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Home My WebLink About2008-05-27 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 27, 2008 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE - Boy Scout Troop 2, Mustang Patrol AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Deputy Timothy Farrone for being named the best Vital Intervention and Directional Alternatives Deputy in the County STAR program recognition PRESENTATIONS TO THE CITY Human Resources Manager Jennifer Curtis for receiving the Human Resources Professional Excellence Award from the League of California Cities Chair Hauser of the Parks, Recreation and Community Services Commission presenting the California Parks and Recreation Society Award of Distinction PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 1 APPROVAL OF MINUTES May 13, 2008 - special and regular City Council meetings CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES May 13, 2008 hi 3 PUBLIC HEARINGS SCRDA 1. ACQUISITION OF 24519 SPRUCE STREET, SANTA CLARITA, CA 91321 - APN 2831-006-029 - Acquisition of property addressed as 24519 Spruce Street, Santa Clanta, CA 91321. RECOMMENDED ACTION: City Council: Conduct a public hearing and adopt a resolution consenting to payment being made by its Agency for the purchase of land for public improvement and making the findings required by Section 33445 of the California Redevelopment Law to permit the use of Agency funds to purchase 24519 Spruce Street for the construction of a public library. Redevelopment Agency: Conduct a public hearing and authorize the appropriation of $1,225,000 from available funds in the Redevelopment Agency fund balance to Account 13400-5201.004; authorize Executive Director or designee to approve payments up to a maximum amount of $1,225,000 for the acquisition and for all required costs related thereto and execute all required documentation to complete the acquisition of 24519 Spruce Street, Santa Clarita, CA 91321 (Assessor Parcel 2831-006-029), subject to review by the Agency Attorney; and adopt a resolution of the Redevelopment Agency of the City of Santa Clarita, California, requesting consent from the City Council to use Agency funds for the purchase of land for public improvements and making the findings required by Section 33445 of the California Redevelopment Law and to permit the use of those funds to acquire 24519 Spruce Street for the construction of a public library. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RESUME CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. GOLDEN WEST K-9 SECURITY SERVICES CONTRACT RENEWAL - Golden West K-9 Security Services has provided the presence of appropriately uniformed security guards to serve as visible deterrents to reduce the threat of injury to the public, damage, and loss of property at City facilities, including City Hall, Metrolink stations, and park buildings. RECOMMENDED ACTION: Approve the amendment of the final one-year contract renewal term of Golden West K-9 for security services in an amount not to exceed $341,429, plus a 10 percent contingency of $34,143, for a total of $375,572; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 4. AWARD CONTRACT TO WEST COAST ARBORISTS INC. FOR CITYWIDE REFORESTATION PROJECT RESULTING FROM OCTOBER 2007 FIRE AND WINDS - The Citywide reforestation project will replace approximately 200 trees determined to be complete losses or suffering from major structural damage, resulting from the windstorms associated with the Buckweed Fire of October 2007. Of these, 69 palm trees identified as a safety hazard along Camp Plenty Road will be replaced, as well as several other non -fire related tree vacancies. RECOMMENDED ACTION: Award a contract to West Coast Arborists, Inc. for a Citywide reforestation project in the amount of $170,400, plus a 10 percent contingency of $17,040, for a total not to exceed $187,440; and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise and execute all documents, subject to City Attorney approval. 5. 2007-08 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0055 - AWARD CONSTRUCTION CONTRACT - The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: Approve the plans and specifications for the 2007-08 Annual Overlay and Slurry Seal Program, Project M0055, and award the construction contract to Sylvia Construction in an amount not to exceed $6,860,244; award the construction management and material testing services contract to Pavement Engineering Incorporated in an amount not to exceed $300,000; authorize a one-time increase not to exceed $20,000 to the Labor Compliance Services existing professional services contract; authorize the use of Proposition 1 B (Transportation Bond) Local Streets and Roads account funds in the amount of $2,849,466 upon allocation by the State of California Department of Finance; decrease Expenditure Account M0055260-5161.001 (Prop C) by $1,800,000 and increase Expenditure Account M0055233-5161.001 (TDA Article 8) by $1,800,000; decrease Expenditure Account M0055601-5161.001 (General Fund Capital) by $2,950,056 and decrease Expenditure Account M0052601-5161.001 (General Fund Capital) by $49,466. Increase Expenditure Account M0055230-5161.001 (Prop 113) by $1,325,804 and increase Expenditure Account M0055233-5161.001 (TDA Article 8) by $1,673,718; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. RESOLUTION ADJUSTING RATES FOR COMMERCIAL AND RESIDENTIAL SOLID WASTE FRANCHISES - Pursuant to Section 6.3 of the respective Franchise Agreements, Burrtec Waste Industries and Blue Barrel Disposal may request a rate increase for the rate year of July 1, 2008, through June 30, 2009. RECOMMENDED ACTION: Adopt a resolution for the Seventh Amendment to the Agreement Between the City of Santa Clarita and Burrtec Waste Industries, Inc. for Commercial Solid Waste Management Services allowing an increase in rates by 3.95 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval; adopt a resolution for the Third Amendment to the Agreement Between the City of Santa Clarita and USA Waste of California, Inc. •(dba Blue Barrel Disposal) for Residential Solid Waste Management Services allowing an increase in their rates by 3.95 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval; and authorize the appropriation of $50,000 to Expenditure Account 14601-5161.002, and increase Revenue Account 100-4621.001 by $50,000. 7. COMMISSION/PANEL VACANCIES - Terms of various Planning Commissioners, Parks, Recreation & Community Services Commissioners, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2008. In addition, as a result of the election of Laurie Ender to the City Council, her unexpired term on the Parks, Recreation & Community Services Commission needs to be filled. A resignation letter has also been received from Calvin Hedman on the FAAP. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: Declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the appointment process. 8. AWARD CONTRACT TO CONNEXIONZ FOR THE DESIGN, INSTALLATION, AND SUPPORT OF A TRANSIT INFORMATION NETWORK (TIN) - Award a contract to Connexionz for the design, installation, and support of the Transit Information Network (TIN). RECOMMENDED ACTION: Award a contract to Connexionz, and appropriate funds for the design, installation, and support of the Transit Information Network in an amount not to exceed $2,810,429, plus a contingency of $209,132, for a total of $3,019,561; authorize the City Manager or designee to execute all documents, subject to City Attorney approval, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; appropriate $3,019,561 from the Transit Fund Balance to expenditure account 12400.5201.003. Eighty one (81%) percent of this cost will be funded with Federal Transit Assistance (FTA 5307) funds or $2,459,967. Therefore, increase revenue account 700.4424.009 by $2,459,967. 9. ASSIGNMENT OF SURFACE RIGHTS - LANDSCAPING ON METROPOLITAN WATER DISTRICT PROPERTY AT MCBEAN PARKWAY AND DECORO DRIVE - Agreement giving the City access for landscaping and open space activities. RECOMMENDED ACTION: Approve Assignment Agreement with the Newhall Land & Farming Company (NLF); authorize the City Manager or his designee to execute all documents associated with the assignment of surface rights, subject to City Attorney approval. 10. CHECK REGISTER NOS. 18 & 19 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 18 & 19. ADJOURNMENT FUTURE MEETINGS The City Council Study Session scheduled for Tuesday, June 3, 2008 will not be held. The next regular meeting of the City Council will be held Tuesday, June 10, 2008 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 22, 2008, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. - 6 aron L. Dawson, CMC City Clerk Santa Clarita, California