HomeMy WebLinkAbout2023-04-11 - AGENDA REPORTS - BLUE CLOUD BIKE PARK DESIGN CONTR PROJ P0020Agenda Item: 15
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: April 11, 2023
SUBJECT: CONTRACT FOR THE BLUE CLOUD BIKE PARK DESIGN
PROJECT P0020
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award design contract to Avid Trails for the Blue Cloud Bike Park Design, Project P0020, in
the amount of $390,561, and authorize a contingency in the amount of $39,056, for a total
contract amount not to exceed $429,617.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
Haskell Canyon Open Space, 526 acres, was acquired by the City of Santa Clarita (City) in June
2011. In August 2022, Blue Cloud Open Space, 196 acres, was acquired, which abuts the eastern
boundary of Haskell Open Space. The area, totaling over 720 acres, is adjacent to the United
States Forest, the Los Angeles City Department of Water and Power, residential properties, and
commercial studios. Approximately 500 acres of the combined open space land have been
identified as an ideal location for a bike park.
In August 2019, with the help of a grant from the International Mountain Bike Association
(IMBA), staff determined the terrain in Haskell Canyon as an ideal location for a bike park.
Through the survey completed by IMBA, the identified area offers ideal elevation changes and
track lengths. The Blue Cloud Open Space property provides a unique opportunity to expand on
IMBA's original survey to include more diverse downhill biking trails ranging from beginner to
expert and a climbing trail back to the top. The site provides the ability to create single-track
trails of varying difficulty, space for pump tracks, jump tracks, technical elements, and
supporting amenities such as parking, restrooms, rest areas with shade, and a repair station.
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This project exemplifies the City's commitment to improving the quality of life of its residents
and supports the Building and Creating Community theme of the City's five-year strategic plan,
Santa Clarita 2025. It also supports the Open Space, Preservation and Outdoor Recreation theme
identified in the Parks and Recreation 5-Year Plan.
This project will design and create construction documents for the bike park, including trails and
site amenities. The design team will assess the opportunity to include a sanctioned BMX track
through this process. In September 2022, this project was advertised for bids as a Design and
Build Request for Qualifications, including a bridging architect to develop the construction
documents, but no bids were received.
Staff adjusted the approach and a Request for Proposal (RFP) number PPOS-22-23-P0020 for
the design only of the bike park was published and circulated via the City's e-procurement
platform, BidNet, on January 6, 2023. The RFP asked firms to identify their relevant experience
with similar projects and demonstrate their design approach for this project. On February 15,
2023, two firms submitted proposals. Staff reviewed the proposals and, based on their
evaluations, scored the firms on a 100-point scale as follows:
Rank
Company
Location
Score
1
Avid Trails
Valencia, CA
93.17
2
KPFF Consulting Engineers
Newport Beach, CA
84.67
The scoring system was based on the following criteria: understanding the project and
responsiveness to the RFP, proposer's quality, organization, and completeness of proposal,
schedule and their ability to meet the scope of work, quality and experience of the design team,
quality and experience of the construction management team, qualifications and experience on
similar projects. Additionally, the consulting firms were asked to provide a detailed schedule and
scope of work required to prepare the plans, specifications, and an engineer's estimate.
Avid Trails demonstrated an in-depth understanding of the project needs and provided a detailed
scope of work and approach to the project. They analyzed the project location and identified vital
design factors that must be addressed. Based on their design experience with similar projects,
and the completeness of their proposal for this project, staff recommends awarding the design
contract to Avid Trails.
The requested contingency will cover the costs of unforeseen design constraints and account for
potential design modifications requested by the City, and other permitting agencies, during the
project's design. This includes potential adjustments to the trail design drawings, engineered
grades, change order requests made by the design firm, and change orders for additional work
requested by the City.
California Government Code 4526 prescribes the selection of architectural and engineering
services based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required. It does not authorize the selection of
professional architect and engineering services based on cost. City staff reached an agreement
with Avid Trails at a fair and reasonable price.
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ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in the Facilities Fund expenditure account P0020723-516101 to
support this recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Avid Trails Proposal (available in the City Clerk's Reading File)
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Blue Cloud
Bike Park Design RFP
..,.. CITY OF SANTA CLARITA
FEBRUARY 15, 2023
Professional
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On the cover: Riding the clamshell of an Avid pump track, Pasco County, FL
This page: Avid Trail's Blue Steel How trail and jump line, High Bridge, NJ
1. Introduction
Thank you for the opportunity to submit our proposal to the City of Santa
Clarita for the Blue Cloud Bike Park design.
Founded in Park City, Utah in 2013, Avid Trails is
comprised of a unique team of planners, designers,
- builders, hikers, mountain bikers, road cyclists, snow
sport and outdoor enthusiasts who share a passion
AVID TRAILS for providing access to great trails and recreation
opportunities. Our planning philosophy is focused on
the user experience, carefully considering the land and sensitive environmental
resources, long term sustainability and deeply understanding the desires of
anticipated users.
If selected, Avid Trails' Southern California office (El Segundo) will be the
prime design consultant for this assignment.
Bike Trails and Bike Park Design are What We Do Best.
With countless miles of trail planning and construction projects and an over-
expanding bike park design portfolio, the Avid Trails team is experienced in
all facets of planning, design, layout, and construction of sustainable multi-
use trails, mountain bike trails, pump tracks, skills trails, jump trails and other
outdoor recreation amenities. Every Avid design and construction team
member is a fanatic mountain biker who takes pride in creating world class
riding experiences for riders of all skill levels.
The Avid Trails design team has deep experience designing bike parks and
bike -optimized trails. Our design and construction menu includes pump tracks,
flow trails, berms, rollers, jump lines, skills zones, skinnies, teeters, step-ups,
step-downs, A -frames, wall rides, drops, rock gardens, rock armoring, culverts
and bridges. In short, we love all things bike, and our design always focuses on
fun.
Avid Trails projects range from small community bike parks (less than one
acre) to large scale master planning and construction for projects up to 30,000
acres. We work throughout the United States including completed projects in
over 15 states. As such, we have excellent experience designing and building in
a wide variety of terrain and conditions.
In addition to typical trail and bike park projects, our team of talented planners
and designers have created and implemented concepts for urban parks,
outdoor fitness nodes, trailheads, regional multi -use pathways, tree canopy
trails, zip -lining facilities, ski trails and more. Our capabilities include:
Complete Trails Planning and Design
GIS Services
Trail Signage and Wayfinding Design and Installation
Map Creation and Illustration
3D Rendering
CAD and Construction Drawings
Trail Construction
Bike Park Feature Design and Construction
Pump Track Design and Construction
Trailhead Design and Construction
Trail Maintenance Guides and Oversight
• Trail Volunteer Training
We are proud members of the Professional Trail Builders Association and the
Urban Land Institute.
A Solid Partnership between Design and Engineering.
When approaching specialized projects like the Blue Cloud Bike Park, we build
the right teams to deliver the expertise and knowledge needed to execute the
project at the highest level.
For this assignment, Avid Trails would partner with
i Hunsaker and Associates for civil engineering and
survey responsibilities, and they have demonstrated
experience and excellence with other projects for the
City of Santa Clarita and surrounding areas.
Hunsaker &
Associates Hunsaker & Associates -Los Angeles (H&A-LA) is a
broad -based civil engineering firm which upholds the
commitment to consistent, high -quality, and competitively priced planning,
engineering, and surveying services that has distinguished our parent company,
Hunsaker & Associates, since its inception in 1996. Our office in Los Angeles
County is a METRO -certified Disadvantaged Business Enterprise (DBE) and
Small Business enterprise (SEE), with an SEE certification also from the State of
California Department of General Services. We are thoroughly versed in local
codes and practices, and have extensive experience working with public- and
private -sector clients throughout Southern California.
H&A provides services to both public and private sector clients, including:
improvements to local agencies. Our capabilities include transportation
infrastructure, water, sewer, and storm drain design; lift station, pump station,
and reservoir design; water and sewer master planning; transportation planning
and engineering; hydraulic, hydrologic and sedimentation engineering;
assessment district engineering; construction engineering management; and
re -development agency engineering.
Land Surveying and Mapping Services: Our survey team of licensed land
surveyors, field crews, and office support personnel provide a comprehensive
range of state-of-the-art surveying for our clients, combining traditional
surveying techniques with advanced surveying technology. The mapping
department at H&A is staffed with licensed surveyors who have extensive
experience with reviewing/preparation and interpretation of legal descriptions
and mapping procedures. Our field crews are staffed with Licensed Surveyors
and Certified Party Chiefs with over 12 years of experience in surveying and are
fully equipped with the most sophisticated survey instruments available. Some
of our capabilities include boundary & property surveys; bridge, channel, street
improvement, and utilities construction staking; A.L.T.A. surveys; topographic
and aerial control survey; and GPS surveying.
Planning and Environmental Services: Specific plans; environmental
analysis; urban design; master plans; re -use and redevelopment planning; site/
land use planning; community planning; general plans; entitlement -to -use
processing; regulatory permits; and public information programs.
Governmental Relations Services: H&As capabilities include entitlement
processing; issues management; community outreach programs; public
presentations; marketing; project management; development issues and
processing project coordination; and negotiations.
Related Professional Services: Computer -aided design and graphics;
earthwork quantity cost estimates; cost/ quantity estimates; visual analysis
and media services; graphic design and illustration; Geographic Information
Systems/Land Information Systems; and Automated Mapping/Facilities
Management.
The Right Team for the Job.
local, state and federal agencies; residential, industrial & commercial land
We believe the team we have assembled is among the best in the business for
developers; water districts, municipalities; private land owners; consulting
the Blue Cloud Bike Park design. We are good listeners, solid collaborators, and
engineering & architectural firms; and contractors. The following describes our
are diligent about delivering excellent work on -schedule and on -budget. Most
major areas of work:
of all, we have many years of significant experience designing bike parks and
mountain bike trails all over the country
Public Works Engineering Services: Since 1976, H&A has worked with both
public and private sector clients to design water and wastewater infrastructure,
We are honored to be able to submit our proposal for this important project,
public roadways, flood control channels and other backbone infrastructure
and look forward to discussing the scope in detail with the City.
for numerous cities projects throughout Southern California. We provide
concise, cost effective, and accurate plans and reviewing of plans for public
2. Relevant Experience
The following pages feature Avid Trails mountain
bike design and build projects from coast to coast.
We have the unique advantage of creating trails
and bike parks all across America, so we are on top
of trends and riding styles that inform our design
process.
Although we understand the Blue Cloud Bike Park
is a design -only assignment, we often build the
trails and bike park features we design, so we have
vast experience in understanding what is feasible,
sustainable, and right for the designated trail type.
This means design recommendations are not just
lines on paper- we know they will actually work.
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West Jordan Wheels Pall( Concept B (11 acres with utility easement; 6.5 acres without)
MIN-HEMAD PLAY I SKILLS
p BEGINNER SKILLS& DRILLS
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URBAN & STREET
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West Jordan Wheels Park
West Jordan, UT
Avid Trails Design
Project Size: 11 Acres
Completed: 2021 (Design)
A
AVID TRAILS
Avid Trails was selected to do the conceptual
design for this major public bike and skate park in
the Salt Lake City valley. We tapped into the local
open -pit mining culture and created an iconic
playground that utilizes terraced forms and mining-
themed features. City officials were delighted with
the concept, and are approaching the local mining
operations for co -branding and funding of the
project.
4
Oakley Trail Park
Oakley, UT
Avid Trails Design, Build
Project Size: 40 Acres
Completed: 2019
Public Agency Review: City of Oakley,
US Forest Service
Our team worked with South Summit Trails
Foundation to design and build Oakley Trail
Park. The park features a variety of fun and
challenging trails for mountain bikers of all
levels. Tame and twisty Buckaroo teaches new
riders the art of flow, while Rodeo and Barrel
Racer give advanced riders a real treat.
FLOW
TRAIL
FORGE-
_
High Bridge Flow Trails
High Bridge, NJ
Avid Trails Design, Build
Project Size: 3 Miles
Completed: 2021
Public Agency Review: Borough of High Bridge,
NJ Water Supply Authority
Avid Trails partnered with the Borough of High Bridge, NJ,
JORBA and local advocates to plan, design and build the
state's first mountain bike designated trails on public land.
We developed a concept plan, presented to town council for
approval, obtained funding through JORBA, raised additional
funds then completed construction. A little over a year later
and this little trail system is quickly becoming one of the most
popular in New Jersey for riders of all ability levels.
5
Twining Valley Bike Park Conceptual Plan
Upper Dublin, PA
Avid Trails Design
Project Size: 81 Acres
Completed: 2021 (Design)
Upper Dublin's planning and engineering firm hired us to help plan and design a 2-mile multi -use single
track trail system on a former municipal golf course property that is being converted to a public park.
Working with the engineers, our team designed a fun, sustainable and progressive trail that will appeal to
both bikers and hikers. It was critical to be mindful of the environment so we worked closely with the team to
respond to Pennsylvania Department of Natural Resources requirements for erosion and sediment control,
storm water management, sensitive environment and species avoidance and so on.
Our team also met with community members including the local NICA teams to understand their needs
and wishes for the new trail. This lead to the inclusion of progressive skill building features as alternate lines
throughout the 2-mile loop. Construction is slated to begin in Summer of 2022 and when completed will fill a
significant void in the regions trail and MTB infrastructure.
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Famlly Blke Park I Westlake wen cairn Beam, FL I Ja,,aa 2e, 2me Avid 1raAs
Westlake Family Bike Park
Loxahatchee, FL
Avid Trails Design + Build
Project Size: 1.5 Acres
Completed: 2019
This 1.5 acre bike park features a beginner pump
track oval, an intermediate -advanced pump track
with multiple lines and options, a progressive jump
line, and a fun and challenging skills loop encircling
the park.
6
Orem Bike Skills Park
Mt Timpanogos Park, Orem UT
Avid Trails Co -Design + Build
Project Size: 4 Acres
Completed: zozo
The Orem Bike Skills Park features beginner, intermediate and
advanced mountain bike trails in a compact, easy to navigate
environment. It's progressive design and obstacles allow for new
riders to hone their skills safely.
It's also a ton of fun.
