HomeMy WebLinkAbout2023-02-14 - AGENDA REPORTS - REGULAR MIN APPROVALO
CITY OF SANTA CLARITA
_ City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, January 24, 2023
-Minutes-
6:00 PM
INVOCATION
Councilwoman McLean delivered the invocation.
City Council Chambers
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CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:08 p.m.
ROLL CALL
All Councilmembers were present with the exception of Mayor Pro Tem Smyth.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Miranda, second by Weste, to approve the agenda, pulling items 7, 8, and 14 for
Public Comment.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember Weste recognized the Hart High School Regiment Marching Band &
Colorguard for placing first place in the 2022 Southern California School Band and Orchestra
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Association Division 4-A Championships, and invited the team to the dais to receive their
recognition and take a photo.
Mayor Gibbs spoke about Restaurant Week, which is organized by local non-profit organization
feedSCV. Mayor Gibbs spoke about the City's support of small business owners and their
importance to the local economy; announced that the City proclaims February 5-10, 2023, as
SCV Restaurant Week; and invited members of feedSCV to the dais to receive the proclamation
and to take a photo.
Councilmember Miranda recognized Judith Cassis, who has been a fixture at the SCV Senior
Center as a book coach and creative writing teacher, thanked her for her support to seniors in the
City for the past two decades through the Golden Pen Writer's Guild, and invited her to the dais
to receive her recognition and take a photo.
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Councilmember McLean recognized former Parks, Recreation and Community Services
Commissioner Dianna Boone, who served on the commission for 12 years, and invited her to the N
dais to receive a gift and take a photo. o
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PUBLIC PARTICIPATION
Addressing the Council were Jeffrey Malick regarding hate symbols; Elaine Ballace regarding
diversification of City projects; Marisol Espinoza, representing Southern California Gas,
regarding higher winter gas bills; Ashe Mahoney regarding a proposed bike trail on Sierra
Highway; Diane Zimmerman regarding the thin blue line flag; Cindy Josten regarding the
current Presidential administration; Nancy (no last name given) regarding the Monterey Park
mass shooting and the adaptive ice skating program at The Cube; Steve Petzold regarding the
disc golf course expansion and the California Voting Rights Act; Carrie (no last name given)
regarding Planned Parenthood; Santa Rivera regarding clearing brush, flashing lights installed at
intersections, separation from Los Angeles County, and protection of children.
STAFF COMMENTS
City Manager Ken Striplin responded to Mr. Mahoney's comments regarding bike lanes on
Sierra Highway and stated that the City's Non -Motorized Transportation Plan includes future on -
street bicycle lanes. Mr. Striplin also stated that the County of Los Angeles, who has jurisdiction
in the same area, also has plans to add bicycle lanes to the street. Mr. Striplin, in response to Mr.
Petzold, stated that disc golf course improvements were included into the plans for the park
project, that the project will begin in the near future, and the City is looking for volunteers to
assist with the project.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste thanked the staff of Henry Mayo Newhall Hospital for their hard work,
especially during the COVID-19 pandemic, and asked for and received Council support to
agendize an item regarding how the City may financially assist them.
Councilmember Miranda pointed out that since the population in the City will be increasing due
to the new communities that are being built, the hospital would benefit from financial help since
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there will be more residents needing to use it; spoke about the Big I Do wedding event, taking
place on February 14, 2023.
Councilwoman McLean stated that she plans on continuing on attending the Virtual Probation
Oversight Committee meetings to object to Camp Scott being used as a violent offenders prison;
thanked all of the participants of the Martin Luther King Jr. Unity Walk; thanked Mayor Pro
Tem Smyth and staff for their presentations at the Community Homeless Task Force Meeting;
spoke about the North County Transportation Coalition JPA meeting and Governor Newsom's
transportation budget cuts, and asked and received Council concurrence for the City to
coordinate with other organizations regarding producing a letter requesting the State not to cut
transportation funds.
