HomeMy WebLinkAbout2022-12-13 - MINUTES - REGULAR7
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agewj
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
-Minutes-
Tuesday, December 13, 2022 6:00 PM City Council Chambers
INVOCATION
Mayor Pro Tem Smyth delivered the invocation.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 7:02 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Miranda.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Smyth, to approve the agenda, pulling items 7, 9, and 13 for
Councilmember questions and item 8 public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
PUBLIC PARTICIPATION
Addressing the Council were Alan Ferdman regarding the Human Relations Roundtable,
diversity, and the Santa Clarita Community Council; Elaine Ballace regarding the Santa Clarita
Film Festival; Nancy (no last name provided) regarding the election; Cindy Josten regarding the
election and the homeless animal population; Diane (no last name provided) regarding the
Saugus High School Band, parents and children, and animals; Tony Maldonado regarding
districting and a proposal for a citizen transportation committee formation; Cindy Gold regarding
receiving a service grant from the City for the Placerita Canyon Nature Center, creating an
information center, and invited the Council to a ribbon cutting ceremony in January; Steve
Petzold regarding the Seasons Magazine, a recent police incident, and TikTok; and Jeffrey
Malick regarding agendizing several topics.
Two written comment cards were received: one regarding the upcoming mobilehome park appeal
hearing and one regarding cars stored on a street.
STAFF COMMENTS
Councilmember McLean thanked Ms. Gold for her comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste commented on attending the Holiday On Ice event at The Cube and the
15th annual Family Literacy Festival at the Old Town Newhall Library; and announced the
upcoming Holiday Light Tour from December 16 through 18.
Mayor Pro Tern Smyth recognized staff for hosting the Thanksgiving community events at both
Santa Clarita Community Centers.
Councilmember McLean commented that her Parks, Recreation and Community Services
Commissioner, Dianna Boone, will not reapply for the commission, and thanked her for her
service, encouraged residents to apply for vacancies on the Commissions, Panel, or District; and
mentioned that tree recycling begins December 26 through January 14 at either curbside or
several locations throughout the City.
Mayor Gibbs inquired of the City Manager if there will be a recognition for Commissioner
Boone, and Mr. Striplin responded affirmatively; commented on participating in a drum circle at
the Family Literacy Festival and thanked staff for that inclusion at the festival; and commented
on attending the Los Angeles Kings Santa Clarita Day game.
PUBLIC HEARINGS
ITEM 1
SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2022
CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS
This ordinance adopts the 2022 California Building Standards Code with an effective date of
January 1, 2023, as required by state law and also adopts local amendments to the state codes.
RECOMMENDED ACTION:
City Council:
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1. Conduct a public hearing for the adoption of the 2022 California Building Standards Code
with local amendments.
2. Waive reading of the text and consent to read by title only, as listed on the agenda, and adopt
an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18
THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY
REFERENCE THE 2022 CALIFORNIA ADMINISTRATIVE, BUILDING,
RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING
BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND
REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL
AMENDMENTS."
Mayor Gibbs opened the public hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
City Building Official John Caprarelli provided the staff report.
No requests to speak were received.
Mayor Gibbs closed the public comment.
Councilmember Weste commented that the St. Francis Dam collapse triggered the need for
universal building codes.
Councilmember McLean inquired if residents who request permits in older homes were required
to retrofit to the newer codes, and Mr. Caprarelli responded that building codes allow for existing
construction elements to remain in compliance with the code applicable when built. However, as
an example, he stated that if a new water heater was installed, the water heater would need to be
installed per the current code.
Adopted Ordinance No. 22-10
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste
ABSENT:
Bill Miranda
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NEW BUSINESS
ITEM 2
FISCAL YEAR 2022-2023 MID -YEAR BUDGET AMENDMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid -year review of the City's budgetary and financial position to ensure any deviations from
the initial budget projections are proactively addressed. Staff also reviews requests for
appropriations to address new priorities that are unfunded or under -funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2021-2022 and Fiscal Year 2022-
2023.
2. Adopt a resolution amending the classification plan and salary schedules and providing
changes to benefit contributions for employees and retirees of the City.
Administrative Services Director Carmen Magana provided the staff report.
Addressing the Council were Alan Ferdman, Missy (no last name provided), and Tony
Maldonado.
Mayor Gibbs inquired if there were staff comments and City Manager Ken Striplin explained the
net zero effect to budgets and commented on the competitive wages in the classification plan.
Adopted Resolution Nos. 22-64 and 22-65
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tern
SECONDER: Marsha McLean, Councilmember
AYES: Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste
ABSENT: Bill Miranda
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Cameron Smyth, Mayor Pro Tern
AYES:
Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste
ABSENT:
Bill Miranda
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ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022,
Special Meeting.
ITEM 4
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022,
Regular Meeting.
