be used to link to this page

Home My WebLink About2011-08-23 - AGENDA REPORTS - OVERLAY PGM M0083Agenda Item: 8 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: DATE: August 23, 2011 SUBJECT: 2010-11 OVERLAY FEDERAL PROGRAM, PROJECT M0083 - CREATE A NEW PROJECT AND BUDGET AND AWARD CONSTRUCTION CONTRACT, AND CONTINUE APPROPRIATION FOR PROJECT M0077 FROM FISCAL YEAR 2010-11 TO FISCAL YEAR 2011-12 DEPARTMENT: Public Works RECOMMENDED ACTION City Council: 1. Create the new project and budget for the 2010-11 Overlay Federal Program, Project M0083. 2. Approve the plans and specifications for the 2010-11 Overlay Federal Program, Project M0083. 3. Award the construction contract to Sully -Miller Contracting Company in the amount of $2,069,962 and authorize a 10 percent contingency of $206,996, for a total contract amount not to exceed $2,276,958. 4. Authorize an expenditure in the amount of $55,000 from Expenditure Account M0083233-5161.001 and $170,000 from Expenditure Account M0077233-5161.001 to Twining, Inc., for project inspection. 5. Authorize the following to fund the 2010-11 Overlay Federal Program, Project M0083: • Increase STPL revenues in Account 202-4531.002 by $1,822,495 and appropriate $1,822,495 to Expenditure Account M0083202-5161.001. • Appropriate $435,370 of TDA Article 8 Fund 233 fund balance to Expenditure Account M0083233-5161.001. • Authorize the transfer of $250,000 of TDA Article 8 Fund 233 from the 2011-12 Overlay and Slurry Seal Program, Expenditure Account M0084233-5161.001 to the 2010-11 Overlay Federal Program Expenditure Account M0083233-5161.001. • Appropriate $18,000 in Developer Fund 306 to Expenditure Account M0083306- 5161.001. • Authorize the continued appropriation of $170,000 of TDA Article 8 Fund 233 to Expenditure Account M0077233-5161.001. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The annual overlay and slurry seal program is an integral part of the City's pavement management program. Each year, streets are evaluated and identified for the need for asphalt overlay and slurry seal maintenance treatments. The 2010-11 project, comprised of Project M0077, currently in construction, and Project M0083, a federal project the subject of this award, will overlay and resurface streets in various areas of the City. The treatments will provide a smoother ride for traffic, enhance the appearance of the roadway and surrounding area, and extend the life of the roadway. The 2010-11 Overlay Federal Program, Project M0083, to be created by this City Council action, will provide for the repaving/overlay of Newhall Ranch Road between Bouquet Canyon Road and Avenue Tibbitts. This project is planned to begin construction in September 2011 and completed by February 2012. Costs for construction inspection services and material testing were anticipated and identified in Project M0077's budget, as well as the new budget for Project M0083. Staff recommends an increase of $170,000 to the existing contract with Twining, Inc., for construction inspection services for Project M0077. Staff also recommends adding $55,000 with Twining, Inc., for their services for Project M0083. Twining, Inc., has extensive experience in construction management and inspection and will be responsible for the material testing and inspection for these projects, as needed. An invitation to bid for the 2010-11 Overlay Federal Program, Project M0083, was prepared and published three times (June 19, June 22, and June 26, 2011), and noticed on the City's website. Plans and specifications were also sent to area plan rooms. Nine bids were submitted to the City and opened by Purchasing on July 19, 2011. The results of the bids are shown below: Company Sully -Miller Contracting Company Palp, Inc., DBA Excel Paving Company Toro Enterprises, Inc. Silvia Construction, Inc. Hardy & Harper, Inc. C.A. Rasmussen, Inc. All American Asphalt Granite Construction, Inc. Bowman Asphalt, Inc. Location Bid Amount Brea, CA $2,069,962.00 Long Beach, CA $2,109,727.00 Oxnard, CA . $2,144,471.00 Rancho Cucamonga, CA $2,148,871.84 Santa Ana, CA $2,177,000.00 Valencia, CA $2,244,473.60 Corona, CA $2,249,000.00 Watsonville, CA $2,288,260.00 Bakersfield, CA $2,674,379.50 1. Upon review of the bids, staff recommends awarding the construction contract to the lowest responsive bidder, Sully -Miller Contracting Company, who possesses a state contractor's license and is in good standing with the Contractors State License Board. The bid from Sully -Miller Contracting Company was reviewed for accuracy and conformance to the contract documents and found to be complete. While the City maintains a "Support of Local Businesses" policy that can be utilized by the City Council when warranted, the City is governed by the State Public Contract Code with regard to public works project procurement. In these types of procurement, the Public Contract Code does not permit a City to utilize a "Support of Local Businesses" policy and instead requires the contract be awarded to the "lowest responsible bidder." As confirmed by the City Attorney's Office, this direction precludes the. City from applying any superseding criteria for award except in the case of a tie. Thus, in the awarding of Public Works contracts, the City is not permitted to award to a bidder just because they are local as the State Public Contract Code does not allow the City to recognize them as the "lowest" responsible bidder. The remaining project budget will be used for construction management, survey, labor compliance, staff oversight, and miscellaneous project administration costs. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Staff is asking the City Council to create a new project and budget for Project M0083, and utilize funds from Projects M0077, M0071, and M0084, increase Revenue Account 202-4531.002 by $1,822,495, appropriate $435,370 to Expenditure Account M0083233-5161.001, appropriate $18,000 to Expenditure Account M0083306-5161.001, and transfer funds of $250,000 from Expenditure Account M0084233-5161.001 to Expenditure Account M0083233-5161.001. The total project budget of $2,525,865 will adequately provide for all anticipated construction costs. The requested continuance of $170,000 in TDA Article 8 Fund 233 for Project M0077 to the current fiscal year will provide for inspection costs for the 2010-11 Overlay and Slurry Seal Program. ATTACHMENTS Location Map 3 t � , Rd. a C�ytor,y�y ra i;dlpt�s o E E O'g i N r� • a' CL LL cs ti� r F CM ..J 4 N } L" - �M1 IR {- � "•Y\ 1 t t fl ' ;�`p�,0/ t '-• `` ` — �� . � b�� J"...•.� � � '` r`..;"•"' - � _ �o �� .�` "'`. Lam• ` d L r;D6 ak'f' ilwi- .-fit` Ln yiW k, 7 r A ci rFi 0 1r •». T„ ��a� v 4-n •a.' {� kQ F� 7 t Ct `."rr ,sue• Q.Q _ ? t. ,' 's'_ r I We r; J 4. -%kl Q� 'l �J V I .iM 4- �Iz