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Mayor Gibbs spoke about the Fentanyl Town Hall Meeting; discussed the Moriah Medical
College ribbon cutting event; shared condolences for a Sheriff Deputy, and urged those who may v
need help, to seek it from the community. _
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PUBLIC HEARINGS v
ITEM 1
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MODIFICATION TO THE TESORO DEL VALLE PRE -ANNEXATION AGREEMENT
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REGARDING TIMING FOR THE COMPLETION OF THE COPPER HILL BRIDGE
WIDENING
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The applicant is requesting to modify the Pre -Annexation Agreement between BLC Tesoro,
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LLC, and the City of Santa Clarita regarding the completion of the construction for the Copper
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Hill Bridge widening. BLC Tesoro, LLC is requesting to modify the timing for construction of
the bridge widening to be completed prior to the issuance of the 342 residential certificate of
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occupancy.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing;
2. Find the modification to the Pre -Annexation Agreement between BLC Tesoro, LLC and the
City of Santa Clarita exempt from review under the California Environmental Quality Act
(CEQA) pursuant to Article 5 Section 15061(b)(3) of CEQA; and
3. Approve a modification to the Pre -Annexation Agreement between BLC Tesoro, LLC, and
the City of Santa Clarita affecting the timing for the completion of the construction of the
Copper Hill Bridge widening as it relates to the issuance of Certificates of Occupancy for the
development.
Mayor Gibbs opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Senior Planner Patrick Leclair provided the staff presentation.
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Addressing the Council was Hunt Braly, who thanked City staff for accommodating the project.
Mayor Gibbs closed the public comments.
Councilmember Weste congratulated staff on the project.
Mayor Gibbs inquired about the commencing of the bridge widening, and Mr. Leclair responded
that the developer would have to work with the Public Works department to obtain all of the
necessary permits to begin construction on the bridge.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bill Miranda, Councilmember
SECONDER:
Laurene Weste, Councilmember
AYES:
Jason Gibbs, Marsha McLean, Bill Miranda, Laurene Weste
ABSENT:
Cameron Smyth
NEW BUSINESS
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ITEM 2
THE LOS ANGELES COUNTY AFFORDABLE HOUSING SOLUTIONS AGENCY BOARD
OF DIRECTORS RECOMMENDATION
The Los Angeles County Affordable Housing Solutions Agency was recently established
through state legislation and is authorized to, among other things, develop ballot measures for the
purposes of financing housing related measures, including new construction of affordable
housing projects. The legislation establishes a 21-member Board of Directors, including a
representative for the Los Angeles North County and San Fernando Valley subregion.
RECOMMENDED ACTION:
City Council discuss and recommend a member of the City Council to serve on the Los Angeles
County Affordable Housing Solutions Agency.
Intergovernmental Relations Officer Masis Hagobian provided the staff presentation.
Councilmember Miranda inquired if it was necessary that the City had a representative on the
Board of Directors of the Committee. City Manager Ken Striplin replied, stating that it is better
to be involved as it would help the City's influence in certain matters.
Mayor Gibbs stated that the legislation specifically mentions the City in it, highlighting the
importance of why the City should have representation.
Councilwoman McLean moved to nominate Mayor Gibbs for the Los Angeles County
Affordable Housing Solutions Agency Board of Directors position.
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RESULT:
APPROVED [UNANIMOUS]
MOVER:
Marsha McLean, Councilmember
SECONDER:
Laurene Weste, Councilmember
AYES:
Jason Gibbs, Marsha McLean, Bill Miranda, Laurene Weste
ABSENT:
Cameron Smyth
ITEM 3
COUNCIL COMMITTEE APPOINTMENTS
On an annual basis, the Mayor and City Council undertake a discussion in open session for the
purpose of updating the Council Committee Appointments List.
RECOMMENDED ACTION:
City Council:
1. Review, discuss, make changes to, and approve the City Council Committee Appointments
for 2023.
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2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806
based on the appointments made, delegate the City Manager as signatory on said form, and
direct the City Clerk to place updated Form 806 on the City of Santa Clarita website.
Mayor Gibbs reviewed the list of Council Committee Delegates and Alternates for 2023.
After brief discussion, Council agreed to remove the Whittaker-Bermite Ad Hoc Committee, and
the following changes were made to the list of appointments set forth the in the agenda materials:
Committee
2022
2023
City Selection Committee
Weste/Gibbs Alt.
Gibbs/Smyth Alt.
California Joint Powers
Insurance Authority
Gibbs
McLean
Sanitation Districts
Ist Dir. Weste/2nd Dir.
Gibbs/McLean Alt.
Ist Dir. Gibbs/2nd Dir.
Weste/McLean Alt.
Budget Committee
Weste/Gibbs/Smyth Alt.
Gibbs/Smyth/Miranda Alt.
Community Services Grant
Gibbs/McLean/Weste Alt.