The Avid team built flow trails, linear pump line, skills zone and
all features along the way, including installations of timber and
Mountain Bike &Adventure Zone - - AVID TRAILS
Veramendi Mountain Bike Park
New Braunfels, TX
Avid Trails Conceptual Design
Project Size: 27 Acres
Completed: 2019
Veramendi is a large-scale residential community located
near the Guadalupe River about an hour south of Austin TX.
A significant watershed runs through the community, and it
has been designated as public opens space. We were asked to
create a trails master plan for the overall community, including
conceptual plans for an Avid -designed Mountain Bike and
Adventure Park located in the watershed. The varied topography
allows for nearly five miles of bike optimized trails, including
beginner, intermediate and advanced flow and XC options.
Gateway Now Trails
Travelers Rest, SC
Avid Trails Design, Build
Project Size: 4 Acres
Completed: 2021
Public Agency Review: Greenville County, Upstate SORBA
Just an hour from Asheville, NC, Travelers Rest is poised
to become one of the Upstate region of South Carolina's
mountain biking hot spots.
The Avid Team was engaged by Greenville County and
Upstate SORBAto re -imagine the existing jump trails into a
sustainable and progressive riding experience. Our design
included a beginner jump trail, and a "dark blue' intermediate
to advanced trail with larger berms, table tops, step-ups,
step downs and rollable doubles. The construction process
included installation of drainage culverts, stockpiling clay cap
dirt from the old lines, importing roughly 460 tons of dirt, and
re -naturalizing the old decommissioned trails.
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Selected list of Avid Trails Planning, Design and Build Projects
Armstrong Trail, Park City, Utah
Planning, design and construction of multi -use
backcountry trail connecting city and Silver
Star area to the Mid -Mountain trail. 43 miles.
Avenues Trail, Park City, Utah
Field design and construction of multi -use
singletrack trails within subdivision's open
space. Approximately z miles.
Bexley, Land O' Lakes, Florida
Planning, design and construction observation
of multi -use trails. Approximately 10 miles.
Ghost Falls Trail, Draper City, Utah
Field design/layout and construction of multi-
use natural surface trail in Cit's Corner Canyon
recreational area. Work included construction
and installation of four bridges. Approximately
1.25 miles.
Glenwild, Park City, Utah
Design and construction of multi -use
trail system within private community.
Approximately 3.5 miles.
High Bridge Pump Track, High Bridge, NJ
Design and construction of family bike park.
Blackhawk Ranch, Park City, Utah
Planning and construction of multi -use trail Lehi MU Trails, Lehi, Utah
system through open space areas within hillside Design and construction of multiuseflow trails
development. Approximately 5 miles, and climbing loops. Approximately 4 miles.
Bonneville Shoreline Trail, Salt Lake City, Oakley Bike Park, Oakley, Utah
Utah Design and construction of mountain bike
Design and construction of trail re-route for park, including flow trails and climbing loops.
mountain bikes and multi -use. Approximately 3 miles.
The Canyons Resort, Park City, Utah Orem Bike Park, Orem, Utah
Design and Construction of several non- Design and construction of mountain bike
motorized trails, connecting the system to other beginner skills trail including features and
public trails. obstacles.
Approximately 7 miles.
The Colony Development, Park City, Utah
Construction of several private ski trails for
various lots within the development.
Deer Valley Resort, Park City, Utah
Design and construction of three soft -surface
trails in the resort connecting existing trails,
providing additional lift -accessible alternatives,
and differing experiences. About 3 5 miles.
Draper City Trails, Draper, Utah
Construction of Achtung Baby, singletrack
mountain bike flow trail, approx 3 miles.
Flow Trail, Oskar Blues Rash Ranch,
Hendersonville, North Carolina
Design and construction of advanced mountain
bike flow trail for Oskar Blues Brewery Bike
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Flying Dog "IMBA Epic" Trail,
Park City, Utah
Field design and construction of extensive
public trail network through private
development. Approximately 8 miles.
Park City Mountain Resort, Park City, Utah
Design and construction of "Mojave" trail within
resort. Approximately z miles.
Pinecone Ridge Connector Trail, Park City,
Utah
Design and construction of multi -use
backcountry trail connecting Mid -Mountain
Trail to the Wasatch Crest Trail, and continuing
the Armstrong Trail. Approx. 4 miles.
Designated an IMBA "Epic" trail.
Red Ledges Trails, Heber City, Utah
Design and construction of community multi-
use trails for upscale residential community.
Approx 3 miles.
REEB Ranch, Hendersonville, North
Carolina
Planning, design and construction of mountain
bike flow trails within bike park.
Snowbird Resort, Snowbird, Utah
Design and construction of mountain bike trail
for Specialized Bicycle Company conference
and testing Design and construction of multi-
use natural surface trail, along with multiple
drainage crossings, through rocky and steep
terrain. Approxrmately 7 miles
Solitude Mountain Resort, Utah
Field design and construction of "Queen
Bess" mountain bike trail within resort
Approximately 4 miles.
Suncrest Development, Draper, Utah
Creation of trails master plan, plus design and
construction of natural surface trails in and
around major development. Approximately 5
miles.
Summit Park, Park City, Utah
Planning, field design, and construction of over
four miles of multiusenatural surface trails in
varying terrain and soils, including areas of very
:steep and rocky terrain.
Talisker, Deer Valley, Utah
Field design and construction of multi -use trail
within the Tuhaye Development near Kamas, Utah,
Approximately 3 miles.
Victory, Buckeye, Arizona
Construction of multi -use trail system within
private community. Approximately 3.5 miles.
Victory Ranch Club, Francis, Utah
Design and construction of various multi -use
and mountain bike flow trails within private
development. Approx. 7 miles.
Westlake Bike Park, West Palm Beach, Florida
D- q_i e--rd construes— d=awiii s of family bike
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Wendell Falls, Raleigh, North Carolina
Design and construction of cross country and flow
L , le ro_ no rut bless and multi -use. About 5
miles.
Wolf Ranch, Georgetown TX
Planning, design and construction of muld-
use trail system within private community.
Approximately 3.5 miles.
8
Hunsaker & Associates Previous Work for City of Santa Clarita
ENGINEERING
1. Santa Clarita Sports Complex Expansion — Phase 4
The project consists of expansions to the City's existing Sports Complex,
including: new skate park, additional balls fields, tot lot, a LEED Certified
"Silver" gymnasium, parking lot, and trails on approximately 34 acres.
H&A LAs involvement in the Sports Complex Expansion included
studies to eliminate an existing, large debris basin, hydrology study,
rough grading plan, grading phasing plan, precise grading, storm drain
plan (public and private drains), demolition plan, utility plan, USMP
report, easement quitclaims and dedications.
SURVEYING
4. Via Princessa Median
Improvements, Santa Clarita, CA
Project consisted of median
improvements for Via Princessa
from SR14 to Sierra Highway. The
work included design survey,
median plans, traffic control plans,
and Caltrans permits. Hunsaker
also prepared cost estimates and
specifications for use by the City.
ENGINEERING
2. Santa Clara River Trail, Santa Clarita, CA
Project includes approximately 2 miles of Class 1 River trail from
Bouquet Canyon Road to Golden Valley Road along the Santa Clara
River in northern Los Angeles County This trail project includes
bike, pedestrian, and equestrian components and also a trailhead.
Trail design included a pedestrian bridge over a io-foot diameter
DWP water pipeline, as well as under crossings at the Bouquet
Canyon Road and Golden Valley Road bridges. Approximately one
mile of the trail has been constructed to date.
ENGINEERING
3. West Creek County Park, Valencia, CA
This project consists of an approximately 17-acre public park with
basketball courts, tot lot, amphitheater, restroom facility shade
structures, parking lot, par course, and trails. H&A LAs involvement
in the project included precise grading, onsite utilities including storm
drain, hydrology, driveway improvements, and sewer connection.
SURVEYING
5. Extension of Newhall Ranch Road
Cross Valley Connector
City of Santa Clarita
Newhall Land
This project included approximately 2 miles
of roadway, storm drain, and street lighting
design for a 6-lane major thoroughfare,
including raised median and Class I bike
lane. Design is 100% complete. One -
mile roadway is completely built and the
remainder has been graded. Hunsaker also
prepared legal descriptions and recorded
road deeds for one -mile of the roadway (the
remainder was dedicated on a tract map).
3. Plan of Study / Scope of Work
The following pages outline our proposed tasks and
approach for this assignment.
Task 1.1
PROVIDE DESIGN SURVEY AT JOINS, CROSSINGS
WITH EXISTING FACILITIES, POTHOLE, OR AS
REQUESTED BY THE CLIENT
Subtask:
Our team will conduct a field survey at all locations and
evaluate all components in accordance with the current
standards including California Manual on Uniform Traffic
Control Devices (MUTCD) standards, Caltrans Standard
Specifications, Los Angeles County Department of Public
Works, and Standard Specifications and Plans for Public
Works Construction (Green Book), and City Standards.
We will field locate existing facilities, trees, and ground
elevations in the vicinity of the proposed improvements.
Improvements not within the limits of work or not critical
to the project design will not be field located. Coordinate
system to be based upon City specified control and datum
(if required).
Output:
Field surveyed data added to the aerial topography base
sheets.
Task 1.2
RESEARCH AND REVIEW EXISTING DOCUMENTS
FROM THE CITY AND OTHER AGENCIES THAT MAY
IMPACT WORK
Subtask:
Research and review existing record drawings and
documents from the City of Santa Clarita, utility
companies and agencies, Los County Department of
Public Works, and Los Angeles County Flood Control
District for the project site and adjacent improvements
that may be impacted by the work.
Request Floodway Mapping for Haskell Canyon from
the City of Santa Clarita and Los Angeles County Flood
Control District.
Request documents from all known utility providers in
the area requests will be made regardless of any physical
evidence of facilities.
Request documents from any additional utilities located
visually or Title search.
Output:
The information collected from this research will be
applied to areal map and also will be used for design
purposes.
Task 1.3
PERFORM TOPOGRAPHIC SURVEY
AND RECORD RIGHTS OF WAY
Subtask:
Perform Aerial and Field Topographic Survey and plot
Record Rights of Way and Easement Mapping (assumes
8 easements) to establish the Project Boundary and
constraints Available and / or known control will be
compiled and provided to the City for use in determining
the desired control.
To provide complete coverage for the design flexibility
an Aerial Topographic map will be prepared in 100 scale
and supplemented with field survey as needed. The Aerial
topography will be flown at a height equal to t"=too'
scale mapping consistent with National Map Accuracy
Standards.
The aerial topography will be prepared by RJ Lung and
Associates.
Title Report for the site to be provided by the City or
ordered by the Consultant and invoiced to the City as a
reimbursable expense.
All mapping will be based upon available Record Data. A
Record of Survey is not included in this scope of service.
Control research will be limited to publicly available City
and County data. Survey will be based on US State Plane
NAD 1983, , NAVD 1988 US.
Output:
1"=too' scale Topographic Map with 2' contours in flat
areas and 5' contours in sloped sections.
Color Digital Orthophotos at o.5' GSD
Task 1.4
PROVIDEMAPOF EXISTING CONSTRAINTS,
IMPACTS TO DESIGN, AND POSSIBLE SOLUTIONS
Subtask:
Prepare a Composite Site Constraint Map
showing topography, existing facilities,
mapped easements and parcel lines, flood
plain limits, and jurisdictional lines.
The following assumptions were made in
developing the scope for this task:
A. The plan will include the size, type,
material, ownership, vertical data (where
available), and data source (i.e. field located,
plan, unknown, etc) of the existing utilities.
B. Proposed (future) utilities will be included,
if known.
C. Existing parcel and easement lines.
D. Jurisdictional Resource lines Provided by
City
E. Published flood lines (FEMA, County ML)
provided by the City or County.
F. All data will be based upon information
developed under other tasks included in this
proposal.
G. Oak trees will only be identified if they are
within the work limits.
H. Flood limits will be provided by the City
or County - separate flood analysis is not
included in this Scope of Work.
I. Environmental constraints, oak trees, and
jurisdiction limits will be provided by the City.
Output:
Composite Utility Plan (in color)
Task 1.`
PERFORM THOROUGH SITE VISIT
AND FIELD STUDY
Sub -Task:
Over the course of this scope, the Avid Trails team will
spend up to 15 days in the field with boots on the ground
performing an extremely thorough site study, and
ultimately field -fitting trails and features. This essential
process enables us to understand the terrain, identify
SITE REPORT: OPPORTUNITIES AND CONSTRAINTS
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Mountain bike trails inventory map for City of Scottsdale identifies opportunities and constraints for future trails planning.
trail opportunities and constraints, and pick out the ideal
locations for trail types and features.
During this field study, we meticulously record data
including GPS waypoints, photos and field notes that are
then compiled into a site report.
Perform site visits to become familiar with the existing site
conditions. Take photos and measurements of the site and
surrounding condition. We have visited the site prior to
preparing the proposal and are familiar with the site.
For Hunsaker & Associates, the following assumptions
were made in developing the scope for this task:
A. A total of four (4) site visits are anticipated for this
project.
B. One site visit will be made prior to starting the project
design after completion of the data collection and review.
C. One site visit will be made during the Preliminary
Engineering Phase.
D. One site visit will be made to the site to review the
proposed improvements with the site conditions.
E. One additional visit is included for as needed site
meetings.
Output:
The data collected in the field including GPS tracks and
waypoints, photos and/or video will be analyzed and
expressed in a Site Report prepared by Avid Trails. This
report will used for discussion of field conditions and
observations with client team, as well as form the basis for
trails and bike park planning.
Task 1.6
PREPARE QUANTITY AND COST ESTIMATE
FOR ALL CIVIL IMPROVEMENTS
Subtask:
Consultant will prepare and provide quantity and cost
estimate based on the following assumptions:
A. Hard cost unit prices will be based upon current bids
and pricing available to Hunsaker, or data provided by
City of Santa Clarita.
B. Soft costs can be included as an estimate, including
consultant services and permitting. Soft costs will be
based upon currently available data and may be subject to
changes due to future market and regulatory conditions.
