Loading...
HomeMy WebLinkAbout2023-01-24 - AGENDA REPORTS - COUNCIL POLICIESO Agenda Item: 8 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: �1 A11�443 DATE: January 24, 2023 SUBJECT: COUNCIL POLICIES DEPARTMENT: Administrative Services PRESENTER: Benny Ives RECOMMENDED ACTION City Council approve the recommended revisions to the City Council policies and approve the new City of Santa Clarita Business Sponsorship Program policy. Santa Clarita Board of Library Trustees approve the recommended revisions to the Santa Clarita Public Library policies. BACKGROUND City of Santa Clarita (City) administrative policies and procedures are intended as a meaningful working device for the compilation of administrative rules and regulations, procedures, and other policy statements that are needed for the effective functioning of all City departments. The administrative policies are separated into eight sections: Legislative Relations, Administration, Human Resources, Health and Safety, Finance, Purchasing, Budget, and Library. The objective of the policies is to minimize doubt, confusion, and inconsistency in the performance of City duties. These policies are "living" documents and, as such, are to be amended, changed, and altered as conditions and circumstances warrant. The policies serve as a comprehensive guide for administrative action and provide a framework for the discharge of delegated authorities and assigned responsibilities. The previous comprehensive review of all policies was completed in October 2020. At the conclusion of the 2022 comprehensive review, staff recommends actions as stated below. New Policy • I-16 City of Santa Clarita Business Sponsorship Program The current City of Santa Clarita Business Sponsorship Program (Program) provides an innovative and integrated marketing solution for businesses, centered on high impact City Page 1 Packet Pg. 61 O events, facilities, and programs. A new policy is being proposed to outline the goals of the existing Program, while additionally defining and establishing a set of procedures to be followed for the execution of various types of sponsorship agreements. This includes facility naming rights, which would be subject to approval by the City Council. Existing Policies Due to the reorganization of the City, the following policies are proposed to be revised to reflect the responsible department name and/or contain no substantive revisions. • I-4.2 Economic Development Policy • I-6.1 Request for Continuance of Public Hearings • II-33.2 Gifts, Acquisitions, and Loans of Artwork • 11-34.2 Veterans Historical Plaza Special Use • 11-35.1 Civic Art Policy • IX-2.4 Library Circulation • IX-3.3 Library Code of Conduct • IX-4.3 Library Displays • IX-5.3 Library Internet Use • IX-6.3 Material Selection • IX-7.3 Library Meeting Rooms • IX-8.3 Library Registration ALTERNATIVE ACTION Other actions as determined by the Council. FISCAL IMPACT None by this action. ATTACHMENTS I-16 Business Sponsorship Program I-4.2 Economic Development Policy 1-6.1 Request for Continuance of Public Hearings 11-33.2 Gifts, Acquisitions and Loans of Artwork 11-34.2 Veterans Historical Plaza Special Use 11-35.1 Civic Art Policy IX-2.4 Library Circulation IX-3.3 Library Code of Conduct IX-4.3 Library Displays IX-5.3 Library Internet and Safety IX-63 Library Material Selection IX-7.3 Library Meeting Rooms Page 2 Packet Pg. 62 O IX-8.3 Library Registration Page 3 Packet Pg. 63 8.a gANT9 Cl .prq City of Santa Clarita r oGy POLICY/PROCEDURE qms oFO'S DEC Number I-16 SUBJECT: CITY OF SANTA CLARITA BUSINESS SPONSORSHIP PROGRAM ORIGINAL ISSUE I EFFECTIVE: 1/24/2023 1 CATEGORY: LEGISLATIVE RESPONSIBLE DEPARTMENT: ECONOMIC DEVELOPMENT I. PURPOSE The purpose of this policy is to define and establish the procedure to be followed for the City of Santa Clarita Business Sponsorship Program (Sponsorship Program). H. BACKGROUND The Sponsorship Program provides an innovative and integrated marketing solution for businesses, centered on high impact City events, facilities, and programs. The specific goals of the Sponsorship Program are as follows: 1. To meet community needs; 2. To protect public interests in the short and long term; 3. To provide opportunities for local businesses to engage with the community; 4. To provide opportunities that are open and accessible to all Santa Clarita residents; 5. To align with the City's strategic plans and philosophy; and, 6. To model high standards of ethical and professional conduct Sponsorship packages are specifically tailored to each business and personally managed by an Economic Development professional. Benefits are crafted around the needs and goals of each business, making each partnership unique. Sponsorship packages are available year-round and include dynamic marketing opportunities at a variety of sports, cultural and lifestyle events. Sponsorship packages are additionally available for City programs and facility naming rights. m 0 a. 0 U Page 1 of 3 Packet Pg. 64 I 8.a I III. PROCEDURE All sponsorship opportunities are offered and approved at the City's sole discretion. When contemplating proposed sponsorship packages, the City considers all of the following factors: The ability of the City to retain its identity on the facility as owner/operator of the facility or principal provider of service; 2. Consistency of the proposer's services, products, customers and promotional goals with the City's character, values, services and priorities; 3. The proposer's historical participation and association with community projects, events and continued willingness to participate; 0 4. The operating and maintenance costs to the City associated with the proposed a. sponsorship; _ 0 U 5. Anticipated public perception of the association with the City and the proposer; P 6. Extent, prominence and aesthetic of the public display of the sponsorship; 7. Level of support provided by the proposer; 8. Level of participation and support by the City that would be required to fulfill the sponsorship; 9. Inconsistences between City policies and the policies or practices of the proposer; and, 10. Other factors that might undermine public confidence in the City's impartiality or interfere with the efficient delivery of City services or operations The City reserves the right to prioritize local businesses when securing sponsors. Local refers to any business having a working address within the City limits. While local businesses may receive priority, this policy does not preclude the City from selecting non -local businesses to participate in the Sponsorship Program. Each sponsorship package is formalized via a written agreement with the City and the participating business partner. Sponsorship association with the City may not be utilized to the advantage of the sponsor in any competitive bidding, contract or other City -related activity. Sponsorship does not entitle a sponsor to any additional privileges not specified in or beyond the scope of the Sponsorship Agreement. Acceptance of Page 2 of 3 Packet Pg. 65 I 8.a I sponsorship does not imply endorsement of any individual, entity or product by the City of Santa Clarita. IV. APPROVAL THRESHOLDS All Naming Rights sponsorships for permanent facilities must be approved by the City Council, regardless of total dollar amount. All other sponsorships agreements are subject to the approval of the City Manager or the City Manager's Designee, should they be valued at or above $100,000 for the full life of the agreement. Any agreements valued below $100,000 (full -term) shall be subject to the approval of the Economic Development Division Manager or Department Director. V. APPLICABILITY The sponsorship provisions of this policy do not apply to non -City events and activities, or to privately operated facilities. This includes, but is not limited to the 4th of July parade or permitted events hosted on City property. a. VI. EXCEPTIONS o There are no exceptions to this Policy without the express authorization of the City Manager. U VII. AUTHORITY By the authority of the City Council. Jason Gibbs Mayor Page 3 of 3 Packet Pg. 66 I 8.b I City of Santa Clarita POLICY/PROCEDURE Number I-4.24 SUBJECT: ECONOMIC DEVELOPMENT POLICY ORIGINAL ISSUE I EFFECTIVE: 03/14/1988 1 CATEGORY: LEGISLATIVE RELATIONS IVEEFFECT: CURRENT ISSUE EFFECT-3/2SUPERSEDES: 1-4.1 RESPONSIBLE DEPARTMENT: QT4 MANAGER'S OF ECONOMIC DEVELOPMENT I. PURPOSE The purpose of this policy is to provide a fundamental overview of the City of Santa Clarita s economic development approach based on a three-part strategy to foster responsible economic development opportunities resulting in: a jobs/housing balance established through quality employment opportunities for residents, an economic base through increased sales tax generation, and economic wealth by attracting external monies to the local economy. II. POLICY The City of Santa Clarita (City) accomplishes the objectives mentioned above by implementing ways to make it easier to do business within the City. The City's business - friendly approach to economic development offers several advantages to businesses, including a variety of business incentives, the City's One -Stop Permit Center, and service - focused business assistance. Ensuring high -quality jobs are available for residents propelled the formation of the Santa Clarita Valley Economic Development Corporation (SCVEDC) in 2009 to help grow the number of high -quality jobs in five key industries: aerospace and defense, advanced manufacturing, information technology, medical devices and bioscience, and digital media and entertainment. The City's ongoing partnership with the SCVEDC helps attract growing companies that result in a jobs/housing balance that enhances the quality of life for residents. Additionally, the City established strategic partnerships with the Santa Clarita Chamber of Commerce and Valley Industry Association to strengthen efforts in the business community, which continues to be integral to reaching the City's economic development goals. In 2014, the City established the Santa Clarita Business Incubator to stimulate local economic growth by promoting entrepreneurial innovation for creative and technology - focused startup companies. Recognizing that industries are changing, and to continue local economic prosperity in an increasingly technology -focused world, the City identified the need to help develop innovative local talent, support their growth, and promote their continued development as they transition and grow to be the future of the City's business community. Pale 1 of 2 Packet Pg. 67 I 8.b I The City also focuses on efforts to increase sales tax generation by continually attracting community -desired restaurants and retail establishments to keep residents shopping, dining, and utilizing local services in Santa Clarita. Creating opportunities for increased sales tax generation indicates the health of the local economy. By increasing these dollars, the City is consistently able to invest in the community, making Santa Clarita an ideal place to live, work, and play. The City continues to increase local economic wealth by attracting external monies to the local economy by way of tourism and filming. The City's Tourism Program attracts world - class events and meetings with attractions aimed to amplify Santa Clarita's reputation as a destination for leisure travelers, meeting organizers, and event planners. Additionally, Santa Clarita is consistently one of the most filmed places