HomeMy WebLinkAbout2023-04-25 - AGENDA REPORTS - LANDSCAPE MAINT TRANSIT FACILITIES CONTRO
Agenda Item: 8
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: April 25, 2023
SUBJECT: LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES
CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to American Heritage Landscape, LP to provide landscape
maintenance services for all City of Santa Clarita (City) Transit and Metrolink facilities for
an annual base amount of $69,812, and authorize a 20 percent contingency in the annual
amount of $13,962, for a total two-year contract not to exceed $167,548.
2. Find that the award of contract is exempt from the California Environmental Quality Act
(CEQA) pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities,
(h) Maintenance of Existing Landscaping.
3. Authorize the City Manager or designee to execute up to three (3) additional, one-year
renewal options beginning in year three, not to exceed the annual contract amount, plus an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
request of the contractor, and contingent upon the appropriation of funds by the City Council
in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) administers 61 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services through
contracts with private companies. Request for Proposal (RFP) number LMD-22-23-33, for the
maintenance of LMD Zone Metro was published and circulated via the City's BidNet system on
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January 17, 2023. The publication was transmitted to 472 vendors with 50 that downloaded the
RFP documents. Seven companies provided proposals for consideration with the results below:
PROPOSAL
COMPANY
LOCATION
BID
AMOUNT
POINTS
AWARDED
Proposal 1
American Heritage
Landscape, LP
Canoga Park, CA
$ 69,812
252.34
Proposal 2
Oakridge Landscape, Inc.
Santa Clarita, CA
$ 83,472
239.33
Proposal 3
Mariposa Landscapes, Inc.
Irwindale, CA
$153,480
226.66
Proposal 4
Specialized Landscape
Management
Simi Valley, CA
$ 77,172
213.66
Proposal 5
Stay Green, Inc.
Santa Clarita, CA
$284,736
203.33
Proposal 6
SGD Enterprises DBA
Four Seasons Landscaping
Van Nuys, CA
$126,000
181.66
Proposal 7
EMTS, Inc.
Clovis, CA
$190,020
170.67
To enhance maintenance standards and enforce contractor accountability, the RFP incorporated a
multiple criteria selection process based on several weighted categories to encourage proposals
that will fully meet the City's maintenance standards. Additionally, the RFP specifications
include language that gives staff the ability to impose payment reductions on the contractor when
maintenance schedules are not met or performance deficiencies are documented.
An evaluation panel comprised of staff representing the City's Parks, Planning, and Open Space
team and the City's Special Districts division scored proposals based on the following criteria:
• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%)
• Proposal Amount (10%)
• References & Certifications (10%)
American Heritage Landscape, LP (American Heritage) achieved the highest score, with the
evaluation team determining their proposal offered the best overall value. American Heritage's
proposal was distinguished by the overall composition and structure of their crew, their approach
for rotating personnel throughout each assigned LMD zone, the modification of operations due to
seasonal changes, and recognition of additional detail within focal areas. Finally, staff has
completed a due -diligence review of American Heritage's professional references and
determined their work history meets the City's standards and performance expectations.
California Environmental Quality Act (CEQA) Determination
This award of contract is not subject to CEQA review pursuant to CEQA Guidelines Article 19 -
Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing
Landscaping.
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ALTERNATIVE ACTION
1. Do not award contract to American Heritage Landscape, LP.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the general fund. The City Council previously appropriated sufficient LMD
Funds during adoption of the Fiscal Year 2022-23 budget to support these costs via the following
accounts:
• Jan Heidt Newhall Metrolink - 7007306-516110, 7007306-514101
• Santa Clarita Metrolink - 7007306-516110, 7007306-514101
• Via Princessa Metrolink - 3572431-516110, 3572431-514101
• McBean Regional Transit Center - 3572439-516110, 3572439-514101
• Transit Maintenance Facility - 7003701-516110, 7003701-514101
• Vista Canyon Regional Transit Center - 7007407-516110, 7007407-514101
ATTACHMENTS
Response File Zone METRO American Heritage (available in the City Clerk's Reading File)
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23-LMD-59 Transit and
Metro Landscape
Maintenance
PROPOSAL # LMD-22-23-33
A
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23-LMD-59 Transit and
Metro Landscape
Maintenance
PROPOSAL # LMD-22-23-33
TABLE OF CONTENTS
PROPOSAL# LMD-22-23-33
23-LMD-59 Transit and Metro Landscape Maintenance
City of Santa Clarita, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
SECTION E
MAINTENANCE SCHEDULE EXAMPLE —DAILY —ANNUAL
MAINTENANCE MAP(S)
INVENTORY LIST
HOLIDAY SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: 23-LMD-59 Transit And Metro Landscape Maintenance
Proposal #: LMD-22-23-33
Last Day for Questions: February 7, 2023 before 11:00 AM (PT)
Proposal Closing: February 16, 2023 before 11:00 AM (PT)
License(s) Required: Class C-27 California Landscaping Contractor License
Project Description: The City of Santa Clarita is soliciting sealed proposals from qualified landscape
maintenance companies for the all-inclusive labor and equipment under the
terms of this Request for Proposal (RFP), to provide for the maintenance
services of designated landscaped areas within the boundaries of LIVID Zone
Transit/Metrolink Facilities and may include other nearby areas within the City
of Santa Clarita.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Danielle Marquez 1 (661) 255-4936 1 dmarquez@santa-clarita.com
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with
all listed subcontractors) that are currently registered and qualified to perform public work pursuant to
Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website
at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged
via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda
are not signed and submitted with the proposal response, the submission may be deemed non-
responsive and rejected.
Dates Published: January 17, 2023
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor's responsibility to monitor BidNet for release of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non -responsive and rejected.
3. AWARDS.
3.1. The City reserves the right to waive any informality in any proposal.
3.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
3.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
award elements of the work, independently, and to do portions "in-house." Additionally, the City
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
3.4. The City may make an award based on partial items unless the proposal submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
4. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
4.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item
contained in the solicitation document does not restrict vendors to the manufacturer or specific
article, this means is being used simply to indicate a quality and utility of the article desired; but
the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality
and utility to those referred to. This exception applies solely to the material items in question
and does not supersede any other specifications or requirements cited. Materials differing from
stated specifications may be considered, provided such differences are clearly noted and
described, and provided further that such articles are considered by a City official to be in all
essential respects in compliance with the specifications.
4.2. If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product
please provide the cut sheet/spec sheet or detailed product description for the proposed
product via the BidNet Q&A section. For each product proposed documentation provided must
include a description reflecting the characteristics and level of quality that will satisfy the salient
physical, functional, or performance characteristics of "equal" products specified in the
solicitation. The proposal must also clearly identify the item by brand name (if any), and
make/model number. In addition, the proposal may include descriptive literature such as
illustrations, drawings, or a clear reference to previously furnished descriptive data or
information available to the City, and clearly describe any modifications the offeror plans to
make in a product to make it conform to the solicitation requirements. Staff will provide an
answer via BidNet if the proposed product will be considered.
4.3. Any alternatives or equivalent product proposals must be made prior to the last day for
questions. The City has the option of accepting or rejecting any alternative or equivalent
product. Exception is made on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
5. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy -back" procurements.
6. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
7. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Dan Hamrick
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
8. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This
project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
9. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
10. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
11. RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP may be renewed
annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the
contract may be renewed if the new pricing of the contract does not change more than the Consumer
Price Index identified in the City Council approved City of Santa Clarita Combined Engineer's Report
for Landscape Maintenance Districts. Pursuant to Section I of the Engineer's Report, the maximum
assessment rate may increase each fiscal year based on the annual change in the Consumer Price
Index (CPI), during the preceding year, for All Urban Consumers, for the Los Angeles, Long Beach and
Anaheim areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a
reasonably equivalent index should the stated index be discontinued). The index level for the month
preceding the month of solicitation advertisement will become the beginning index. The price
adjustment limit will be the percentage change based on the difference between the beginning level
or the adjustment level last used and the index level for the period 90 days prior to the award
anniversary. The final adjusted amount will be determined by Purchasing staff. If a price adjustment
is not requested prior to the award anniversary date, the previous year's rates will apply. Proposer
shall honor proposal prices for One -Hundred and Twenty Days (120 days) or for the stated contract
period, whichever is longer.
12. CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public
Contract Code Section 3300, the successful vendor shall submit proof of a Class C-27 California
Landscaping Contractor License with proposal response. Failure to possess the specified license shall
render the proposal as non -responsive and shall act as a bar to award the contract to any proposer
not possessing said license at the time of award. As provided for in Section 22300 of the California
Public Contract Code, the Contractor may substitute securities for monies withheld by the City to
ensure performance under the contract.
13. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the California Department of Industrial Relations' Internet
web site at http://www.dir.ca.gov/OPRL/DPreWaReDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
14. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
15. TERMINATION. The City may terminate any purchase, service or contract with or without cause either
verbally or in writing at any time without penalty.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
❑ Response File
❑ Cost File(s) — to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit 132: Additional Pricing Continued
❑ Exhibit C: Violation Records
❑ Exhibit D: Proactive Approach Form
❑ Exhibit E: Designation of Subcontractors
❑ Exhibit F: References
❑ Exhibit G1: Staff
❑ Exhibit G2: Staff Hours
❑ Exhibit H: Equipment Requirements
❑ Exhibit I: Certifications
❑ Exhibit J: Acknowledgement & Acceptance of Scope of Work
❑ Exhibit K: Notice to Proposers Regarding Contractual Requirements
❑ Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi -Annual, Annual (see examples in
Section E)
❑ Rotation Schedule (Maintenance Map showing frequency of work within designated
❑ areas/sections)
❑ All signed addendums (if any) — Digitally acknowledged on BidNet in addition to uploaded via
BidNet
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Dan Hamrick
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Fringe Benefit Statement
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
EVENT DATE
Solicitation advertisement January 17, 2023
Last day for questions February 7, 2023
Return of proposals February 16, 2023
Contract award March 28, 2023
*Dates are subject to change at the City's discretion *
1. BACKGROUND
The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape
Maintenance District (LIVID), providing landscape maintenance services for the LIVID operations
through contracts with private companies. Solicitations for proposals to support contract services
are made regularly and often allow an opportunity for multiple zones to take advantage of
economies of scale.
The City of Santa Clarita is soliciting sealed proposals from qualified landscape maintenance
companies for the all-inclusive labor and equipment under the terms of this Request for Proposal
(RFP), to provide for the maintenance services of designated landscaped areas within the
boundaries of LIVID Zone Transit/Metrolink Facilities and may include other nearby areas within
the City of Santa Clarita. These services include, but are not limited to; mowing, trimming, edging,
hand pruning, fertilization, application of pre -emergent herbicides, weed control, minor tree
raising, plant replacements, and cleanup/clearing of drainage systems. The areas are expected to
be maintained at a crisp, clean level of appearance at California Landscape Contractors
Association (CLCA) Industry Standards and all work performed in a professional manner using
quality equipment and materials.
The following general specifications apply to the areas of the City's Landscape Maintenance
District, Zone Transit/Metrolink Facilities. This Contract shall run for two (2) years with the option
for three (3) additional one (1) year renewals.
2. GENERAL REQUIREMENTS
2.1. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the
landscape maintenance as set forth in these labor and equipment specifications. The Contractor
will be expected to uphold the highest standards of aualitv and performance in maintenance
of plant material, hardscape, and irrigation systems. Maintenance of plant material shall
include, but not be limited to: trimming, hand pruning, seasonal pruning, fertilization, application
of pre -emergent herbicides, weed control, minor tree lifting, plant replacements, and
cleanup/clearing of drainage systems and bio-swales. All mulch provided by the City will be
disbursed by the contractor on site to control weed growth. It is the intent of these specifications
to provide optimal maintenance methods to keep all areas on site including but not limited to
landscape planters, slopes and bioswales free of trash, waste, debris, graffiti, weeds and
addressing all irrigation issues within the required time frame as specified within these
specifications.
2.2. The Landscape Maintenance District (LIVID) covered by this Agreement shall be maintained at a
crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry
standards and all work shall be performed in a professional manner using quality equipment and
materials. The manpower required to provide the expected level of services indicated in these
specifications shall be supplied at all times. In the event seasonal and/or unforeseen
circumstances warrant additional personnel to maintain said specifications, the contractor shall
provide additional resources at no additional cost.
2.3. City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the
Landscape Maintenance Specialist, Project Development Coordinator, Landscape Maintenance
Administrator, Special Districts Manager, or the Administrative Services Director, shall herein be
described as 'Special Districts.
2.4. Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. The
landscape areas include: irrigated and landscaped areas and natural areas, shrubs, trees, and
ground cover which may be irrigated by electrically controlled automatic or manual systems.
All locations shall be maintained with nothing but the highest of industry standards at no less than
the frequencies provided in the proposal submission by Contractor.
2.5. Contractor must provide labor and equipment for landscape, grounds and maintenance services
including, but not limited to:
• Hardscape Maintenance (i.e.: sweeping or blowing down concrete, gum and litter
removal, crack and/or gutter weed abatement, and pressure washing;
• Select prune shrubs to the natural shape of the plant according to its species throughout
the year to encourage healthy growth habits according horticultural best practices;
• 85% hand pruning and 15% mechanical;
• Fertilization application;
• Maintenance and repairs of irrigation systems;
• Irrigation; inspection, maintenance, minor and major repairs;
• Hand watering (as necessary);
• Bleeding of valves necessary during emergencies when automatic systems are not
functioning properly;
• Pruning of shrubs and trees (first twelve vertical feet measured from the ground);
• Trimming of shrub areas, and ground cover;
• Edging of groundcover;
• Disease control;
• Pest control;
• Tree maintenance; (first 12' of trees and as agreed) structural pruning per ANSI Best
Management Practices;
• Inspection, maintenance and repairs of irrigation systems;
• Mulching (City provided mulch); will be disbursed by the contractor at their expense;
• Manual weed abatement;
• Chemical weed control;
• Traffic control (per Watch Manual) while working in the public right of way, medians, and
parkways;
• Marking underground irrigation lines and other LIVID equipment upon Dig Alert
notification;
• Litter pickup, doggie litter removal, trash bags removed and replaced from receptacles
(City provided dog waste bags; City -reimbursed trash bags - Contractor's cost plus no
more than 15%);
• Dedicated full-time irrigation specialist, As -Needed Irrigation Assistant, Laborers and
Foreman as proposed and/or as required.