Output:
Quantity and Cost Estimate
Task 1J
PROVIDE POTHOLE DATA AT LOCATIONS
REQUIRED FOR DESIGN OR CONSTRUCTION
Subtask:
Pothole and survey the exposed utility lines to capture
the vertical and horizontal alignments, as well as any
identified crossings of the proposed utilities with existing
facilities. The potholing locations will be surveyed and
plotted/mapped on the Constraints Map.
These services will be performed by Boudreau Utility
Locating.
Output:
The potholing locations will be surveyed and plotted/
mapped on the Constraints Map.
Task 1.8
COORDINATION WITH UTILITY COMPANIES
Subtask:
Coordination and communication with utility companies
and other agencies (as required) to identify design
controls and considerations necessary for design.
Output:
We will coordinate and communicate with all utility
companies and other agencies as necessary.
Task 1.9
PROVIDE ENGINEERING SERVICES RELATED TO
RESEARCH OF UTILITIES, EASEMENTS, ROWS AND
PRIVATE PROPERTY LINES
Subtask:
Research and obtain existing and record drawings for
the project site and adjacent improvements that may be
impacted by the work.
Plot any parcels or easements at or near the project limits
and any other features that would impact the construction
work and future operation of the trail system. The parcels
and easements) will be plotted on the Constraints Map.
The following assumptions were made in developing the
scope for this task -
A. Assumes up to eight (8) parcels and/or easements with
clearly written legal descriptions will be plotted
B. All plotting will be based upon Record Data. No
Boundary Survey nor Record of Survey will be performed
C. Parcels and easements adjacent to the site but not
affecting the improvements will be plotted approximately
if possible, based upon LA County Assessor CIS data, or
not plotted at all.
D. The City will provide any available data regarding
known easements, parcel data, covenants, or restrictions
covering the property.
E. Southern California Edison (SCE) Transmission lines
and easements are adjacent to the site.
F. A Basic Preliminary Title Report will be provided by the
City or ordered and invoiced as a reimbursable expense by
the consultant.
G. If large or complicated parcels, easements, and
encumbrances exist, the mapping cost may increase.
Output:
Plot existing easements on the base mapping for the site.
Task 1.10
MAP EXISTING UTILITIES
Subtask:
The plan will include the size, type, material, ownership,
vertical data (where available), and data source (i.e. field
located, plan, unknown, etc) of the existing utilities.
Proposed (future) utilities will be included, if known.
Output:
The plan will include the size, type, material, ownership,
vertical data (where available), and data source (i.e. field
located, plan, unknown, etc) of the existing utilities.
Proposed (future) utilities will be included, if known.
Task 2.1
CREATE PROJECT DEVELOPMENT TEAM
Subtask:
Consultant shall develop a Project Development Team
(PDT). Members of the PDT shall include consultant and
sub consultants as required by the City and other agency
representatives as necessary.
Output:
Our project team is described throughout this document,
particularly in section 6.
Task 2.2
SCHEDULE AND CONDUCT MEETINGS
Subtask:
Consultant shall schedule and conduct one kick-off
meeting, monthly progress meetings, and provide written
minutes to attendees and project team for each meeting.
Output:
Our team will schedule and attend project meetings with
City of Santa Clarita, other Agencies, and sub -consultants
as necessary. All virtual meetings will be held utilizing
Microsoft Teams or zoom. Minutes of all meetings will be
distributed to City and PDT.
Task 2.3
DEVELOP AND MAINTAIN PROJECT SCHEDULE
Subtask:
A project schedule shall be developed by the Consultant
for design, and shall be provided to the City in both digital
and hard copy. An updated schedule shall be distributed
during the PDT Meetings. The project schedule shall be
divided into tasks and subtasks in full detail including, but
not limited to, City functions timeline, critical path, and
other outside sources such as agency approvals or utilities.
The schedule shall indicate anticipated durations for all
tasks.
Output:
We will produce and maintain a project schedule, and
reference this schedule at each City meeting.
Task 2.4
WORK WITH THE CITY TO OBTAIN ALL RELEVANT
INFORMATION NEEDED TO COMPLETE THE
DESIGN AND OBTAIN FINAL APPROVALS
Subtask:
Consultant shall work with the City to obtain all relevant
information needed to complete the design and obtain
final approval.
Output:
Our entire process involves collecting data and reviewing
and updating work at key stages with City. This is an
ongoing process throughout the assignment.
Task 3.1
PREPARE UTILITY NOTIFICATION LETTERS
Subtask:
Prepare notification letters for all known utilities and
easement holders in the project area. Copies of the
Concept and Final Plans will be submitted for approval
to those utilities affected by the proposed project. Non-
interference letters will be obtained for those utilities
and easement holders who are impacted by project
implementation.
Output:
Create and publish utility notification letters. Does not
include postage.
Task 3.2
PREPARE MATRIX OF UTILITY COORDINATION
Subtask:
Prepare matrix of utility coordination contacts and
responses for the project.
Output:
Deliver utility coordination matrix in xl and .pdf formats.
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A typical Avid functional diagram identifies key use zones and establishes priorities before heading into actual design.
Task 3.3
PREPARE A FUNCTION DIAGRAM TO
ILLUSTRATE GENERAL SITE ARRANGEMENT
Subtask:
Following the kickoff meeting between the consultant
team, City representatives and other project stakeholders,
we will prepare a high-level Function Diagram (also known
as a "Bubble Plan" over the existing conditions map. The
purpose of the Function Diagram is to show potential site
elements, to scale, as simplified forms. The plan helps us
study spatial relationships among site elements and how
they fit on the site, and will facilitate early conversations
about the site's programming before starting detailed
design work. Feedback from the City and project
stakeholders at this stage will be instrumental in helping
guide the project's direction.
Output:
One Function Diagram, illustrated over the existing
conditions map, at a scale appropriate to show the required
level of detail. The plan will be rendered and annotated on
a 24"x36" sheet, and delivered in electronic (.pdf) format.
Task 3.4
DESIGN UP TO 15 MILES OF MOUNTAIN
BIKE -OPTIMIZED TRAILS
Sub Task:
We begin the design process by establishing high level
vision and programming goals with the client team. At
this stage, we identify and articulate trail types, degree
of difficulty, desire for natural and built features, and
the general tone and vibe of each trail. These goals and
expectations are critical to the design of the overall trail
system.
We then set up project files and synthesize the
data captured during the Preliminary Investigation
phase outlined in Task 1. Our team works in the GIS
12
environment, so all available data is carefully analyzed
including topo, slope, soils, vegetation, drainages,
watersheds, and other geological features. We also identify
all potential constraints, including property lines, utilities,
easements and ROWS. This desktop process allows us
to set the stage and understand the opportunities and
"guardrails' for proper trail planning.
Armed with geo-referenced maps and data, our team will
then conduct a thorough field study to inform us what is
possible in the space. We believe the design should be an
integral part of the landscape, not imposed upon it, and
the land will teach us what is appropriate. During the field
study, our team will capture geo-referenced photography,
way -points, field observations, positive and negative
control points and more. Having explored the field and
studied the data, we now begin detailed planning of trail
types and alignments. Designing trail types for different
rider abilities requires strict adherence to slope and
trail feature parameters. For example, when designing a
beginner flow trail, we might aim for an average target
grade of 5%, smaller turn radii to control speed, smooth
rollers with moderate opportunities for jumps, and a
relatively smooth tread. Intermediate to advanced flow
might steepen to 8% or more average running grade, with
more options for tables, doubles, hip jumps, and faster,
sweeping berm turns. An expert tech line might include
short sections of 20% or more, with carefully -crafted
armored faces and rock gardens to minimize erosion.
While the science is critical, there is a tremendous amount
of art that goes into trail design We believe our decades of
trail building and mountain bike riding experience goes a
long way to delivering plenty of stoke.
Proposed Summer Trails System
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This map shows Avid's design for potential bike trails for Spanish Peaks, a mountain community in Big Sky, MT.
We will then prepare maps with recommended trail
alignments to review with the client team, and discuss
pros, cons and options. Revisions to alignments and maps
follow accordingly.
Once the conceptual trails have been approved by the
client team, we head back into the field to ground -truth
all alignments. On the ground, we fine-tune routing
to maximize natural features and control points, and
minimize potential hazards and erosion. This step
includes geo-referencing the final proposed alignment in
the field, and properly flagging of trail routes for future
construction.
In our humble opinion, the trail planning required for
Blue Cloud Bike Park cannot be accomplished with only
a computer or high level site visit. Every trail needs to
be carefully considered in the field by a qualified trail
designer who understands not only what riders and users
desire but what it takes to construct modern, sustainable
natural surface trails. As members of the Professional
Trail Builders Association with hundreds of miles of
trail construction under our belts and multiple licensed
landscape architects on staff we feel our firm is uniquely
qualified for the assignment.
Output:
Our trail design philosophy focuses on two essential
elements: (1) properly shedding water so trails are
sustainable and long lasting and (2) providing maximum
fun for the rider.
Avid Trails has significant experience designing natural
surface trail systems, and particularly bike -optimized
trails. Although we understand the Blue Cloud Bike Park
is a design -only assignment, we often build the trails we
design, so we have unique experience in understanding
what is feasible, sustainable, and right for the designated
trail type. This means alignment recommendations are not
just lines on a map- we know they will actually work.
As referenced in the task section above, our output at
this stage will be revised ground truthed trail alignments
that are feasible to construct in a sustainable manner
that meets project/user goals. These alignments will
be delivered in PDF and CIS formats with appropriate
flagging in the field.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 3.5
DESIGN OF A DIRT JUMP COURSE
WITH WOOD RAMPS
Sub -Task:
After confirming the viability of the suggested dirt jump
course location, our team will begin inventorying what dirt
jump spots exist currently in the local and regional market.
This allows us to understand what gaps exist in the market
for skill level, trail style, build quality, accessibility and
so on. Concurrently we will work with expert consultant
Ryan Howard (or comparable pro -level rider consultant)
to gather pro -rider level input on the dirt jump course
program. From there our design team will generate a
layout and proposed lines for the dirt jump area including
all appropriate skill levels and jump styles. This will
include locating and specifying wood/metal ramps as a
component of the course.
Output:
This task will result in a PDF enlargement of the
proposed dirt jump course for review by the client and
key stakeholders. GIS or CAD based plans will also be
available at this stage.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 3.6
DESIGN OF BEGINNER AND EXPERT
ASPHALT PUMP TRACKS
Sub -task:
Our team will begin by assessing the City's proposed
asphalt pump track locations to determine if this program
element fits properly in that area. Once a final location
is determined we will development overall footprints
for the two tracks based on site conditions then begin
developing schematic design concepts for review with
the City and key stakeholders. Our team along with Ryan
Howard (or comparable pro -level rider consultant) will
work to develop pump track concepts that create a unique
and memorable experience. We will look closely at track
13
layout, track style and integration of unique features that
separate the Santa Clarita track from many of the generic
tracks being constructed currently. Drainage, landscape
and irrigation considerations will be made during this
phase. While asphalt is specified at the time of this RFP, we
would work with our engineering partners to understand
if concrete is a better alternative given local soils, weather
and so forth. A final surfacing recommendation and
complete specifications will be generated following
concept approval by the City.
It should be noted that proper pump track design
demands a thorough understanding of field -proven
specifications including turn radii, berm heights and
angles, roller heights and spacing, and the complex
geometry of compound intersections and ride line options.
Our team has many years experience designing and
building asphalt pump tracks all over the country, and we
bring this particular knowledge to the process.
Output:
Detailed plans illustrating track layouts, start mounds,
track features, berms, grading, infield drainage, and
finished landscaping will be prepared and integrated
into the overall plan set. Required fencing and pedestrian
connections will also be shown. Construction details for
the pump tracks will be provided on separate detail sheets.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 17
DESIGN OF 100 SPACE PARKING LOT
FOR HASKELL
Subtask:
In coordination with the road and site design, we will lay
out a primitive parking area at the appropriate dimensions
to accommodate approximately ioo vehicles on the
Haskell Road side of the site. We assume the parking area
will be at or close to existing grade, and will not require
retaining walls or substantial cut into the existing grade.
The parking area will be graded to sheet -flow runoff to
adjacent landscape areas. Four Accessible parking spaces
will be located and appropriately detailed, including
required signage and striping.
Output:
The parking lot layout and details will be integrated into
the overall site plans and delivered at the appropriate
detail for each of the required progress submissions.
Task 3X
DESIGN OF 40 SPACE PARKING LOT FOR
BLUE CLOUD
Subtask:
In coordination with the road and site design, we will lay
out a primitive parking area at the appropriate dimensions
to accommodate approximately 40 vehicles on the Blue
Cloud Road side of the site. We assume the parking area
will be at or close to existing grade, and will not require
retaining walls or substantial cut into the existing grade.
The parking area will be graded to sheet -flow runoff to
adjacent landscape areas. Two Accessible parking spaces
will be located and appropriately detailed, including
required signage and striping.
Output:
The parking lot layout and details will be integrated into
the overall site plans and delivered at the appropriate
detail for each of the required progress submissions.
Task 3.9
DESIGN OF TWO CONCRETE VAULT TOILETS
Subtask:
Specify vault toilets, site on the plans, and design the
associated slabs and access.
In coordination with the overall site plan, we will specify
a commercially -available, premanufactured vault toilet
system. We will locate one vault toilet system on each
side of the ridge, proximate to the parking areas and site
amenities. Additionally, we will design the necessary slab
or supporting base, and walkways/connections to the vault
toilets.
Output:
The vault toilet locations and specifications will be
integrated into the overall site plans and delivered at
the appropriate detail for each of the required progress
submissions.
Avid Trails pump track construction drawing sets include precise measurements and details of our custom track designs.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 3.10
DESIGN OF PICNIC TABLES, BENCHES, AND
OTHER SITE FURNISHINGS
Subtask:
Design of 8 picnic tables, io benches throughout site,
four bear -saver trash cans, two pet stations, four bike
repair stations, six bike racks. We will locate and specify
the requested number and type of site furnishings,
coordinated with the overall site plan. The site furnishings
will be located to maximize accessibility to pedestrians
and minimize maintenance requirements. Bicycle parking
(bike racks) will be located near major site egress routes.
Picnic tables and benches may be located near shade
structures or tree installations per tasks outlined below to
facilitate comfortable pedestrian spaces.