in California, offering thousands of film -friendly locations and a one -stop -shop Film Office that assists in film permitting and administering the City's own Film Incentive Program. m .2 0 Based on projected growth, the City's approach plan to economic development remains a. responsible, sustainable, thoughtful, and strategic. More details on the City's economic = development history and efforts to support long-term economic development goals can be v found within the General Plan under Economic Development Element. III. AUTHORITY Adopted by the authority of the City Council on March 14, 1988, and amended on Betebef 13, 20W uary 24, 2023. Tason Gibbs Mayor Page 2 of 2 Packet Pg. 68 I 8.c I OF 5ANT.4 CL 9 oL �� 20FD �3 DfCEMBFP City of Santa Clarita POLICY/PROCEDURE Number I-6.1 SUBJECT: REQUEST FOR CONTINUANCE OF PUBLIC HEARINGS BEFORE THE CITY COUNCIL ORIGINAL ISSUE I EFFECTIVE: 08/27/1991 1 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE I EFFECTIVE: 01/24/2023 1 SUPERSEDES I-6 RESPONSIBLE DEPARTMENT: CITY MANAGERS OFFICE I. PURPOSE The purpose of this procedure is to develop guidelines for handling requests from applicants or other interested parties to continue public hearings before the City Council. II. PROCEDURE A. The City Manager may recommend for approval one continuance of a public hearing before the City Council due to "unforeseen circumstance." B. A second or subsequent continuance may be granted by the City Council, at its discretion; upon a showing of good cause, at the meeting for which the public hearing is scheduled. C. If a continuance is granted by the City Council, the item shall be rescheduled as though it were a new request for hearing. All previously requested or scheduled hearing items would be considered preferentially in choosing a new hearing date. D. Any request for continuance by an applicant shall constitute a waiver of any time requirement within -Wwhich the City is required to perform an act. III. DEFINTION "Unforeseen circumstances" shall not include someone other than the applicant or a directly affected party being unavailable for the City Council meeting. IV. AUTHORITY By the authority of the City Council. Jason Gibbs Mayor m .2 0 a c 0 U Page 1 of 1 Packet Pg. 69 I 8.d I OF SPNT4 4� City of Santa Clarita .r a POLICY/PROCEDURE RFD ]5 DECEM��P^ Number II-33.42 SUBJECT: GIFTS, ACQUISTIONS & LOANS OF ARTWORK TO THE CITY OF SANTA CLARITA ORIGINAL ISSUE I EFFECTIVE: 03/08/2012 1 CATEGORY: ADMINISTRATION CURRENT ISSUE EFFECTIVE: SUPERSEDES_ II-33.1 01/4-324 20283 RESPONSIBLE DEPARTMENT: -RECREATION TION n NP CO ar A rrTr ry crnv SECONOMIC DEVELOPMENT I. II. PURPOSE This policy is intended to establish procedures for gifts or donations, temporary loans, and acquisitions of artwork (either through purchase, commission, or donation) to the City of Santa Clarita at an appraised value of $500.00 or more. Only artworks that enhance public spaces, are of the highest quality and have minimal maintenance requirements will be considered. This policy is intended for original artworks only, and does not apply to decorative pieces that are reproductions or mass-produced items. These guidelines provide a process for review, acceptance, placement, insurance, and maintenance. APPROVAL PROCESS FOR GIFTS/DONATIONS/LOANS The donor will meet with Arts and Events Division staff and present the work. A photograph, provenance of the artwork, dimensions, medium, date of creation, biographical information on the artist, and current appraisal and maintenance requirements must be presented at that time. The donor may propose a site. Staff will review the proposal on the basis of aesthetic quality, relationship of the artist or artwork to the City of Santa Clarita, site availability, condition of the artwork and installation and maintenance requirements. The donor and/or staff will present the artwork to the Arts Commission (Commission) for their review; staff will make a recommendation to the Commission to accept or reject the gift, loan or donation and applicable conditions. The Commission will make a recommendation to the City Council to accept or reject the artwork. The City Council has the final authority. III. MEDIA Artwork of any media and any size will be considered, including but not limited to: painting, both portable and permanent works; sculpture, including in the round, bas-relief, mobile, kinetic, fountains, etc. in any material or combination of materials; other visual media including prints, drawings, stained glass, photography, clay, wood, plastic, or combination of materials. m .2 0 a c 0 CU Page 1 of 4 Packet Pg. 70 1 I 8.d I IV. SITE Staff will locate an appropriate site for the accepted and/or approved artwork. Staff will contact the appropriate Department Director or his/her designated representative regarding the site and only proceed at that location upon their approval. Community meetings will be held when appropriate. _Artworks may be re -sited periodically. V. INSTALLATION N Staff will coordinate installation with the Department Director or his/her designated •m 2 representative. A label identifying the artwork, artist, and donor/lender will be installed near a° the artwork. All costs associated with installation will be incurred by the donor unless specific funds are available and approved in advance. o U VI. MAINTENANCE No artwork will be accepted by the City unless maintenance requirements have been specified in advance. _In some cases, funds for on -going maintenance may be required prior to acceptance of a gift. Maintenance, repair, and restoration will be coordinated by Arts and Events Division staff and will be paid for by the City, if artwork is owned or accepted by the City, unless other arrangements are made in advance. VII. INSURANCE While the artwork is in the possession of the City of Santa Clarita, either through gift or temporary loan, the City will not assume responsibility for damage or theft of artwork. VIII. SPECIAL TERMS FOR ARTWORK LOANS A. A time period for the loan must be specified. B. The Lender must sign an agreement with the City agreeing to lend the work. C. The Lender will acknowledge that a risk of damage, loss, vandalism, or theft is inherent in a public loan or display. _If the Lender has property or casualty insurance that -covers the artwork, and if damage, loss, vandalism or theft occurs to the Lender's artwork while it is on loan to the City, then the Lender must seek payment from the Lender's insurance company, whose insurance coverage is primary to the City's self- insurance and the City's other insurance policies. D. Regardless of whether the Lender has property or casualty insurance, the City's liability to the Lender for damage or vandalism to, or loss or theft of, the Lender's artwork is limited to the following: D.1. Damage, Loss or Vandalism. Although the City will exercise due care in handling and exhibiting the Lender's artwork, the City will be liable to the Lender for damage or vandalism to, or loss of, an artwork when the damage or loss is caused by only a negligent act of the City or its officers, agents or employees. The Lender (a) releases and Page 2 of 4 Packet Pg. 71 1 Er - holds harmless, (b) will not make a claim against or sue, and (c) waives a right of recovery against: the City and its officers, agents or employees for damage or vandalism to, or loss of, one or more of the Lender's artwork, arising out of a persons negligent or intentional act, or other act, however caused. D.2. Theft. The City will be liable for theft of an artwork on loan only when it is stolen by an officer, agent or employee of the City. The Lender (a) releases and holds harmless, (b) will not make a claim against or sue, and (c) waives a right of recovery against: the City and its officers, agents or employees for theft, by any person and however caused, of one or more of the Lender's artwork. D.3. Liability Insurance. The City is insured for bodily injury, personal injury, and 2 property damage arising out of its officers', agents', and employees' acts or omissions. a° Before the Lender delivers any artwork to the City, the Lender must furnish satisfactory evidence of liability insurance by delivering to the City a "certificate of insurance" and o "an additional insured endorsement." The Lender's insurance company or its agent v must sign these documents, which must state that the Lender's insurance policy: (a) is o primary to the City's self-insurance and insurance policies, (b) applies separately to each insured, and (c) provides 30 days written notice to the City before the insurance a 4- company cancels, non -renews, or reduces the policy's coverage. N IX. DISPOSITION OF THE ARTWORK A. Relocation. It is the hope of the Arts Commission that by working with City staff and community groups in the placement of artwork that a sense of ownership will develop so that a request to relocate the work will not arise. Requests from City staff or the public will not be considered until the artwork has been in place for at least one year, allowing time for the City and community to live with and familiarize itself with the work. If the work is temporarily sited, removal will not be considered until 60% of the loan period has elapsed. B. Sales. In the event that the artwork must be sold, the donor will have the first right of refusal; the artist will have the second. Any proceeds arising from the sale of artwork will go to a fund established by the Arts Commission to fund art in public places projects, or as otherwise designated by the City Council. X. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. XI. AUTHORITY Policy adopted by the City Council, Agenda Item No. 6 on March 27, 2012, and revised by Council action on October 13, 2020, and Tanuary 24, 2023. Page 3 of 4 Packet Pg. 72 1 I 8.d I KennetI4 W. Tason Gibbs Ayor City Ma-nagffY d .0 O d C 7 O CU L O Q 4- 0 C m O J C ca N C O r Mn Cr v Q V1 C9 N M M C d E L V ca r r Q Page 4 of 4 Packet Pg. 73 1 I 8.e I City of Santa Clarita POLICY/PROCEDURE Number II-34.24 SUBJECT: VETERANS HISTORICAL PLAZA SPECIAL USE POLICY ORIGINAL ISSUE: I EFFECTIVE: 02/22/2011 1 CATEGORY: ADMINISTRATION EFFECTIVE: CURRENT ISSUE: EFFECTIVE: SUPERSEDES: II-34.1 IC»F.91Z�J�f.91:�11��7�IC7_\C�Ill�hl�lllil:'._�r�_�_r_v_�r����aa��T�r��,�i�rr���.if•�_���r�_�c9�[�L�LC�)�I[�1�7�►�hIIC�]y►/1�1�11 I. PURPOSE The City of Santa Clarita (City) encourages and promotes community use of the Veterans Historical Plaza (Plaza) without regard to race, gender, age, national origin, color, creed, disability, sexual orientation, or impairment. -This document sets forth the procedure for operation and use of the Veterans Historical Plaza. The Plaza was designed as a respectful and serene place dedicated for the reflection and remembrance by individuals and the community to commemorate the service and sacrifice of United States Veterans. II. POLICY A. Use of Area The Plaza is intended to be used for small events and events of a short duration due to a lack of adequate parking space and a lack of restroom facilities. However, an exception will be considered when the Plaza is used in conjunction with a larger, permitted community event. All events should keep to the overall intention/design of the Plaza. The standard or national recognized military memorial holidays, as identified in the National Recognized Military Holidays section of this policy, will have priority over all other pending or submitted events. Users/Patrons who wish to hold an event