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Home My WebLink About2022-12-13 - RESOLUTIONS - MIDYEAR BUDGET AMENDRESOLUTION NO. 22-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2021-2022 AND 2022-2023 WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2021-2022 budget; and WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2022-2023 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The budget for the Fiscal Year, commencing July 1, 2022, and ending June 30, 2023, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the Fiscal Year, commencing July 1, 2021, and ending June 30, 2022, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. The contracts detailed in Exhibit B are hereby approved and authorized. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 13th day of December 2022. ATTEST: CITY CLERK DATE:_.__ R Page 1 of 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City, of Santa Clarita, do hereby certify that the foregoing Resolution No. 22-64 was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of December 2022, by the following vote: AYES: COUNCILMEMBERS: Weste, McLean, Smyth, Gibbs NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Miranda CITY CLERK Page 2 of 2 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Amendments - Summary By Fund FY 2022-2023 F_xnendit'ure RudQet "` ` Rewnuo Rudopt Fund Name 0 luting CIP Transfeis Out Total Exp. Revenue Tnansfels In 1 Total Revenue 100 General Fund $ 855,690 $ - $ 1,610,630 $ 2,466,320 $ 1,675,683 $ (41,824) $ 1,633,859 100 Personnel Budget Adjustments 2551536 0 255,536 [ - - 400,000 400,000 601 General Fund -Capital Projects Subtotal General Fund - 11111,226 40000 400,000 - 1,610,630 400,000 0 3,121,856 1,675,683 358,176 2,033,859 - 249,433 - (175,594) - (6,010) - 10,652,620 - - - (338,398) - (365,068) - (1,490,636) - - - (465,397) - (144,141) - (49,186) - - - 78,537 - 60,000 106 Pension Liability Fund 2,000,000 - - 2,000,000- 120 Recreational Facility Fund 345,200 - 295,331 640,531 € 249,433 202 Surface Transp Program - (175,594) (175,594)i (175,594) 203 CDBG (6,010) - (6,010) (6,010) 4,500 10,652,620 228 ARPA 4,500 - 229 Misc. Federal Grant 4,500 - - 4,500 - 230 Gas Tax - - - - (338,398) 233 TDA Art 8 St & Rd - - - € - (365,068) 259 Miscellaneous Grants 291,508 - 291,508 (1,490,636) 264 Measure R Local Return - (213,363) - (213,363)` - 265 Prop C 25% Grant - - - E - (465,397) 266 Measure M Local Return - (2,927) - (2,927)1 267 ISBI RMRA - - - - (144,141) 268 Measure M ATP - - - - (49,186) 306 Developer Fees - 90,000 (41,824) E 48,176 - E 309 Public Library 125,137 - - 125,137 78,537 354 1 357 Streetlights Maintenance District Landscape Maintenance District 320,000 288,609 - - - - 320,000 60,000 288,609 195,000 - 19500 - 150,000 521,525 521,525 984,436 984,436 - - 1,403,407 - 782,553 - 60,492 1,864,137 $ 14,137,432 k 360 Tourism Marketing District - - - - 150,000 E 367 Areawide Fund 521,525 - - 521,525 - 500 General Debt Seivice Fund 984,436 - - 984,436 - 602 Civic Arts Project - 4,500 - 4,500 - 700 Transit Fund 432,300 - - 432,300 1 1,403,407 721 Self -Insurance Fund 782,553 - - 782,553 ( 782,553 4 722 Vehicle/Egt Replacement Fund 138,596 - - 138,596E 60,492 Non-GF Personnel Budget Adjustments (248,971) i (248,971)1 TOTAL S 7,095,109 $ 102,616 1 $ 1,8641137 $ 9,061,862 S 12,273,295 € Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Amendments - Personnel F`V 2022-2023 Fund Title of Request Expenditure Increase Reason for Requesting Mid -Year Adjustment Update personnel budget and other employee maintenance, includes General Personnel adjustments $ 255,536 increase in mhmum wages for part-time employees, in compliance with Fund State law. Includes:1) Reclassification of one Purchasing and Risk Administrator to Purchasing and Contracts Administrator, one Associate Planner to Senior Planner, and