Output:
A landscape and site furnishings plan and associated
detail sheets will be delivered as part of the drawing set for
each of the required progress submissions. We assume all
site furnishings will be commercially -available products
(design of custom furnishings is not included), and will be
installed per manufacturer's recommendations.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 3.11
DESIGN OF TREE PLACEMENT AND
INSTALLATION PLAN
Subtask:
In close coordination with the site plan and site
furnishings design, we will locate lz shade trees
throughout the project area. The trees will be sited to
provide shade to adjacent pedestrian spaces, frame
14
important views, and/or mark pedestrian routes. Tree
species will be selected for the geophysical region in
which the project exists, and for drought tolerance as
the site will not be irrigated with an automatic sprinkler
system. We assume trees will be irrigated via portable
water bags for the initial acclimation period.
Output:
Proposed trees will be shown on a landscape and site
furnishings plan. Additionally, we will provide a plant
schedule, including common and botanical names,
quantity, size, root/container specifications, and important
notes. We will also provide a planting detail, including
portable watering bags.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
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Task 3.12
DESIGN OF ROAD IMPROVEMENTS
Subtask:
A. Rough Grading Plan
Prepare 1'=40' rough grading plan for the proposed
development based on the approved Final Site Plan. The
rough grading plan will provide pads, road, and driveway
grading. The rough grading plan will adhere to a client -
provided soils report. No retaining walls are anticipated
at this time. The following assumptions were made in
developing the scope for this task:
• Geological report/information required for this task will
be provided by the city.
This task does not include bike trail
This task only includes parking areas and access road
where improvements are required
B. Precise Grading and Paving Plan
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Wildflower Family Bike Park I Concept Diagram
Early stages concept plan for a family bike park in Saratoga Springs, UT.
Based upon a client -approved site plan, we propose to
prepare and process with City of Santa Clarita Precise
Grading Plans at a scale of 1"-4o' cr 1'=20. This plan
will show finish levels, V ditches, driveway grades,
drainage swales, required parking area and access roads
if needed. All drainage around improved areas will be
accommodated with swales. Walkways, non -retaining walls
and fences will be shown on the plan as indicated on plan
prepared by the landscape architect. Driveway elevations
and curb, gutters and driveway sections will be detailed.
Soils engineer to provide driveway sections. The following
assumptions were made in developing the scope for this
task:
• Geological report/information required for this task will
be provided by the city.
• Bike trail is excluded from this task
C. Drainage
Prepare hydrology and hydraulic analysis, and drainage
improvement design, as needed for improvements
excluding bike trail (Parking area and access roads only)
The following assumptions were made in developing the
scope for this task
The work will be limited to specific areas of concern and
does not include an analysis of the overall property.
The City will provide all flood limits of concern.
D. Erosion Control/SWPPP Plans
Prepare and process both a Wet Weather Erosion Control
Plan and SWPPP per NPDES requirements. Erosion
control plans will be prepared for one rainy season.
Additionally, we shall also prepare a Local SWPPP to be
reviewed and approved by the City of Santa Clarita.
E. Earthwork Calculations
Two earthwork quantity calculations will be prepared prior
to approval of the grading plan for purposes of calculating
plan check fees and providing a site balance.
Output:
A. Rough Grading Plan Set (1 Title, 1 Detail, 2 plan sheets)
B. Precise Grading Plan Set (1 title, 1 detail, 4 plan sheets)
C. Hydrology/hydraulic analysis report
Drainage improvements will be added to the precise
grading plans.
D. Erosion control plan (1 Title/Detail Sheet and 2 Plan
Sheet), SWPPP Binder and Map, LSWPPP for City
submittal, NOI assistance
F Earthwork quantities.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 111
DESIGN OF SHADE STRUCTURES, SIGNAGE,
FENCING, GATES AND OTHER SITE
IMPROVEMENTS
Subtask:
Locate and specify shade structures, signage, fencing,
gates, storage structures, and water tanks, and design the
associated slabs and access.
As part of the site plan, and in coordination with the
landscape and site furnishings plan, we will locate
appropriate shade structures for the project area. Due
to the proposed budget for this project, we assume one
shade structure will be provided for each side of the ridge.
The shade structures will be commercially -available and
installed per the manufacturer's recommendations, and
will be selected to coordinate with the rugged aesthetic of
the site. Sizing of the shade structures will be determined
during the design process.
In addition to the shade structures, we will locate
appropriate fencing and pedestrian gates to control
access as necessary. Location and length of fencing will
be determined during the design process, and will be
coordinated with pedestrian and vehicular circulation
routes. We assume fencing and pedestrian gates will be
locally available wood fence. Note, no design of vehicular
gates or automated access control is included as part of
this scope.
The amount and style of storage structures needed for
the site will be determined during the design process.
For the purposes of this proposal, we assume all storage
structures will be commercially -available and will be
installed per manufacturer's recommendations. If, during
the design process, it is determined that an alternative
storage method is preferred (aka cargo containers), a
15
structural engineer may need to be engaged for the design
of foundations, footings, tie downs, and/or structural
assessment of the cargo container.
Output:
Shade structures, pedestrian fencing and gates, storage
structures, and water tanks will be located on the
landscape and site furnishings plan and will be delivered
as part of the drawing set for each of the required progress
submissions.. Cut sheets or manufacturer details will
be provided. We assume all site furnishings will be
commercially -available products (design of custom
furnishings is not included), and will be installed per
manufacturer's recommendations.
All drawings shall be created using AutoCAD and an
electronic copy of all drawings shall be submitted to the
City in .dwg, .pdf, and .shp formats.
Task 3.14
ENGINEER'S ESTIMATE FOR A USA BMX
COMPETITION RACE TRACK
Subtask:
Avid Trails and Hunsaker will collaborate to develop
an engineers estimate for a USA BMX sanctioned
competition race track on the site. This will be
accomplished following a thorough review of USA BMX
facility requirements and additional discussions with the
City and key stakeholders on their local requirements.
Based on the requirements identified during our review
our team will develop an appropriate cost estimate that
includes track construction, ancillary facilities, sewer,
storm water and other necessary components.
Output:
The output for this task will be a PDF and .XLS engineers
estimate with high level line itemed costs for the facility.
Task 3.15
COLLABORATION WITH TREK
PRO RIDER RYAN HOWARD
Subtask:
Our team collaborates with advocates and riders
throughout the country as part of our design -build work.
Whether this is through voluntary community input
sessions, expert panels, digital surveys or hiring pro -riders
as consultants we are always eager to add expertise and
unique perspectives to the planning process. We are
in active communications with Ryan Howard and look
forward to working with him and the Trek Bikes team on
this project. If a third party consultant is required and Mr.
Howard isn't available we will leverage our nationwide
relationships with bike industry professionals and riders
to add expertise where needed. It is important to note
however that our construction team includes a two former
pro -class downhill mountain bike racers, a NICA facilities
and operations expert, mountain bike race promoter and
time keeper and other talented riders of varying skill
levels.
Output:
The anticipated output for this task is a consulting
agreement between Avid Trails and Ryan Howard, along
with ongoing collaboration and plan review with all
experts on the team.
Task 3.16
SUBMIT CONCEPTUAL DESIGN AT 30%
Subtask:
Upon receiving feedback in the Function Diagram phase,
and with a general acceptance by the City on the direction
of the Bike Park design, we will advance the plans to
approximately 30% completion. During this phase, we will
begin to lay out roads, parking areas, trails, pump tracks,
site furnishings, and landscaping improvements. Grading
will be incorporated at a conceptual level, and utility
extensions, if any, will be roughly shown. Preliminary
selections for shade structures, site furnishings, fencing
and site materials will be provided for review.
Output:
A conceptual design drawing set, delivered at
approximately 30% completion. The actual sheets included
may be determined based upon the design elements,
but our anticipated deliverables include: Cover sheet,
General Notes and Conditions, Site Plan(s) Grading and
Utility Plan(s), Trail Layout Plan(s), Landscape and Site
Furnishing Plan(s), and plan enlargements as necessary
to show additional detail. Preliminary selections for
manufactured site furnishings will also be provided Plans
will be developed on 24'x36" drawing sheets and delivered
in electronic (pdf) format.
Task 3.17
SUBMITTAL OF PLAN SET SHALL BE DELIVERED
AT 60%, 90%,100% COMPLETE AND FINAL.
Subtask:
The plan set will be advanced to approximately 6o% and
go% completion, integrating feedback from the City at
each submission. The 60% and go% submissions include
one submission only, all feedback provided by the City will
be incorporated into the next milestone plan set.
At the i00% submission, we have included one round of
revisions to the drawing set to incorporate final comments
from the City. Additional revisions at the request of the
City will be billed in addition to the proposed fee schedule.
Output:
In addition to the plans outlined the in 30% task above, we
will integrate construction details for site elements into
the 60%, g0% and i00% design sets. Plans will continue to
be delivered in electronic (.pdf) format.
Task 3.18
PROVIDE AUTOCAD FILES FOR ALL PLAN SHEETS
Output:
Upon final written approval of the project, our team will
provide project drawings in AutoCAD (.dwg) format, in
addition to PDT and SHP files as applicable.
Task 339
DEVELOP AND MAINTAIN COMMENTS/
RESPONSES MATRIX THROUGHOUT THE DESIGN
Subtask:
As City comments are made on design and meeting
conversations, detailed notes will be recorded on an online
matrix that will be accessible to entire team.
Output:
Maintain and update comments / response matrix
through life of project.
Task 4.1
PREPARE CONSTRUCTION SPECIFICATIONS
Subtask:
Included are, preparations of the "Special Provisions" in
the latest edition of the Greenbook format for the civil
improvements. The civil improvements specifications
will be prepared as amendments to the 2021 'Greenbook
Standard Specifications for Public Works Construction for
Special Provisions, in the City's desired format.
Also see Task 43 below
Output:
Specifications - Special Provisions
Also see Task 43 below
Task 4.2
PROVIDE CITY WITH COMPLETE SET OF PLANS,
SPECIFICATIONS, AND ESTIMATE
Subtask:
See the detailed tasks in this proposal for specific plan,
specification, and construction estimate details.
As outlined in the detailed task above, we will provide the
City with an original complete set of plans, specifications,
and construction estimate. The plans will be prepared
by Professional Engineers and Professional Landscape
Architects registered in California, and in good standing
with their respective Boards.
Output:
Delivery of plans and specifications as outlined in this
proposal.
Task 4.3
PROVIDE SUBMITTALS AT 90% AND 100%
Subtask:
Written CH format construction specifications will be
developed alongside the project plans. Specifications will
be prepared for trail and site materials, site furnishings,
utilities, and landscaping. The go% submissions include
one submission only, all feedback provided by the City will
be incorporated into the next milestone.
16
Included are, preparations of the "Special Provisions" in
the latest edition of the Greenbook format for the civil
improvements. The civil improvements specifications
will be prepared as amendments to the 2021 'Greenbook
Standard Specifications for Public Works Construction for
Special Provisions, in the City's desired format.
At the l00% submission, we have included one round
of revisions to the specifications to incorporate final
comments from the City Additional revisions at the request
of the City will be billed in addition to the proposed fee
schedule.
Output:
Written CSI, 3-part specifications.
Task 4.4
PREPARE ITEMIZED CONSTRUCTION BID
SCHEDULE AND COST ESTIMATES
Subtask:
This task includes preparing bid schedule of bidding
quantities for all proposed civil improvements related to
the project. The bid schedule is anticipated to be initially
prepared prior to 90% plan set approval, and revised as
necessary to match the approved plans. Additionally, we
will prepare an itemized Opinion of Probably Cost (OPC)
based on our experience and current cost information for
recent similar projects in the local area.
Output:
Itemized bid schedule and cost estimate.
Task 4.5
SUBMITTAL OF ENGINEERS ESTIMATE DELIVERED
AT 60%, 90% AND 100%
Subtask:
Submittal of the engineer's construction cost estimate shall
be delivered to the City at 6o%, go%, l00% complete and
final in a spreadsheet format.
Output:
The construction estimate will be delivered to the City at
the requested milestones.
Task 4.6
PROJECT DESIGN TO FOLLOW CITY DESIGN
STANDARDS
Subtask:
The project design shall be per the current City design
standards and Standard Specifications for Public Works
Construction (Greenbook), Latest Edition, Standard Plans
for Public Works Construction, Latest Edition, Standard
Plans, Los Angeles County Department of Public Works,
latest edition, current California MUTCD standards and
Caltrans Standard Specifications, latest edition.
Output:
The project will be designed to the applicable local
governing authority requirements.
GENERAL ASSUMPTIONS AND EXCLUSIONS
The following items are exclusions to the contract; however,
they could be included on a time and material basis or per
an addendum to this contract if requested by the client.
a. All documents will be submitted to the City for review.
b. All governmental agency permits not specifically
included in the Summary of Services, including Corps
of Engineers, Regional Water Quality Control Board,
California Department of Fish & Wildlife, and Los Angeles
County Flood Control.
c. Major revisions due to changes in project design, by
client, updated consultants' reports, new issue areas
or client requests. These items may be covered under
separate amendments to this contract.
d. Changes in codes or agency requirements. This proposal
is based upon the regulations, conditions, and policies
in place at the time it was written. Changes may require
amendments to this contract.
e. Other services or additional work outside the scope of
services may also be required Client will be notified of
these items if they occur and a contract addendum will be
provided for your review and approval.
f. Other outside consultant reports not included in the
proposal will be contracted directly with the client, if
required and are not included in consultant's fees.
g. Permit fees, processing fees and other such fees are not
included and are to be paid by the client.
17
4. Project Schedule
t he following schedule has an arbitrary start date of March 1, 2023
If the actual project is started earlier or later, the schedule should
shift accordingly to the actual start date.
In this schedule, we have allowed generally 1 - 2 weeks for City
review, comments and approvals at key stages. If more time is
necessary, the schedule would shift accordingly.
