HomeMy WebLinkAbout2023-04-25 - AGENDA REPORTS - REGULAR MIN APPROVALO
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, April 11, 2023
—Minutes—
6:00 PM
INVOCATION
Councilwoman McLean delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:15 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilwoman McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Miranda, to approve the agenda, pulling items 7 and 15 for Council
Comments, and items 5, 7, 9 and 15 for Public Comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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AWARDS AND RECOGNITIONS
Councilwoman McLean spoke of the importance of organ donation to save lives; announced that
the City proclaims April 2023 as DMV/Donate Life California month; and invited Santa Clarita
resident Richard Aidem to the dais to accept the proclamation and take a photo.
Councilmember Weste discussed Santa Clarita volunteers who have contributed almost 30,000
hours on programs and projects in 2022, including fifty volunteers who received the President's
Volunteer Service Award; announced that the City proclaims the week of April 16 - 22 as
National Volunteer Week in Santa Clarita; and invited the President's Volunteer Service Award
recipients in attendance to the dais to take a photo.
PUBLIC PARTICIPATION
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Addressing the Council were Elaine (no last name provided) regarding Angela Davis; Alan
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Ferdman, representing the Santa Clarita Community Council, regarding diversity; Steve Petzold
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regarding the railroads and Angela Davis; Cheri McFarlane, representing UE1004, regarding
Henry Mayo Hospital; Nancy (no last name given) regarding progressive ideas; Cindy Josten
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regarding failed leadership and Jonathan Hatami; Tony Maldonado regarding districting and
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Councilmember engagement; Duncan Mandel regarding Angela Davis and a no -kill animal
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shelter; Diane Zimmerman regarding districting and the transgender community; and Jenna
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Sickenius, representing Assemblywoman Pilar Schiavo, regarding Henry Mayo Newhall
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Hospital staff. M
STAFF COMMENTS
City Manager Ken Striplin stated that a no -kill shelter agenda item will be brought to the City
Council next month.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean voiced her displeasure that the Los Angeles County fire district zone
maps will be expanding to cover a greater portion of the City, making more areas fire hazard
zones; and commented on her concern that the newly introduced oversized vehicle parking
restrictions will make it difficult for residents to make use of their recreational vehicles in the
case of emergency. Councilwoman McLean mentioned that Los Angeles County Division of Cal
Cities Legislative Committee and Board of Directors voted to be a part of the coalition of
agencies that will soon send a letter to legislators and the governor regarding the governor's
attempt to reduce the state budget by $2.5 billion for transit and road safety projects.
Councilwoman McLean commented on her desire to have consensus opinion regarding the
upcoming Fire District fees and regulations, and City Manager Ken Striplin agreed to reach out
to the Fire Department for insight as to what the changes may be and send a memo to the City
Council with the information.
Councilmember Miranda spoke about the City's Celebrate event, where participants will have the
opportunity to learn more from others about different cultures and mentioned that the City is
working on a long-range plan for a cultural center.
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Councilmember Weste commented that the City and William S. Hart School district are
partnering to make additional courts available for tennis and pickleball and spoke about the
upcoming Cowboy festival in Old Town Newhall.
Mayor Gibbs spoke about visiting local business Grayskull Vinyl, which was celebrating its
second year in business, and gave a shout out to the Winter Colorguard Invitational at Valencia
High School.
PUBLIC HEARINGS
ITEM 1
ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE
Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire
protection improvements, and fire apparatuses. The resolution would adjust developer fees by
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$0.1183 per square foot for fire protection facilities in keeping with the latest Los Angeles
County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors
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and required under the Developer Fee Detailed Fire Station Plan.
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RECOMMENDED ACTION:
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City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire
Protection District developer fee from $1.4316 per square foot to $1.5499 per square foot in
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accordance with the Developer Fee Agreement between the City of Santa Clarita and the
Consolidated Fire Protection District of Los Angeles County.
Mayor Gibbs opened the Public Hearing.
Deputy City Clerk Amanda Santos stated that all notices required by law have been provided.
Acting Assistant Fire Chief Patrick Sprengel provided the staff presentation.
Addressing the Council was Tony Maldonado in support.
Mayor Gibbs closed the public comments.