should refer to the City's Special Event Permit Application. The user is responsible for the costs of any required permits. All Special Event Permit Applications are subject to review by the Director of SefViEesEconomic Development (Director) to ensure that the event is keeping with the intent and size constraints of the Plaza. In order to preserve the ambiance of the Plaza, the use of sound -amplification equipment shall not be permitted/allowed due to size constraints and the location of the Plaza, unless otherwise authorized by the Director. The City reserves the right to include additional conditions to ensure public safety and protection of property. m .2 0 a c 0 CU Packet Pg. 74 1 I 8.e I III. SPECIFIC GUIDELINES A. Plants and Decorations Fresh flowers or other tributes may be placed on the Plaza grounds and will be removed either on a weekly basis or as flowers become unsightly. Adornments that are not consistent with the image of the Plaza and/or can cause personal injury shall not be allowed. • No pottery, crockery, tin, glass, or ceramic decorations or containers shall be allowed; • No unauthorized private planting of any kind shall be permitted; • No unauthorized permanent structures such as statues, vigil lights, and/or breakable objects are permitted on the Plaza grounds; and No open flames of any kind will be allowed on the Plaza grounds. Due to maintenance issues, miniature flags are not allowed on the grounds other than on days that recognize national military holidays, which are identified in the National Recognized Military Holidays section of this policy. Unauthorized decorations and/or commemorative items will be removed and disposed of by City Parks Maintenance staff immediately, as the presence of these tributes interferes with ground maintenance operations. The Director must authorize any exception to this section. B. Improvements and Modifications Any request to modify or improve the Plaza shall be submitted for review by the City via an application outlining the requested modifications. Applications shall first be reviewed by SCV Veterans Memorial, Inc. Comments by SCV Veterans Memorial, Inc. will be submitted along with staff recommendations to the Parks, Recreation, and Community Services Commission. The Commission will then consider the request and make a recommendation to City Council for consideration. The type and location of any physical improvements shall be in accordance with the Veterans Historical Plaza Master Plan. C. Specific Art Elements Story Stations: The intent of the commemorative Story Stations are for educational purposes relating to significant wars, conflicts, or historical events in the United States. All future and/or current Story Stations are reserved for nationally recognized, United States historic wartime events only, or as authorized by the Director, and must be approved through the same process as outlined in Section III-B of this policy. Page 2 of 5 m 0 a c 0 CU Packet Pg. 75 1 I 8.e I Commemorative Bricks: To order Commemorative Bricks, a Santa Clarita Veterans Historical Plaza Brick Order Form shall be completed and submitted to the City. Guidelines for approving appropriate inscriptions on bricks have been previously approved and implemented via the Veterans Historical Plaza Brick Installation Procedures. Upon approval of the Commemorative Brick order, installation will proceed, as space allows, during the week before both Memorial Day and Veterans Day, or as otherwise determined by the Director. Donations for Commemorative Bricks shall be made to the City of Santa Clarita. Funds for such bricks will be held in a trust account for future improvements to the Plaza that will be made following the approval process outlined in Section III-B of this policy. 2 D. Special Donation Procedures 2 0 a Commemorative Donation Program: The City will consider Commemorative Donations for the Plaza. Donors shall contact the o e Economic Development Department about available v alternatives. Monetary: Contributions that are not tied to a physical item or donation are accepted by the City and will be held in a trust account for Veterans Historical Plaza. Fountains: The City's Parks Maintenance staff will occasionally gather coins from the Plaza's fountains. Coins and other monetary donations not tied to a physical item will be deposited into an account that is allocated towards the maintenance and preservation of the Plaza. E. National Recognized Military Holidays The following commemorative dates may be reserved for specific City and/or community sponsored functions pertaining to United States Veterans affairs or National Recognized Military Holidays. The following dates will have priority over all other pending or submitted events at the City of Santa Clarita. Holiday Peace Officer Memorial Day Armed Forces Day Memorial Day Victory in Europe Day Independence Day Korean War Veterans Day Labor Day V-J Day Date May 15 Third Saturday in May Last Monday in May May 8 July 4 July 27 First Monday in September September 2 Page 3 of 5 Packet Pg. 76 1 I 8.e I Patriots Day September 11 Air Force Day September 17 POW/MIA Recognition Day September 21 Navy Day October 2 Holiday (Cont.) Date Marine Corps Day November 10 Veterans Day November 11 National Pearl Harbor Remembrance Day December 7 IV. DENIAL OF USE Denial of use of the Plaza can be made by the City on the basis of the following reasons: 1. The event is not in keeping with the overall design/intent of the Plaza. 2. The Plaza has been reserved for other use during the day and hour requested in the application. 3. The Plaza is incapable of accommodating the proposed activity for the number of participants involved given the size constraint of the Plaza. 4. Adequate parking facilities are not available to accommodate the proposed activity or event. 5. Adequate sanitary or restroom facilities do not exist and are not available to accommodate the proposed activity or event. 6. The applicant has failed to comply with all the conditions required for the activity, or with the facility usage policies, procedures, and/or regulations. 7. The nature of the activity may endanger the participants, facility, equipment, or staff. 8. The proposed use or activity is prohibited by law, by this policy or City ordinance, or by any regulations of the City. 9. Or, based on any substantive reason(s), as deemed by the City. V. AMENDMENTS TO THIS POLICY This policy may be amended by the following procedure. Draft amendments shall be submitted in writing for consideration by the City. SCV Veterans Memorial, Inc. shall first review draft amendments. Any comments by SCV Veterans Memorial, Inc., plus any further staff recommendations, will be taken to the Parks, Recreation, and Community Services Commission. The Parks, Recreation, and Community Services Commission will then consider the policy amendment and make a recommendation to City Council for consideration. VI. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. VII. AUTHORITY By the authority of the City Council. Page 4 of 5 m 0 a c 0 CU Packet Pg. 77 1 I 8.e I Lauren Weste Mayor Ul N .2 O IL c O U .v d CO m N m IL L O r x c c� L N M C N E t C.1 r r Q Page 5 of 5 Packet Pg. 78 1 8.f OF SNNTA 9 �G 1 ti 0 tP Fp �S pECEMO Number II-35.1 City of Santa Clarita POLICY/PROCEDURE SUBJECT: CIVIC ART POLICY ORIGINAL ISSUE I EFFECTIVE: 10/24/2017 1 CATEGORY: ADMINISTRATION CURRENT ISSUE I EFFECTIVE: 01/24/2023 1 SUPERSEDES: II-35 RESPONSIBLE DEPARTMENT: RECV E n TIQN COMMr NIT4 SEPWICES n RT-S n p rig (IDL ITT SPACE -ECONOMIC DEVELOPMENT I. PURPOSE Artistic and cultural resources are key to the overall quality of life in a community. Civic art contributes to the economic vitality of a region by improving the quality of the environment and fostering a positive community identity. The Civic Art Program integrates the skills of artists into capital improvement projects that will contribute to enhancing the community. II. GENERAL See "Civic Art Policy' attached. III. AUTHORITY Policy adopted by the City Council on October 24, 2017, and amended on , anuary 24, 2023. Kenneth W. Jason Gibbs City M.,,-, n ».Ma or Packet Pg. 79 1 8.f The City of Santa Clarita Arts Commission Civic Art Policy October 241 2017 IL c 0 U Packet Pg. 80 8.f CITY OF SANTA CLARITA CIVIC ART POLICY TABLE OF CONTENTS POLICY I. PURPOSE page 3 II. GOALS AND OBJECTIVES page 3 III. CIVIC ART POLICY page 3 IV. IMPLEMENTATION OF CIVIC ART PROJECTS page 4 V. DEFINITIONS page 5 VI. ROLES AND RESPONSIBILITIES OF CITY DEPARTMENTS page 7 2 Packet Pg. 81 8.f I. PURPOSE Artistic and cultural resources are key to the overall quality of life in a community. Civic Art contributes significantly to the economic vitality of a region by improving the quality of the environment and fostering a positive community identity. Historically, artists have helped shape the great civic projects of other eras, from the federal monuments of our capital to the community treasures of the Works Projects Administration. The creation of the City of Santa Clarita Civic Art Program will integrate the skills of artists into capital improvement projects, enhancing the City of Santa Clarita (City) for those who live here now and contributing to the creation of a legacy for generations to come. II. GOALS AND OBJECTIVES The Civic Art Program has the following goals: • To enhance the quality of life of the residents of the City through the creation of an improved physical and cultural environment; • To provide leadership in the development of high quality civic spaces; • To enhance City spaces for constituents and staff; • To expand the economic vitality of the City through increased property values and new cultural tourism opportunities; • To provide access to artistic experiences of the highest caliber for the residents of the City; and • To acknowledge the skills and creativity of artists, which are key to the success of such a program. Specific objectives include: • To enhance the quality of selected City Capital Improvement Projects through the incorporation of the skills of artists; • To encourage innovative approaches to Civic Art; • To integrate artists into the planning and design process at the earliest possible opportunity; • To ensure access and the equitable distribution of commissions between local, regional, and national artists that are representative of diverse backgrounds; • To document, archive, preserve and conserve City -owned artworks; and • To provide the public with information about Civic Art Projects. III. CIVIC ART POLICY The Civic Art Policy mandates that eligible City Capital Improvement Projects, funded wholly or in part by the City, allocate 1% of eligible project costs for the design, construction, integration, acquisition, delivery, and conservation of Civic Art, unless otherwise ordered by the City Council. The Civic Art Allocation will represent an amount equal to 1% of the cost of design services and construction of City Capital Improvement Projects that are: 3 a� .2 0 a _ 0 U 0 a a 2 U r LO M _ a� E a Packet Pg. 82 8.f Authorized by the City Council to proceed; Included in the City's annual Capital Improvement Projects budget; or Another City development or Capital Improvement Project, as approved by the City Council. If use of all, or a portion, of a project's funding is prohibited by the funding source for the purposes of the Civic Art Program, the Civic Art Allocation will reflect only that portion of the funding that is eligible for application to the