A dedicated full-time irrigation technician is required to meet the minimum requirements of this
contract. Additional irrigation technicians shall be supplied as needed repairs are required to be
rectified in the timely manner as set forth in this contract.
The landscape areas include: irrigated and landscaped areas; natural areas, bio-swales, shrubs,
trees, and ground cover, which may be irrigated by electrically controlled automatic or manual
systems. At no time shall the contractor park and or store any form of equipment or material on
the transit drive aisles (runways) specifically designated for bus and authorized transit vehicles.
A minimum of two weeks prior notice shall be given to Transit Division Administration when
access to the runways is necessary and cannot be avoided.
Provided in Attachments Al & A2 are examples of Maintenance Schedules. They are to serve as
a guideline for proposal purposes only. The contractor shall submit within their proposal a
"Team Composition" and "Rotation Schedule" that will serve as the expected minimum
monthly requirements. The minimum is only acceptable once all field conditions reflect the
expectations of the specifications herein. The contractor is expected to supply sufficient
resources at all times to meet or exceed expectations.
2.6. Inclement Weather and Adverse Conditions
• Unless determined to be an unsafe working condition, on days of light precipitation
and/or forecasted rain the contractor shall continue to be present as scheduled
performing alternative tasks, such as but not limited to the following; monitoring of
drainage devices, drain inlet clearing, maintaining/cleaning of walkways, debris removal
within planting areas, hand pruning of shrubs, etc., or as directed by Special Districts.
• During periods of extremely adverse and inclement weather, the Contractor shall be
present as scheduled performing inspections of the maintained areas, maintaining
drainage devices for proper flow, as well as monitoring the overall state of the site and
reporting any concerns in regards to safety and property during regular assigned hours.
• Contractor shall report any storm damage or issues related to inclement
weather/adverse conditions to Special Districts within 24 hours of occurrence. All storm
damages must be photo documented prior to any removal or clean up. If remedial work
is required beyond the scope of the contract, it may be paid as additional work upon
approval by Special Districts.
2.7. Contractor recognizes that during the course of this Agreement other activities and operations
may be conducted by alternative contracted parties. These activities may include, but are not
limited to:
• Landscape refurbishment; tree, shrub, and ground cover installation;
• Irrigation system refurbishment and/or repair;
• Construction and/or storm related operations;
• Emergency response operations;
• Electrical repairs;
• Tree Trimming / Tree planting / Tree counting;
• Concrete removal and replacement, block wall and brick repairs;
• Fence installation and repairs, wood, vinyl, and Crete Rail;
• Integrated pest management / Chemical applications to trees;
• Streetscape furniture cleaning and pressure washing of
walkways and appurtenances.
At the discretion of LIVID, the Landscape Maintenance Contractor may be required to modify or
curtail specific tasks and operations within their maintenance contract.
2.8. When notified of a landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 10, the contractor shall respond by phone and/or text message to
the Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15)
minutes of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone or text to the
Landscape Maintenance District Monitor and/or Special Districts. If personnel and equipment
are necessary for the emergency, the contractor must have these resources available within 2
hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to
eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the
public. See Section 11 for consequences for failure to comply.
2.9. Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita
with decals on the exterior right and left front door panels identifying the Contractor's name,
and phone number. Contractor shall require each employee to adhere to basic public works
standards of working attire. Uniforms (matching pants and shirts), proper shoes, safety vests
and other gear required by State Safety Regulations (OSHA) shall be properly exhibited. Shirts
shall be buttoned and worn at all times.
2.10.Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and
the general public throughout the term of this contract. All communication will be professional
in manner between all parties. The City will employ consulting Landscape Maintenance Monitors.
These consultant monitors will be treated the same as other Special District staff. Failure to
properly and respectfully communicate may be cause for contract termination.
2.11.The contractor is required to have a minimum of five (5) years' experience in the landscape
maintenance field. The contractor is required to have experience with maintaining areas of
twenty (20) acres or larger and median/parkway maintenance a minimum of two (2) linear miles
or larger. Vendor is to provide a minimum of three (3) references with a similar scope & type of
work within the proposal response.
2.12.Contractor's employees and/or representatives shall be thoroughly trained and experienced in
the computer based central operating systems of WeatherTrak irrigation control systems, and all
other corresponding equipment. Should Special Districts choose a different controller
manufacturer, the contractor shall make available employees or representatives for product
training at no additional cost to City.
2.13.Contractor shall provide cellular communication to each crew foreman and have the ability to
connect to City Monitors and Special Districts representatives.
2.14.The contractor, and/or subcontractors, must possess the following licenses at time of proposal
submission; C-27 California Landscaping Contractor License. The contractor or subcontractor
must identify a staff member certified or licensed as a qualified applicator through the California
Department of Pesticide Regulation. The contractor must identify a staff member who is a
Certified Landscape Irrigation Auditor (CLIA). The Contractor must submit copies of the license,
and certificates or subcontractor information sheets, indicating licenses held at the time of
proposal submission.
2.15.The contractor will be required to obtain and pay for any permits that may be required for the
performance of any tasks under this contract with the exception of oak tree permits.
2.16.Contractor and employees are required to complete and pass, by start date of contract, a
SCRRA Third Party Construction and Utility Workers Safety Training Program if the LIVID Zone
up for proposal includes a SCRRA right of way.
3. LANDSCAPE AREAS TO BE MAINTAINED
3.1. The LIVID areas to be maintained under the provisions of this Agreement are specifically identified
in Attachments B & C (Maintenance Area Maps and Inventory List).
3.2. Contractor must acknowledge personal inspection of the Zone's irrigation system and planted
areas. Contractor must also evaluate the extent which the physical condition thereof will affect
the services to be provided. Contractor accepts the premises in their present physical condition,
and agrees to make no demands upon LIVID for any improvements or alterations to irrigation,
and landscaped areas thereof. Contractor agrees to possessing the ability to maintain LIVID areas
within the provision of this proposal, to the standards set forth herein, without modification,
improvement, or alteration.
3.3. Estimated square footages are provided by LIVID for all areas to be maintained on the attached
Attachment C (Inventory List). These estimates are for reference only and it is the responsibility
of Contractor to verify by inspection and observe the characteristics of the various areas.
4. CERTIFICATIONS/REPORTS/RECORDS
4.1. Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage
Certification Report which shall be made available to LIVID upon request. Contractor shall provide
the required information in a form acceptable to Special Districts. The City is requesting that one
monthly bill be submitted by the contractor to Special Districts for the maintenance.
4.2. Maintenance Function Report: Contractor shall maintain and keep current a report that records
when all Periodic, Seasonal, and Additional Work maintenance functions performed by
Contractor's personnel were completed. Said report shall be in a form and content acceptable to
Special Districts and will be made available to Special Districts upon request. The monthly
payment may not be made if such report is requested and not made available or is in a form that
is unacceptable to Special Districts.
