HomeMy WebLinkAbout2023-02-28 - MINUTES - REGULARCITY OF SANTA CLARITA
City Council
rv,
• Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
—Minutes—
Tuesday, February 28, 2023
INVOCATION
Councilmember Weste delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:05 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Miranda, second by Smyth, to approve the agenda, pulling item 5 for Public
Comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Gibbs announced the postponement for the recognition of Aaron Yang since he was
unable to attend this evening's meeting.
Councilwoman McLean discussed the vital role women play in society, yet still struggle against
discrimination, and the Zonta Club of Santa Clarita Valley's efforts for gender equality;
announced that the City proclaims March 8, 2023, as International Women's Day in Santa
Clarita; and invited members of the Zonta Club to the dais to receive the proclamation and take a
photo.
PRESENTATIONS
Mayor Gibbs introduced Holly Schroeder, President and CEO of the Santa Clarita Valley
Economic Development Corporation, to the lectern to provide an annual update of their 2022
accomplishments and goals for 2023.
Council discussed the workforce shortage that affected all metrics, not just in Santa Clarita, a job
well done by the SCVEDC team, and the partnership with other agencies to attract business to
Santa Clarita. Council inquired and Ms. Schroeder responded to questions about commuter
traffic and additional job opportunities.
PUBLIC PARTICIPATION
Addressing the Council were Joseph Jasik regarding an invitation to his business; Steven H.
Baron, MD, regarding the City's donation to Henry Mayo Newhall Hospital; Joe (no last name
provided) regarding stored out of state vehicles on a cul-de-sac; Elaine (no last name provided)
regarding district representation; Tony Maldonando regarding redistricting and a hospital
location in Canyon Country; James Doyle regarding part-time temporary employment at the
Library; Steve Petzold regarding the City's donation to Henry Mayo Newhall Hospital; Charles
Foster regarding Code Enforcement; and Gina Kodel and Jeff Kodel regarding the Sand Canyon
Village project.
Three written comment cards were received regarding vehicles on Camomile Lane.
STAFF COMMENTS
City Manager Ken Striplin addressed the parking issue on Camomile Lane stating that the City is
working with the individual involved and the Sheriff's Department to resolve the parking issues;
however, the City's current vehicle code does not address the distance a vehicle must be moved
after 72 hours, allowing the car to be moved a few short feet and still be in compliance. To
address this loophole, staff will bring ordinance amendments before the Council for
consideration.
Councilwoman McLean inquired about the mountain lion and hillsides in the Sand Canyon
Village project areas, and Mr. Striplin responded that the project was approved in 2017, included
preserved ridgelines in the entitlement process, and he will have staff research the mountain lion
issue. Councilmember Weste commented that the area interconnects with thousands of acres of
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open space, and with severe drought, wildlife habitats move towards water. Councilmember
Weste requested staff to alert the Santa Monica Conservancy of a mountain lion sighting.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean described the One Story One City program book, Remarkably Bright
Creatures by Shelby Van Pelt, as uplifting and entertaining and urged all to check out the book
from the Library. Councilwoman McLean commented on the Los Angeles Probation Oversight
Commission meeting agenda item and the recommendation passed to improve existing facilities
with an amendment to include the closure of Central Juvenile Hall, and there was no mention of
Camp Scott. Councilwoman McLean spoke of the March 14 Los Angeles County Board of
Supervisors meeting regarding the CAL FIRE assessments and asked if there was a date set for
the Santa Clarita protest hearing. Mr. Striplin responded that there is a tentative date set for
March 11. Councilwoman McLean announced that the Cowboy Festival is returning on April 22
and 23 on Main Street in Old Town Newhall.
Councilmember Miranda requested that staff prepare an update on library issues for Council;
discussed the cost of building and running an additional hospital and suggested the use of other
sources to help with logistics and funding; commented on the College of the Canyons dormitory
that was mentioned by a speaker; spoke about the upcoming changes that will affect the Santa
Clarita residential waste program and encouraged all to view the Trash Talks videos on
Green SantaClarita.com; and announced the return of SENSES programming on Main Street in
Old Town Newhall beginning on March 16, celebrating "St. Paddy's Eve."
Councilmember Weste announced there will be a free document shredding event hosted by the
City at the Via Princessa Metrolink Station on March 18; and invited residents to the Newhall
Community Center on March 1 for the first public hearing as the City transitions from at -large
City Council elections.
Mayor Gibbs discussed that as part of the City Selection Committee, he was selected to be a part
of the Los Angeles County Affordable Housing Solutions Agency (LACAHSA) for the next two
years. Mayor Gibbs commented that the new agency will have a significant ability to raise and
receive funds for affordable housing and local projects. Mayor Gibbs discussed attending a
meeting with the Los Angeles County Sheriff, along with the City Manager and Mayor Pro Tern,
where they discussed the needs of the City and demonstrated the City's support of the Sheriffs
Department. Mayor Gibbs congratulated the Chamber of Commerce for their centennial
celebration, commented that Bridge to Home conducted their Soup for the Soul event, and
commented on partaking in the Santa Clarita Valley Mayor's Committee panel on Employment
with Disabilities to discuss organizations that work with people with disabilities for job
placement in the business community.
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PUBLIC HEARINGS
ITEM 1
RESULTS OF THE 2023-24 COMMUNITY NEEDS ASSESSMENT SURVEY FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Results of the 2023 -24 Community Needs Assessment are conducted annually as part of the
Community Development Block Grant (CDBG) Program.