Councilwoman McLean clarified that she did not have a problem with the County collecting
fees, but is concerned about the weed abatement requirements.
Adopted Resolution No. 23-5
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
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NEW BUSINESS
ITEM 2
AMENDMENTS TO THE TRANSIT FUNDING AGREEMENT AND WAIVERS TO
CERTAIN PENALTIES AND INTEREST FOR THE COMMUNITY FACILITIES
DISTRICTS AND WATER FACTORY FOR THE VISTA CANYON DEVELOPMENT
City Council to consider amendments to the Transit Funding Agreement for Vista Canyon and
authorizing the waiver of certain penalties and interest for the Community Facilities Districts and
Water Factory within the Vista Canyon development.
RECOMMENDED ACTION:
City Council:
1. Authorize an amendment to the Transit Funding Agreement included in the Vista Canyon
Conditions of Approval to reduce the required Vista Canyon Transit Center surface parking M
lot from 500 to 400 spaces, allow it to be constructed in phases, and grant the City an v
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easement at no cost. a
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2. Authorize the waiver of certain penalties and interest relating to the City of Santa Clarita v
Community Facilities District No. 2016-1 and the Vista Canyon Wastewater Standby
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Assessment District.
3. Amend the budgets for the Cooper Street Communities Facilities District and Vista Canyon
Water Factory Assessment District as shown in Exhibit A.
4. Authorize the City Manager to execute all documents, amendments, and or waivers needed to
facilitate the recommended actions, subject to City Attorney approval.
Assistant to the City Manager Michael Villegas provided the staff report.
Addressing the City Council was Tony Maldonado.
City Manager Ken Striplin, in response to the speaker's comments, stated that the project
addresses both short- and long-term needs as the demand of additional parking spaces increases
Council commented regarding the various stages of parking expansion as the lots reach
designated utilization levels.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
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ITEM 3
FIRST READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE REGARDING
OVERSIZED VEHICLE PARKING REGULATIONS AND VEHICLES PARKED OVER 72
HOURS
This item will update sections Chapter 12.08 (Definitions), Chapter 12.64.200 (Vehicles Parked
Over 72 Hours), Chapter 12.94.020 (Oversized Vehicle Parking Regulations -Penalties -Appeals),
and Chapter 12.94.030 (Oversized Vehicle Parking Permits) of the Santa Clarita Municipal
Code, which are consistent with state law and deemed necessary for the preservation of Santa
Clarita communities. City Policy I-11.1 (Enforcement of Oversized Vehicle Ordinances) is also
recommended to be amended to conform with the updates.
RECOMMENDED ACTION:
City Council:
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1. Introduce an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE v
CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 r
(DEFINITIONS) AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) N
OF THE SANTA CLARITA MUNICIPAL CODE;" waive reading of the text and consent to 0
reading by title only, as listed on the agenda; and pass to second reading. v
2. Introduce an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020
(OVERSIZED VEHICLE PARKING REGULATIONS -PENALTIES -APPEALS) AND
CHAPTER 12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA
CLARITA MUNICIPAL CODE;" waive reading of the text and consent to reading by title
only, as listed on the agenda; and pass to second reading.
3. Adopt conforming changes to City Policy I-11.1, Enforcement of Oversized Vehicle
Ordinances.
4. Authorize the City Manager or designee to execute all contracts, amendments, and associated
documents, subject to City Attorney approval.
Community Preservation Manager Tracy Sullivan provided the staff report.
Addressing the Council were Alan Ferdman, Tony Maldonado, and Diane Zimmerman.
Council commented that the current process is a complaint -driven process, the ordinances are
intended for use under "normal" circumstances, and enforcement would be modified if necessary
in emergency situations.
Councilwoman McLean stated that her concerns are regarding problem areas; however, everyone
else should not be punished for what is only happening in some areas. Councilwoman McLean
inquired with Mr. Striplin regarding how many calls were from repeat callers, and Mr. Striplin
replied that out of 783 complaints 338 were from unique callers.
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Councilwoman McLean requested clarification on language pertaining to whether the process is
proactive or based on caller complaints. Council concurred to include in the motion that the
ordinance is enforced reactively.