ITEM 5
CHECK REGISTER NOS. 24 AND 25
Check Register No. 24 for the Period 10/21 /22 through 11 /03/22 and 11 / 10/22. Electronic Funds
Transfers for the Period 10/24/22 through 11 /04/22. Check Register No. 25 for the Period
11 /04/22 through 11 / 17/22 and 11 /23/22. Electronic Funds Transfers for the Period 11 /07/22
through 11 / 18/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 24
and 25.
ITEM 6
FEDERAL ADVOCACY SERVICES: MMO PARTNERS
The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners
for federal legislative advocacy services. The firm's current contract expires on December 31,
2022. The City Council is requested to award a new two-year contract for the period of January
1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to MMO Partners for federal advocacy services for the period of
January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress,
in the amount not to exceed $77,000 annually.
2. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
ITEM 7
SANTA CLARITA 2023 EXECUTIVE AND LEGISLATIVE PLATFORM
This document will provide guidance to staff on legislative and regulatory issues of interest to
the City Council and assist staff in conducting legislative advocacy at the federal and state levels.
RECOMMENDED ACTION:
City Council adopt the Santa Clarita 2023 Executive and Legislative Platform.
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Councilmember McLean requested an amendment to the wording in the State Section 31 as
follows: "Take an active approach on legislation, regulatory proposals, or other actions regarding
the proposed California High -Speed Rail Authority project. Oppose alignment proposals that are
not fully underground within the Palmdale to Burbank project section or otherwise negatively
impact Santa Clarita residents and the Community."
Council concurred.
ITEM 8
"PIGGYBACK" AGREEMENT AND TACENERGY, LLC, FOR THE PURCHASE OF
RENEWABLE GREEN DIESEL FUEL CONTRACT
Award a contract to TACenergy, LLC, for the purchase and delivery of renewable green diesel
fuel for Transit operations.
RECOMMENDED ACTION:
City Council:
1. Approve the "piggyback" purchase of renewable green diesel fuel from TACenergy, LLC,
using OMNIA Partners contract #53317 in an amount not to exceed $340,000
2. Authorize the City Manager or designee to approve the use of the TACenergy, LLC, contract
through OMNIA Partners for one-year, through December 31, 2023, with the option of a
one-year renewal in an amount not to exceed the annual base contract amount of $340,000.
3. Authorize the City Manager or designee to execute all contracts, subject to City Attorney
approval.
Addressing the Council was Steve Petzold.
City Manager Ken Striplin commented that the transit fleet transition to CNG is almost complete
and will look to transition to hydrogen vehicles over the next 10 to 20 years, and are required by
federal laws to get to zero emission by 2028.
ITEM 9
ENVIRONMENTAL IMPACT REPORT CONTRACT FOR MASTER CASE 20-091 (SANTA
CLARITA COMMERCE CENTER AT SPRINGBROOK AVENUE)
City Council consideration of a contract for Michael Baker International, Inc., to prepare an
Environmental Impact Report for Master Case 20-091, the Santa Clarita Commerce Center
Project located at the southern terminus of Springbrook Avenue.
RECOMMENDED ACTION:
City Council:
1. Award a contract for the preparation of the Santa Clarita Commerce Center Project
Environmental Impact Report (Master Case 20-091) to Michael Baker International, Inc., in
the amount of $230,752, and authorize a contingency in the amount of $34,613, for a total
contract amount not to exceed $265,365.
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2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Councilmember McLean requested staff take note for the future to include nice -looking
landscaping.
ITEM 10
LANDSCAPE MAINTENANCE DISTRICT CONTRACTS FOR ZONES T2, T3, T4, T5, T6,
AND T7
Award contracts to Venco Western, Inc., to provide recurring landscape maintenance services for
Landscape Maintenance District Zone T2 (Old Orchard); Zone T3 (Valencia Hills); Zone T4
(Valencia Meadows); Zone T5 (Valencia Glen); Zone T6 (Valencia South Valley); and Zone T7
(Valencia Central and North Valley).
RECOMMENDED ACTION:
City Council:
l . Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-2 (Old Orchard) for an annual base
amount of $86,388, plus an additional $42,000 in annual contract expenditure authority to
address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$256,776.
2. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-3 (Valencia Hills) for an annual base
amount of $83,952, plus an additional $35,000 in annual contract expenditure authority to
address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$237,904.
3. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-4 (Valencia Meadows) for an annual
base amount of $81,024, plus an additional $23,376 in annual contract expenditure authority
to address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$2089800.
4. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-5 (Valencia Glen) for an annual base
amount of $95,892, plus an additional $25,000 in annual contract expenditure authority to
address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$241,784.
5. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-6 (Valencia South Valley) for an annual
base amount of $58,632, plus an additional $20,000 in annual contract expenditure authority
to address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$15 7,264.
