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Home My WebLink About2023-02-28 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, February 28, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Recognition of Aaron Yang Zonta International Women's Day Proclamation PRESENTATIONS Annual Update of the Santa Clarita Valley Economic Development Corporation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS RESULTS OF THE 2023-24 COMMUNITY NEEDS ASSESSMENT SURVEY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - Results of the 2023-24 Community Needs Assessment are conducted annually as part of the Community Development Block Grant (CDBG) Program. Page 2 RECOMMENDED ACTION: City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment Survey conducted as part of the Community Development Block Grant Program for the 2023-24 program year. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 14, 2023 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 14, 2023 Regular Meeting. 4. CHECK REGISTER NO. 03 - Check Register No. 03 for the Period 12/30/22 through 01/12/23 and 01/19/23. Electronic Funds Transfers for the Period 01/02/23 through 01/13/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 03. 5. EL DORADO NATIONAL CORPORATION, GILLIG CORPORATION, AND A- Z BUS SALES CONTRACTS FOR THE PURCHASE AND DELIVERY OF LOCAL AND DIAL -A -RIDE BUSES - City Council consideration of awarding contracts to El Dorado National Corporation, Gillig Corporation, and A-Z Bus Sales for the Purchase and Delivery of Local and Dial -A -Ride Buses RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of two (2) 40-foot hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $2,500,616, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. Page 3 2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of one (1) 29-foot and two (2) 40-foot compressed natural gas buses in an amount not to exceed $2,251,825, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 3. Authorize the City Manager or designee to negotiate and execute a contract with A-Z Bus Sales for the purchase of two (2) 24-foot compressed natural gas cutaway buses in an amount not to exceed $437,396, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 6. CONTRACT AMENDMENT WITH A-Z BUS SALES FOR THE PURCHASE AND DELIVERY OF DIAL -A -RIDE BUSES - Council consideration of a contract amendment with A-Z Bus Sales for the purchase and delivery of two Dial -A -Ride buses. RECOMMENDED ACTION: City Council: 1. Amend the letter of agreement dated April 11, 2022, with A-Z Bus Sales and increase the not -to -exceed amount for the purchase of two CNG Dial -A -Ride buses by a one- time price adjustment of $63,749, from $363,647 to $427,396. 2. Appropriate funds in the amount of $63,749 to Expenditure Account 7003702.520103, and from those funds, increase Miscellaneous Federal Grants Revenue Account 700.442409 by $51,000 and increase Municipal Operator Service Improvement Program Revenue Account 700.442207 by $12,749. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 7. HEATING AND AIR CONDITIONING MAINTENANCE AND EMERGENCY REPAIR CONTRACT - Award heating and air conditioning maintenance contract to Johnson Controls, Inc., for $381,842 to perform maintenance and repair services at City - owned facilities. RECOMMENDED ACTION: City Council: 1. Approve the use of a "piggyback" contract through Sourcewell contract #070121- JHN and award a one-year contract to Johnson Controls, Inc., to provide air conditioning & heating maintenance and unforeseen emergency repair services to all City -owned facilities for a total one-year contract amount of $381,842. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options, not to exceed $381,842, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such Page 4 fiscal year. 3. Authorize an ongoing appropriation of funds in the amount of $27,760 from Transit Fund 700 to expenditure account 7003701-511105 and $8,375 from Public Library Fund 309 to expenditure account 3098201-511105 for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held March 14, 2023, at 6:00 PM in the Council Chambers, lst floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On February 23, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 5 PROCLAMATION International Women Is Day March 8, 2023 WHEREAS, women play a vital role in worldwide social, economic, cultural and political development; and WHEREAS, March 8th is International Women's Day: a day to celebrate the collective power of women —past, present, and future; and WHEREAS, International Women's Day has been observed since the early 1900s, a time ofgreat unrest and critical debate amongst women concerning oppression and inequality, spurring women to become more vocal and active in campaigning for change; and WHEREAS, International Women's Day is a day to uphold women's achievements, recognize challenges, focus greater attention on women's rights and gender equality, and encourage and mobilize all people to do their part to bring about positive change; and WHEREAS, Zonta International is a leading global organization of professionals with more than 26,000 members in 62 countries working together to make gender equality a worldwide reality for women and girls and has contributed to help achieve a world free of violence against women and girls for more than 100 years; and WHEREAS, the City of Santa Clarita joins with the Zonta Club of Santa Clarita to take this opportunity to celebrate the diversity of people in our City and to learn from the women of our community about their experiences and aspirations and to use this day to commit ourselves to respect the rights of women to lead secure, creative, healthy, and free lives. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim March 8, 2023, as International Women Is Day, and encourages all members of the community to do their part to further efforts for women's rights and gender equality and ensure that we build a better world for women and girls. Signed this 28th day ofFebruary, 2023 Jason Gibbs, Mayor Santa Clarita, California