Blue Cloud Bike Park Schedule
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18
5. Project Management
Project Management: For project management, our team establishes and
Meetings: Monthly or bi-weekly meetings will be scheduled with the File Sharing: A secure team file sharing system will be established, and
follows a critical path schedule as shown on the previous page. In the initial
City team for project updates and creative presentations. Agendas will be all agendas, minutes, and deliverables will be made available to City and
engagement process, we identify key milestones with the design team and
distributed in advance of meetings, and minutes from meetings will be consultant teams.
the City, then use those task durations and important dates to create the
distributed after each meeting. These meetings will typically held via Zoom,
project workflow schedule. This is typically done in either SmartSheet or
and our preference would be to make significant creative presentations in
Microsoft Project. We are proficient with either system.
person at City offices Internally, the prime and sub -consultant teams will
meet daily, weekly and bi-weekly as needed to make sure all tasks are on
schedule.
The following chart outlines our team structure and key team members
AVID TRAILS: PRIME CONSULTANT TEAM
Jay Hoeschler
Design Director
Project Lead, Trails and Bike Park Designer
Justin Lax
President
Trails and Bike Park Designer
-w
Tim Garrett, PLA
Landscape Architect
Trails and Bike Park Designer
AVID TRAILS
Lindsay Kageyama, PLA
Landscape Architect
Trails and Bike Park Designer
Brad Thurgood
Operations Manager
Trails and Bike Park Designer
El Segundo, CA Office
HUNSAKER & ASSOCIATES: SUB CONSULTANT TEAM
Valencia, CA Office
ADDITIONAL SUB CONSULTANTS
Jason H. Fukumitsu, PE, QSD
Jeannine Mowrey, AICP, LEED AP
Alireza Sazegari, EIT, LSIT
Bruce Tait, PLS
Adam Wakefield, IT-GIS
Jonathan Petke, PE
Matthew Mohler, PE
Sean Swanson, EIT
Ryan Howard
RJ Lung & Associates
President, Principal - Engineering
Principal, Project Management
Project Manager, Civil Engineer
Survey Manager
Senior Designer
Design Engineer
Design Engineer
Design Engineer
Pro Bike Rider, Trek Factory Team
Aerial Topography Survey
19*
6. Team Personnel
The following bios and resumes reflect the Avid Trails and
Hunsaker team that has been assembled for the Blue Cloud
Bike Park design.
Jay Hoeschler
Design Director, Project Manager
Avid Trails
Jay Hoeschler is a founding
partner of Avid Trails. He heads
up a talented team of landscape
architects, designers, and CIS spatial
analysts who thoughtfully consider every aspect of the trail
experience.
Jay will be leading the Blue Cloud design team, and
has countless hours of experience riding mountain bike
trails around Santa Clarita, Lake Hughes, and throughout
Southern California. He has a particular affinity for
designing and building bike -optimized trails and features,
including flow trails, downhill, XC, skills courses, jump
lines and pump tracks.
In an attempt to practice what he preaches, Jay is a
dedicated mountain biker, road cyclist, swimmer, surfer,
hiker, and competitive triathlete. He does all this so he
can enjoy craft beer with (mostly) zero guilt.
Jay serves as Planning Commissioner for his home
town of El Segundo, CA. He is a full member of the
Urban Land Institute, and serves on its Residential
Neighborhood Development Council. He is a member of
the Professional TrailBuilders Association (PTBA), as well
as the International Mountain Bike Association (IMBA).
He also serves on the board for Tour de Pier, an annual
charity spin bike event that raises millions each year to
fight cancer.
Justin Lax
Bike Park Designer, Principal
Avid Trails
Justin Lax is a founding partner
and the President of Avid Trails.
Justin founded Avid Trails with a
group of partners who share his
vision for bringing better trail systems, bike facilities and
outdoor recreation opportunities to communities across the
country. His approach centers around creating thoughtful,
connected and interesting trail systems and bike facilities
that help get people spending time outdoors, growing
their passion for hiking and biking and progressing their
abilities.
Justin's robust experience in trail construction results in a
deep understanding of trail constructibility and feasibility.
This helps to inform all planning and design work
completed by the firm. As a lifelong two wheel enthusiast
and avid rider, he understands how to design and build
things that work for the target audience.
Justin volunteers actively at his local YMCA where he
focuses on initiatives that help kids and families reconnect
with the outdoors. He is also a past Board Member of the
Professional Trail Builders Association and a member
of the Urban Land Institute where he works to increase
access to trails and outdoor rec in communities throughout
the country. Justin is based in Stockton, NJ with his wife
Amanda where they frequent local trails on two feet and
two wheels. He likes riding rock gardens and log skinnies
just as much as he enjoys hitting jumps and always enjoys a
good craft beer when the ride is over.
Tim Garrett, PLA
Landscape Architect, Trails Planner
Avid Trails
Tim's love of the outdoors began on
the trails and ski slopes of northern
New Jersey, and he's been riding
or fixing bikes and trails ever since.
Tim's professional work includes the design of trails, parks,
playgrounds, outdoor fitness, urban development, higher
education campuses, and green infrastructure. Tim brings
his training and experience as a Registered Landscape
Architect to Avid Trails projects with a focus on creating
engaging, memorable places that facilitate interaction with
the environments we live and recreate. Tim is a member of
the American Society of Landscape Architects.
Every member of the Avid Trails design team loves riding bikes. (left) President Justin Lax test pilots a new Avid designed and built
trail in Corner Canyon UT,- (right) Landscape architect Tim Garrett sending it in 2004. Tim has since moved up to zg" wheels.
Lindsay Kageyama, PLA
Landscape Architect, Trails Planner
Avid Trails
Lindsay Kageyama is a professional
landscape architect and comes to
Avid Trails with extensive experience
in recreation planning and design.
Her professional experience ranges from regional -scale
analysis and planning for public agencies to thoughtful site
design including trails, recreation amenities, streetscapes,
and residences. Lindsay's professional work has been
recognized by the national American Society of Landscape
Architects, the Urban Land Institute, and regional and state
chapters of the American Planning Association.
Lindsay graduated summa cum laude with a Bachelor of
Landscape Architecture from Cal Poly San Luis Obispo
and lives in Lake Tahoe, California. When not at work, she
enjoys exploring the Sierra Nevada mountains whether on
a mountain bike, on a hike, or on a pair of skis. Lindsay is a
member of the American Society of Landscape Architects.
Brad Thurgood
Director of Operations, NICA Utah
Avid Trails
Brad Thurgood is an ongoing
resource for the Avid Trails design
team. His role as the director of
� logistics and operations for the Utah
High School Cycling League offers unparalleled insight
into the planning requirements for NICA and other cycling
events. Brad is responsible for organizing and directing
the complexities of race venues, including course layout,
start and finish zones, pit and staging areas, parking
requirements, and safety management on race day With
this experience, Brad is our go -to guy for collaborating on
all bike race and cycling event area planning and design.
Ryan Howard
Trek Pro Rider, Consultant
Ryan brings pro -level riding
experience to our team. We look
forward to his collaboration and
contribution to the assignment.
20
I UNSAKER & ASSOCIATES
LOS ANGELES
PROFESSIONAL RESUME
Jason H. Fukumitsu, P.E. QSD
President/Principal - Engineering
isMr. Fukumitsu has 31 years of experience in the design and management
large-scale private residential and commercial land development projects.
He has experience working on entitlement projects and providing technical
support for EIR documents. His experience includes drainage, sanitary
sewer design, highway, grading, utility, and street design in both hillside and
flatland sites. He also functions in a review capacity for many important
projects including flood control projects, major drainage projects and
construction of flood control structures.
Jason Fukumitsu, P.E., Key Projects:
LEED AP
jfukumitsu@hunsaker.com Lincoln Boulevard -Playa Vista
Los Angeles, CA:
As Project Manager, provided concept design, and QA/QC review of the PSR
Credentials:
and PR for the Lincoln Boulevard realignment project and intersection
BS/1983/Civil
reconstruction at Jefferson Boulevard.
Engineering/Stanford
University
Imperial Highway Pavement Rehabilitation, Lynwood, CA:
1986/Professional
Managed and prepared improvement plans, schedule and project estimates
Engineer/California/#40695
for pavement rehabilitation work to include sidewalk and parkway design,
American Society of Civil
curb and driveway approaches, gutters and cross gutter relocations,
Engineers
hydrology and drainage calculations, striping, signage and traffic control.
American Planning
Widening Copperhill Drive between Dickason Dr. and McBean Pkwy.,
Association
Santa Clarita, CA:
Project Manager of civil engineering services for this Major Highway road
widening project to include road improvement plans, striping plans, drainage
and signalization. The project also included detour plans and traffic control
HUNSAKER&ASSOCIATES
plans.
Los ANGELES
26074 Avenue Hall
Widening Newhall Ranch Road from Copperhill Dr. to Dickason Dr.,
Suite 23
Santa Clarita, CA:
Valencia, CA 91355
Civil engineering Project Manager for this Major Highway road widening
(661) 294-2211
project including road improvement plans, striping plans, drainage, detour
(661) 294-9890 Fax
and traffic control plans and signalization.
Additional offices located
in Irvine, San Diego and
Extension of Newhall Ranch Road from Bouquet Canyon Road to
Riverside.
Golden Valley Road ., Santa Clarita, CA:
Managed Civil Engineering conceptuals for Newhall Land. Scope included
www.HunsakerLA.com
initial conceptuals for the extension of the major roadway using PSRE/STIP
Page I
Funding. Subsequently, became the civil engineering Project Manager for this
Major Highway roadway extension including road improvement plans, striping
plans, drainage and signalization. The project also included traffic control
design.
River Park, Decoro Highlands, East Creek/Creek Side, Decoro South
and West Creek, Santa Clarita, CA: Project Manager of civil engineering
services for five master -planned, community projects under development in
unincorporated Los Angeles County and the City of Santa Clarita. The project
includes river hydraulics; water quality analysis, hydrology; preliminary
engineering and grading studies; tentative mapping; EIR technical support and
supporting documents; final engineering to include grading and infrastructure;
cost estimating which includes value engineering, project phasing and an
earthwork management plan; drainage and sewer master planning; highway
alignment studies; E.I.R. and entitlement support.
Miscellaneous Drainage EIR Projects: Project Manager for Master's
College Access EIR, North Newhall EIR, Via Princessa EIR, and Portuguese Bend
EIR Prepared the technical appendices and impacts analysis the drainage section
of the EIR. Provided technical support and supporting documents to the EIR
team
Avenue Tibbets Relief Sewer Trunk Main, Santa Clarita, CA: Senior
Manager responsible for the improvement plans for approximately 12,500 lineal
feet of LA County Sanitation District sewer main. The system included a new 48"
to 54" diameter RCP main located within existing streets, undeveloped land, and
Cakrans R/W. The trunk main provided increased capacity a several large
developments and included by-pass manholes, connection to and rerouting of
existing mains, and a tie into the existing District 32 influent sump.
River Village — Onsite Sewer and Golden Valley Bridge Sewer System,
Santa Clarita, CA
Senior Project Manager for civil engineering services for the project. Sewer
improvements included a 1,200-acre service area which includes several points
of connections and development tracts. The work included a sewer area study,
new sewer mains, connection into existing sewer systems, and 1,500 lineal feet
of a primary and secondary sewer main hung from the bridge structure. The
system included a steel casing and HDPE main pulled through the casing, and
hung over the Santa Clara River.
Mission Village, Newhall Ranch- Tract 61105
Newhall Land
Valencia, Northern LA County, California
This project is an approximately 1,260 acre master -planned community including
4,550 units, a 1.55-million square -feet of commercial uses; a fire station; a
library, an elementary school, a transit center flood control facilities; two public
Page 2
u
parks and multiple private parks, flood and water quality facilities, water tank
sites, sewer lift station, regional infrastructure, two major highways including a
bridge. The project includes 29.7 million cubic yards of earthwork. Mr.
Fukumitsu continues to be responsible for program management, master -plan
final engineering for multiple phases of improvement plans for regional
infrastructure such as: flood control and water quality facilities, major arterial
highways, trunk sewers and lift stations, earthwork management, value
engineering, hydrology and water quality reports, and cost estimating.
Decoro Highlands, East Creek, Creekside, Riverpark, Alta Vista and
West Creek
Valencia, CA
Project Manager of civil engineering services for six master -planned,
community projects under development by The Valencia Company in the
City of Santa Clarlta and unincorporated Los Angeles County. The projects
included preliminary engineering and grading studies; tentative mapping;
river hydraulics; water quality; final engineering to include grading and
infrastructure; cost estimating which includes value engineering, project
phasing and an earthwork management plan; drainage and sewer master
planning; highway alignment studies; E.I.R. and entitlement support.
Page 3
IIUNSAKER & ASSOCIATES
LOS ANGELES
PROFESSIONAL RESUME
Jeannine Mowrey, AICP, LEED AP
a
Principal
y
Ms. Mowrey has been in the land development business for over twenty-five
(25) years and is currently one of the managing partners of the Hunsaker &
Associates Los Angeles office. Ms. Mowrey's primary responsibilities include
managing complex land development projects in challenging jurisdictions. She
strategically maneuvers complicated projects through the entitlement approval
and permitting processes, governmental relations, manages sub -consultants and
co -consultants, prepares and processes tentative maps, general plan
Jeannine Mowrey,
amendments, zone changes, Specific Plans, and other entitlement approvals.
AICP, LEED AP
jmowrey@hunsaker.com
Ms. Mowrey's responsibilities also include project management, preparation and
processing of tract and parcel maps, lot line adjustments, Certificates of
Compliance, utility coordination including easements dedications and quitclaims,
Credentials:
and bond exonerations. She has played a lead role in the formation of many
BA University of California,
traffic, drainage and lighting assessment districts throughout Los Angeles
Irvine, 1994, Environmental
County. Jeannine especially enjoys preparing Due Diligence investigations and
Analysis and Design with
feasibility studies for a variety of residential and non-residential clients.
an emphasis in Urban and
Regional Planning
Jeannine is certified by the American Institute of Certified Planners (AICP) and is
also a LEED Accredited Professional (LEED AP BD+C).