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6. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zone T-7 (Valencia Central and North Valley)
for an annual base amount of $146,112, plus an additional $60,000 in annual contract
expenditure authority to address unforeseen maintenance and repairs, for a total two-year
amount not to exceed $412,224.
7. Authorize one-time appropriations from Landscape Maintenance District Fund 357 totaling
$116,192, as identified in Attachment A, to support recurring landscape maintenance services
expenditures associated with the recommended contract award commencing in Fiscal Year
2022-23.
8. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling
$205,380, as identified in Attachment B. to support recurring landscape maintenance services
expenditures associated with the recommended contract award commencing in Fiscal Year
2023-24.
9. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
10. Authorize the City Manager or designee to execute all contracts and associated documents,
modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 11
CONTRACT FOR PARKS LANDSCAPE MAINTENANCE
Consideration to award a two-year contract with three, one-year incremental renewal options to
Stay Green, Inc., for park landscape maintenance services.
RECOMMENDED ACTION:
City Council:
l . Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to
nine City parks (Northbridge Park, Chesebrough Park, David March Park, Pacific Crest Park,
Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park,
and West Creek Park) for an annual base amount of $372,156, and approve up to an
additional $55,823 annually in contract expenditure authority to allow the contractor to
perform as -needed repairs or replacements for a total contract amount not to exceed
$8553958.
2. Authorize a one-time appropriation for Fiscal Year 2022-23 in the amount of $22,071 and an
on -going appropriation of $39,522 from the Areawide Fund 367 to account 3677307-516110,
to support recurring landscape maintenance service expenditures associated with the
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recommended contract award.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 12
DAVID MARCH PARK, PROJECT P4027 - DESIGN CONTRACT
This item will fund the design for improvements and the expansion of the southern portion of
David March Park. This project includes improvements to the existing built -out park, as well as
development of approximately five acres of the southern portion of the park property.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Psomas for the David March Park, Project P4027, in the amount
of $1,160,691 and authorize a contingency in the amount of $116,069, for a total contract
amount not to exceed $1,276,760.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 13
APPROVAL OF THE IRREVOCABLE OFFER OF DEDICATION OF REAL PROPERTY
(AIDLIN HILLS DEVELOPMENT) OF 169 +/- ACRES IN THE COUNTY OF LOS
ANGELES, ASSESSOR'S PARCEL NUMBERS 2826-020-0201,-021, -022, -023 AND -024;
2826-020-0305 -031, -032 AND -033; AND 2826-097-003 (PORTIONS)
Approval of the Irrevocable Offer of Dedication of 169 +/- acres of real property in
Unincorporated Los Angeles County at the west end of Pico Canyon Road, adjacent to Santa
Clarita Woodlands and Santa Monica Mountains Conservancy open space to contribute to the
City of Santa Clarita's preserved open space.
RECOMMENDED ACTION:
1. Approve the Irrevocable Offer of Dedication agreement for real property for the purpose of
public recreational and open space preservation, 169 +/- acres of real property in the County
of Los Angeles, Assessor's Parcel Numbers 2826-020-020, -021; -a225 -023 and -024; 2826-
020-030, -031, -032 and -033; and 2826-097-003 (portions).
2. Accept the donation of $175,000 and increase anticipated revenues for Fiscal- Year 2022-23
in General Fund Miscellaneous Revenue (Fund 100) Account 100-462101 by that amount.
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3. Appropriate $76,500 as an on -going annual expenditure from the General Fund Balance
(Fund 100) to Expenditure Account 1002100-518503 for the payment of annual property
taxes.
4. Authorize the City Manager, or designee, to execute all documents, including the acceptance
of approximately 149 +/- acres, subject to City Attorney approval, upon the completion and
verification of the legal descriptions that are described as exhibits to the Irrevocable Offer of
Dedication.
Councilmember McLean inquired about spending general funds to accept open space. Mr.
Striplin responded that the item addresses the cost of annual property tax, that obligation will
decrease significantly after it is reassessed to open space, the applicant is paying for the property
tax on behalf of the City for the first three years, and is also donating $175,000 to the City.
Councilmember Weste commented that the estate is the only connection from Towsley Canyon
to Mentryville and once it is zoned as open space the property tax will decrease, and it is a good
deal for the City and its residents.
ITEM 14
RESOLUTION TO APPROVE STATE GRANT FUNDING
This resolution authorizes the City of Santa Clarita to work with the State Department of Parks
and Recreation to receive a state grant for the acquisition of open space.
RECOMMENDED ACTION:
City Council adopt a resolution to authorize the City of Santa Clarita to work with the State
Department of Parks and Recreation to receive a state grant for the acquisition of open space.
Adopted Resolution No. 22-66
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Gibbs adj ourned the Regular Meeting at 8 :10 p.m.
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