4.3. Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the
monthly invoice those specialty type maintenance items completed. The following information
shall include but not be limited to:
• Quantity and complete description of all commercial and organic fertilizer(s) used.
• Quantity and label description of all grass seed used.
• Quantity and complete description of all soil amendments used.
• A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed
California Pest Control Operator for all chemical, disease and pest control work
performed. The report shall be accompanied by a listing of each material used, quantity
used, and the location of use, the date used, the applicators name and the license
number.
4.4. Company Financial Records: The contractor may be required to supply the City with their financial
records through a reputable independent auditor, such as Dunn & Bradstreet.
4.5. Violation Records: The awarded contractor shall not have two (2) or more Cal -OSHA sustained
complaints or four (4) or more California State Contractor Board sustained complaints within the
past four (4) years. A proposal response from the awarded vendor that does not meet these
requirements may be considered a non -responsive proposal, and the City of Santa Clarita will
proceed to the next qualified bidder. Please supply this information on Exhibit C (Violation
Records).
5. ADDITIONAL WORK
5.1. Special Districts may arrange for additional Contractor personnel to cover additional work
needed due to extraordinary incidents such as vandalism, Acts of Nature or third -party
negligence for which Contractor will be compensated. Regularly occurring "bad weather" is not
considered an Act of Nature for the purposes of this contract.
5.2. Prior to performing any extra work, Contractor shall prepare and submit a written description of
the work with an estimate including the hours and skill level of labor and a list of materials. This
written description and estimate (or proposal) shall be provided within 72 hours of request. No
work shall commence without the written authorization from Special Districts. Costs for
additional work shall not exceed the labor rate identified on the Additional Pricing Sheet #1. For
material it shall be Contractor's cost plus no more than 15%. The contractor will maintain and
submit copies of invoices to demonstrate the contractors' cost.
5.3. When a condition exists wherein there is imminent danger of injury to the public or damage to
property, Special Districts may verbally authorize the work to be performed upon receiving a
verbal estimate from Contractor. However, within 24 hours after receiving such verbal
authorization, Contractor shall submit a proposal to be approved by Special Districts.
5.4. All extra work shall require a signed / approved proposal by an authorized representative of LIVID
and commence on the specified date established, and Contractor shall proceed diligently to
complete said work within the time allotted.
5.5. All invoices submitted by the contractor for extra work shall include a detailed itemization of
labor and/or materials and specific zone(s) identified and a copy of the signed / approved
proposal. All invoices for extra work and items must be submitted biweekly to Special Districts.
6. CONTRACTOR'S LIABILITIES
6.1. All damages resulting from Contractor's operation within the LMD areas shall be repaired or
replaced at Contractor's expense within 48 hours.
6.2. All such repairs or replacements shall be completed within the following time limits.
• Irrigation damage shall be repaired or replaced prior to the next regularly scheduled
watering event or as agreed upon with Special Districts.
• All damages to shrubs, trees, or ground cover shall be repaired or replaced within five
(5) working days or sooner as directed by Special Districts.
• All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired
within a reasonable timeframe agreed upon by LIVID staff.
6.3. All repairs or replacements shall be completed in accordance with the following maintenance
practices.
• Trees: Minor damage such as bark lost from impact of mowing equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the
damaged tree shall be removed and replaced at Contractor's expense to comply with the
specific instructions of Special Districts.
• Shrubs: Minor damage may be corrected by appropriate pruning as required in Section
19, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be
corrected by removal of the damaged shrub and replacement to comply with the
provisions in Section 19 "Shrub and Ground Cover Care" of the Specifications.
• Chemicals: Any damage resulting from chemical operations, either spray -drift or lateral -
leaching shall be corrected in accordance with the aforementioned maintenance
practices. Any soil damaged from chemical application shall be reconditioned or
replaced.
7. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
7.1. Should any misunderstanding arise, Special Districts will interpret this Agreement. If the
Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with
the work in accordance with Special District's interpretation. Within 30 days after receipt of the
interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel
as provided hereinafter. The written request shall outline in detail the area of dispute.
7.2. The Disputes Review Panel will be appointed by Special Districts and will be composed of not less
than three (3) Qualified personnel or representatives having experience in the administration of
grounds maintenance contracts. The panel will convene within one (1) week of appointment in
order to hear all matters related to the dispute. The hearing will be informal and formal rules of
evidence will not apply. The Panel will submit its recommendation to Special Districts for
consideration, within one (1) week following the conclusion of the hearing. Special Districts shall
render an interpretation based upon review of the Panel's recommendation. Special Districts'
decision shall be final.
8. OFFICE INQUIRIES AND COMPLAINTS
8.1. Contractor shall at all times, have some responsible person(s) employed by the Contractor to
take the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LIVID or from Special
Districts personnel, representatives or patrons using the facility. This person(s) shall be reachable
24 hours per day. An answering service shall be considered an acceptable substitute to full time
coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such
complaint by the answering service. Neither answering machines nor voicemail are acceptable.
The telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a
toll -free number, and in no case shall the people of said District(s) be required to pay a toll charge
to telephone said Contractor. During normal working hours, Contractor's Foreman or an
employee of Contractor, at the supervisory level, who is responsible for providing maintenance
services, shall be available for notification by telephone or text communication.
8.2. Whenever immediate action is required to prevent impending injury, death, or property damage
to the LIVID being maintained, Special Districts may authorize such action to be taken by a third -
party work force and shall charge the cost thereof as determined by the Administrator, against
the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts.
8.3. Contractor shall maintain a written log of all complaints, the date and time thereof, and the
action taken pursuant thereto or the reason for non -action. The log of complaints shall be
available for inspection by Special Districts at all reasonable times.
8.4. All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours,
Special Districts shall be notified immediately of the reason for not resolving the complaint
followed by a written report to Special Districts within five (5) days. If the complaints are not
resolved within the time specified or to the satisfaction of Special Districts, Special Districts may
correct the specific complaint and the total cost incurred will be deducted from the payments
owing to the Contractor from Special Districts.
9. SAFETY
9.1. Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet
all California Landscape Industry Standards for safe practices during the maintenance operation
for medians and parkways and to safely maintain stored equipment, machines, and materials or
other hazards consequential or related to the work; and agrees additionally to accept the sole
responsibility for complying with all local, City, State or other legal requirements including but
not limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety
Orders at all times so as to protect all persons, including Contractor's employees, agents of the
City, vendors, members of the public or others from foreseeable injury, or damage to their
property. Contractor shall inspect all potential hazards at the LIVID areas covered by this
Agreement and keep a log indicating date inspected and action taken.
9.2. It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special
Districts shall be notified immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections including, but not limited to:
• Filling holes in planting areas, and paving;
• Using barricades, signs, caution tape or traffic cones to alert patrons of the existence of
hazards;
• Replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any member of
the public who is in need thereof, because of illness or injury occurring on the premises.
Contractor shall cooperate fully with the City in the investigation of any accidental injury or death
occurring on the premises, including a complete written report thereof to Special Districts within
five (5) days following the occurrence.
9.3. Under the circumstance that landscape maintenance work be performed in a Caltrans right of
way; including but not limited to freeway onramps and off ramps; the contractor shall adhere to
the safety requirements in the Caltrans Maintenance Manual/Protection of Workers.