Key Projects:
Mission Village, Newhall Ranch- Tract 61105
Newhall Land
Valencia, Northern LA County, California
This project is an approximately 1,260 acre master -planned community
HUNSAKER&ASSOCIATES
including 4,550 units, a 1.55-million square -feet of commercial uses; a fire
Los ANGELES
station; a library, an elementary school, a transit center flood control facilities;
26074 Avenue Hall
two public parks and multiple private parks, flood and water quality facilities,
Suite 23
water tank sites, sewer lift station, regional infrastructure, two major
Valencia, CA 91355
highways including a bridge. The project includes 29.7 million cubic yards of
(661) 202-5409
earthwork. Jeannine continues to be responsible for project entitlements,
conditions clearances, permitting, community facilities district support,
Additional offices located
recordation of seven phased final maps, negotiation and execution of a variety
in Irvine, San Diego and
of easements for public and private improvements, and program
Riverside.
management.
Page 1
22
Jeannine Mowrey - Resume
Homestead, Newhall Ranch
Entitlements and Preliminary Engineering
Unincorporated LA County
On behalf of Newhall Land, Ms. Mowrey managed the vesting tentative tract
map and accompanying exhibit maps and prepared an entitlement package for a
roughly 2,900 acre, mixed -use property with approximately 5,700 home sites
and 1,250,000 s.f. of commercial uses. Entitlements submitted include: vesting
tentative tract map, conditional use permit and oak tree permit.
Legacy Village - Stevenson Ranch Phase V
Newhall Land
Unincorporated LA County
On behalf of Newhall Land, Ms. Mowrey managed the vesting tentative tract
map and accompanying exhibit maps and prepared entitlement strategy for a
roughly 1,800 acre, mixed -use property with approximately 3,500 home sites
and 500,000 s.f. of commercial uses. Entitlements submitted include: vesting
tentative tract map, local and countywide general plan amendment, zone
change, conditional use permit, and oak tree permit.
Five Knolls (Keystone) Tract 60258
Brookfield Homes
City of Santa Clarita, California
This project is a 245 acre residential development including 119 lot single
family homes, 380 detached condominium homes, a public park, recreation
center, YMCA and senior center sites, public and private trails, a secondary
arterial roadway, and all related infrastructure for this master -planned
community. Jeannine was responsible for recordation of three final maps,
negotiation and execution of a variety of easements for public and private
improvements, management and coordination of condominium plans and
other BRE-required documents, and management of Drainage Benefit
Assessment District.
Valencia Commerce Center
Newhall Land
Unincorporated LA County
On behalf of Newhall Land, Ms. Mowrey managed the vesting tentative parcel
map and accompanying exhibit maps and prepared the entitlement strategy for
most of the remainder of the Valencia Commerce Center — a 615 acre,
commercial and industrial property with approximately 3.6 million s.f. of
commercial and industrial uses. Entitlements prepared and submitted include:
vesting tentative parcel map, conditional use permit, oak tree permit and CUP
Conformance Report.
Page 2
I UNSAKER & ASSOCIATES
LOSANGELES
PROFESSIONAL RESUME
Alireza Sazegari, EIT, LSIT
Project Manager
Mr. Sazegari has been in the engineering and land development business for
over fourteen (14) years and is currently a Project Manager at the Hunsaker &
Associates Los Angeles office. Mr. Sazegari has managed several complex land
development projects and has over ten (10) years of civil, architectural and
electrical design experience. He specializes in grading design but also has
extensive experience in storm water, water quality, sewer and water design.
Mr. Sazegari started his career as a Geologist and then became a Civil Engineer
specializing in government and commercial landfill and land development
Alireza Sazegari,
projects. He then managed numerous large-scale public projects as a project
EIT, LSIT
Manager and Project Engineer. Alireza's experience and diverse background has
asazegari@hunsaker.com
made him an exceptional Project Manager. He has the capacity to see the big
picture from every angle of development.
Mr. Sazegari s strengths include his technical abilities and superior collaboration
skills. He is very detailed and has an immense stamina for handling large scale
projects. He takes initiative and pride in the good work he does.
Alireza is EIT and LSIT certified by the California Board of Professional Engineers
and Land Surveyors. He is also OSHA Safety and HAZWOPER certified.
Key Projects:
Santa Clarita Valley Sheriff Station
(Los Angeles County Sheriffs Department)
Santa Clarita, California
Project Manager
As a consultant to the City of Santa Clarita, Alireza has been the engineering
project manager for the new LA County Sheriff Station Headquarters in the City
26074 Avenue Hall STE 23
of Santa Clarita. The station is approximately 33,000 square feet with a 6,000
Valencia, CA 91355
square foot maintenance building, detention facility, and heliport. The project
required significant offsite infrastructure including: street widening, water line
Credentials:
extension, utility relocations, and dry utility extensions. He got involved with the
project at the conceptual design stage, managed all civil design, provided bid
BS University of California,
and construction support for all civil improvements, and is currently managing
Irvine, , Civil
Engineering, Structural
civil construction support operations for onsite improvements as well as offsite
infrastructure improvements.
Page 1
23
u
Mission Village, Newhall Ranch- Tract 61105
Mission Village
Valencia, Northern LA County, California
This project is an approximately 1,260 acre master -planned community
including 4,550 units, a 1.55-million square -feet of commercial uses; a fire
station; a library, an elementary school, a transit center flood control facilities;
two public parks and multiple private parks, flood and water quality facilities,
water tank sites, sewer lift station, regional infrastructure, and two major
highways including a bridge. The project includes 29.7 million cubic yards of
earthwork. Mr. Sazegari continues to be responsible for project management.
He is in charge of construction support as well as coordinating and preparing
design drawings for multiple phases of improvement plans for regional
infrastructure such as: flood control and water quality facilities, major arterial
highways, trunk sewers, lift stations, earthwork management, value
engineering, hydrology, water quality reports, and cost estimating.
Highridge Costa Housing Partners
LA County, California
Alireza has worked on multiple projects for Highridge Costa as Project
Manager and Project Engineer. These projects were located in different areas
of Los Angeles County. The projects were all multi -residential developments
with 50+ apartment units. His role was to Manage the project and the design
team to prepare civil design development plans including street
improvements, Sewer and hydrology studies, storm water and LID plans,
sewer and water plans as well as precise and rough grading design. Few
examples of these projects are:
1- The Rise apartments, Los Angeles CA (57 Units)
2- Main Street Apartments, Los Angeles CA (57 Units)
3- Central Apartments, Los Angeles CA (57 Units)
4- R Ave Apartments, Palmdale CA (57 Units)
Rye Canyon Median Refurbishment
Santa Clarita, California
This project was a median refurbishment/redesign landscape project on Rye
Canyon Road between Avenue Stanford, and Avenue Scott within the existing
raised median. The project will consist of improving conditions of existing
median, as well as adding two left turn pockets. Mr. Sazegari acted as the
project Manager on this project. This project also included preparing bid
schedule, design specifications, cost estimate for the construction phase, as
well as construction support, and construction management.
Page 2
HUNSAKER & ASSOCIATES
LOSANGELES
PROFESSIONAL RESUME
Bruce Tait, PLS
Surveyor
Mr. Tait has over 40 years of experience in design and survey work throughout
Southern California. This work has included public works and land
development projects. He has supervised projects in San Diego, Orange,
Imperial, Los Angeles, Riverside, Ventura, Kern and Contra Costa Counties.
Key Projects:
Highway 101 Median, Ventura, CA: Mr. Tait's team obtained
Bruce Tait, topography for a portion of State Highway 101 median
using GPS and total stations. Due to traffic conditions and Caltrans
btait@hunsaker.com requirements, work was done at night.
Adolfo Camarillo High School, Camarillo, CA: Mr. Tait's team
performed a boundary survey for fencing at high
school and along Caltrans 101 right of way.
Wilmington Waterfront Promenade, Port of Los Angeles, CA: Mr.
Tait supervised construction staking for grading,
roads, utilities, structures and piers for waterfront improvement project.
Los Angeles Union Station Rail Improvements, Los Angeles, CA:
Mr. Tait directed construction staking for rail
improvements and modifications at LA Union Station.
Goleta Layover, Goleta, CA: Mr. Tait directed construction staking for
rail improvements and modifications at the
Goleta Amtrak layover in Goleta.
26074 Avenue Hall STE 23
Pioneer Drive ALTA, Glendale, CA: Mr. Tait's team performed an
Valencia, CA 91355
ALTA survey for proposed development site for a
multifamily affordable housing project.
Credentials:
AutoCamp ALTA, Three Rivers, CA: Mr. Tait's team performed an
sS San Diego State
ALTA survey for proposed RV campground
University Civil Engineering,
improvements.
California 1980 Professional
Engineer No. 32247
(license authorized for land
surveying)
24
HUNSAKER & ASSOCIATES
LOSANGELES M
PROFESSIONAL RESUME
Adam Wakefield, IT-GIS
Senior Designer
Mr. Wakefield has been in the land development business for twenty-one years
and is currently a Senior Designer and
Manager in the Los Angeles office of Hunsaker and Associates, Inc. His primary
responsibilities include directing site
planning and grading design on tentative and final engineering levels, as well as
directing GIS work and managing the
network infrastructure of the office. He has worked with architects, civil and
structural engineers to prepare tentative
maps, improvement plans, cut sheets, site plans, environmental exhibits. He also
Adam Wakefield, provides construction support.
EIT, LSIT
awakefeld@hunsaker.com Key Projects:
Lake Sherwood; Thousand Oaks, California
shetwood Development Company
Drafted mass grading of 77 custom estate home sites. Assembled tentative
maps. Assisted in generating an oak
tree protection report.
Valley Central Shopping Center; Lancaster California
RV,rP Valley Central, LP.
Assisted the Senior Project Manager and Architect with overall site design. Set
up a basis for all conceptual and
construction drawings. Coordinated data communication between the entire
design team.
Reagan Presidential Library; Simi Valley, California
Ronald Reagan Presidential Foundation
Assisted Senior Project Manager with site research and development of an
exhibit hall expansion to feature Air
26074 Avenue Hall STE 23
Force One.
Valencia, CA 91355
Canyon Gate; Santa Clarita, California
Credentials:
D.R. Horton
Responsible for converting data from previous lead engineering firm.
BA Michigan State
Supported the field survey crew with
University, Michigan, 2000,
Telecommunications
detailed COGO data for the mass grading of keyways, streets and lots.
Developed a system for quickly drafting
fine grading in CAD.
Jonathan Petke, P.E.
KEY FACTORS
Design Engineer
26 years of experience with PE
registration
Credentials:
Knowledgeable of Federal, State
BS University of California, Berkeley, 1996, Civil Engineering
and local regulations
California, 2005, Registered Professional Engineer No. 67585
Created innovative solutions for
Professional Experience:
public facilities and roads
Mr. Petke has experience in project management, civil engineering
Expertise in environmental
design, infrastructure improvement engineering including street design,
mitigation strategies
public agency plan processing, construction support, and dealing with
Excellent communicator and
endangered species habitat including mitigation design and
success in obtaining permits
implementation. He has also obtained encroachment permits for storm
drains and utilities within the Public Right -of -Way in various jurisdictions of
Southern Califomia,
Key Projects:
City of Corona, Dos Lagos project, Corona, CA: Mr. Petke designed street, sewer, storm drain, water, golf
course, and grading for mixed -use development.
Orange County, Ladera Ranch, Orange County, CA: Mr. Petke developed street, sewer, storm drain, water, and
grading design for mixed use hillside development.
City of Long Beach, Promenade -Mid Block Project, Long Beach, CA: Mr. Petke prepared street, sewer, storm
drain, water, and grading design for downtown infill mixed use development.
City of Long Beach Promenade - Pacifica, Long Beach, CA: Mr. Petke provided street, sewer, storm drain,
water, and grading design for urban mixed -use development.
City of Riverside, Lowe's Shopping Center, Riverside, CA: Mr. Petke created street, sewer, storm drain, water,
and grading design for urban shopping center.
City of Costa Mesa, South Coast Home Furnishing Centre, Costa Mesa, CA: Mr. Petke designed street, sewer,
storm drain, water, and grading design for urban infill development.
Multiple Cities, AutoZone Stores, Costa Mesa, Perris, Rialto and San Diego, CA: Mr. Petke developed street,
sewer, storm drain, water, and grading design for multiple shopping mall locations.
City of Brea, Brea Plaza, Brea, CA: Mr. Petke created street, sewer, water, storm drain, water quality, and grading
design for major shopping center.
City of Orange, Ridgeline Equestrian Estates, Orange, CA: Mr. Petke prepared preliminary engineering,
tentative tract map, street, sewer, storm drain, water, grading and water quality design for equestrian residential
project.
25
Matthew Mohler, P.E.
Design Engineer
Credentials:
BS California State Polytechnic University, Pomona, 2011, Civil
Engineering
California, 2015, Professional Engineer Civil No. 84160
Professional Experience:
Mr. Mohler has experience in developing effective designs for local
streets and arterials along with the related storm drain facilities and
grading to successfully handle storm runoff. He also has a strong
background in all wet (sewer, water, recycled) and dry utility systems
engineering including coordination with multiple utility owners.
KEY FACTORS
• 15 years of experience and PE
registration
• Capable designer of sewer, water
and recycled systems
• Expert at dry utility design and
coordination with owners
• Experienced engineer for local
streets and arterials
• Excellent communication with
agency staff and stakeholders
Key Projects:
IRWD, Great Park Neighborhoods Utility Systems, Irvine, CA: Mr Mohler participated in the team that created the
design of 67 miles domestic water main, 28 miles of recycled water mains and 54 miles of sanitary sewer mains and
appurtenances such as booster pump stations and lift stations in compliance with IRWD criteria and coordination of dry
utility facilities.
Engineer at Lighthouse Design Consulting, Fullerton, CA: Mr. Mohler was responsible for coordinating dry utilities
forcommercial and residential developments including electrical, street lights, telephone, CATV and gas systems.
City of Tustin, Plan Checking, Tustin, CA: Mr. Mohler performed checking of plans for site layouts, grading, streets
and utility systems forcompliance with applicable City requirements.
City of Tustin, Sports Complex at Legacy Infrastructure, Irvine, CA: Mr Mohler was involved in facility layouts,
detailed grading design coordinated with drainage and water quality treatment BMP's along with access roads, parking
lots and utility services.
City of Irvine, Great Park Neighborhoods Infrastructure, Irvine, CA: Mr. Mohler assisted in design efforts from initial
concept designs to preparation of construction documents for 10 miles of street improvements, design of several parks
and trails involving extensive demolition of runways and 1 million cubic yards of earthwork.
