Loading...
HomeMy WebLinkAbout2022-11-22 - MINUTES - REGULARCITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, November 22, 2022 6:00 PM City Council Chambers INVOCATION Mayor Weste delivered the invocation. CALL TO ORDER Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:12 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Weste led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Gibbs, second by Miranda, to approve the agenda, pulling items 6 and 9 for Councilmember questions and items 3, 5, 7, 9, 11, 12, and 13 for public comment. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA AWARDS AND RECOGNITIONS Mayor Weste spoke of the Fernandeno Tataviam Band of Mission Indians and their partnership with the Santa Clarita Public Library; announced that the City proclaims November 2022 as Native American Heritage Month in Santa Clarita; and invited Tribal President Rudy Ortega and board members from the Fernandeno Tataviam Band of Mission Indians to the dais to receive the proclamation and take a photo. Mayor Weste addressed the importance of small businesses in Santa Clarita; announced that the City proclaims November 26, 2022, as Small Business Saturday in Santa Clarita; and invited members of the SCV Chamber and members of the Small Business Council to the dais to receive the proclamation and take a photo. Mayor Pro Tern Gibbs congratulated the City's Finance division for earning a Certificate of Excellence Award for their work on the Investment Policy for Fiscal Year 2022-23 and the Certificate of Achievement for Excellence in Financial Reporting for the City's Annual Comprehensive Financial Report for Fiscal Year 2020-2021; and invited the Finance team to the dais to receive their awards and take a photo. PUBLIC PARTICIPATION Addressing the Council were Carole Lutness regarding car -pedestrian accidents; David Lutness regarding pedestrian accidents and street safety; Elaine Ballace regarding the election, State of the City, and Human Relations Roundtable; Missy (no last name provided) regarding election law challenges and voting rights; Cindy Josten regarding an after -school club; Diane Zimmerman regarding ballots and John F. Kennedy; Steve Petzold regarding district voting and the Valencia High School mascot; Glenda (no last name provided) regarding Veterans Day, the City's jurisdiction, and traffic issues; Santa Rivera regarding influence on children and flashing lights for emergency vehicles; and Tony Maldonado regarding the election. STAFF COMMENTS Councilmember McLean commented on the City's prior red-light camera program and inquired if staff could provide a study of alternatives or safety data. City Manager Ken Striplin responded that the City's Traffic Safety Committee reviews traffic accident data and proposes mitigation measures and enforcement efforts. Councilmember Smyth commented that the City of Berkeley is considering a ban on all right turn on red permissions; and commented that aggressive driving is a struggle in the City. Mayor Weste commented on illegal U-turns. Councilmember McLean requested that the City Attorney address Mr. Petzold's comments, and Mr. Montes responded that implementation of the settlement agreement requires further on -going negotiations and therefore discussion in closed session, and the next public opportunity to participate in the districting process will be after the new year when public hearings will be held on potential district maps. Page 2 COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Miranda invited residents to attend the tree lighting ceremony at The Cube on December 2, with Christmas carols and a holiday show performance; and announced that Santa Clarita Kings Day will take place on December 3 at the Crypto.com arena. Mayor Pro Tern Gibbs commented on several recent events including the Valley Industry Association Bash, the Chamber of Commerce 12th Annual Salute to Patriots, and the Boys and Girls Club fundraiser at Salt Creek; commented on the recent Saugus Girls Volleyball team win of the CIF South Sectional Division Four Title and requested a recognition for them; and wished everyone a happy holiday. Councilmember McLean commented on her advocacy of transportation issues and mentioned that as Chair of the San Fernando Valley Council of Governments she asked that the board write a letter to Metro and Metrolink about the delay in updates to the Metrolink Antelope Valley Line. The board received a response, stating that funding is a challenge, but by early 2023, work will be done on the design contract. Councilmember McLean also mentioned the 15th Annual Family Literacy Festival at the Old Town Newhall Library on December 3, featuring emergency vehicles, trash trucks, and the City fleet, and wished all a happy Thanksgiving. Mayor Weste announced that the City's website will be renamed to santaclarita.gov; commented on her work with Senator Wilk on state funding for wildlife corridor issues across freeways and her work with the Santa Monica Conservancy for the wildlife corridor across the Interstate 5 freeway; requested adjournment in memory of Don Edwards; and commented on attending the recent Veterans Day event where she acknowledged Vietnam Veterans with commemorative dog tags. CONSENT CALENDAR RESULT: MOVER: APPROVED [UNANIMOUS] . Cameron Smyth, Councilmember 10 SECONDER: Marsha McLean, Councilmember 1W,1--,. loa. 4 AYES: Weste, Gibbs, McLean, Miranda, Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2022, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2022, Regular Meeting. ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 27, 2022, Special Meeting. Page 3 Addressing the Council was Missy (no last name provided). ITEM 4 CHECK REGISTER NOS. 22 AND 23 Check Register No. 22 for the Period 09/23/22 through 10/06/22 and 10/13/22. Electronic Funds Transfers for the Period 09/26/22 through 10/07/22. Check Register No. 23 for the Period 10/07/22 through 10/20/22 and 10/27/22. Electronic Funds Transfers for the Period 10/10/22 through 10/21 /22 . RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 22 and 23. ITEM 5 LOCAL APPOINTMENTS LIST/DECLARING VACANCIES Terms of various Local Appointments will expire on December 31, 2022, and January 8, 2023. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: City Council: 1. Approve the Local Appointments List. 2. Declare vacancies on the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; Open Space Preservation District Financial Accountability and Audit Panel; and Greater Los Angeles County Vector Control Board. 3. Approve a four-year term for the City's appointment to the Greater Los Angeles County Vector Control Board; and 4. Approve the recruitment process for the vacancies. Addressing the Council were Diane Zimmerman and Tony Maldonado. Councilmember Smyth commented on the public process of the local appointment selection. City Manager Ken Striplin commented that the item addresses transparency by declaring vacancies and providing a notice to the public of the terms that are expiring and creating the opportunity for members of the public to submit an application for any of the vacancies. Page 4 ITEM 6 AUTHORITY TO EXECUTE AN AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2022-23 MEASURE H ALLOCATION City Council to consider approval of a contract with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to implement the 2022 Community Plan to Address Homelessness. RECOMMENDED ACTION: City Council: 1. Approve a one-year contract with Los Angeles County to receive Measure H funding in the amount of $193,443 to assist with the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Services Coordinator to implement the 2022 Community Plan to Address Homelessness. 2. Increase revenue account 272-462101 by $193,443, and appropriate $18,314 to expenditure account 2723205-500201 and $175,129 to expenditure account 2723205-516101. 3. Authorize the City Manager to execute an agreement with Family Promise of Santa Clarita Valley in an amount not to exceed $175,129 to provide funding towards the construction of an interim housing facility in the Newhall community. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and make non -material amendments that may arise, subject to City Attorney approval. Councilmember McLean explained that sales tax funding for homelessness is disproportionate for the City and that Los Angeles County Supervisor Barger initiated a Blue Ribbon Commission on Homelessness which involves many cities. She further clarified that the consensus of the Commission was to request that the County double the allocation of funds to local governments for homeless programs, and with Council consensus, requested that staff prepare a letter to Supervisor Barger to follow up on the additional funding. ITEM 7 APPROVAL OF A RESIDENTIAL CONTINUATION RIGHTS SOLID WASTE SERVICE AGREEMENT FOR THE PROPOSED ANNEXATION AREA OF TESORO DEL VALLE Continuation rights residential solid waste agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle. RECOMMENDED ACTION: City Council adopt a resolution approving an agreement for the continuation rights for residential solid waste collection for the Tesoro Del Valle annexed area of Santa Clarita; and approve and authorize the City Manager or designee to execute a continuation rights residential solid waste agreement with Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle, subject to City Attorney approval. Addressing the Council was Missy (no last name provided). Page 5 Mr. Striplin commented that this item provides Burrtec, under state law, the opportunity to exercise their right to continue to provide trash service in the Tesoro area for the next six months, and Tesoro is officially annexed into the City. Adopted Resolution No. 22-61 ITEM 8 AMEND CONTRACT FOR INVASIVE PLANT REMOVAL Contract with Wildscape Restoration, Inc., for the removal of invasive plants. RECOMMENDED ACTION: City Council: 1. Amend the existing contract with Wildscape Restoration, Inc., to increase the scope of work for invasive plant removal and authorize an expenditure authority increase in the amount of $50,000, for a total contract amount not to exceed $99,760. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 9 SANTA CLARITA SPORTS COMPLEX BUILDOUT, PROJECT F3024 - AWARD DESIGN CONTRACT This item will fund the design for the expansion of the southeastern portion of the Santa Clarita Sports Complex. This expansion will feature the addition of three full-sized multipurpose fields and one multipurpose field for twelve and under youth sports. This project will also incorporate a 400-meter running track, a destination inclusive playground, bike park, dog park, open space trails, sand volleyball courts, picnic shelters, a restroom building, and additional parking. RECOMMENDED ACTION: City Council: 1. Award a design contract to Kimley-Horn and Associates, Inc., for the Santa Clarita Sports Complex Buildout, Project F3024, in the amount of $3,049,816 and authorize a contingency in the amount of $304,982, for a total contract amount not to exceed $3,354,798. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council were Elaine Ballace and Glenda (no last name provided). Mayor Weste addressed the speaker's comments by stating that Saugus High School band is the only band from California to go to Washington D.C. on Memorial Day and that School Board Members mentioned that there are buses available to transport the band to the airport. Page 6 Mr. Striplin commented on the list of amenities provided in the agenda report detailing the development of an additional 16 acres to the sports complex. Councilmember Smyth reiterated that this is an example of the City hearing from residents adding amenities important to the community, as well as resources for athletes to train in their own community. Councilmember McLean inquired if there were discussions of Pickleball courts in the design, and Councilmember Miranda commented regarding possible Pickleball courts in the Central Park design project. Councilmember McLean requested staff to look into Pickleball courts in the design. ITEM 10 SUMMARY VACATION OF EASEMENTS FOR SLOPE AND STREET PURPOSES LOCATED ON THE WEST SIDE OF SIERRA HIGHWAY, SOUTH OF NEWHALL AVENUE (SIERRA WEST ASSISTED LIVING) Pursuant to Section 8331 of the Streets and Highways Code of the State of California, summarily vacate easements for slope and street purposes at the site of the approved Sierra West Assisted Living on the west side of Sierra Highway, south of Newhall Avenue. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for slope purposes as described and shown on Exhibit "A" Legal Description and Exhibit "B" Exhibit Map of the attached resolution, and an easement for street purposes as described and shown on Exhibit "C" Legal Description and Exhibit "D" Exhibit Map of the attached resolution. 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 22-62 ITEM 11 PROCUREMENT OF ICE COVERINGS FOR EVENTS HOSTED AT THE CUBE — ICE AND ENTERTAINMENT CENTER Consideration of the purchase of professional grade ice coverings for The Cube - Ice and Entertainment Center, to allow for the hosting of non -ice events. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase and installation of portable ice coverings using Sourcewell contract # 120320-ATH-1 with Becker Arena Products, Inc., in the amount of $207,314, and authorize a contingency of $20,732, for a total contract amount not to exceed $2285046. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 Addressing the Council were Elaine Ballace and Tony Maldonado. Mr. Striplin commented that detailed description of the floor coverings is provided in the agenda item and that all capital needs were identified and forecasted in The Cube's budget. Councilmember Smyth commented that the initial draw to acquire The Cube was the ability to use the facility for multiple purposes. ITEM 12 SEASONS BROCHURE PRINTING AND DISTRIBUTION CONTRACT Award a contract for the printing and mail preparation of the City of Santa Clarita SEASONS magazine, which provides listings of sports, programs, contract classes, and recreation offerings, as well as information about what is happening in the City of Santa Clarita. RECOMMENDED ACTION: City Council: l . Award a one-year contract to QWP Direct Mail Services, Inc., with up to three additional one-year renewal options beginning in year two, for the printing and mail preparation of the SEASONS magazine in an amount not to exceed $278,669; and authorize a contingency of $27,867 for a total annual amount not to exceed $306,536, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor. 2. Increase Brochure expenditure budget 1005102-510104 by $120,214 in fiscal year 2022-23 and $140,571 ongoing budget in fiscal year 2023-24, plus the cost of any Consumer Price Index increase. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor. 4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. Addressing the Council were Missy and Dianne Zimmerman. Mr. Striplin commented on the purpose of the Seasons brochure, which has evolved over time from recreation registration only to a comprehensive magazine filled with information for residents. Councilmember Miranda commented that the Seasons magazine is an institution, keeping all residents informed regarding events, sports leagues, art, and activities; and mentioned that the magazine is also used by realtors and the Economic Development Corporation to attract people to Santa Clarita, adding value to the community. Page 8 ITEM 13 CENTRAL PARK - CIVIC ART PROJECT A contract for the Civic Art Project included with the Central Park Buildout Project. RECOMMENDED ACTION: City Council: 1. Award a contract to Sujin Lim in the amount of $85,000 for the public art piece, "When Cloud Met a Cloud," to be located at Central Park. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Addressing the Council was Missy (no last name provided). Mr. Striplin commented on the difference of opinions of art by the public and that Council believes art is important and builds upon culture, and the Council adopted an ordinance to provide a one percent funding for art in capital improvement projects to ensure that diverse art pieces are created over time for the community to enjoy. ITEM 14 PUBLIC ART PLANNING AND SELECTION PROCESS UPDATE -- Revisions to the Public Art Planning and Selection Process to create additional efficiencies and expedite the review process. RECOMMENDED ACTION: City Council approve updates to the Public Art Planning and Selection Process. ITEM 15 FIRST READING OF AN ORDINANCE TO ADOPT THE 2022 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS This ordinance adopts the 2022 California Building Standards Code with an effective date of January 1, 2023, as required by State law and also adopts local amendments to the State codes establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, floodplain management regulations, as well as administrative provisions for enforcement of the codes at the local level. RECOMMENDED ACTION: City Council introduce an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS;" waive reading of text and consent to read by title only as listed on the agenda; pass to second reading; and set the public hearing for December 13, 2022. Page 9 PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Weste adjourned the Regular Meeting in memory of Don Edwards at 7:57 p.m. ATTEST: CITY CLERK. MAYOR Page 10