HomeMy WebLinkAbout2023-04-11 - AGENDA REPORTS - REGULAR MIN APPROVALO
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, March 28, 2023
INVOCATION
-Minutes-
6:00 PM
City Council Chambers
Mayor Pro Tern Smyth delivered the invocation and invited Father George Rasho and Father
Michael Barota from the Assyrian American Association of Southern California to speak about
Assyrian New Year.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:12 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilwoman McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Weste, to approve the agenda, pulling items 3 and 5 for Public
Comment, and a correction to the March 14, 2023, Regular Meeting Minutes.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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AWARDS AND RECOGNITIONS
Mayor Pro Tern Smyth congratulated the Hart High School Girls Soccer Team for their many
accomplishments, including winning the CIF SoCal Division 2 tournament and invited the
players, coaches, and staff to the dais to receive the certificate and take a photo.
Mayor Gibbs spoke of Aaron Yang, who read 52 books as part of the 2022 summer reading
program, and invited him to the dais to receive a golden Santa Clarita Library Card and take a
photo.
Councilmember Weste honored and discussed the sacrifices and contributions made by the brave
soldiers who served in Vietnam; announced that the City proclaims March 29, 2023, as Vietnam
War Veterans Day; and invited Jenny Fitzwater, District 8 Chaplain and Regent and other boardLZI
members of the Alliklik Chapter of the National Society Daughters of the American Revolution
to the dais to receive the proclamation and take a photo. v
Councilmember Miranda remarked on the Assyrian New Year, which is known to be the oldest
celebration in history; announced that the City proclaims April 1, 2023, as Assyrian New Year; o
and invited board members of the Assyrian American Association of Southern California to the v
dais to accept the proclamation and take a photo.
PUBLIC PARTICIPATION
Addressing the Council were Don Madrid, on behalf of his daughter, regarding transit safety;
Elaine (no last name provided) regarding the video incident at Valencia High School, districting,
and College of the Canyons; Mohammad Asadi regarding short-term parking for delivery
drivers; Douglas (no last name provided), representing manufactured home residents, regarding
lobbyists; Diane Zimmerman regarding community groups; Carrie (no last name provided)
regarding local crime; Glenda Yakel regarding gang and crime activity, speed -calming humps,
and consultants; James Doyle regarding part-time temporary (PTS) Library employees; Nancy
(no last name provided) regarding a Hart District Trustee and derogatory words; and Cindy
Josten regarding the NAACP.
STAFF COMMENTS
City Manager Ken Striplin asked staff to reach out to Mr. Madrid during the meeting to address
his concerns; commented that the Community Preservation Manager requested contact
information from Mr. Asadi to address his concerns; and addressed Mr. Fraser's comments
regarding lobbyists. Mr. Striplin remarked that his public safety comments made at the last City
Council meeting were misunderstood; clarified that public safety issues have been presented to
Council; and reaffirmed that Council has taken strong positions regarding early prison release,
downgraded consequences to crime, and allocating funds for the Sheriff s Department. Mr.
Striplin also commented that Library personnel issues are handled by Human Resources with
diligence, and he will not discuss personnel issues at a public meeting with non -employees.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste spoke of reading a chapter of the One Story One City book, Remarkably
Bright Creatures at the Old Town Newhall Library, and announced the upcoming virtual
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discussion with the author, Shelby Van Pelt, on March 31 at the Old Town Newhall Library.
Councilmember Weste thanked the Los Angeles County Board of Supervisors and Supervisor
Barger for the adoption of the resolution regarding a long-term plan resulting in designating
Camp Scott as the only County detention facility for all girls, young women, and gender -
expansive youth non -serious offenders. Councilmember Weste requested adjournment in
memory of Ed Bolden and Jeff Wheeler.
Mayor Pro Tern Smyth echoed Councilmember Weste's comments on Camp Scott and thanked
her for the adjournments for Ed Bolden and Jeff Wheeler.
Councilmember Miranda discussed the designation of Camp Scott and thanked the community
for their effort in that fight; and spoke of Ed Bolden, who was an active leader in the community.
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Councilwoman McLean spoke of attending the One Story One City screen printing event at the
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Old Town Newhall Library, looks forward to contributing to a book club discussion at the
Valencia Library, and the virtual meeting with the author. Councilwoman McLean discussed
attending Zonta's Women In Service event, celebrating women who give their time to make
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Santa Clarita great; commented on the possibility to host the Chair of the California
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Transportation Commission, who she met recently, to demonstrate the unique transportation
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needs in Santa Clarita; discussed the grass roots effort in stopping an inappropriate prison for the
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Camp Scott location; and mentioned working with Ed Bolden and condolences for Jeff Wheeler.
Mayor Gibbs spoke of attending a celebration of life for Michele Jenkins, who served with
College of the Canyons for many years; and commented on the second annual football camp,
benefiting Fostering Youth Independence, and hosted by Hart High School graduate and current
Bengals Wide Receiver, Trenton Irwin. Mayor Gibbs discussed attending the KHTS advocacy
trip to Sacramento where he and the City's Intergovernmental Relations Officer attended
committee meetings.