10. HOURS AND DAYS OF MAINTENANCE SERVICES
10.1., The hours of maintenance service shall occur Monday thru Friday between 7:00 a.m. to 5:00
p.m. and Saturday between 7:00 a.m. to 5:00 p.m. as needed to address planters and bio-swales
not accessible Monday through Friday. Saturday work shall be added to the required weekly
maintenance schedule. Overtime rates will only apply to work performed outside these hours
of maintenance service or completed on a day specified in Attachment D "Holiday Schedule". A
work schedule shall be provided and approved in advance by Special Districts. No work will be
performed on City Legal Holidays (Attachment D) unless authorized by Special Districts
Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical equipment
with a decibel level above 65 decibels may not be used before7:00 a.m. within the City of Santa
Clarita.
10.2.Contractor shall provide on -site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday. However, if the
contractor can accomplish the same work within a shorter service schedule, then the Special
Districts Division can modify their maintenance schedule. Alternate days or any changes in the
days and hours of operation heretofore prescribed shall be subject to approval by the Special
Districts Division.
10.3.For the purpose of this contract, "work" time in the field excludes lunch, breaks, and travel
time. Per State of California Labor Code, Contractor is directed to the following prescribed
requirement with respect to the hours of employment. A legal day's work shall constituteeight
(8) hours of labor under this Agreement, and said Contractor shall not require or permit any
laborer, worker or mechanic, or any subcontractor employed by him to perform any of the
work described herein to labor more than 8 hours during any one day or more than 40 hours
during any one calendar week, except as authorized by Labor Code Section 1815, under
penalty of paying to the City the sum of $25 for each laborer, worker, or mechanic employed
in the execution of said Agreement by him, or any subcontractor under him, upon any of the
work included in said Agreement for each calendar day during which such laborer, worker or
mechanic is required or permitted to labor more than 8 hours in any one calendar day or 40
hours in any one calendar week, in violation of the provisions of Section 1811 to 1815,
inclusive, of the Labor Code of the State of California.
11. MAINTENANCE SCHEDULES
11.1.Contractor shall submit a work schedule prior to start of contract. Though a work schedule is
requested as part of the response file for the contractor proposal, any modifications or changes
must be agreed to prior to start of a contract. Said work schedule shall be set on a monthly
rotational basis, identifying and delineating the time frames for the required functions by the
day of the week and time of day. Work schedules shall be reviewed and approved by LIVID Staff
following submittal. City, at its discretion, may impose liquidated damages for each subsequent
day the Contractor is delinquent in delivering said work schedule to the Special Districts Office.
11.2.Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. The Contractor is provided the opportunity and procedure for adjusting
scheduling requirements. The Contractor has also been provided the opportunity and procedure
for adjusting schedules to meet special circumstances and inclement weather. Said revisions
shall be submitted to Special Districts for review and approval within three (3) working days prior
to scheduled time of work. A written copy of the current City approved schedule must be kept
in the site foreman's vehicle at all times and be available upon request of City Staff or the City's
contracted Landscape Monitor.
11.3.Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and
time of all the following maintenance operations:
• Fertilization;
• Micro-Nutrients/Soil Amendments;
• Spraying of Trees, Shrubs or;
• Aesthetic/Structural Tree and Shrub Pruning;
• Preventative disease control;
• Transplanting of small and medium sized plants;
• Lane closures notification for median or parkway maintenance is required;
• Other Items as Determined by Special Districts;
11.4.Failure to complete the work as scheduled or as specified herein may result in the following
actions:
a) A sum of up to five hundred dollars ($500.00) per day will be deducted and forfeited from
payment to the Contractor for each instance where an item of work is not completed in
accordance with the schedule or any portion of the specifications herein.
b) Deficiencies: An additional amount equal to the cost incurred by completion of the work
by an alternate source, whether it be City forces or separate private contractor, even if
it exceeds the contract unit price, will be deducted from the Contractor's invoice.
c) These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection
and other related costs from the failure by the Contractor to complete the work
according to the schedule or specifications.
12. CONTRACTOR'S STAFF
12.1.Contractor shall provide sufficient number of personnel to satisfy daily and/or weekly
requirements for high quality landscape maintenance. Contractor's staff MUST be employees of
the contractor except subcontractors identified in the response to this proposal. Contractor must
perform all work in accordance with the specifications set forth herein. Contractor's employees,
whether assigned to any one Zone or as part of a crew serving any number of Zones shall include
at least one individual crew foreman who speaks and comprehends the English language.
12.2.Special Districts may at any time give Contractor written notice to the effect that the conduct or
action of a designated employee of Contractor is, in the reasonable belief of Special Districts
Staff, detrimental to the interest of the public using the premises, Contractor shall meet with
representatives of Special Districts to consider the appropriate course of action with respect to
such matter and Contractor shall take reasonable measures under the circumstances to assure
Special Districts that the conduct and activities of Contractor's employees will not be detrimental
to the interest of the public patronizing the LIVID covered under this Agreement.
12.31MD staff reserves the right to require the Contractor provide alternate staff members to
supplement and/or replace staff that is determined to be performing below the expectations of
LIVID. The City of Santa Clarita will maintain sole authority of determining if and when a staff
members' performance falls below these standards. The request for replacement from City staff
is not limited to field crewmembers but also extends to management, supervisors, and
specialized staff. Upon request, the contractor shall provide appropriately qualified alternatives
for selection by LIVID staff as necessary.
13. SIGNS/IMPROVEMENTS
13.1.Contractor shall not post signs or advertising matter upon the premises or improvements
thereon, unless prior approval therefore is obtained from LIVID Special Districts.
14. UTILITIES
14.1.Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However,
water usage shall not exceed the amount required to comply with irrigation schedules
established by the Contractor and approved by Special Districts. Contractor will be required to
manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due
to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in
the frequency of irrigation. These activities may include, but are not limited to watering during a
rain storm and/or watering the day after rain and/or watering during a special event. The excess
cost will be determined by comparing current usage with historical usage for the same time
period. The excess to be deducted from payments to Contractor from Special Districts will be
presented to Contractor by Special Districts prior to actual deduction to allow for explanations.
15. NON-INTERFERENCE
15.1.Contractor shall not interfere with the public use of the LIVID areas covered under this
Agreement, and shall conduct its operations as to offer the least possible obstruction and
inconvenience to the public or disruption to the peace and quiet of the area within which the
services are performed.
16. USE OF CHEMICALS
16.1.The application of chemicals such as herbicides and pre -emergent will be at the contractor's
expense inclusive of this contract. The City of Santa Clarita will pay the contractor's price for the
chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in
compliance with all Federal, State, and local laws and will be accomplished by a Certified
Applicator under the direction of a Licensed Pest Advisor. Contractor, in complying with the
California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's
License and valid Pest Control Advisor's License, or a copy of said licenses from a sub -contractor
to Special Districts prior to using chemicals within the area.
16.2.A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be accompanied
by copies of Material Data Sheets (MDS) for all chemicals that may be used in binder or booklet
form. No work shall begin until written approval of use is obtained from Special Districts. The
contractor shall consider the effects chemical application has on the environment. The
contractor shall use the least toxic chemicals in the lowest quantity that will be effective in
achieving the needed result.