Weste/Smyth/Miranda Alt.
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CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Bill Miranda, Councilmember
AYES:
Jason Gibbs, Marsha McLean, Bill Miranda, Laurene Weste
ABSENT:
Cameron Smyth
ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2023, Special
Meeting.
ITEM 5
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval
RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2023,
Regular Meeting.
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ITEM 6
CHECK REGISTER NO. 01
Check Register No. 01 for the Period 12/02/22 through 12/15/22 and 12/22/22. Electronic Funds
Transfers for the Period 12/05/22 through 12/16/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 01.
ITEM 7
FISCAL YEAR 2021-22 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER
RELATED REPORTS
The City's independent audit firm, The Pun Group, LLP, has completed the City's annual audit
for fiscal year ending June 30, 2022. Based on the audit performed, The Pun Group, LLP, issued
an unmodified "clean" audit opinion letter which reflects the best level an organization can
receive on its financial statements.
RECOMMENDED ACTION:
City Council approve the Annual Comprehensive Financial Report and other related reports for
fiscal year ending June 30, 2022.
Addressing the Council was Diane Zimmerman.
ITEM 8
COUNCIL POLICIES
Draft policies for City Council and Board of Library Trustees consideration are submitted for
approval.
RECOMMENDED ACTION:
City Council approve the recommended revisions to the City Council policies and approve the
new City of Santa Clarita Business Sponsorship Program policy.
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Santa Clarita Board of Library Trustees approve the recommended revisions to the Santa Clarita
Public Library policies.
Addressing the Council was Diane Zimmerman.
Councilwoman McLean stated she wants to be notified of any changes occurring in any art
pieces that have been presented to Council before they are placed in public. City Manager Ken
Striplin stated that he was not aware of any pieces changing, but, if that would occur in the
future, Council would be sent a memo updating them of the change.
Councilwoman McLean also stated that the Library Ad Hoc Committee needs to meet more
often than it has and would prefer quarterly or bi-annual meetings to discuss issues such as
requests from visitors to remove certain books from circulation. Councilwoman McLean
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commented that if the committee will not meet on a regular basis, she would like to receive a
report of book removal requests, and City Manager Ken Striplin agreed to send a memo to
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Council in those instances.
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ITEM 9
LANDSCAPE MAINTENANCE CONTRACTS FOR ZONES T33, T65, AND T65A
Award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for
Landscape Maintenance District Zone T33 (Canyon Park), Zone T65 (Fair Oaks Ranch) and
Zone T65A (The Ranch at Fair Oaks).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to
Landscape Maintenance District Zone T-33 (Canyon Park) for an annual base amount of
$35,196, plus an additional $11,212 in annual contract expenditure authority to address
unforeseen maintenance and repairs, for a total two-year amount not to exceed $92,816.
2. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to
Landscape Maintenance District Zone T-65 (Fair Oaks Ranch) for an annual base amount of
$67,296, plus an additional $31,928 in annual contract expenditure authority to address
unforeseen maintenance and repairs, for a total two-year amount not to exceed $198,448.
3. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to
Landscape Maintenance District Zone T-65A (The Ranch at Fair Oaks) for an annual base
amount of $75,708, plus an additional $31,963 in annual contract expenditure authority to
address unforeseen maintenance and repairs, for a total two-year amount not to exceed
$215,342.
4. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling
$6,342, as identified in Attachment A, to support recurring landscape maintenance services
expenditures associated with the recommended contract award commencing in Fiscal Year
2023-24.
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5. Find that the award of contract is exempt from the California Environmental Quality Act
(CEQA) pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities,
(h) Maintenance of Existing Landscaping.
6. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
7. Authorize the City Manager or designee to execute all contracts and associated documents,
modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 10
LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2023-1 (FORMER REALTY
EXECUTIVES PROPERTY - SOLEDAD CANYON ROAD AT WHITES CANYON ROAD) -
RESOLUTIONS OF INTENT AND INITIATING PROCEEDINGS
Intent and initiation of proceedings associated with Santa Clarita Streetlight Maintenance District
Annexation 2023-1, for the purpose of annexing Assessor Parcel Number (APN) 2803-030-046
into Streetlight Maintenance District, Zone B.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution initiating certain designations in connection with the annexation of
Assessor Parcel Number 2803-030-046 into Streetlight Maintenance District, Zone B, and to
levy assessments beginning in Fiscal Year (FY) 2023-24.