Civic Art Program. For capital projects over $100 million in eligible funds, the Civic Art Allocation will not exceed $1 million. The Arts and Events division's budget for staffing, contract project managers, if needed, and other expenses associated with the administration of the Civic Art Program will be funded annually by the City Manager's Office in accordance with the annual budget process. The amount allocated for administration will be based on the number of City Capital Improvement Projects and anticipated workload for the upcoming fiscal year. IV. IMPLEMENTATION OF CIVIC ART PROJECTS The Arts and Events division will work with the City Council, the Arts Commission, the City Manager's Office, and other City departments to identify Civic Art Projects, conservation projects, community outreach and public education efforts, and any other activities anticipated to be undertaken in the upcoming fiscal year. An Artist Selection Ad Hoc Committee will be established at the beginning of each new Civic Art project and will develop the Call for Artists and will make recommendations to the Arts Commission and City Council on the artist/concept for each Civic Art Project. The Artist Selection Ad Hoc Committee, which will be chaired by the representative of the Arts Commission and facilitated by an Arts and Events division staff person, will meet to review and approve the following: Artist selection. Artists will be selected for each new Civic Art Project through the methods described in the Public Art Planning and Selection Process plan adopted by the City Council on September 27, 2016. The artist's proposals at the conceptual and final design phases. Generally the conceptual design review will take place as part of the artist selection process. After comments are received at each phase, Arts and Events division staff will work with the artist to refine the design. If the artist is not in agreement with the Artist Selection Ad Hoc Committee's recommendations, Arts and Events division staff will mediate discussions to arrive at a consensus among all parties. In each case, if revisions are called for, the revised conceptual or final design will be presented to the Artist Selection Ad Hoc Committee for approval. • Proposed alterations to the final design. The artist's contract will contain language specifying that no change to the approved final design may take place without written permission from the City. 4 7 a� .2 0 a _ 0 U 0 a a 2 U LO M c a� E a Packet Pg. 83 8.f • Plans for the dedication and unveiling of the facility. These include placement of appropriate informational signage at the project site, the inclusion of the artist and information regarding the artwork at any unveiling ceremonies or community outreach events associated with the dedication of the new facility. The Civic Art Policy will be reviewed and updated by the City Council on an as -needed basis. The procedures which guide implementation of the Civic Art Policy will be updated by Arts and Events division staff in collaboration with the City Manager's Office, and based on the advice of the City of Santa Clarita Arts Commission. V. DEFINITIONS Artist means a person who has established a reputation of artistic excellence in the visual, performing, or literary arts, as judged by peers, through a record of exhibitions, public commissions, sale of works, and/or educational attainment. Generally an artist is not a member of an architectural firm or internal staff person, such as a graphic artist, but at the direction of the 2 City Council or the City Manager funds for this program can be utilized to compensate these a individuals for work completed for art pieces. _ Artist Selection Ad Hoc Committee is a committee established at the beginning of each new v Civic Art Project that will participate in the project from artist selection through dedication. Each committee will include one Arts Commissioner, one professional public artist or art expert, 2 one professional arts administrator or art expert, one local professional artist, and one community a member, as detailed in the Public Art Planning and Selection Process plan. The committee will < a also include the Arts and Events Division Project Manager and a representative(s) from the City 2 Department responsible for the Capital Improvement Project that the Civic Art Project is v associated with. The staff members will not be voting members of the committee. Once each Artist Selection Ad Hoc Committee has met and developed the Call for Artist document, a memo LO M will be shared with the City Council and the Arts Commission for their review. _ a� Arts and Events Division Project Manager is the lead staff person for each Civic Art project. The project manager is responsible for facilitating the Artist Selection Ad Hoc Committee, but does not vote on artist selection. a Civic Art means artistic and cultural facilities, objects and amenities, whether created before or after the adoption of this policy, such as: • Sculpture: Free standing, wall supported or suspended, kinetic, electronic or mechanical in material or combination of materials; • Murals or portable paintings: In any materials or variety of materials, with or without collage or the addition of nontraditional materials and means; • Earthworks, neon, glass, mosaics, photographs, prints, calligraphy, any combination of forms of media, including sound, film, holographic, and video systems, hybrids of any media and new genres; • Standardized fixtures, such as grates, street lights, signage, and other design enhancements as rendered by an artist for unique or limited editions; 6i Packet Pg. 84 8.f • Exhibit/Performance Space: Public gallery/exhibition space, public performance spaces, public artistic studio spaces, and public art education facilities; and • Similar facilities and amenities as determined by the City of Santa Clarita City Council; • Restoration of City -owned artworks, and restoration or replication of original decorative ornamentation and Civic Art as part of the rehabilitation of the City's historic, cultural and architectural landmarks; • Performing Arts: Theatre, dance, music, and performance art; • Literary Art: Poetry readings and storytelling; • Media Art: Film and video, screenings and installations; • Education: Lectures, presentations, and training in and about arts and culture; • Special Events: Parades, festivals, and celebrations; and • Similar arts services as approved by the City of Santa Clarita City Council. Civic Art Report means an annual report issued to the City Council as part of the annual Arts Commission Work Plan, which describes the Civic Art activities for the previous fiscal year. The report will detail new and ongoing Civic Art projects, conservation projects, community outreach and public education efforts, and other activities undertaken during the year, as well as changes to the Civic Art Procedures approved by the City Manager's Office. This report will also make recommendations for use of Civic Art funds in future years. Civic Art Project Costs: Allowable Civic Art Project Costs: The 1% Civic Art Allocation may be used to fund the following expenditures: purchase or design and fabrication of Civic Art, fees and travel expenses for artist services, transportation and installation of Civic Art, preservation, conservation, documentation, insurance, identification plaques, community workshops and other reasonable expenses associated with the initiation, development and completion of Civic Art Projects. Fees paid to a limited number of artist finalists for development of concept ideas or concept designs as part of the selection process are allowable. Fees and related expenses paid to finalists are deducted from the Civic Art Project's budget. • Allowable Civic Art Administrative Costs: The administrative budget may be used to fund the following expenditures: consultation services, panelist fees and other reasonable expenses associated with the initiation, development, completion, public education, documentation, public information and conservation of Civic Art Projects. • Ineligible Civic Art Project Costs: Civic Art Allocations shall not be expended for directional elements, mass produced objects, reproductions, or for architectural elements, landscape architecture or gardening, except as they relate directly to an artist's concept for a Civic Art Project or to the preservation or conservation of City artworks. Eligible City Capital Improvement Project means any new building or facility and any expansion or refurbishment of an existing facility or system, paid for wholly or in part by funds appropriated by the City or by any other public entity for which the City Council is the governing body, with the exception of: 0 7 a� .2 0 a _ 0 U 0 a a 2 U r LO M c a� E U a Packet Pg. 85 8.f • New or refurbishment projects with Eligible Project Costs of less than $500,000, • Open space acquisition, • Property acquisition, • Utility fees, • Streets, • Underground projects, • Portable trailers, • Technical equipment or structures acquired at a set price through a purchase order, • Flood control channels, • Paving, • Residential projects or project components, and • The portion of partnership projects that are not funded by the City. Eligible Project Costs used to calculate the Civic Art Allocation means the estimated cost of a design services and construction at the time of adoption of the budget on Eligible City Capital •o Improvement Projects. a Refurbishment means the reconfiguration of a facility or system or a portion of a facility or o system that is included in the City's Capital Improvement Project budget which does not increase v the gross square footage of facilities. For the purposes of this policy, refurbishment projects do not include repairs, maintenance, or installation or replacement of building systems or furniture. a VI. ROLES AND RESPONSIBILITIES OF CITY DEPARTMENTS a This section is intended to serve as a guide for all City entities involved in the delivery of the 2 v City Civic Art Program. These roles and responsibilities will foster clear communication and M effective implementation of the program. It is crucial for the success of this program that the Civic Art process works in conjunction with the Capital Improvement Project process, and that the development of the art pieces does not impact the timing and successful completion of the E associated Capital Improvement Projects. a City of Santa Clarita City Council A. Receive and approve the annual Civic Art Report, as part of the Arts Commission Work Plan. B. Receive and approve recommendations from the Arts Commission on Civic Art Policy changes. C. Work with the City Manager's Office to determine the applicability of Civic Art to proposed new or refurbishment projects and in developing the annual Civic Art Project and administrative budget. D. Approve the annual City budget, which includes allocation of funding for Civic Art projects. 7 Packet Pg. 86 8.f E. Review recommendations from the Arts Commission for each project's selected artist and concept. City of Santa Clarita Arts Commission A. Recommend policy and procedure changes to the Civic Art Program. These recommendations must be approved by the City Council for changes to the policy. The City Manager's Office will then implement the approved changes to the Civic Art Policy. B. Select an Arts Commissioner to serve as the Chair for each Artist Selection Ad Hoc Committee. C. Select two Commissioners to serve on the Public Art Subcommittee. D. Develop, in conjunction with Arts and Events division staff, the annual Civic Art Report N as part of the Arts Commission Work Plan. 2 Arts and Events Division 0 a A. Provide oversight and coordination for all aspects of the Civic Art Program and its 0 projects in conjunction with the City Council, the Arts Commission, the City Manager's Office, and other City departments. 