16.3.Chemicals shall only be applied by those persons possessing the training in chemical application
or a valid California Applicator's Certificate. Application shall be in strict accordance with all
governing regulations.
16.4.Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a
minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the PCA
recommendation to Special Districts for each application (site specific) made during each month.
This shall be in addition to the copy of the usage summary that is provided to the Agricultural
Commissioner.
16.5.All chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
16.6.All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adhered to.
16.7.Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property
and preventing any toxic exposure to persons whether or not they are in or near the area of
application.
17. STORAGE FACILITIES
17.1.Special Districts shall not provide any storage facilities for the Contractor. Any Contractors
storage facilities must be located outside of the boundaries of the Zone for which landscape
maintenance services are performed, unless Special Districts determines it would be in the best
interests of Special Districts to waive this restriction.
18. SHRUB AND GROUND COVER CARE
18.1.Contractor shall perform at his sole expense under the terms of this agreement the following
services:
• Pruning: Manually select prune shrubs throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according to
its species and appearance with the exception of roses, which shall be pruned no later
than the end of January. Periodic pruning may be required to maintain consistent size,
structure, and/or appearance of large groupings of the same species. All shrubs shall be
free of dead wood, weak, diseased, insect infested and damaged limbs at all times.
Removal of all clippings will be completed the same day pruning occurs. Pruning will not
be completed while plants are flowering, during the emergence of new growth, or when
high temperatures are present during the hottest time of the year (typically July -August)
unless directed by Special Districts. No balls, squares or unusual shapes are permitted
under this RFP. Selective pruning is required following the natural habit of the particular
plant. Dead shrubs, not a result of third -party negligence, will be removed by contractor
at their cost. Shrubs to be pruned to stay below a height that is consistent with
specifications or as directed by Special Districts.
• Trimming: The growth of shrubs and ground cover will be restricted to areas behind curbs
and walkways, and within planter beds by trimming, as necessary, or upon notice by
Special Districts. All trimming practices are subject to change as directed by Special
Districts.
• Disease and Insect Control: All LIVID areas are to be maintained free of disease and insects
and treated when needed pursuant to Section 20.
• Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate the following:
a. Mulch application to 3" layer maximum.
(Removal on an as needed basis of existing/spent mulch may be required to insure the
level of grade is kept below surrounding hardscapes and/or at an acceptable height as
determined by LIVID staff. Such removal will be considered an extra and will require
submittal of a proposal and approval by LIVID staff.)
b. Hand removal
c. Cultivation
d. Chemical eradication using non -residual herbicides
• Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead
shrubs and ground covers whose damage occurred due to natural conditions/causes, will
be replaced under the terms of "additional work" as described in Section 4 and/or Exhibit
132: Additional Pricing. All shrubs shall be guaranteed to live and remain in healthy
condition for no less than ninety (90) days and trees for a period of one (1) year from the
date of installation of the plants or trees.
• Fertilization: Application of an LIVID approved fertilizer a minimum of two (2) times per
year to provide a healthy color in all plants with foliar feedings. The fertilizer shall be
applied once during the months of March or April and once during the months of
September or October. Contractor will cultivate around plants as needed. Fertilizer shall
be appropriate for plant type and season (time of year) and approved by LIVID staff prior
to installation. The Contractor shall provide a fertilization schedule two (2) weeks prior
to the proposed fertilization.
• Irrigation: Irrigation, including hand watering and manual bleeding of valves, is required
in the event of an emergency situation and/or where automatic systems are not
functioning as required. Irrigation practices described in Section 25 shall apply to trees,
shrubs, and ground cover.
• Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2- inch
layer of mulch under all trees and around all shrubs/groundcover. A minimum 3- inch
layer in all open areas is strongly encouraged. Mulch purchased by the LIVID will be
disbursed with the above specifications by the contractor who will provide the labor
at the contractor's expense.
• Renovation: Renovate ground covers according to prescribed practices in the industry as
needed to maintain a healthy vigorous appearance and growth rate. When ground
covers and perennials have grown where they completely fill the space in which they
were planted and have started to deteriorate, i.e., less flowering, dying out, smaller
plants, they shall be renovated. (Renovation shall include removing said plants,
amending the soil, dividing plants as necessary and replanting to maintain a healthy,
vigorous appearance and growth rate.)
19. TREE CARE
19.1.Contractor under the terms of this agreement shall perform the following services:
• Tree Maintenance
a. All trees in the Zone, regardless of the overall stature, from the base up to the
first twelve (12) feet shall be maintained free of all dead, diseased and damaged
branches back to the point of breaking as per contract. Wound dressings are
never used on any tree pruning cuts.
b. All sucker growth is to be removed from trees as it occurs.
c. Maintain an 8-foot clearance for branches overhanging walks, 8-foot for public
sidewalks, and 14-foot clearance over driveways, transit runways, and public
streets.
d. Report insects and tree diseases to Special Districts Inspector.
e. Stake and support all replacement trees and replace stakes which have been
broken or damaged on existing trees.
f. Tree stakes shall be pentachlorophenol treated pole pine, not less than 8 feet in
length for 5-gallon size trees and not less than 10 feet for 15-gallon trees sizes
(two per tree), no galvanized stakes.
g. Commercially available tree rubber ties are to be used unless there is a need for
guy wires. All trees tied in two locations — top and bottom. Stakes will not be
placed closer than 12 inches from the top tie on the tree trunk.
h. Stakes and ties will be placed so no chafing of bark occurs and shall be checked
frequently and retied to prevent girdling.
i. Broken branches are to be removed immediately whether they are in the tree or
on the ground.
j. All tree wells in sidewalks within the maintenance areas' boundaries to be kept
weed free and mulched where applicable.
• Fertilization: May be required at the direction of Special Districts to apply fertilizer within
drip line at least once per year (during the months of March or April) to provide a healthy
color in all plants. Fertilizer should, at the direction of LIVID, be a balanced organic 10-6-
4 ratio with trace element. Contractor shall provide Special Districts with two (2) weeks
notification prior to the fertilizer application.
• Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to
commencement of work by Contractor.
• Tree Replacement: All trees permanently damaged as a result of action or inaction by
the contractor will be replaced as provided for under Section 6 with the identical species
of tree existing previously, unless otherwise notified in writing by Special Districts. The
need for and the size of replacement will be determined by Special Districts at the
monthly maintenance inspection meeting or upon written notification. Size of the
replacement shall be of a like size. Substitutions will require prior written approval by
Special Districts. Original plans and specifications should be consulted to insure correct
identification of species.
• All newly planted trees installed by the Contractor are the responsibility of the
Contractor to maintain and guarantee healthy establishment for a period of one (1)
year. Any trees installed by others will be the responsibility of the Contractor when
special care or accommodations are required during the establishment period.
• Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use
of "Maintain," "Floret" or other approved product. Two (2) applications shall be required
7-10 days apart. The first application shall be applied when % to % of the olive blooms
are open (sometime between April 1 and May 10). Both spray applications shall be put
on using a power sprayer with a minimum of 150 psi. pressure. The Landscape
Maintenance District's Tree Maintenance contractor will provide most of the chemical
applications to trees. If the landscape contractor provides this service it will be
considered "extra work cost".
• Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist
of spray application between October 1 and mid -November. Post treatment to consist
of pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight
treatment for Platanus to consist of two applications and possibly a third application,
depending on the effectiveness of the previous application. The first application shall
occur in February, during the budding stage. The second treatment shall occur in March,
during the juvenile growth stage of the leaf. The third application shall occur in April if
there is evidence of blight after mature growth of leaf. Materials used shall be of an
approved type by the County Agriculture Department. If the landscape contractor
provides this service it will be considered "extra work cost".
• Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by
the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees
shall be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code
by the landscape contractor or their subcontractor. Special Districts will procure Oak
Tree Permits once work is approved.
• Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI 300
Best Management pruning practices.
20. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
20.1.Materials (biological insects) shall be at Contractor's cost plus no more than 15%, as necessary
for integrated pest management (IPM) and contractor at his expense under the terms of this
agreement will provide the labor.
• Integrated Pest Management (I.P.M.): Integrated pest management (I.P.M.) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non -target
organisms. Preferred pest management techniques include encouraging naturally
occurring biological control; using alternate plant species or varieties that resist pests;
selecting pesticides with a lower toxicity to humans or non -target organisms; adopting
cultivating, pruning, fertilizing, or irrigation practices that reduce pest problems; and
changing the habitat to make it incompatible with pest development. Pesticides are used
as a last resort when careful monitoring indicates that they are needed according to pre-
established guidelines. When treatments are necessary, the least toxic and most target -
specific pesticides are chosen. Implementing an integrated pest management program
requires a thorough understanding of pests, their life histories, environmental
requirements, and natural enemies, as well as establishment of a regular, systematic
program for surveying pests, their damage, and other evidence of their presence. IPM
has been mandated on Federal property since 1996 by Section 136r_1 of Title 7, United
States Code, and is cited in Title 41 of the Code of Federal Regulations (102-74.35) as a
required service for agencies subject to the authority of the General Services
Administration. The Contractor will develop an IPM program for work covered by this
statement of work.
• Chemical Application: All work involving the use of chemicals will be accomplished by a
State of California Certified or Licensed pest control operator. A written
recommendation by a person possessing a valid California Pest Control Advisor License
is required prior to chemical application.
• Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained
with a copy to Special Districts, prior to use. A copy of all forms submitted to the County
Agricultural Commissioner shall be given to Special Districts on a timely basis.
• Compliance with Regulations: All regulations and safety precautions listed in the
"Pesticide Information and Safety Manual" published by the University of California will
be adhered to.
• Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by
trapping and/or eradication will be provided by Special Districts. Contractor is not
responsible for this service. Whenever holes are visible upon the surface, these holes
shall be filled and securely tamped to avoid moisture runoff entering the holes by the
County Agricultural Department who will provide pest control for Special Districts. This
procedure shall be followed in all areas, especially within all slope areas. Contractor is
responsible for notifying Special Districts upon detecting a need for rodent control.
21. GENERAL CLEAN-UP
21.1.Contractor shall at their sole expense under the terms of this agreement perform the following
services:
• Trash Removal: The contractor shall provide a trash pickup schedule for approval by
Special Districts. The contractor shall pick up trash and accumulated debris from the site
on a regularly scheduled rotation approved by LIVID staff in advance.
• Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and
grass removal within the crack(s) on the concrete, asphalt, and stamped concrete median
strip areas at all times.
• Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass
from curb and gutter expansion joints (up to 2' from curb) at all times.
• Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately following
mowing and edging and cleaned by use of power sweeping or blower equipment at a
minimum of once per week or as needed. This includes removal of all foreign objects from
surfaces such as:
a. Gum,
b. Animal feces,
c. Grease,
d. Paint,
e. Graffiti,
f. Glass and debris
All walkway cracks and expansion joints shall be maintained weed and grass free at all
times.
• Drain Maintenance: All drains and catch basins shall be free of silt and other debris at all
times. The Contractor shall insure all drainage devices within LMD are functioning
properly at all times.
• Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch
layers shall be removed and properly disposed of not less than once per week. This
includes the accumulation of leaves/debris at the base and lower branch structures of
shrubs.
• Diversion: The Contractor will be responsible for creating and implementing a written
program to divert a minimum of 85% all green waste from landfills. The program should
include, but not be limited to, mulching and composting. The contractor shall report the
total tons of green waste generated and the number of tons diverted from the landfill
annually to the City's Environmental Services Office. The goal will be at least 85%
diversion.
• Drainage Systems & Maintenance: The following services shall be provided by Contractor
at their expense per Contract Agreement except as otherwise provided for:
a. All drains and catch basins shall be free of silt and other debris at all times. The
Contractor shall insure all drainage devices within LMD are functioning properly
at all times
b. All LMD area surface drains ("V" ditches), shall be kept clear of debris at all times
so that water will have an unimpeded passage to its outlet. Contractor will not
flush dirt or debris into the storm drain system per the City's National Pollutant
Discharge Elimination System (N.P.D.E.S.) permit. All debris will be collected and
disposed of properly.
c. All LMD area sub -surface drains (except storm drains), shall be periodically
flushed with water to avoid build-up of silt and debris. All inlets to sub- surface
drains shall be kept clear of leaves, paper, and other debris to ensure unimpeded
passage of water. Every attempt will be made to prevent debris from continuing
into the City's Storm Drain system including the use of sand bags, straw bales or
other Best Management Practices (B.M.Ps)
d. Disposal of green waste or other debris into catch basins, drains or Storm Drains
is prohibited. Such action could result in termination of maintenance contract.
22. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
• All irrigation systems within the LIVID areas designated in these specifications will be
repaired and maintained on a time and materials basis by the Contractor; excluding
programming which is included in the contract. Irrigation repairs are considered to
be additional work or "extras". For all irrigation repairs, including main lines, all
irrigation parts will be reimbursed at no more than a 15% mark up over the
contractor's cost. The Contractor must provide invoices upon request of Special
District Staff. Failure to provide copies of invoices may result in delay of payments to
Contractor. The contractor shall adhere to the Irrigation Association, Best
Management Practices (BMP'S) at:
https://www.irrigation.org/IA/FileUploads/IA/Advocacy/Landscape-irrigation-
BMP.pdf
• Scope of Responsibility: The contractor shall maintain (repair and/or replace as
needed) and keep operable all irrigation equipment consisting of:
a. Irrigation Programming
b. Irrigation Station Identification/Location
c. Irrigation Heads
d. Remote Control Valves
e. Flow Sensors
f. Flow Sensor Programming
g. PVC Piping (Including mainline and laterals)
h. Quick Couplers
i. Risers
j. Swing Joints
k. Check Valves
I. Irrigation Booster Pumps
m. Solar Controllers/Valves
n. Battery Operated Controllers/Valves
o. Valve Boxes, Quick Coupler Boxes, Etc.
p. Irrigation Controller Programming and Setup
• Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
• Extent of Responsibility: Contractor will be responsible for immediate maintenance
(repair or replacement) of all irrigation systems. Contractor will be responsible at all
times for hand watering and the bleeding of valves in emergency situations as
required to sustain and prevent loss of trees, annuals, perennial plants, and ground
covers or when automatic systems are not functioning properly.