one Employee & Labor Relations Non-GF Personnel adjustments $ (248,971) Administrator to Senior Human Resoiurces Analyst. Includes employee wellness reimbursement and deferred compensation match. Total $ 69565 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Amendments - Interfund Transfers FY 2022-2023 Fund Account Title Mid -Year Adjustment Reason for Requesting Mid -Year Adjustment General Fund Transfers In from Dev Fees Fund $ (41,824) Adjust FY 21-22 5% fire admin fees (58K) Areawide Fund Transfers In from General Fund 521,525 Adjust transfer for Parks Maintenance Debt Srvc Fund Transfers In from General Fund 689,105 Adjust transfers for Debt Service Payment Debt Srvc Fund Transfers In from Recreational Facility 295,331 Adjust transfers for Debt Service Payment General Fund Ca ital Transfers In from General Fund 400,000 Adjust transfer for Capital Projects TOTAL TRANSFERS IN = = 1 864 137 General Fund Transfers Out to Areawide Fund $ 521,525 Adjust transfer for Parks Maintenance General Fund Transfers Out to GF - DS Fund 689,105 Adjust transfers for Debt Service Payment General Fund Transfers Out to GF - Capital 400,000 Adjust transfer for Capital Projects Rec Fac Fund Transfers Out to GF - DS Fund 295,331 Adjust transfers for Debt Service Payment Developer Fee Transfers Out to General Fund (41,824) Adjust FY 21-22 5% fire admin fees (58K) TOTAL - TRANSFERS'OUTst 864,137 Item Division Title Fund Division # Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Amendments - Operations FY 2022-2023 Title of Request Mid-YearOn-goingCost Reason for Requesting Mid -Year Adjustment Communications Recreational Facility Fund 1201500 City Store Budget Transfer from The $ (10,000) $ (8,000) 1 Cube Fund (Rec. Fac Fund) to Adjust funding source for City Store merchandise. Communications General Fund 1001500 General Fund - 8,000 TOTAL CMO $ 10,000 $ - This requested nud-year adjustment w01 off -set the 6.57% CPI increase incurred 2 Urban Forestry Areawide Fund 3672401 Tree Trimming 106,579 106,579 in August 2022 to the City's Tree Maintenance Contract with West Coast Arborists. An ongoing base budget adjustment to the Tree Trimming budget is necessary to maintain existing annual production levels. This requested mid -year adjustment will off -set the 6.57% CPI increase incurred 3 LMD Zones LMD Fund Various Tree Trimming budget increase for 47 83,741 83,741 in August 2022 to the City's Tree Maintenance Contract with West Coast local zones Arborists. An ongoing base budget adjustment to the Tree Trimming budget is necessary to maintain existing annual production levels. 4 Risk Self Insurance 7212306 Increase General Liability Reserve 782,553 - To increase General Liability Reserve to $1,658,216 per most recent actuarial Management report. 5 Vehicle Veh/Egt Re plc 7222103 Replacement for Vehicle #232, 2008 54,200 Replacement for Veh#232 totaled in an accident. Replacement Fund GMC Box Truck (A&E) 6 Vehicle Veh/Egt Replc 7222103 Replacement for Vehicle #299, 2016 43,893 Replacement for Veh#299 totaled in an accident. Replacement Fund GMC Chevy Colorado Truck 7 Vehicle Veh/Egt Replc 7222103 Replacement for Vehicle #307, 2016 40,503 Replace Veh#307 2016 Sequioa ($25k trade in value) with 2022 Ford Explorer. Replacement Fund Toyota Sequioa ARPA Grant ARPA 2289009 4,500 8 Request is for additional audit services in compliance with federal Single Audit Emergency Misc Fed FY 2022 Audit Services requirements. Rental Assistance Grant 2293204 4,500 9 Treasury General Fund 1002102 Credit Card Processing Fee 90,000 90,000 Request to increase base budget as a result ofincreased number and value of credit card transactions. TOTAL AS $ 1,210,469 $ 2801320 10 CDBG Grants CDBG 2033300 _ Adjustments to CDBG allocations (6,010) Adjust CDBG funding to align with 2022-23 HUD allocations. TOTAL CD $ - " b,010 $. To update