2 0 a B. Develop and carry out Civic Art Projects in conjunction with the capital improvement a project programming and design schedule, with the goal of minimizing construction and c, scheduling impacts. '- U C. Mutually cooperate with the City Council, the Arts Commission, the City Manager's r M Office, and other City departments to determine when Civic Art Projects are initiated. D. Administer the Civic Art Program, including the development and presentation of _ a� E budgetary recommendations regarding consultant costs and other reasonable expenses Y associated with the administration of the Civic Art Program. a E. Document and archive historic City artworks and new Civic Art Projects into the City Civic Art Inventory. Electronic and hard -copy data on artworks includes but is not limited to, artist information, fabrication information, contracts, construction drawings, maintenance instructions, press coverage, an assessment of the condition of each work, a plan for conservation and repair, if applicable, and visual documentation. F. Maintain the City Civic Art Inventory and make it accessible to City staff and the public through regular website updates. Issue an updated report on the Inventory to the Arts Commission at least once every three years. 0 Packet Pg. 87 8.f G. Make the Civic Art Program accessible to the public through the SantaClaritaArts.com website, technical assistance workshops, media outreach, and other outreach activities as appropriate. H. Determine the acceptance of gifts, long-term loans of artwork, and loans of City -owned artwork to other organizations or institutions, based on recommendations of the Arts Commission's Public Art Subcommittee. Convene Artist Selection Ad Hoc Committee meetings, provide regular updates to the Committee throughout the course of the project and document key decisions and approvals. J. Negotiate, execute, and administer contracts with artists and other vendors and approve invoices and other payments arising out of these contracts. K. Advise the City Manager's Office of upcoming contracts that will be encumbered in the Capital Improvement Projects budget. L. Monitor each Civic Art Program budget, and ensure that funds are being expended in accordance with the approved budget parameters. M. Assist staff from the department responsible for the associated Capital Improvement Project in the resolution of any issues or differences regarding the project art component, and review and approve all plans and bid documents as they pertain to the implementation of the Civic Art Program. N. Work with the City Manager's Office and other City departments to develop methodologies for integrating Civic Art into the design/build process. O. Convene and facilitate public meetings, as needed for the implementation of the Civic Art Program and/or specific projects and provide feedback from meetings. P. Oversee the maintenance and conservation of existing artworks, in conjunction with the City Council, the Arts Commission, the City Manager's Office, and other City departments. Q. Provide written maintenance instructions to other City departments upon completion of every new Civic Art Project and conservation or repair of existing artworks. R. Work with the Public Art Subcommittee of the Arts Commission, to: • Make recommendations on Civic Art Program projects; • Advise and provide recommendations to the Arts Commission on Civic Art Program policies and procedures; • Recommend members for the Artist Selection Ad Hoc Committees; and • Ensure equal access for project consideration to all qualified artists. E a� .2 0 a _ 0 U 0 a a 2 U LO M _ a� E a Packet Pg. 88 8.f S. Recommend revisions in the Civic Art Policy at least every five years to the City Council, Arts Commission, and City Manager's Office. City Manager's Office A. Inform Arts and Events division staff of new capital or refurbishment projects at the conclusion of the programming phase to allow for adequate review and planning, to determine which projects might benefit from the inclusion of Civic Art and to ensure that Civic Art Projects are fully integrated into the Capital Improvement Project process beginning in the design phase. B. Work with Arts and Events division staff, the City Council, the Arts Commission, and other City departments to determine the applicability of Civic Art to proposed new or refurbishment projects and in developing the annual Civic Art Project and administrative budgets. C. Calculate and present proposed Civic Art Allocations for each capital project throughout the year as new projects are considered. D. Transfer Civic Art Allocations to the appropriate City budget, along with other Capital Improvement Project budget transfers, during the major budget actions throughout the fiscal year. E. Advise Arts and Events division staff of any City Council actions, ordinances, resolutions, regulations, or limitations on funding sources that may affect a specific proj ect. Other City Departments These roles and responsibilities apply to any department that has the lead on the Capital Improvement Project for which the Civic Art Project is associated. A. Coordinate the Civic Art Program components for new or refurbishment projects with the Arts and Events Division Project Manager, ensuring that selected artists are fully integrated into the project design process for all new or refurbishment projects with a Civic Art component. B. Work with Arts and Events division staff, the City Council, the Arts Commission, and the City Manager's Office in determining the applicability of Civic Art to proposed Capital Improvement Projects. C. Notify the Arts and Events division staff in writing of all Capital Improvement Projects whose programming phase has been completed. Include in the written notification an estimate of the Civic Art Allocation or notice that the project is exempt from the allocation with indication of reason for exemption. 10 a� .2 0 a _ 0 U 0 a a 2 U LO M c a� E U a Packet Pg. 89 8.f D. At the beginning of each project's design phase, work with the Arts and Events division staff to brief the artist(s) on the project's goals, opportunities, and constraints. E. With the Arts and Events Division Project Manager, establish a timeline for the development of the Civic Art component that is consistent with the Capital Improvement Project's timeline. The timeline will identify specific milestones for review and set the requirements for completion of the successive stages of conceptual design, final design, fabrication, and installation. F. Provide the Arts and Events Division Project Manager with art component submittals at all phases for review and approval. G. With assistance of the Arts and Events Division Project Manager, resolve differences that may arise regarding project art components. Refer differences that cannot be resolved to the City Manager's Office. H. Designate a representative to serve on the Artist Selection Ad Hoc Committee, as a non- voting member. Other City Divisions A. Provide advice and direction to Arts and Events division staff about the identified Civic Art Program projects. B. Share knowledge and expertise in key areas in the development process of each Civic Art Project, such as applicable building and safety, planning, traffic safety, risk/insurance, and financial rules and regulations. 11 7 a� .2 0 a _ 0 U 0 a Q 2 U LO M _ d E t V fC r r Q Packet Pg. 90 I 8.g I 4 SAN7'q O� O .y a oGa qew RFD 15 OECEMOEPw Number IX-2.42 City of Santa Clarita POLICY/PROCEDURE SUBJECT: --LIBRARY CIRCULATION ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY ��r,� CURRENT ISSUE EFFECTIVE: S 12E0149/424 20293 SUPERSEDES: IX-2.32 RESPONSIBLE DEPARTMENT: NEIGHBORHOOr, SERVO EcHUMAN RESOURCES AND LIBRARY SERVICES I. PURPOSE The purpose of this policy is to establish procedures for circulation and loan of library materials. II. LIBRARY CARDS To check out materials, each library customer must have a valid, libFaF �-Library card. There is no charge for the initial library card for any resident of California. There is a fee for replacing a lost, stolen, or damaged card. Library cards are non -transferable. Fees are established within the City of Santa Clarita Fee Schedule. Library cards must be presented at the time of service, as a one-time courtesy, identification may be presented to access account information without presenting a Library card. Each library card holder may checkout up to 50 items at a time. The following item checkout limitations exist for each card A. Printed Materials (books and magazines): 50 per card B. DVD's & Blu-Rays: 10 per card, not to exceed 50 total items C. Audiobooks: 10 per card, not to exceed 50 total items D. Kit Materials: 50 per card III. LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED A. Reference Materials: Reference materials do not circulate B. Adult and Juvenile Books: 21 days; three renewals C. Sound Recordings: 21 days; Xthree renewals D. Kit Materials: 21 days; three renewals E. DVDs: seven days; three renewals F. Magazines: 7-seven days; 3-three renewals Page 1 of 3 Packet Pg. 91 IV. HOLDS If an item is not available or is located at another Liibrary, a customer can place a hold on it. When available, it will be delivered to the Santa Clarita Public Library location of the customer's choice. There is no charge for placing a hold on an item available via the Santa Clarita Public Library catalog. Some items may not be holdable. All items must be checked out on the card that placed the hold request. There is a maximum of 50 holds per card. Within the 50 holds, there are other limits for material types. Cardholders can place holds on up to 50 books and up to 15 DVDs, sound recordings, and kit materials. V. INTERLIBRARY LOANS If an item is not available to borrow from the Santa Clarita Public Library's collection, the Library will attempt to purchase the item. If the item cannot be purchased, it can be requested via Interlibrary Loan from another library system. A nominal fee, as established in the City of 22 Santa Clarita Fee Schedule, will be charged for Interlibrary Loans. All Interlibrary Loans are a - reviewed by professional staff. Loans, loaning periods, and renewals are at the discretion of the loaning institution. o U VI. FINES Fines for overdue items checked out with an adult card or a juvenile card is -are established in the City of Santa Clarita Fee Schedule. Fines paid with "r�non-sufficient funds) (NSF) checks will be assigned a $55 fee by the City Cashier's Office. Fines are calculated on the number of days that the Library is open. Discretion to waive Library fines rests with the City Librarian or designated representatives. VII. RECOVERING OVERDUE MATERIALS The Santa Clarita Public Library will attempt to notify the customer -3three days after the item is due, and again at 10 days after the item is due. At 30 days after the item is due, a bill notification is sent to the customer requesting that the item be returned and fines paid or the cost of the item plus a processing fee. VIII. LOST MATERIALS A lost item is library