City of Irvine, Sports Complex at Great Park Infrastructure, Irvine, CA: Mr. Mohlerwas involved in the design of 1.5
miles of arterial roadways, 10,000 LF of trail and sidewalk, 8,000 LF of storm drain pipe and 1 million CY of earthwork.
City of Irvine, Irvine Boulevard Rehabilitation/Widening, Irvine, CA: Mr Mohler prepared widening and
improvement plans for 3,000-foot segment in accordance with City standards including signing and striping and traffic
control.
Sean Swanson, EIT
Design Engineer
Credentials:
BS, Chico State University, Chico, CA, 2011, Civil Engineering
California. 2011 Engineer -in -Training No. 104744
KEY FACTORS
• 11 years of experience and EIT
registration
• Experienced street designer for
large projects
• Capable designerfor paving rehab
Professional Experience:
and other upgrades
Mr. Swanson has a wide range of experience in the Civil Engineering
Prepared several median designs
Industry in Southern California. His design experience includes grading,
for existing arterials
sewer and water pipeline infrastructure, tentative tract map preparation,
Knowledge of water, sewer and
site plans and roadway improvements. His key roles included project
reclaimed water systems
coordination with clients, subconsultants and governmental agencies,
as well as cost estimates, performing field construction observation and
creating as-builts. In addition to new street
design, he has experience in design of upgrades and pavement rehabilitation
for existing streets.
Key Projects:
Grading, Street, Sewer and Water Design, Costa Mesa, CA: Mr Swanson provided hillside rough grading plan, street
improvements, sewer, domestic water and non -domestic water plans. Responsibilities included verifying conditions of
approval and coordination with client, sub -consultants and governmental agencies.
Crown Valley Community Park Tier I, Aliso Viejo, CA: Mr Swanson created grading, utility, retaining wall profile and
storm drain design for amphitheater and adjacent play areas.
Heritage Fields Backbone Streets, Irvine, CA: Mr Swanson assisted in design for 10 miles of Heitage Fields
backbone streets including Trabuco Road, Ridge Valley and several unnamed streets.
Victoria Street Median Improvement Plan, Costa Mesa, CA: Mr Swanson prepared median street improvement
Pans for Victoria Street including coordinating with Traffic Engineerfor turn pockets in median.
Alicia Median Modification Plan, Aliso Viejo, CA: Mr. Swanson developed design that increased capacity of left turn
pocket and coordinated with landscape, traffic, Caltrans and City to ensure project success.
Culver Drive at 1-5 Freeway Pavement Rehabilitation, Irvine, CA: Mr. Swanson provided exhibit with limits of
pavement rehabilitation for the City of Irvine and coordinated with subconsultant for striping plan.
26
7. Indemnity and Insurance Notice
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
SUMMARY OF CONTRACTUAL REQUIRMENTS
1. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
2. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
3. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
1. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
2. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
3. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
I. INDEMNIFICATION:
To the fullest extent permitted by law, including without limitation Civil Code sections 2782 and
2782.8, CONSULTANTshall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold
harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively
"Indemnitees") from and against any and all claims, loss, cost, damage, injury (including, without
limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants),
expense and liability of every kind, nature and description that arise from or relate to (including, without
limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses and fees
of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that
arise from or relate to, directly or indirectly, in whole or in part, from: (1) any negligent act or omission
of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they
control; (2) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name,
trademark, service mark or any other intellectual or proprietary right of any person or persons in
consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the
performance of this Agreement; or (3) any breach of this Agreement (collectively "Liabilities'). Such
obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such
Liabilities are caused by the sole or active negligence or willful misconduct of such Indemnitee, but shall
apply to all other Liabilities.
The foregoing indemnification provisions will not reduce or affect other rights or obligations
which would otherwise exist in favor of the CITY and other Indemnitees.
CONSULTANT shall place in its subconsulting agreements and cause its subconsultantsto agreeto
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
II. INSURANCE
(A) Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with
coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Limits
Commercial general liability:
$1,000,000/$2,000,000aggregate
Professional liability
$1,000,000
Business automobile liability
$1,000,000
Workers compensation
Statutory requirement
(i) Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 1185 or 88. The amount of insurance set forth above will be a combined
single limit per occurrence for bodily injury, personal injury, and property damage forthe policy coverage.
Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including
symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 2010 1185 or 88, or equivalent. Such insurance will
be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to CITY.
(ii) Professional liability coverage will be on an "occurrence basis' if such coverage is
available, or on a "claims made' basis if not available. When coverage is provided on a "claims made
basis," CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this
Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy
27
that was in effect during the term oft his Agreement, and will cover CONSULTANT for all claims made by
CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the
time this Agreement was in effect.
CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement, including endorsements, and such other
evidence of insurance or copies of policies as may be reasonably required by CITY from time to time.
Insurance must be placed with California -admitted insurers with (other than workers compensation) a
current A.M. Best Company Rating of at least "AMIL"
Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its
elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms
of the workers compensation policy which arise from work performed by CONSULTANT for CITY.
Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration ofthe policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understan the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature: _ Date: February 10, 2023
Printed Name: Jay Ho"c'n Director, Avid Trails, LLC
8. Designation of Subcontractors
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL q PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
render service in excess of'h of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets If needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Hunsaker & Associates
i000008697
I
$165,615
Location and Place of Business
26074 Avenue Hall, Suite 23 Valencia, CA 91355
Bid Schedule Item No's:
Description of Work
All engineering and survey
Civil Engineering, Survey
License No.
Exp. Date: / /
Phone ( )
C 4o695
03/31/2025
661-294-2211
Subcontractor
DIR Registration No.
Dollar Value of Work
RJ Lung & Associates
1000031076
$11,340
Location and Place of Business
2832 Walnut Ave, Suite E Tustin, CA 9278o
Bid Schedule Item No's:
Description of Work
1.3
Aerial Photogrammetry
License No.
Exp. Date: / /
Phone ( )
N/A (No license required for Aerial
Photogrammetry)
714-832-2077
Subcontractor DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
28
9. References
REFERENCES
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer
has performed work of a similar scope and size within the past 3 years. Ifthe instructions on this form conflict
with the references requested in the scope of work, the scope of work shall govern. Complete this form out
accordingly. Fill out this form completely and upload it with your proposal.
1 City of West Jordan Wheels Park 8000 S Redwood Rd, West Jordan, UT 84o88
Name and Address of Owner / Agency
Korban Lee 8o1-569-5071 korban.lee@westjordan.utah.gov
Name and Telephone Number of Person Familiar with Project
$5 million Design + Build
In Progress
Contract Amount Type of Work
Date Completed
z Gateway Bike Park 4806 Old Spartanburg Rd. Taylors, SC 29687
Name and Address of Owner / Agency
Ty Houck 846-331-9631 thouck@greenvillecounty.org
Name and Telephone Number of Person Familiar with Project
$30,000 Design
Fall 2021
Contract Amount Type of Work
Date Completed
3 City of Orem Bike Park 56 North State Street, Orem, UT 84057
Name and Address of Owner / Agency
Jennica Jones 801-229-7295 jmjones@orem.org
Name and Telephone Number of Person Familia rwith Project
$90,000 Design, Build
May 2021
Contract Amount Type of Work
Date Completed
The following are the names, addresses, and telephone numbers of all brokers
and sureties from whom
Proposer intends to procure insurance bonds:
Diane Gibson, Westfield Insurance, 1 Park Circle Westfield Center, OH 44251 704-749-2402
10. Acknowledgment of Scope of Work
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all Scope of Work for the Design of the Blue Cloud
Bike Park. The Contractor will be expected to perform maintenance practices and uphold the standards
herein to the established Scope of Work throughout the length of the contract.
*Supervisor's Signature: Date: 02-15-2023
*Estimator's Signature: Date: 02-15-2023
*Owner's Signature: Date: 02-15-2023
*All three signatures required
29
11. Disclosure Statement
CITY OF SANTA CLARITA DISCLOSURE STATEMENT
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
The following information must be disclosed:
1. List the names of all persons having a financial interest in the Request for Proposals.
Justin Lax, partner, Avid Trails, llc
Jay Hoeschler, partner, Avid Trails, llc
2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all
individuals owning more than ten percent ofthe shares in the corporation or owning any partnership
interest in the partnership.
Justin Lax, partner, Avid Trails, llc
Jay Hoeschler, partner, Avid Trails, llc
3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names
of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or
trustor of the trust.
N/A
4. Has the offeror had more than $250.00 worth of business transacted with any member of the City of
Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months? If
yes, please indicate the person(s) with whom you have conducted business.
N/A
NOTE: Attach additional pages as necessary.
Si ature of eror
Jay Hoeschler, Avid Trails lie
Print or Type Name of Offeror
February 15, 2023
Date
12. Equal Opportunity / Affirmative Action Statement
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
PROPOSAL# PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City Project No. P0020
City of Santa Clarita, California
The offeror hereafter described will not discriminate against any employee or applicant for employment
because of race/color, national origin, sex, sexual preference, religion, age, or handicapped status in
employment orthe provisions of services.
Signatu
Jay Hoeschler, Partner, Design Director
Typed Name and Title
001
13. Addendum
The following addendum have been received and
acknowledged via the BidNet portal.
Addendum No. 1
February 2, 2023
Addendum No. 1
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response
The purpose of this addendum is to address the following for this Request for Proposals (RFP):
I. PRE -PROPOSAL MEETING
There will be a non -mandatory Pre -Proposal meeting on Wednesday, February 8, 2023 at 11:00 AM
(PT) via Zoom. Meeting information is as follows:
httPs:Hsantaclarita.zoom.us/i/88003633628
Meeting ID: 880 0363 3628
Passcode:579145
One tap mobile
+16694449171„88003633628# US
+13462487799„88003633628# US (Houston)
Meeting ID: 880 0363 3628
Find your local number: https:Hsantaclarita.zoom.us/u/kdzjeTfbvx
II. PROPOSALS DUE DATE
The closing date has been extended from February 8, 2023 at 11:00 AM (PT) to February 15, 2023 at
11:00 AM (PT). Please submit proposals before February 15, 2023 at 11:00 AM (PT), proposals
submitted after the deadline will not be considered.
III. QUESTIONS
The questions deadline will not be extended on BidNet. Questions may be asked in the non -
mandatory Pre -Proposal Meeting on February 8, 2023 at 11:00 AM (PT) via Zoom. Questions and
answers asked during this meeting will be published in an Addendum on BidNet.
PROPOSAL# PPOS-22-23-P0020B
31
PPOS-22-23-P0020B -Design of the Blue Cloud Bike Park Addendum No: 1 (Published)
Questions & Answers
Buyer Organization City of Santa Clarita
Question Acceptance Deadline 01/30/2023 02:00 PM EST
Closing Date 02/15/2023 02:00 PM EST
No Question/Answer
Question Date Answer Date
Q1 Question: Pre -Bid Site Visit (by Jay Hoeschleo
01 /27/2023 09:46 AM EST 02/02/2023 02:34 PM EST
Will a representative of the City he available to meet bidders at the site prior
to hid?
Public Answer:
There will he a non -mandatory Pre -Proposal meeting held on February 8,
2023 at 11:00 AM (PT) via Zoom. Please see Addendum No. 1 for meeting
details and new closing date.
Q2 Question: Public Input (by Jay Hoeschler)
01 /27/2023 09:48 AM EST 02/02/2023 01 :00 PM EST
Will public input he part of the design process, either pre -design or
presenting / vetting proposed designs in a public forum?
Public Answer:
There will he a public meeting at the 90 % design completion.
Q3 Question: Site Boundaries (by Jay Hoeschleo
01 /27/2023 09:49 AM EST 02/02/2023 01 :00 PM EST
Can you please provide a KMZ or SHP of the project boundaries?
Public Answer:
The RFP Package contains the approximate boundaries of the project site
in the Exhibits.
Q4 Question: Submittal Format (by Jay Hoeschleo
01 /27/2023 09:51 AM EST 02/02/2023 01 :00 PM EST
Can 11x17 recycled paper he used for printed submittals?
Public Answer:
Yes, 11x17 recycled paper maybe used for printed submittals.
Q5 Question: Technical Data (by Jay Hoeschleo
01 /27/2023 09:51 AM EST 02/02/2023 01:00 PM EST
Does the City have data on existing geotechnical and environmental
conditions for the site?
Public Answer:
There is a CEQA report being done by a City consultant. Currently, there
are no geotechnical reports for the site
Q8 Question: Tech Subconsultants (by Jay Hoeschleo
01 /27/2023 09:52 AM EST 02/02/2023 01 :40 PM EST
Are gas and/or enviro subconsultants required as part of the project team?
Public Answer:
They are not required.
02/03/2023 11:17 AM EST
Page 1 of 4
PPOS-22-23-P0020B - Design of the Blue Cloud Bike Park
Addendum No:1
No
Question/Answer
Question Data AnsWerDate
Q7
Question: Permit Procurement (by Jay Hoeschler)
01/27/2023 09:55 AM EST 02/02/2023 01:00 PM EST
Should this scope include procuring any necessary permits for
construction?
Public Answer:
No.. it is not necessary.
Q8
Question: Existing City Park Standards (by Jay Hoeschler)
01/27/20230956 AM: EST 02/02/20230100 PM: EST
Are there parks and recreation standards for structures.. toilets.. benches.
etc.?
Public Answer:
The project will include Ports Potty and/or forest type septic tank toilets. No
standards exist.
Q9
Question: Construction Budget (by Jay Hoeschler)
01/27/2023 09:57 AM EST 02/02/2023 01:00 PM EST
Is there an overall construction budget for the project we should hs
designing to?
Public Answer:
The total budget. including design and construction is 53, 500, 000.
Q10
Question: CEQA Requirements
01/30/202301,01'PM'E5T 02/02)2023,,01,00 PM EST
Does the project requires CEQA or any other related/similar clearances?
Does the city have these clearances or it will hs part of the scope?
Public Answer:
The City is conducting CEQA.
Q11
Question: Title Report
01/30/2023 01:03 PM EST 02/02/2023 01:00 PM EST
Does the project has Title and Boundary report and city will provide them or
obtaining reports are part of the scope?