the City's 2018 Transportation Development Plan (TDP). The plan will 11 Transit Trans it Fund 7003700 Transportation Development Plan 300,000 ensure continued safe and efficient transit services across the next five to ten years by recommending future service enhancements and funding strategies. Transit Maintenance Facility CRAG 12 Transit Capital Transit Fund 7003702 Unit Replacement 114,000 Replacement of two Computer Room Air Conditioning (CRAG) units in the server (F'TA 80%, MOSIP 20%) room at the TMF due to farilures and obsolete parts. TOTAL NS ". -77 $ 414,000 RA 13 Vehicle Maintenance General Fund 1004503 Vehicle / Equipment Fuel 245,000 This request is to cover increased fuel costs for City's vehicles and equipment. Traffic and 14 Transportation SMD 3544402 Increase Base Budget for Traffic 100,000 100,000 This request is for property damages on traffic signal infrastructures not recovered Planning Signal Property Damage through insurance subrogation, and for the increase in insurance deductible. Traffic and Contractual Street Safety enhancements on Market Street between Newhall Avenue and Cross 15 Transportation SMD 3544402 Enhancements yEnaServices/Marketement 50,000 - Street that would include flashing beacons to better alert drivers of the presence o PlanningSafety pedestrians and bicyclists. TOTAL PW $ 395,0001 $ 100,000 Exhibit A CITY OF SANTA CLARTTA Mid -Year Budget Amendments - Operations FY 2022-2023 TitlRequest, ,... _. ReauestMid-Year _ Item Division e Fund Division # Title of On-goingCost Reason for Requesting Mid -Year Adjustment This request is for the back payment of property taxes for Creekview park lease 16 Finance General Fund 1002100 Creekview Park Property Taxes 9i 17,783 $ 3,020 agreement with The Master's University since 1996. 17 Tesoro Adobe General Fund 1005121 Tesoro Adobe House Operations - 27,822 ? 47,693 ' Request to establish base budget for Tesoro Adobe House operations. House Establish Base Budget ` Request to increase expenditure budget to support the growing demand for 18 Contract Classes General Fund 1005106 Contract Classes 356,200 356,200 contract classes; offset by $600K revenue. Recreational This request supports the projected increase in revenue from figure skating and Facility 1205120 The Cube Operator Contract 234,746 234,746 hockey programs. 19 The Cube Recreational 1205120 The Cube Revenue Share Impact 31,954 31,954 Adjustment to the budget based on projected revenue for FY 2022-23. Facility TOTAL RCS $ 668,505 $ 673,613 This request is to appropriate the CalRecycle grant in the amount of $291,508 for 2597231 SB1383 Grant (CalRecycle-Organics) 291,508 _ the implementation of programs related to SB1383 (Organics). CalRecycle Grant (Organics) Misc. Grants I This allows the grant to offset the cost of a regular Project Technician for SB1383 20 2597231 Regular Salaries (70%) 74,015 _ inspections and enforcement activities. allows the grant to offset the cost of a regular Project Technician for SB1383 Solid Waste General Fund 1007201 Regular Salaries (70%) (74,015) inspections and enforcement activities. Request funding for the Tesoro Adobe site that the City will maintain starting Tesoro Adobe January 2023. This request includes funding far contracted janitorial services, 21 Park LMD 3577312 Tesoro Adobe Park Maintenance 119,330 ` 238,284 security services, landscape services, maintenance supplies, and landscape Maintenance supplies. This also includes funding for 1,000 hours of a PTS 1 for grounds maintenance needs, and 1,000 hours of a PTS II for facilities maintenance needs. Tesoro Adobe This request will provide for initial take-over costs to repair/upgrage the onsite 22 Park LMD 3577312 Tesoro Adobe Park Immediate 85,338 amenities. This includes tree trimming/treatment rekeying buildings, keyless entry Maintenance Repairs/Upgrade system (Brivo), security panel/camera upgrades, and site electrical repairs. Areawide Fund 3677303 Increase to address inflation- Maintenance Supplies 30,000 This request is for one-time increases to Maintenance Supplies and Landscape 23 Parks Grounds Supplies base budgets to account for the actual costs of critically -needed Areawide Fund 3677303 Increase to address inflation- Maintenance ` 109,000 maintenance items. Landscape Supplies 24 City Hall General Fund 1007404 City Hall HVAC repairs 40,000 Funding request for airconditioning repair costs. Maintenance Facilities To replace UV lamps in the HVAC systems at all City facilities to ensure the 25 Maintenance Various Various Replacement of UV Bulbs (89) 13,000 13,000 system operates as intended. Facilities Newhall Park Aquatics Building Roof Funding request for roof replacement at the Newhall Park Aquatics building in 26 Maintenance Areawide Fund 3677403 Replacement 80,000 conjuction with the Energy Efficiency project HVAC replacement. Replacement of the Yard's CNG 27 Gen Srvc Maint General Fund 1004500 Fueling Station's Motor Unit 50,000 To replace the failed CNG fueling station motor unit at Corporate Yard. (compressor) TOTAL NS $ 744,161 $ 251,284 Public Library Public Library Request to appropriate grant funds for Lunch at the Library Grant for $4,700, and 28 Admin Fund 3098200 Appropriate library Grant Funding 78,537 the Stronger Together Grant for $74,837. Revenue offset for $78,537. TOTAL HRLS $ 78,537 $ 29 Non- General DS 5009112 Debt Service Payment - Energy 984,436 ` 1,428,300 Request to appropriate principal and 'interest payment for fiscal year 2022-23. Departmental Fund Efficiency 30 Pension liability Pension 1069006 UAL Payment 2,000,000 - Additional payment towards Unfunded Accrued Pension Liability Payment liability TOTAL ND $ 2,984,436 1 $-1,428,300 Electric and Gas Utility Budget 1 Electric and Gas Utilities base budgets are not sufficient to cover cost due to 31 Various Various Various Increase 609,446 609,446 increases in utility rates. TOTAL $ 609,446 1 $ 609,446 31 TOTAL OPERATIONS $ 7,088,544 1 $ 3,342,963 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Amendments - Capital Improvement Projects FY 2022-2023 Item # Project Title Fund Current Mid -Year Project Status Reason for Requesting Mid -Year Adjustment Budget Request l Vista Canyon Muhi-Modal Civic Art Fund $ 26,000 $ 4,500 Fabrication Additional cost for civic art anchorage. C ivic Art $ 4,500 2 City Hall Space Planning General Capital - 350,000 Construction Reconfigure several suites throughout City Hall to ensure Project Fund appropriate work spaces for divisions and departments. $ 350,000 3 McBean Parkway Realignment Developer Fees 90,000 Design Preparation ofproject specifications and Traffic Control Plans, and Caltrans environmental and right of way packages. $ 90,000 Bouquet Canyon Park General Capital This request is to convert the tennis court at Bouquet Canyon 4 Pickleball Court Fund 50,000 Construction Park to four additional pickleball courts, for a total of eight pickleball courts at the park. $ 50,000 Surface Transportation 175,594 (175,594) Program 5 2019-20 Federal Overlay Complete Project is complete. Return savings to fund balance for future Measure R Local Return 213,363 (213,363) federal overlay projects. Measure M 2,927 (2,927) Local Return $ (391,884) TOTAL CIPI $ 417,884 1 $ 102,616 Exhibit A CITY OF SANTA CLARITA Budget Amendments - Interfund Transfers FY 2021-2022 Fund Account Title Adjustment Reason for Requesting Adjustment Facilities Fund Transfers In From GF $ 12,500,000 Additional fund transfer for future facilities projects General Fund Transfers Out to Facilities $ 12,500,000 Additional fund transfer for future facilities projects Exhibit B CITY OF SANTA CLARITA Contractual Agreements - Authorization Requests Mid -Year FY 2022-2023