material that is not returned to the Library. Items not returned within sixty days of their due date are considered lost. Items reported lost, misplaced, or missing by a customer are also considered lost. It is the responsibility of customers to return materials, or be subject to a replacement fee for #lost items. Any accrued overdue fines for a lost item will be cancelled when payment for or replacement of a lost item is completed. if a ,,.,stefflef 4E)E ,tes a ------ ivi439 da- s of 19ayFient, --- ---- fet-afoeEl ivitli a -----r -, ---- ----- - a -------- at -- - . A customer who locates a lost item within 30 days of 12a3Jng a replacement fee may request a refund. To request a refund, a customer must return the lost item, along with the receipt for payment of the replacement fee, to the Library that accepted the replacement fee. Refunds will only be made in the original payment form. Page 2 of 3 Packet Pg. 92 IX. DAMAGED MATERIALS A damaged item is an item that is not returned in the condition in which it was borrowed. Damage includes, but is not limited to: wet, stained, scratched, chipped, sticky, sandy, chewed, odiferous, missing pages, written in, or missing pieces. It is the responsibility of the customer to return items in the same condition as when the item was borrowed, or be subject to a replacement fee for the item. It is the responsibility of the customer to report any existing damage at the time an item is checked out. X. CLAIMS RETURNED MATERIALS A Claims Returned item is a -library material that was borrowed, then the customer claims was returned to the Library. If a Library customer is notified that they have not returned an item (n and the customer claims they have returned it, Library staff will check the shelf for the item, A) and if it is not located, may set the item to Claims Returned. A customer is only allowed to have a five items with a Claims Returned/Claims Never Had status. Additional items will be marked — as Lost and patrons will be responsible for the replacement. 0 U XI. CLAIMS NEVER HAD MATERIALS A Claims Never Had item is a library material that appears on a customer's Library account, but that that the customer claims was never borrowed. If a Llibrary customer is notified that they have not returned an item and tke�claim they never borrowed the item, Library staff may set the item to Claims Returned. The item will remain on the customer's account with a Claims Returned status until the item is found. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost, and patrons will be billed for the replacement. This policy will also apply for items checked out but customer reports the case was empty. XII. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. XIII. AUTHORITY Policy originally adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and r',,telbe , 43, 2O "'Tanuary 24, 2023. Kennetk W. Lason Gibbs C;4.x M iag ..Ma or Page 3 of 3 Packet Pg. 93 I 8.h I OF 5?,NTA O� 9 a OG M1 9 2�FO �5 pECEMe�P Number IX-3.-23 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY CODE OF CONDUCT ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY CURRENT ISSUE I EFFECTIVE: 4901 4-324 20203 I SUPERSEDES: IX-3.24 RESPONSIBLE DEPARTMENT: NEIC uBQ1449 P SERVI ESHUMAN RESOURCES AND LIBRARY SERVICES I. PURPOSE The purpose of this policy is to outline standards of conduct expected of persons using the Santa Clarita Public Library and the administrative processes to be used when those standards are violated. II. POLICY The Santa Clarita Public Library is open to the general public. This policy ensures that everyone has the right to use library services and resources provided his or her behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the 'yLibrary: A. Behavior must not disrupt other people's use of the Library. B. Library customers must be considerate of others in the Library and treat other customers, staff and volunteers with courtesy and respect, honor other customers' privacy, and keep all conversations quiet. Loud, abusive, or threatening language will not be tolerated. C. Any action recognized as illegal is prohibited in the Library including possession or use of firearms, weapons, and illegal substances. D. Electronic devices including cell phones must be set to mute or vibrate in the Library. Volume from devices must be inaudible to others. E. Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library. F. If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected. G. Bicycles, skates, skateboards, collapsible scooters, wheelies, hover boards, and other such items may not be used in Library entryways or walkways and must be kept out of passageways. H. Smoking or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling or exhaling the a� .2 0 a _ 0 U Packet Pg. 94 1 fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device. I. The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate City approvals. J. Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library. K. Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library. L. Animals other than service animals are not allowed in the Library. "Service animal' means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act. M. Library restrooms may not be used for bathing, grooming, or washing clothing. N. Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered and footwear must be worn at all times. .2 O. No sleeping is allowed in the Library. a° P. Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library. o Q. The children's area of the Library is specifically designed to meet the needs of young U Library customers. The children's area is available for use by children and their accompanying adults and by adults who have been given permission by Library staff. Adults that are not accompanying children and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library. R. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted. III. RULES FOR SUPERVISION OF MINORS A. Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, the staff will make an attempt to find the parent/caregiver within the Library,,—Lif staff is unable to locate a responsible party, the child will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child. IV. STAFF PROCEDURES WHEN PATRONS VIOLATE THE CODE OF CONDUCT A. It is unlawful for any person to fail to obey a directive from Library personnel to cease and desist from the violation of any regulation, statute, or ordinance applicable to the use of the Library. B. If a patron exhibits behavior that violates the code of conduct, Library staff will first Page 2 of 3 Packet Pg. 95 I 8.h I inform the patron regarding the Library's code of conduct and seek voluntary compliance. If the patron continues to act in ways that violate the disruptive use policy and the code of conduct, Library staff can require that the patron leave the Library. Law enforcement personnel may be called in to assist as needed. C. The Santa Clarita Public Library has the authority to restrict patron access to the Library for extended periods upon written notice to the patron. V. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. VI. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, a+�d-updated by City Council Ordinance No. 17-03 on February 28, 2017, amended on October 13, 2020, and Tanuary 24, 2023. Z m Kenneth 44. Tason Gibbs City M nage,.Ma or 0 a c 0 0 U Page 3 of 3 Packet Pg. 96 8J 4 SAN7'q O� O .y a oGa qew RFD 15 OECEMOEPw Number IX-4.34 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY DISPLAYS ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY CURRENT ISSUE I EFFECTIVE: 01/24/2023 1 SUPERSEDES: IX-4.24 RESPONSIBLE DEPARTMENT: N LIGHB014400P cEn IICESHUMAN RESOURCES AND LIBRARY SERVICES I. PURPOSE While the Library would like to accommodate all requests of local organizations and businesses for such space, the volume of requests and the small amount of space available makes this impossible. The term "display' is used collectively to include handouts, flyers, posters, and exhibit items. The Library does not advocate or endorse the viewpoints of exhibits or exhibitors using public forum locations. The Display policy applies to all locations of the Santa Clarita Public Library. II. DISPLAY SUBJECTS/CONTENTS Displays are for information about civic, cultural, educational, and recreational programs of likely interest to the local community. The displays may include such forms as: A. Presentation of books, visual arts, crafts, paintings, drawings, sculpture, and a variety of media. B. Promotion of interest in the use of books and other 4-bfaf LLibrary resources. C. Information about community affairs, organizations, services, and activities. Civic groups, service clubs, nonprofit organizations, and governmental units promoting free events are typical sponsors of these activities. No political candidate or proposition materials, commercial promotions, or private events, such as yard sales, and "services provided," are eligible for display. Inquiries pertaining to art displays at the Library can be directed to the City of Santa Clarita Arts and Events Division, which coordinates the displaying of art within City facilities. III. SIZE AND LOCATION The Library reserves the right to refuse display materials that are awkward to display or take up disproportionate space. Displays are only allowed in designated areas; generally, these are kiosks in the lobby. Other areas, such as service desks, study tables, walls, windows, doors, and m 0 a c 0 U Packet Pg. 97 1 Ell shelving end panels are reserved for the Library's own displays. Library displays shall have priority use of available space. IV. REQUIREMENTS FOR POSTING/DISTRIBUTING ITEMS A. Handouts, flyers, and posters are displayed no more than one month prior to the event and will be placed in the appropriate public forum location by Library staff. B. All items must identify the group or person responsible for distribution, and provide a contact address or telephone number. C. Posters, flyers, and pamphlets may be discarded by the Library staff after 30 days. The Library will relocate, rearrange, and remove materials as it chooses. D. The Library does not store materials. Any items brought early must be redelivered within the display period. E. Active distribution, in which a person on site hands out materials, canvasses, solicits, or petitions, is not allowed in the Library. 2 F. Items to be posted/distributed must not be in violation of any federal, state, or local 'o laws. a c 0 V. EXCEPTIONS v There are no exceptions to this Policy without the express authorization of the City Manager. VI. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, amended on October 12, 2020, and lanuary 24, 2023. Kenneth W. Jason Gibbs Qt; x Ma-F .,g,,,.Mayor Page 2 of 2 Packet Pg. 98 8.j 4 SAN7'q O� O .y a oGa qew RFD 15 OECEMOEPw Number IX-5.3-1 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY INTERNET USE AND SAFETY ORIGINAL ISSUE I EFFECTIVE: 05/08/2012 1 CATEGORY: LIBRARY CURRENT ISSUE I EFFECTIVE: 01/24/2023 1 SUPERSEDES: IX-5.247 RESPO11SIBLE DEPARTMEfIT:) W-0-c / T - i * SERVICES I. PURPOSE The purpose of this policy is to establish guidelines for use and restrictions of Library computers and Internet use for patrons and Library staff. II. INTERNET USE The Santa Clarita Public Library endeavors to provide collections, resources, and services that meet the cultural, informational, recreational, and educational needs of the diverse communities it serves. Resources available on the Internet supplement and complement the collection and resources available at Library facilities. The Internet may contain material of a controversial nature; however, the Library does not monitor Internet usage. Users should note that not all Internet sources provide accurate, complete, or current information. All Library computers with Internet access and the Library's wireless network use a technology protection measure that protects all users including minors against access to visual material considered inappropriate for or harmful to minors. Consistent with Federal Communications Commission (FCC) Order 03-188, libraries complying with the Children s Internet Protection Act are required to implement a procedure for unblocking the filter upon request of customers who are 18 year of age and older. Such procedures shall be the responsibility of the City Librarian or designated representatives. Customers who are 18 years of age and over may, at their request, have the technology protection measure disabled during their use to enable access for bona fide research or other lawful purposes. Free wireless Internet access will be provided by the Santa Clarita Public Library to all customers to access on their personal electronic devices and will not require the maintenance of a Library account to access such service. All wireless Internet access provided by the Santa Clarita Public Library will be filtered to prevent access to materials deemed by law to be harmful to minors without exception. All Library policies concerning legal, acceptable, and safe use of computers and the Internet apply to use of the public wireless access. Packet Pg. 99 1 8J As is the case with any electronic media system provided by the City, Library users should not have an expectation of privacy when using any form of electronic media. II. INTERNET ACCESS BY MINORS: REGULATIONS AND RESTRICTIONS A. The Santa Clarita Public Library provides computer access to minors, including access to the Internet. To the extent possible, steps shall be taken to promote the safety and security of minor users of the online computer network when using email, chat rooms, instant messaging, and other forms of direct communication. B. Specifically as required by the Children's Internet Protection Act, prevention of inappropriate network usage includes unauthorized access, including "hacking" and other unlawful activities as well as unauthorized disclosure, use, and dissemination of personal information regarding minors. 2 III. SUPERVISING COMPUTER USE BY CHILDREN 'o Access for all patrons under age 18 will be filtered. Filtering software may not block all material a users find offensive. Librarians cannot act in the place of parents in providing constant care and c supervision of children as they explore the Internet. Parents and legal guardians are responsible v for monitoring any and all Internet use by minors and consent given on the part of parents or legal guardians for a Library card constitutes acknowledgment by the parents or guardians that they have a responsibility for monitoring their child's use of all Liibrary resources, including the cn public computers. c The following are recommended guidelines for parents and guardians to ensure that children have positive online experiences, whether at home or at the Library. A. Explore the wide range of available information and tell your children about sites you consider inappropriate for them. B. Provide guidelines for your children on the amount of time they spend online, just as for television viewing. C. Teach children to never give out personal identification information (name, address, password, telephone number, social security number, credit card number) about themselves or others without first asking a parent for permission. D. Teach children to be good online consumers. As with print information, consider the source, date, and accuracy of online information. E. Teach minors to exercise discretion and caution when communicating using the Internet, electronic mail, chat rooms, and other forms of direct electronic communications in order to remain safe and secure (e.g. avoidance of predators, cyber-bullying, and scams). F. Parents are urged to read Child Safety on the Information Highway or the Parents' Guide to the Information Super Highway_ IV. INTERNET ACCEPTABLE USE RULES FOR ALL USERS A. Users read and agree when logging into a computer to abide by this Internet Use and Safety Policy, including guidelines for use of the Internet by minors. Page 2 of 3 Packet Pg. 100 8.j B. Patrons are expected to adhere to all rules governing the use of the Internet in libraries, including the duration and frequency of sessions. Patrons who violate Library policy regarding the use of the Internet or who behave in a disruptive manner will be asked to either modify their use appropriately or discontinue such usage or have their Internet usage access terminated. Iri addition, patrons must maintain a Library account in good standing and comply with all computer usage rules including printing limits. C. All Internet use is subject to the Santa Clarita Public Library Code of Conduct Policy. Patrons who observe violations of the Santa Clarita Public Library Code of Conduct Policy should contact Liibrary staff immediately. D. Users shall not disclose, use, or disseminate personal identification information regarding minors without proper authorization. E. Users shall utilize the Library network for lawful activities only. They shall not use the network to cause harm to others or damage the property of others. They shall not intentionally upload, download, or create computer viruses or other forms of malicious programming, attempt to harm or destroy equipment, manipulate the data of any other •2 user, or seek unauthorized access to networks and systems, including so-called a "hacking." c V. EXCEPTIONS U There are no exceptions to this Policy without the express authorization of the City Manager. VI. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, a+vd-amended on October 13, 2020, and lanuary 24, 2023. Kenneth W. lason Gibbs City Ma-nagefY Ayor Page 3 of 3 Packet Pg. 101 I 8.k I 4 SAN7'q O� O .y a oGa qew RFD 15 OECEMOEPw Number IX-6.32 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY MATERIAL SELECTION ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY CURRENT ISSUE I EFFECTIVE: 4-�l 4324 20283 I SUPERSEDES: IX-6.247 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICES I. PURPOSE The Materials Selection Policy provides a general guide to the selection and maintenance of material collections offered by the Library and emphasizes the Library's commitment to the needs of the community it serves, intellectual freedom, and unrestricted access to information per American Library Association Guidelines and the Freedom to Read Statement (attached). II. BACKGROUND INFORMATION The mission of the Santa Clarita Public Library is to bring people, information, and ideas together to educate, inspire, and enrich the quality of life in eefthe diverse community. In line with the Library's mission, our -the collection is: • Available from all library locations seven days a week and online 24 hours a day • Available in variety of formats including those for the vision impaired • Diverse and inclusive • Well organized and in good condition • Current and relevant • Responsive to new trends, issues and interests • Built by the dedicated work of professional staff • Shaped by the input of our community and representative of its needs • Guided by the Library's Mission Statement as well as the Philosophy Statement of the City of Santa Clarita. • Fun and popular • Thought provoking • Comprised of works of lasting value III. CRITERIA FOR SELECTION OF MATERIALS While much professional effort has gone into the selection of materials, the Santa Clarita Public Library recognizes that members of eer-the community may find issue with one or more items. In line with eerthe collection policy, we Library aims to be inclusive and provide a diverse collection of materials to meet the varied needs of those in our -the community. The Library, by Packet Pg. 102 1 I 8A I selecting individual materials, does not promote, support, or endorse any particular viewpoint, but rather aims to support the Freedom to Read statement of the American Library Association (attached). The following general criteria are used to evaluate the appropriateness of materials added to the lLibrary collection: • Accuracy of information • Merit, awards, or critical acclaim • Existence of authoritative, published reviews • Timeliness or permanent value • Popular interest or demand • Extent to which the subject matter is already represented in the Llibrary collection • Readability or literary style • Social significance • Reputation of the author or publisher • Space limitations 2 • Cost o a • Physical durability, attractiveness, and other format characteristics — c ° Local author materials will be accepted for review, to be added to the Library collection, v if they meet multiple ^r��of the above criteria. Addition of local author materials will be = dependent upon the approval of Professional Library staff. ° r IV. PERSONS RESPONSIBLE FOR MATERIALS SELECTION DECISIONS Responsibility for the selection of library materials rests with the City Librarian. The City Librarian will delegate selection responsibilities to library staff as necessary. Library users are welcomed and encouraged to suggest items for addition to the lilr-ar- �-Library collection. A form to do so can be found on the libr-ar- tLibrary website. If access to the website is not available, a request can be sent via email at libraryinfo@santa-clarita.com, and Llibrary staff can assist with the form at any bFaREh Library location. After the request is made, Llibrary staff will evaluate the request based on the general selection criteria outlined in this document. In order for users to receive notification that one or more of their requests was selected for the collection, valid email contact information must be provided. Library users may also check the online catalog or contact staff to see if a requested item was purchased. V. ACCESS TO LIBRARY MATERIALS Materials held in branches of the Santa Clarita Public Library will be available to all members of the public, regardless of age or any other factor. VI. STATEMENT OF CONCERN OR REOUESTS TO REVIEW LIBRARY MATERIALS Because of the Library's philosophy of intellectual freedom, there may be materials in the ly4,Library' s collection which could be of concern to individuals or groups. The acquisition of such materials does not imply approval or endorsement of their content or opinions, but enables the Llibrary to support curriculum and provide diverse perspectives for the enrichment of the lives of etw-Library users. The following process will be employed when concerns are submitted. Page 2 of 8 Packet Pg. 103 I 8.k I 1.A written statement of concern (attached) must be submitted to the City Librarian. It is recommended that this form be filled in completely. 2.The City Librarian will convene a review committee composed of professional Library staff. 3.The review committee will review the material and statement of concern. Each committee member will vote yes or no for continued inclusion in the collection. The City Librarian will prepare a written response summary. 