RESULT:
APPROVED [4 TO 1]
MOVER:
Cameron Smyth, Mayor Pro Tem
SECONDER:
Laurene Weste, Councilmember
AYES:
Jason Gibbs, Cameron Smyth, Bill Miranda, Laurene Weste
NAYS:
Marsha McLean
CONSENT CALENDAR
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ITEM 4
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APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
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RECOMMENDED ACTION: City Council approve the minutes of the March 28, 2023, Special
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Meeting.
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ITEM 5
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 28, 2023, Regular
Meeting.
Addressing the Council was Diane Zimmerman.
ITEM 6
CHECK REGISTER NO. 06
Check Register No. 06 for the Period 02/10/23 through 02/23/23 and 03/02/23. Electronic Funds
Transfers for the Period 02/13/23 through 02/24/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 06.
ITEM 7
STATE LEGISLATION: AB 367, AB 1490, AB 1532, AB 1630, AB 1708, SB 4, SB 44, AND
SB 432
The following state legislative items were presented to the City Council Legislative Committee
on March 30, 2023, and are being presented to the City Council for consideration to adopt a
position: AB 367 (Maienschein), AB 1490 (Lee), AB 1532 (Haney), AB 1630 (Garcia), AB 1708
(Muratsuchi), SB 4 (Wiener), SB 44 (Umberg), and SB 423 (Wiener).
RECOMMENDED ACTION:
City Council:
1. Support AB 367 (Maienschein), AB 1708 (Muratsuchi), and SB 44 (Umberg).
2. Oppose AB 1490 (Lee), AB 1532 (Haney), AB 1630 (Garcia), SB 4 (Wiener), and SB 423
(Wiener).
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3. Transmit position statements to the authors of the bills, Santa Clarita's state legislative
delegation, appropriate legislative committees, Governor Newsom, the League of California
Cities, and other stakeholder organizations.
Addressing the Council was Elaine (no last name provided).
ITEM 8
BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED
PROFESSIONAL SERVICES CONTRACTS
Contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and L
TRB and Associates for building plan review, building inspection, and permit -related a
professional services.
RECOMMENDED ACTION: ci
City Council:
1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest v
Consulting Group, and TRB and Associates for building plan review, building inspection,
and permit -related professional services for a combined total annual amount not to exceed
$500,000, effective Fiscal Year 2023-24.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year, subject to City Attorney approval.
ITEM 9
SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 - DESIGN CONTRACT
MODIFICATIONS AND CONSTRUCTABILITY REVIEW CONTRACT
This item awards a constructability review contract and modifies the existing design contract for
the Santa Clarita Roller Skating Rink project.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for the design
services for the Santa Clarita Roller Skating Rink, Project P3034, with Anil Verma
Associates, Inc., in the amount of $508,746 and authorize a contingency in the amount of
$50,874, for a total additional contract amount not to exceed $559,620.
2. Award a contract for constructability review to RP Development Services in the amount of
$249,859 and authorize a contingency in the amount of $24,985, for a total contract amount
not to exceed $274,844.
3. Authorize the transfer of project savings in the amount of $1,000,000 to Santa Clarita Roller
Rink, Project P3034, expenditure account P3034723-516101 from the following accounts:
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• $550,000 in Facilities Fund (Fund 723) from expenditure account F3024723-516101,
Santa Clarita Sports Complex Buildout; and
• $450,000 in Facilities Fund (Fund 723) from expenditure account F3020723-516101,
Canyon Country Community Center.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council was Elaine (no last name provided) and Steve Petzold.
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ITEM 10
PARCEL MAP NO. 83402 - MACMILLAN RANCH ROAD
Pursuant to Section 66474 and 66474.1 of the Subdivision Map Act, approve Parcel Map No. v
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83402, located at 26777 MacMillan Ranch Road.
RECOMMENDED ACTION: c
City Council: U
1. Approve parcel map for Parcel Map No. 83402.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the parcel map for Parcel Map No. 83402, which indicates all special
assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map
for Parcel Map No. 83402, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel
map for Parcel Map No. 83402, which provides for verification that the map is technically
correct.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel
map for Parcel Map No. 83402, which provides for verification of substantial conformance
with the tentative parcel map and all provisions of local ordinances and state laws applicable
at the time of approval.
7. Find Parcel Map No. 83402 exempt from review under the California Environmental Quality
Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include
any proposed development or construction.