NEW BUSINESS
ITEM 1
DESIGN -BUILD CONTRACT FOR THE CONSTRUCTION OF THE NECESSARY
IMPROVEMENTS, SUPPLY, AND INSTALLATION OF HYDROGEN PRODUCTION
EQUIPMENT AND COMMISSIONING OF THE HYDROGEN STATION AT THE TRANSIT
MAINTENANCE FACILITY
Award Design -Build Contract for the Design and Construction of a Hydrogen Production and
Fueling Station at the Transit Maintenance Facility.
RECOMMENDED ACTION:
City Council:
Authorize the City Manager or designee to execute a design -build contract with Trillium,
subject to City Attorney approval and availability of funding, for $11,280,776 for the design
and construction of a hydrogen production and fueling station at the Transit Maintenance
Facility, including a contingency of $1,036,862 for a not -to -exceed amount of $12,317,638.
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2. Authorize the City Manager or designee to execute an agreement with Southern California
Edison, subject to City Attorney approval, for the completion of utility upgrades, permits,
and associated fees at the City's Transit Maintenance Facility, with a not -to -exceed amount
of $1,200,000.
Authorize the City Manager or designee to execute an agreement with Santa Clarita Water
Company, subject to City Attorney approval, for the completion of utility upgrades, permits,
and associated fees at the City's Transit Maintenance Facility, with a not -to -exceed amount
of $60,000.
4. Authorize the City Manager or designee to execute agreements for inspections and materials
testing services, subject to City purchasing policies and City Attorney approval, pay any
related plan check, permits, and labor compliance fees associated with this project, with a
not -to -exceed amount of $420,000.
5. Appropriate funds in the amount of $13,997,638 to Expenditure Account 7003702.520102,
and from those funds, increase Miscellaneous Federal Grants Revenue Account 700.442409
by $11,039,578, increase Municipal Operator Service Improvement Program Revenue
(MOSIP) Account 700.442207 by $2,000,000, and increase SB 1 State of Good Repair
Revenue Account 700.442414 by $958,060.
Transit Manager Adrian Aguilar provided the staff report.
Addressing the Council were Glenda (no last name provided), Steve Petzold, and Tony
Maldonado.
Mayor Gibbs inquired if there were staff comments, and Mr. Striplin clarified that the City
Manager, based on Council's approval, is effectuating the contract. Mr. Striplin commented on
the City's requirement to stay in compliance with federal and state mandates by using Hydrogen
fuel for Transit, and that the Santa Clarita Zero Emission Bus Fleet Transition Plan was brought
to the Council in 2020, and another item authorizing hydrogen use was heard by Council in
2022.
Council thanked the City Manager for his explanation and discussed government operations,
compliance with state mandates, that mandates come from people who are elected, and the
importance of voting for common sense.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Cameron Smyth, Mayor Pro Tern
SECONDER:
Laurene Weste, Councilmember
AYES:
Gibbs, Smyth, McLean, Miranda, Weste
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CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Cameron Smyth, Mayor Pro Tern
SECONDER:
Laurene Weste, Councilmember
AYES:
Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 14, 2023, Special
Meeting.
ITEM 3
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 14, 2023, Regular
Meeting.
Addressing the Council was Diane Zimmerman.
ITEM 4
CHECK REGISTER NO. 05
Check Register No. 05 for the Period 01/27/23 through 02/09/23 and 02/16/23. Electronic Funds
Transfers for the Period 01/30/23 through 02/10/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 05.
ITEM 5
CONTRACT EXTENSION TO WEST COAST ARBORISTS, INC., FOR TREE
MAINTENANCE SERVICES
Contract extension for City-wide urban forestry proactive maintenance and care.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract extension to West Coast Arborists, Inc., effective July 1, 2023, to
support the continuation of contractual tree maintenance services for a total amount not to
exceed $6,174,272.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year, and execute all documents subject to City Attorney approval.
Addressing the Council was Diane Zimmerman.
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ITEM 6
AMENDMENT OF MEMORANDUM OF AGREEMENT WITH LOS ANGELES COUNTY
FOR COST SHARING NPDES PERMIT, CIMP AND EWMP COMPLIANCE
Amend Table A.1 of the existing Memorandum of Agreement (MOA) between the City, Los
Angeles County, and Los Angeles County Flood Control District to reflect the revised cost
sharing allocation as a result of the Tesoro Del Valle annexation.
RECOMMENDED ACTION:
City Council:
1. Approve amendment of the cost sharing Memorandum of Agreement with Los Angeles
County and the Los Angeles County Flood Control District, subject to City Attorney
approval.
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2. Authorize City Manager or his designee to execute all agreements and contracts related to v
amending the Memorandum of Agreement. r
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PUBLIC PARTICIPATION II
Addressing the Council were Tony Maldonado regarding PTS employees and the Human
Relations Roundtable; and Steve Petzold regarding the proposed dormitories at the College of
the Canyons and kudos for the disc golf course and graffiti removal team.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Jeff Wheeler and Ed Bolden at 8:10
p.m.
ATTEST:
CITY CLERK
MAYOR
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