4.The concerned party will be notified of the results within seven days of the review committee meeting. Each time there is a concern or request to remove an item from the libFaF�-Library collection, the City Librarian, or someone acting on their behalf, will report t#is-the request to the American a Library Association Office of Intellectual Freedom. The Office of Intellectual Freedom will then — U note the occurrence and document it, Vie -regardless of the decision of the review committee. ° U VII. DESELECTION AND REFRESHING OF LIBRARY MATERIALS The Library utilizes a specific deselection and refreshment schedule in order to best remove outdated, worn, inaccurate, and incomplete materials. The deselection schedule allows for 4ibfar-�LLibrary staff to remove items that meet any of the following deselection criteria, evaluate the need for replacements and updating, and select materials needed to refresh the collection. The deselection schedule is meant to encourage deselection and refreshing on an ongoing basis. Library staff will also deselect as needed in other areas of the Liibrary. Whenever possible, deselected materials will be offered to local organizations and schools, resold, or recycled. To be considered as an entity to receive deselected materials, please -entities shall submit a request in writing to libraryinfo@santa-clarita.com. Criteria for deselection of library materials includes, but is not limited to, • Usage or Circulation • Physical Condition • Duplication in library collection • Edition or accuracy of information • Completeness • Space Magazine and Newspaper Deselection Magazines will be deselected when they are 12 months past delivery date for monthly magazines, and 4-six months for weekly magazines, as space permits. Magazines are recycled or repurposed for libfaf �LLibrary craft projects as appropriate. Newspapers will be removed from the collection when they are 8- ht days past delivery date. The Library staff will recycle newspaper materials. An archive of historical newspaper Page 3 of 8 Packet Pg. 104 I 8A I collections is available electronically in the Library buildings and via microfilm dating from 1919 to 2015, in the Old Town Newhall Library_ VIII. DONATING GIFT MATERIALS All donated/ gift materials, with the exception of those given to the Local History Project, will be accepted according to the Friends of the Santa Clarita Public Library guidelines. The Friends of 4-,,--Santa Clarita Public Library may, at any time, suspend the collection of gift materials due to space, deny the acceptance of materials due to condition, or transfer donated/gift materials to another branch of the Library system. Friends of Santa Clarita Public Library will accept the following items, in good condition: • Books • Children's books • Audiobooks ai .2 • DVDs o • CDs a _ ° Friends of Santa Clarita Public Library do not accept the following items: v • VHS videocassettes • Audiobooks on cassette ° r • Music on cassette m • Magazines U) • Encyclopedia Sets • School textbooks, reference books, and medical and technology books with a publishing date prior to the year 2012. • Large sets (Time -Life) Bookstore volunteers sort and prepare material to be sold in the Friends of the -Santa Clarita Library bookstores located at each Santa Clarita Public Library. 100% of bookstore proceeds go directly to the Friends of Santa Clarita Public Library, who support the libfaf �LLibrary with needed resources, and sponsor libFa-F�-Library programs and special events. IX. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. X. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and lanuary 24, 2023. Kenneth W. Jason Gibbs Qt• ; M __ o=- ,,,,,Mayor Page 4 of 8 Packet Pg. 105 I 8A I THE FREEDOM TO READ STATEMENT The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what a° they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in c order to be "protected" against what others think may be bad for them. We believe they still favor free v enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range Page 5 of 8 Packet Pg. 106 I 8.k I and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. 2 0 Creative thought is by definition new, and what is new is different. The bearer of every new a thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain c themselves in power by the ruthless suppression of any concept that challenges the established �j orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the 0 freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic L mind attain the strength demanded by times like these. We need to know not only what we; believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to Page 6 of 8 Packet Pg. 107 I 8.k I which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, 2 0 the moral, or the aesthetic concepts of an individual or group will occasionally collide with those a of another individual or group. In a free society individuals are free to determine for themselves c what they wish to read, and each group is free to determine what it will recommend to its freely �j associated members. But no group has the right to take the law into its own hands, and to impose 0 its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic U) societies are more safe, free, and creative when the free flow of public information is not @ restricted by governmental prerogative or self -censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. Page 7 of 8 Packet Pg. 108 I 8.k I This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. A Joint Statement by: American Library Association Association of American Publishers Subsequently endorsed by: American Booksellers Foundation for Free Expression The Association of American University Presses, Inc. The Children's Book Council Freedom to Read Foundation National Association of College Stores National Coalition Against Censorship National Council of Teachers of En lg ish The Thomas Jefferson Center for the Protection of Free Expression a� 0 a c 0 U Page 8 of 8 Packet Pg. 109 8.1 4 gANTq Q� O .y a oGy qew CFO �5 OECEMOEe'w Number IX-7.32 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY MEETING ROOMS ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY CURRENT ISSUE I EFFECTIVE: 470J4324 20283 I SUPERSEDES: IX-7.2-1 RESPONSIBLE DEPARTMENT: N91 ;uuQ144QQ i SERVI ESHUMAN RESOURCES AND LIBRARY SERVICES I. PURPOSE It is the policy of the Santa Clarita Public Library to allow public, private, and non-profit organizations use of Library Community Rooms as space and availability permit, following the Library policies and fee schedule. II. GUIDELINES FOR ROOM USE The use of Library Community Rooms by public and private groups is subordinate to the operating requirements of the Santa Clarita Public Library, and, in all cases, will be permitted only when not in conflict with ongoing Library -sponsored activities, including activities of the Friends of the Santa Clarita Public Library. Permission to use the facilities in no way implies endorsement of the meetings or activities conducted in these facilities, except when the event is sponsored by the Library. III. Reservation holders must sign and adhere to the Santa Clarita Public Library Use Agreement in order to use Library Community Rooms. GROUPS ARE RESPONSIBLE FOR SET-UP AND BREAK -DOWN. A. Each group will be responsible for set-up, take down, and clean-up. Users need to allow enough time within their reservation period to accomplish these tasks. Community rooms are to be returned to their original condition and configuration by the time the Library closes. B. Equipment, supplies, or personal effects cannot be stored or left in the Library Community Rooms before or after use. IV. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager. m .2 0 a c 0 U Page I of 2 Packet Pg. 110 8.1 V. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and Tanuary 24, 2023. KeiiiiegiW. Stfit9liffLason Gibbs City ra. nage,. Ma or N N .2 O a c O U Page 2 of 2 Packet Pg. 111 I 8.m I 4 SAN7'q O� O .y a oGa qew RFD 15 OECEMOEPw Number IX-8.32 City of Santa Clarita POLICY/PROCEDURE SUBJECT: LIBRARY REGISTRATION ORIGINAL ISSUE I EFFECTIVE: 04/26/2011 1 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:40J4-3�4 20203 SUPERSEDES: IX-8.247 RESPONSIBLE DEPARTMENT: NEIGH 014400P SERVI ESHUMAN RESOURCES AND LIBRARY SERVICES m 0 I. PURPOSE a The Registration Policy establishes procedures for the application, issuance, and use of Library cards. v II. APPLICATION FOR A LIBRARY CARD Any person of any age may apply for a Library card at the Santa Clarita Public Library. A card is issued if the person has acceptable identification. The Santa Clarita Public Library participates in universal borrowing, which, by the California Library Services Act means "the extension by a public library of its direct loan privileges to the eligible borrowers of all other public libraries." Those persons whose residence is outside the state of California must pay a card fee. Customers, who are otherwise ineligible for a free ILibrary card, can apply for an Internet Use card that allows them to use the Library's public computers, with a valid identification (ID). III. IDENTIFICATION REQUIRED FOR A LIBRARY CARD Adults, age 18 or older, must present a valid Government ID or current school issued photo ID and verification of mailing address for a new Library card. For juveniles to obtain a new Library card, the juvenile's parent or responsible guardian must present a valid Government ID or school issued photo ID and verification of mailing address. Juvenile applicants may present a completed .,tea Library Lard Rplication, signed by their parent or responsible guardian, in branch to Feview receive a Library card, in lieu of a parent or responsible guardian being present. According to the City of Santa Clarita Fee Schedule, out-of-state residents will pay a fee for a card unless they can show proof of a permanent second home (not business) in California. Acceptable types of valid Government issued photo ID include: State issued photo ID Consular cards Page 1 of 2 Packet Pg. 112 1 8.m 1 Federal ID including Military or Tribal Passport IV. LIBRARY CARD USE Library cards are non -transferable, and it is the customer's responsibility to monitor the use of his or her own card. The physical card must be presented at all Library transactions requiring staff assisted account access. A one-time courtesy lookup, for adults, will be provided when a customer asks in person with a valid government or school issued photo identification, if by phone a California Driver License number will be required. Library cards expire every three years. Customers can verify their account information to staff in person, via email, or over the phone to renew their Library card. V. REPLACEMENT CARD A. If a card is reported lost or stolen, or it is damaged, a fee will be charged for its replacement, according to the City of Santa Clarita fee schedule. B. Account must be in good standing before a replacement can be issued. Fees and account information will remain when a new card number is issued. Valid Government or current school issued photo identification is required to issue an adult replacement card. Juvenile replacement cards will be issued with a completed Library Card Application or authorizing parent or responsible guardian present. VI. EXCEPTIONS There are no exceptions to this Policy without the express authorization of the City Manager VII. AUTHORITY Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and January 24, 2023. Kenneth W. lason Gibbs City Ma gef Ma or m 0 a c 0 CU Page 2 of 2 Packet Pg. 113