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ITEM 11
PURCHASE OF A SPECIALIZED DUMP TRUCK
Council consideration for the purchase of a 2024 Freightliner 114SD, Cummins L9N 280 HP
Engine, CNG dump truck, using Sourcewell cooperative purchasing contract #060920-NAF.
RECOMMENDED ACTION:
City Council:
Approve the "piggyback" purchase of a 2024 Freightliner 114SD, Cummins L9N 280 HP
Engine, Compressed Natural Gas dump truck, using Sourcewell cooperative purchasing
contract 9060920-NAF in an amount not to exceed $237,659.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 12
2021-22 FEDERAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT MO142 -
PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT
This item will fund the construction of the Federal Overlay project, an integral part of the City of
Santa Clarita's pavement management program. Each year, streets are evaluated and identified
for pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2021-22 Federal Overlay and Slurry Seal
Program, Project MO 142.
2. Find the 2021-22 Federal Overlay and Slurry Seal Program exempt from review under the
California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of
Regulations, Article 19, Section 15301.
3. Award the construction contract to Sully -Miller Contracting, Co., in the amount of
$3,962,302 and authorize a contingency in the amount of $396,230, for a total contract
amount not to exceed $4,358,532.
4. Authorize the transfer of Measure R (Fund 264) funds in the amount of $2,020,936 from
expenditure account MO149264-516101, 2022-23 Overlay and Slurry Seal Program, to
expenditure account MO142264-516101, 2021-22 Federal Overlay and Slurry Seal Program.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 13
TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS.
1110, 1111, 1113, 1115, 1117, 1118, 1119, AND 1120
The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services
within the District's service area. To provide wastewater treatment service to properties located
outside the District's service area, the boundary must be expanded through the annexation
process.
RECOMMENDED ACTION:
City Council:
1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the
negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation
District Annexation Nos. 1110, 1111, 1113, 1115, 1117, 1118, 1119, and 1120.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Adopted Resolution Nos. 23-6; 23-7; 23-8; 23-9; 23-10 23-11; 23-12; 23-13; 23-14; 23-15; 23-
16; 23-17; 23-18; 23-19; 23-20; 23-21, 23-22; 23-23.
ITEM 14
RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS
ANGELES FOR MISCELLANEOUS SERVICES RESOLUTION
Resolution requesting the renewal of the General Services Agreement with the County of Los
Angeles for miscellaneous services.
RECOMMENDED ACTION:
City Council adopt a resolution to renew the General Services Agreement between the City of
Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five-
year term, ending June 30, 2028. Authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
Adopted Resolution No. 23-24.
ITEM 15
CONTRACT FOR THE BLUE CLOUD BIKE PARK DESIGN PROJECT P0020
This item will fund the Blue Cloud Bike Park Design Project P0020.
RECOMMENDED ACTION:
City Council:
1. Award design contract to Avid Trails for the Blue Cloud Bike Park Design, Project P0020, in
the amount of $390,561, and authorize a contingency in the amount of $39,056, for a total
contract amount not to exceed $429,617.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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Addressing the Council was Steve Petzold.
Council discussed the importance of ensuring the safety of the trails and the multi -purpose use of
the rink.
Council inquired if each activity would have its own dedicated section and how Blue Cloud Bike
Park would be different from the Trek Park at the activity Center, and Mr. Striplin responded that
the space in the rink will be shared, based on demand, and the Bike Park is envisioned to be a
larger, open space environment with more space for mountain biking.
ITEM 16
VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
This action will ratify the City Manager's proclamation of an existing local emergency, allowing
staff to proceed outside of the City's procurement process to address winter storm damage to the
Valencia Glen Aquatics Building and equipment.
RECOMMENDED ACTION:
City Council:
1. Ratify the City Manager's emergency declaration.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
and execute all documents subject to City Attorney approval.
PUBLIC PARTICIPATION II
Addressing the Council were Carrie Sarden regarding religion; Roberto Dubon regarding support
for Henry Mayo Hospital employees; Stacy Suarez regarding support for Henry Mayo Hospital
employees; Rudolph Primero regarding support for Henry Mayo Hospital employees.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 8:37 p.m.
ATTEST:
CITY CLERK
MAYOR
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