Public Answer:
The City will provide title and boundary reports and any other information
relating to the property to the awarded vendor.
Q12
Question: Bio and Flood Mapping
01/30/2023 01:04 PM EST 02/02/2023 01:00 PM EST
Does the city has the Biological resources map and flood map for the
project and provide it or its the responsibility of the consultant to prepare
them?
Public Answer:
The City has the maps and will provide them to the awarded consultant.
Q13
Question: Biological Information
01/30/2023 01:08 PM EST 02/02/2023 01:00 PM EST
Are there any Oak trees.. other known biological resources.. protected or
sensitive habitats or endangered species on the site? Does the city have
this information or is it part of the scope of work to obtain these information?
Public Answer:
There are Oaks tree on site, no other SEA's are on site. The Oak trees are
outside of the construction areas.
02/03/2023 11:17 AM EST
Page 2 of 4
32
PPOS-22-23-P0020B - Design of the Blue Cloud Bike Park
Addendum No
No Question/Answer Question Data Answer Data
Q14 Question: Record of Survey requirements 01/30/2023 01:09 PM EST 02/02/2023 01:00 PM EST
Page 12 of the RFP requires Topographic Survey and Record Right of
Way: Perform a design level topographic survey and provide mapping to
establish the existing right of way for the project.
Is it correct to assume that this work shown in italics will not require a
record of survey?
Public Answer:
Yes.. it will not require a record of survey.
Q15 Question: Design Limits 01/30/2023 01:10 PM EST 02/02/2023 01:00 PM EST
Will ws he required to design any offsits items (like access from the existing
street.. or entrance improvements which will also require offsits design).
Public Answer:
No offsits items will he required
Q16 Question: Geotechnical info
Is there any available Geotechnical report for the site or preparing the
report is the consultant tsam's responsibility?
Public Answer:
There is no existing geotechnical report.. and it is not the consultant's
responsibility to prepare one.
Q17 Question: Existing infrastructure
In few places in the RFP its mentioned Design of existing infrastructure (ex.
Part III of Scope of work "The project shall include design of the existing
infrastructure in order to obtain a final design") Would you please clarify
what existing infrastructure needs to he designed/redesigned or what is this
statement referring to?
01/30/2023 01:11 PM EST 02/02/2023 01:40 PM EST
01/30/2023 01:17 PM EST 02/02/2023 01:00 PM EST
Public Answer:
The existing entrance roads and utilities.
Q18 Question: Deadlines Extention 01/30/2023 01:20 PM EST 02/02/2023 02:34 PM EST
Since the response to question for this RFP can/might affect the scope of
work and also need to bring new disciplines to the project team will the city
extend the deadline for returning the proposals?
Public Answer:
Please see Addendum No. 1. The deadline has been changed from
February 8.. 2023 at 11:00 AM (PT) to February 15.. 2023 at 11:00 AM (PT).
Q19 Question: Project Limits 01/30/2023 01:27 PM EST 02/02/2023 01:00 PM EST
It looks like some of this park is outside City limits? If so.. who is
coordinating with LA County?
Public Answer:
The City is the owner of property outside city limits and is in process of
annexing property into city. The City is in contact with IA County.
02/03/202311: 17 AM EST
Page 3 of 4
PPOS-22-23-P0020B - Design of the Blue Cloud Bike Park
No
Q20
Q21
Question/Answer
Question: Project Limits
It looks like some of this park is outside City limits? If so.. who is
coordinating with LA County?
Public Answer:
The City is the owner of property outside city limits and is in process of
annexing property into city. The City is in contact with IA County.
Question: RFP Questions
-Can the City specify parking requirements?
-Can the design team he part of the construction/build team or will they he
excluded?
-Can the project budget he shared?
-Is there a schedule for the project?
-In the RFP under Task 3: Design.. there is aline item that references
requested prepared plans per listed category — please confirm what these
plans per categories are.
-What are the lighting requirements at the parking.. trail head.. and trail
rsquir snts?
-Any gates.. competitive access (wifi.. cable.. cameras) planned?
-Is all of the mentioned 15 miles for the trailnew or does it include the
xisting trails that are there now?
-it is understood that access roads on both the Haskell Canyon side and
Blue Cloud side are to he designed. Is there an estimation on the length of
roadway work is anticipated and if this road work is private.. public.. or a
combination?
-Can the City share the CIP information?
-Does the City have or need an environmental permit and/or EIR?
-Are there any limitations in terms of access or type of construction
materials and equipment that can he used?
-Must the consultant prepare phasing and Iaydown plans?
Public Answer:
1) 100 spaces are required and 4 ADA spaces are required. Paving is road
based. 2) Design team may not hid on construction. 3) Total budget for
project 53,500,000. This includes design and construction. 4) Design and
construction to he completed in 2024. 5) There are no requirements for
lighting. 6)? Gates will he installed by the City.. no wi-fi.. cable.. or camscas
are planned. 7) There are no existing trails now. Design and construction of
minimum 15 miles of trails, including expert, intermediate.. and beginner are
needed. 8) The road design is to start from existing roads.. DW P on Haskell
side.. terminus of Blue Cloud Road on Blue Cloud side. 9) The road work is
from the existing roads and will he public.. paving is to he road base only.
10) What CIP information are you requesting? You may enter a Public
Records Request at www. Santa-claritacom or by calling at (661) 259-2489.
11) The City is preparing CEQA documents. 12) There are no restrictions.
Items may include but not limited to: Trails, Pump Tracks.. Jump Course;
minmxcavators trial dozers.. skid steers.. roads and paving. 13) No.. this is
not required.
02/03/2023 11:17 AM EST
Addendum No
Question Data Answer Date
01/30/2023 01:31 PM EST 02/02/2023 01:00 PM EST
01/30/2023 01:52 PM EST 02/02/2023 01:19 PM EST
Page 4 of 4
33
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Addendum No. 2
PROPOSAL # PPOS-22-23-P0020B
Design of the Blue Cloud Bike Park
City of Santa Clarita, California
Addendum No. 2
February 10, 2023
This addendum must be acknowledged via Bid Net and should be included with the proposal response.
PRE -PROPOSAL MEETING
There was a non -mandatory, pre -proposal meeting via Zoom on February 8, 2023 beginning at 11:00 AM
(PT). The pre -proposal meeting details are as follows:
Attending Staff:
• Jeff Morrison —Open Space and Trails Administrator, Neighborhood Services
• Danielle Marquez - Buyer, Administrative Services
Attending Vendors:
• Trent Okumura — BrightView Design Group
• Jerico Farfan —BrightView Design Group
• TimGarrett— KPFFConsultingEngineers
• Justin Lax —Avid Trails
• JayHoeschler —Avid Trails
• AlirezaSazegari— Hunksaker&Associates
• GrantKai— KPFFConsultingEngineers
• Jason Fukumitsu— Hunksaker&Associates
• JeannineMowrey— Hunsaker&Associates
• Sustainable Recreation Design
• Armando Arroyo
The following questions were asked and answered:
Q1) There was an estimate developed by Bellfree, is that how the budget of $3.5 million was
established?
Al) Yes, correct. In the budget, there is a $95,000 set apart for design.
Q2) Does the design portion of the budget also include design for the bike park and BMX race track?
A2) Proposals will need to include a preliminary estimate for a USA BMX certified race track per the
Scope of Work, Section III "Responsibilities".
Q3) Is the preliminary investigation a part ofthe base scope?
A3) Yes, this is Task #1 in the Scope of Work.
PROPOSAL # PPOS-22-23-P0020B
Addendum No. 2
February 10, 2023
Q4) What level does the City require the BMX bike track to be designed?
A4) The City requires a cost estimate for a USA BMX certificated, sanctioned race track
Q5) Is the current Santa Clarita Sports Complex Park not sanctioned for BMX park?
A5) Correct, it is not sanctioned.
Q6) Is the design process limited to the trail system itself or is the design for parking lots, bathrooms,
etc. included in the $95,000 estimate?
A6) Yes, this will be included —see estimate breakdown attached to this addendum.
Q7) Can you clarify if the design topography is required in this RFP?
A7) Yes, the City will need design level topography.
QS) Is the design topography detail needed for the entire park for trail alignments?
AS) Yes, this will be needed.
Q9) In regards to public input, how did you arrive at the design parameters for this project?
A9) There will be two public meetings to allow the community to choose between different options of
design elements.
Q10) Also in regards to public participation, does this mean we should plan a design A and B for public
input?
A10) The City is looking for design elements to show to the public, not quite the trail itself, but the
elements of the trails.
Q11) For the trails, are you expecting a mini excavator and do you have an anticipated trail path?
A11) The trail path shouldn't be anything too elaborate, but the proposal should include design for trail
paths that will be created by a mini excavator.
Q12) How are the funds for this project being paid?
Al2) General Fund.
Q13) Is the consultant responsible for obtaining permits?
A13) The City will obtain the permits for the selected consultant.
Q14) Will design happen prior to CEQA completion?
A14) CEQA will be happening simultaneously during design, but will be completed before construction.
Q15) Are we allowed to visit the site of Blue Cloud Park?
A15) Yes, you can visit the site. The City has provided clearance for visitors from dawn to dusk. See
attached picture included in this addendum. Visitor cars will need to be parked near the green gate
shown in the picture and walk to the site from there.
PROPOSAL# PPOS-22-23-P0020B
34
Addendum No. 2
February 10, 2023
Q16) Does the City anticipate this space being used as a NICA venue?
A16) Yes, the City plans on using the park for events, practices, and as an active venue space
Q17) Are we to include the trails as a part of our proposal?
A17) Yes, include preliminary illustratives.
Q18) Is it a requirement to subcontract the City's preferred subconsultant mentioned in the Scope of
Work, or does the City just recommend collaboration?
A18) It is the City's preference, but we are open to other consultants that are equivalent.
Q19) Do we need to consider Ryan Howard's fees within our proposal?
A19) Not Ryan Howard's fees specifically, but the City would like to see a portion dedicated to a
subconsultant that possesses similar expertise.
Q20) What level ofconstruction document detail is the City expecting for the trail themselves?
A20) The City is not looking for full engineering on the construction, but rather a design that is
sustainable.
Q21) Are you open to the trail drawings on topography maps?
A21) Yes, that's fine.
Q22) The design team will not be contracted to build it, is that policy?
A22) Yes, the selected consultant for this RFP will be utilized to design Blue Cloud Park, but cannot
participate in the bid for construction due to conflict of interest concerns.
Q23) What's the reasoning for not contracting out for design -build?
A23) The City attempted to solicit proposals for this project using the design -build approach in October
2022, but did not receive any proposals. Due to this fact, we are contracting the design and construction
separately.
Q24) Can you provide the contact information for Ryan Howard?
A24) Yes, please see Section III, 'Trek Bikes Representative', within this addendum for the contact
information.
Q25) Does the $100,000 design estimate include surveying?
A25) Yes.
Q26) How critical is it that you get hard copy proposal submissions?
A26) The City will be removing the hard copy submission requirement for this RFP. See Section II: "Hard
Copy Proposal Submission Requirement".
PROPOSAL # PPOS-22-23-P0020B
Addendum No. 2
February 10, 2023
Q27) Does the City require all subconsultants to be put on the Designation of
Subcontractors/Subconsultants form?
A27) Per the Designation of Subcontractors/Subconsultants form, we are requesting a list of vendors
who will perform work or labor or render service in excess of % of 1 percent, or $10,000 (whichever is
greater) of the prime contractor's total bid. If no Subconsultants will be used fill out the form with N/A.
Q28) Will a geotechnical report be required?
A28) No.
Q29) Will you be open to phasing plans for this project?
Q29) No, there will be no phasing in this project.
Q30) How critical is lidar on this bike trail?
A30) Lidar is not required, but normal survey will be accepted
Q31) What will the evaluation team look like?
A31) There will only be City staff on the evaluation panel.
The following was reviewed:
• Project scope of work
• RFP Guidelines
• Q&ASession
II. HARD COPY PROPOSAL SUBMISSION REQUIREMENT
The hard copy submission requirement for this RFP has been removed. The City must receive one (1)
electronic copy of the completed proposal before 11:00 AM (PT) on February 15, 2023. All proposal
submissions must be submitted via Bid Net.
III. TREK BIKES REPRESENTATIVE — CONTACT INFORMATION
The City's Trek Bikes representative, Ryan Howard, contact information is below:
Ryan Howard
(831)214-4868
r dogg09(@vahOO.com
IV. ADDENDUM ATTACHMENTS
• Bellfree Contractors Engineer's Estimate
• Picture of Blue Cloud Park Gate Access
PROPOSAL# PPOS-22-23-P0020B
35
Addendum No. 2
February 10, 2023
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
2-10-23
Con ctor's Re sentative Date
Avid Trails
Company Name
PROPOSAL # PPOS-22-23-P0020B
Item
CITY OF SANTA CLARITA
OPEN SPACE
BLUE CLOUD BIKE PARK
BELLFREE CONTRACTORS - TRAIL BUILDERS
ENGINEERS ESTIMATE
Amenity Description
Cost
1
Bike Park Design
$95,000
2
15 miles of trails for beginner, intermediate, and advanced. 79,200 LF.
$1,663,200
Includes jumps, bermed turns, lumber elements, rock armoring, rock
elements.
3
Pro Rider Consultant
$100,000
4
Bike Park features; a dirt jump course with wood ramps, a beginner
$950,000
pump track, an advanced pump track, pump tracks will be asphalt
surfaced.
5
Parking lot on Haskell side; 100 parking spaces, including 4 on
$108,000
concrete slab ADA spaces, parking stoppers, signage.
6
Two concrete vault toilets, 8 picnic tables, 10 benches, 8 trees, 4 bear-
$76,000
savertrash cans, 1 pet waste station, 4 bike repair stations, 6 six bike
racks.
7 Access road improvements; grading, drainage, gravel and rock $64,000
armoring.
8 Grading and base material for Harris side parking for 40 cars. $160,000
9 City Add/Alternates; shade structures, signage, fencing, watertank, $300,000
gates, storage container, etc.
TOTAL $3,516,200
36
Happy Trails.
"I D TRAILS
El Segundo, CA I Park City, UT Stockton, NJ
310-779-1271 1 jay@avidtrails.com AviclTrails.com