RECOMMENDED ACTION:
City Council conduct a public hearing and receive information regarding the results of the annual
Community Needs Assessment Survey conducted as part of the Community Development Block
Grant Program for the 2023-24 program year.
Mayor Gibbs opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Community Preservation Manager Tracy Sullivan provided the staff presentation.
Addressing the Council were Tony Maldonado and Elaine (no last name provided) in opposition.
Mayor Gibbs closed the public comments.
Council commented that CDBG funds are allocated to agencies which include providing help for
seniors, low income individuals, and other disadvantaged groups; discussed that the criteria to
distribute funds are strict; and asked the City Manager to respond to public comment. Mr.
Striplin commented on the City's outreach efforts and staff s work with the agencies that apply
for funds to stay in compliance with the strict reporting requirements.
RESULT: APPROVED [UNANIMOUS]
MOVER: Marsha McLean, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tern
AYES: Gibbs, Smyth, McLean, Miranda, Weste
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the February 14, 2023,
Special Meeting.
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ITEM 3
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the February 14, 2023,
Regular Meeting.
ITEM 4
CHECK REGISTER NO. 03
Check Register No. 03 for the Period 12/3 0/22 through 01 / 12/23 and 01 / 19/23 . Electronic Funds
Transfers for the Period 01/02/23 through 01/13/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 03.
ITEM 5
EL DORADO NATIONAL CORPORATION, GILLIG CORPORATION, AND A-Z BUS
SALES CONTRACTS FOR THE PURCHASE AND DELIVERY OF LOCAL AND DIAL -A -
RIDE BUSES
City Council consideration of awarding contracts to El Dorado National Corporation, Gillig
Corporation, and A-Z Bus Sales for the Purchase and Delivery of Local and Dial -A -Ride Buses
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with El Dorado National
Corporation for the purchase of two (2) 40-foot hydrogen fuel cell electric buses, training,
and spare parts in an amount not to exceed $2,500,616, or modify the award in the event
issues of impossibility of performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig
Corporation for the purchase of one (1) 29-foot and two (2) 40-foot compressed natural gas
buses in an amount not to exceed $2,251,825, or modify the award in the event issues of
impossibility of performance arise, subject to City Attorney approval.
3. Authorize the City Manager or designee to negotiate and execute a contract with A-Z Bus
Sales for the purchase of two (2) 24-foot compressed natural gas cutaway buses in an amount
not to exceed $437,396, or modify the award in the event issues of impossibility of
performance arise, subject to City Attorney approval.
Addressing the Council were Tony Maldonado and Steve Petzold.
Councilmember Weste commented on the need for small buses, the buses are purchased with
federal funds, not the City's general fund, and the City is complying with federal and state law by
purchasing clean -energy vehicles. Mr. Striplin further addressed the federal requirement to go to
zero emission vehicles, that there have been several Council items discussing the transit system
and the 5-year transit development plan, and the purchase of these buses are replacement, not
expansion of the fleet.
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ITEM 6
CONTRACT AMENDMENT WITH A-Z BUS SALES FOR THE PURCHASE AND
DELIVERY OF DIAL -A -RIDE BUSES
Council consideration of a contract amendment with A-Z Bus Sales for the purchase and delivery
of two Dial -A -Ride buses.
RECOMMENDED ACTION:
City Council:
1. Amend the letter of agreement dated April 11, 2022, with A-Z Bus Sales and increase the
not -to -exceed amount for the purchase of two CNG Dial -A -Ride buses by a one-time price
adjustment of $63,749, from $363,647 to $427,396.
2. Appropriate funds in the amount of $63,749 to Expenditure Account 7003702.520103, and
from those funds, increase Miscellaneous Federal Grants Revenue Account 700.442409 by
$51,000 and increase Municipal Operator Service Improvement Program Revenue Account
700.442207 by $129749.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 7
HEATING AND AIR CONDITIONING MAINTENANCE AND EMERGENCY REPAIR
CONTRACT
Award heating and air conditioning maintenance contract to Johnson Controls, Inc., for $381,842
to perform maintenance and repair services at City -owned facilities.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a "piggyback" contract through Sourcewell contract #070121-JHN and
award a one-year contract to Johnson Controls, Inc., to provide air conditioning & heating
maintenance and unforeseen emergency repair services to all City -owned facilities for a total
one-year contract amount of $381,842.
2. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options, not to exceed $381,842, plus an adjustment consistent with the appropriate
Consumer Price Index, upon request of the contractor, and contingent upon the appropriation
of funds by the City Council in the annual budget for such fiscal year.
3. Authorize an ongoing appropriation of funds in the amount of $27,760 from Transit Fund
700 to expenditure account 7003701-511105 and $8,375 from Public Library Fund 309 to
expenditure account 3098201-511105 for maintenance costs associated with the award of this
contract, contingent upon the appropriation of funds by the City Council during the annual
budget process in subsequent fiscal years.
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4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
PUBLIC PARTICIPATION II
No additional requests to speak were received.
STAFF COMMENTS
Councilwoman McLean addressed Elaine's public comments on decisions and people's rights,
and discussed the legislators in Sacramento who pass laws and the need for people to speak up
and decide who should represent them.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 7 : 3 9 p.m.
ATTEST:
CITY CLERK.
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