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HomeMy WebLinkAbout2023-01-24 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 24, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Hart High School Band Recognition Restaurant Week Proclamation Judith Cassis Recognition Former Parks, Recreation and Community Services Commissioner Dianna Boone PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 PUBLIC HEARINGS MODIFICATION TO THE TESORO DEL VALLE PRE -ANNEXATION AGREEMENT REGARDING TIMING FOR THE COMPLETION OF THE COPPER HILL BRIDGE WIDENING - The applicant is requesting to modify the Pre - Annexation Agreement between BLC Tesoro, LLC, and the City of Santa Clarita regarding the completion of the construction for the Copper Hill Bridge widening. BLC Tesoro, LLC is requesting to modify the timing for construction of the bridge widening to be completed prior to the issuance of the 342 residential certificate of occupancy. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing; 2. Find the modification to the Pre -Annexation Agreement between BLC Tesoro, LLC and the City of Santa Clarita exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 5 Section 15061(b)(3) of CEQA; and 3. Approve a modification to the Pre -Annexation Agreement between BLC Tesoro, LLC, and the City of Santa Clarita affecting the timing for the completion of the construction of the Copper Hill Bridge widening as it relates to the issuance of Certificates of Occupancy for the development. NEW BUSINESS 2. THE LOS ANGELES COUNTY AFFORDABLE HOUSING SOLUTIONS AGENCY BOARD OF DIRECTORS RECOMMENDATION - The Los Angeles County Affordable Housing Solutions Agency was recently established through state legislation and is authorized to, among other things, develop ballot measures for the purposes of financing housing related measures, including new construction of affordable housing projects. The legislation establishes a 21-member Board of Directors, including a representative for the Los Angeles North County and San Fernando Valley subregion. RECOMMENDED ACTION: City Council discuss and recommend a member of the City Council to serve on the Los Angeles County Affordable Housing Solutions Agency. 3. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: Review, discuss, make changes to, and approve the City Council Committee Appointments for 2023. Page 3 2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2023 Special Meeting. 5. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2023 Regular Meeting. 6. CHECK REGISTER NO.01 - Check Register No. 01 for the Period 12/02/22 through 12/15/22 and 12/22/22. Electronic Funds Transfers for the Period 12/05/22 through 12/16/22. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 01. 7. FISCAL YEAR 2021-22 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2022. Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2022. 8. COUNCIL POLICIES - Draft policies for City Council and Board of Library Trustees consideration are submitted for approval. RECOMMENDED ACTION: City Council approve the recommended revisions to the City Council policies and Page 4 approve the new City of Santa Clarita Business Sponsorship Program policy. Santa Clarita Board of Library Trustees approve the recommended revisions to the Santa Clarita Public Library policies. 9. LANDSCAPE MAINTENANCE CONTRACTS FOR ZONES T33, T65, AND T65A - Award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T33 (Canyon Park), Zone T65 (Fair Oaks Ranch) and Zone T65A (The Ranch at Fair Oaks). RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-33 (Canyon Park) for an annual base amount of $35,196, plus an additional $11,212 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $92,816. 2. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-65 (Fair Oaks Ranch) for an annual base amount of $67,296, plus an additional $31,928 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $198,448. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-65A (The Ranch at Fair Oaks) for an annual base amount of $75,708, plus an additional $31,963 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $215,342. 4. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $6,342, as identified in Attachment A, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24. 5. Find that the award of contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 6. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 5 7. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 10. LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2023-1 (FORMER REALTY EXECUTIVES PROPERTY - SOLEDAD CANYON ROAD AT WHITES CANYON ROAD) - RESOLUTIONS OF INTENT AND INITIATING PROCEEDINGS - Intent and initiation of proceedings associated with Santa Clarita Streetlight Maintenance District Annexation 2023-1, for the purpose of annexing Assessor Parcel Number (APN) 2803-030-046 into Streetlight Maintenance District, Zone B. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating certain designations in connection with the annexation of Assessor Parcel Number 2803-030-046 into Streetlight Maintenance District, Zone B, and to levy assessments beginning in Fiscal Year (FY) 2023-24. 2. Adopt a resolution declaring its intention to annex Assessor Parcel Number 2803- 030-046 into the Santa Clarita Streetlight Maintenance District, Zone B. 3. Set a public hearing for February 14, 2023, at a time and place to hear comments on this proposed action, and close the time period to receive ballots. 11. VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP IMPROVEMENTS, PROJECT C1017 - DESIGN CONTRACT - This item awards the design contract for the Valencia Industrial Center Bicycle, Pedestrian and Bus Stop Improvements project. The improvements are located along both sides of Avenue Scott from the proposed San Francisquito Trail connection to Rye Canyon Road, as well as along the west side of Rye Canyon Road from Avenue Scott to Gateway Village and along the southern side of Rye Canyon Road between Avenue Stanford and Avenue Scott. RECOMMENDED ACTION: City Council: 1. Award a design contract to Encompass Consultant Group, Inc. for the Valencia Industrial Center Bicycle, Pedestrian, and Bus Stop Improvements, Project C1017, in the amount of $430,461 and authorize a contingency in the amount of $43,046, for a total contract amount not to exceed $473,507. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 6 12. 2023 COMMUNITY SERVICES AND ARTS GRANTS - Approval of the 2023 Community Services and Arts Grants program funding recommendations. RECOMMENDED ACTION: City Council: 1. Approve the 2023 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $100,000 for Community Services Grants and $100,000 for Arts Grants, for a total not to exceed $200,000. 2. Direct staff to execute Grants Program Agreements with the agencies approved for funding. 13. FISCAL YEAR 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $21,982 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) program. The JAG program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions. RECOMMENDED ACTION: City Council: 1. Accept Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance. 2. Increase estimated revenue in account 206-446123 (Justice Assistance Grant 2022) by $21,982. 3. Increase estimated expenditure in account 2066105-511101 (Special Supplies) by $21,982. 4. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval. 14. FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE TITLE 2 PERTAINING TO THE LIBRARY CODE OF CONDUCT - Introduction and first reading of an ordinance, amending Section 2.70.040 of the Santa Clarita Municipal Code, pertaining to the Santa Clarita Public Library Code of Conduct. RECOMMENDED ACTION: Board of Library Trustees approve the revised Library Code of Conduct and recommend codification. City Council introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.70.040 OF THE SANTA CLARITA MUNICIPAL CODE PERTAINING Page 7 TO LIBRARY CODE OF CONDUCT," waive reading of the text and consent to read by title only, as listed on the agenda, pass to second reading and determine the ordinance is exempt from CEQA. 15. CONTRACT FOR OLD ORCHARD PARK DESIGN, PROJECT P2020 - Design of park improvements, updates and phasing plan for Old Orchard Park. RECOMMENDED ACTION: City Council: 1. Award the design contract to Pacific Coast Land Design, Inc., for the Old Orchard Park Design, Project P2020, in the amount of $279,824 and authorize a contingency in the amount of $20,176 for a total contract amount not to exceed $300,000. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Cheryl Campbell FUTURE MEETINGS The next regular meeting of the City Council will be held February 14, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 19, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8 PROCL"ATION Restaurant Week February 5-10, 2023 WHEREAS, The City of Santa Clarita is committed to supporting small business owners as they are the lifeline of our local economy; and WHEREAS, The City of Santa Clarita recognizes the contributions that restaurant owners, chefs, and staff have made to the restaurant industry; and WHEREAS, the Santa Clarita Valley offers many unique restaurant and dining experiences; and WHEREAS, feedSCV, which was founded in 2015, works to provide everyone in the Santa Clarita Valley the knowledge and resources to have a delicious and healthy meal at home every day; and WHEREAS, feedSCV and local restaurants are teaming up to showcase the dynamic food scene that is alive and well in Santa Clarita; and WHEREAS, the week of February 5-10, 2023, will be feedSCV's inaugural SCV Restaurant Week where local restaurants, coffee shops, wineries, and more will be offering special menus so that residents can try something new and find their new favorite experience. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim February 5-10, 2023, as Restaurant Week and encourages residents to visit SCVRestaurantWeek.com for more information. Signed this 24th day of January, 2023. Jason Gibbs, Mayor Santa Clarita, California