2. Adopt a resolution declaring its intention to annex Assessor Parcel Number 2803-030-046
into the Santa Clarita Streetlight Maintenance District, Zone B.
3. Set a public hearing for February 14, 2023, at a time and place to hear comments on this
proposed action, and close the time period to receive ballots.
Adopted Resolution No. 23-1 and Resolution No. 23-2.
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ITEM 11
VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP
IMPROVEMENTS, PROJECT C1017 - DESIGN CONTRACT
This item awards the design contract for the Valencia Industrial Center Bicycle, Pedestrian and
Bus Stop Improvements project. The improvements are located along both sides of Avenue Scott
from the proposed San Francisquito Trail connection to Rye Canyon Road, as well as along the
west side of Rye Canyon Road from Avenue Scott to Gateway Village and along the southern
side of Rye Canyon Road between Avenue Stanford and Avenue Scott.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Encompass Consultant Group, Inc. for the Valencia Industrial M
Center Bicycle, Pedestrian, and Bus Stop Improvements, Project C1017, in the amount of
$430,461 and authorize a contingency in the amount of $43,046, for a total contract amount v
not to exceed $473,507. _
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2. Authorize the City Manager or designee to execute all documents, subject to City Attorney o
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ITEM 12
2023 COMMUNITY SERVICES AND ARTS GRANTS
Approval of the 2023 Community Services and Arts Grants program funding recommendations.
RECOMMENDED ACTION:
City Council:
1. Approve the 2023 Community Services and Arts Grants Committee's program funding
recommendations in an amount not to exceed $100,000 for Community Services Grants and
$100,000 for Arts Grants, for a total not to exceed $200,000.
2. Direct staff to execute Grants Program Agreements with the agencies approved for funding.
ITEM 13
FISCAL YEAR 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM
The City of Santa Clarita has been awarded a grant for a total of $21,982 by the United States
Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2022 Edward Byrne
Memorial Justice Assistance Grant (JAG) program. The JAG program allows state and local
governments to support a broad range of activities to prevent and respond to crime, based on
local needs and conditions.
RECOMMENDED ACTION:
City Council:
1. Accept Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant funds from the
U.S. Department of Justice, Bureau of Justice Assistance.
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2. Increase estimated revenue in account 206-446123 (Justice Assistance Grant 2022) by
$21,982.
3. Increase estimated expenditure in account 2066105-511101 (Special Supplies) by $21,982.
4. Authorize the City Manager, or designee, to execute all contracts and associated documents
subject to City Attorney approval.
ITEM 14
FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL
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CODE TITLE 2 PERTAINING TO THE LIBRARY CODE OF CONDUCT
Introduction and first reading of an ordinance, amending Section 2.70.040 of the Santa Clarita
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Municipal Code, pertaining to the Santa Clarita Public Library Code of Conduct.
RECOMMENDED ACTION:
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Board of Library Trustees approve the revised Library Code of Conduct and recommend
codification.
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City Council introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.70.040 OF THE
SANTA CLARITA MUNICIPAL CODE PERTAINING TO LIBRARY CODE OF
CONDUCT," waive reading of the text and consent to read by title only, as listed on the agenda,
pass to second reading and determine the ordinance is exempt from CEQA.
Addressing the Council was Diane Zimmerman.
Councilwoman McLean expressed concern about the consequences of certain offenses such as
visitors bringing weapons into the library. City Librarian Shannon Vonnegut replied, stating
someone bringing in weapons would be a matter for law enforcement. Councilmember Weste
added that she is not willing to put any library or City Staff in danger, as they are not prepared to
handle such situations.
City Attorney Joseph Montes stated the Council could change the severity of the library
suspensions based on the type of offenses being committed, but in the case of contraband there
would need to be more information in the policies detailing what type weapons would lead to the
length of a suspension.
After discussion, and upon City Attorney Montes' recommendation, Council passed to second
reading, understanding that the language could be further updated at a later time.
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ITEM 15
CONTRACT FOR OLD ORCHARD PARK DESIGN, PROJECT P2020
Design of park improvements, updates, and phasing plan for Old Orchard Park.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Pacific Coast Land Design, Inc., for the Old Orchard Park
Design, Project P2020, in the amount of $279,824 and authorize a contingency in the amount
of $20,176 for a total contract amount not to exceed $300,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Cheryl Campbell at 8:06 p.m.
ATTEST:
CITY CLERK
MAYOR
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