• Ordinances: All materials and workmanship will be in accordance with the applicable
City Plumbing Ordinances. Where the provisions of the specifications exceed such
requirements, the specifications shall govern.
• Controllers: The contractor will be responsible for the control of Smart Water
Application Technologies (SWAT) certified weather -based controllers or equivalent,
controller programming through the contractor's office via a desk top or any wireless
computer, or hand-held device. The LIVID will provide a password for access.
• Inspections: Landscape Maintenance District Consultants/Inspectors will spot check
controller schedules on each inspection of a district to assure compliance with
irrigation program standards. Contractor shall conduct a complete irrigation system
inspection for each district at minimum of twice a year.
22.1. The contractor will be responsible to complete the following WeatherTrak training through
HydroPoint University: Level 1 — WeatherTrak Basic Systems Training. Proof of completion to
be provided with proposal submission. Additional trainings are available and participation is
encouraged.
22.2. Controllers:
• All controllers shall be adjusted as needed for optimum performance considering the
water requirements of each remote -control valve (irrigation station). "Smart" or
"weather based" controllers shall be configured to water in the "AUTO MODE" or "ET
MODE" when available. Plant establishment periods do not apply to this requirement
and should be scheduled accordingly. Contractor is responsible for adjusting the
controller parameters/attributes in order to irrigate efficiently and each valve shall
be customized for the needs of the plant material. Excessive watering or excessive
runoff shall not be permitted.
• The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the Contractors office via a desk top or any wireless computer,
or hand-held device. The LIVID will provide a username/password for access.
• Response to WeatherTrak Alerts by category shall be made within the time frames
listed below. Failure to comply with response times will be considered a deficiency
and may be subject to a deduction from payment in the amount up to five hundred
($500.00) dollars for each instance where an alert is not resolved within the time
frame.
a. Severe Alerts to be resolved within 24 hours.
b. Major Alerts to be resolved within 5 working days
c. Critical Alerts to be resolved in an acceptable timeframe to ensure health of
plant material.
• Contractor will provide their own irrigation remote (receiver and transmitter) for control of
the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry standard controllers
not listed. The City requires the Promax universal irrigation remote or other "smart phone"
technology for its use in field testing and operation of all irrigation systems for the LIVID
areas. Use of this device will conserve water consumption, provide for more cost-effective
maintenance of irrigation systems, and assure all parties concerned that the automatic
system is operating at maximum efficiency. Special Districts' inspectors may use this device
in their inspections to verify that irrigation systems are functioning properly. The bleeding
of valves and hand watering are to be used in emergency or testing situations, not for
normal or day -to- day inspections.
• Consideration must be given to the soil conditions, seasonal temperatures, wind conditions,
slope, humidity, and the relationship of conditions which affect irrigation. This may include
daytime watering during winter weather to prevent icy conditions and manual operation of
the irrigation system during periods of windy or inclement weather. During freezing and/or
windy conditions, automatic irrigation shall be paused until normal conditions exist. No
watering medians in windy conditions, to avoid drift and wetting vehicles.
• Contractor shall be responsible for data input with regards to irrigation station reference in
the programming function of the central server or at the controller. Example: Station 1 - SE
Corner of parking lot, NW of restroom, Shrubs on large slope, etc.
• In areas where wind creates problems of spraying water into private property or road right-
of-ways, the controllers shall be set to operate during the period of lowest wind velocity
which would normally occur at night (between the hours of 9:00 p.m. and 7:00 a.m.).
• Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction
of this Specification and correct for coverage, adjustment, clogging of lines, and removal of
obstacles, including plant materials which obstruct the spray. Monitoring shall be scheduled
for all systems at minimum 1x monthly.
• Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler
heads causing excessive runoff, including slope areas, or which throw directly onto roadway
paving or walks (where sprinkler heads can be adjusted).
• Contractor is to maintain the watering schedule in "AUTO" mode which will equal the
evapotranspiration rate based on topography, soil type, plant material, season or climatic
factors. Contractor shall notify The City of Santa Clarita of any schedule changes.
• Contractor shall utilize "cycle & soak" in programming in order to eliminate excessive run-
off.
• Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of
Santa Clarita.
• When available, copies of controller maps shall be kept in enclosures at all times.
• Contractor is responsible for maintenance of the interiors of controller enclosures and shall
be kept clean free of debris and pests, regardless of condition(s) at time of contract award.
• Contractor shall be responsible to notify The City of Santa Clarita of any additional water
requirements to the landscape which is outside of the "AUTO" scheduled program
application.
• It is the responsibility of the Contractor to keep the plant material alive. If this requires an
extra application of irrigation water, the Contractor is to make the necessary adjustments
and immediately notify The City of Santa Clarita upon doing so.
• Only City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or
Irrigation Technician will have access to all controllers. Enclosures will be locked/padlocked
at all timac
• The Contractor shall test the soil in and groundcover areas and around all trees and shrubs
monthly or as necessary with soil probes to determine that the proper amount of water is
being applied at all times. This information should be used to adjust watering times on the
controller and supplemental hand or deep watering as necessary.
• The Contractor shall make adjustments to the water programs to compensate for irrigation
heads on each system, soil type and permeability, wind condition, orientation to the sun, air
temperature, season, and logistical considerations
• Once the irrigation system has been adjusted to only irrigate the planting areas it was
designed to irrigate, the contractor shall then monitor the irrigation watering application
time to determine the length of time each system runs until irrigation runs off the landscape
area. This information will then be used to establish "cycle & soak" parameters.
• The maximum run time should then be set a minimum of one minute less than the time it
takes for run off to occur. This will establish the maximum run time for each valve, with full
sun exposure. Adjust valves with partial shade or full shade to have less run time than the
systems in full sun.
• It is required that soil conditions be constantly monitored with a soil probe to ensure that
over -saturation of the soil does not occur.
• In addition to the soils condition, the individual plant material requirements must be taken
into account. As the plant material becomes established, a reduction in the frequency of
watering should be implemented to harden -off the plant material while maintaining it in a
healthy condition.
22.3.Operation of Systems:
• As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation
system within the first 60 days of the notice to proceed. It is the Contractors responsibility
to conduct a full-scale irrigation audit/assessment to determine deficiencies in the system
and make recommendations for repair(s).
• Contractor will be responsible for immediate maintenance (repair or replacement) of all
irrigation systems. Contractor will be responsible at all times for hand watering and the
bleeding of valves in emergency situations as required to sustain and prevent loss of, trees,
annuals, perennial plants, and ground covers when automatic systems are not functioning.
• Irrigation system will be controlled by Contractor in such a way as not to cause an excessively
wet area which could interfere with the Contractor's ability to mow/maintain landscaped
areas.
• All irrigation systems shall be personally inspected by Contractor a minimum of once per
month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection
Form must be filled out per controller and submitted to The City of Santa Clarita LIVID for
review.
• Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure
regulators to continue operation at maximum efficiency and performance.
• All materials and workmanship will be in accordance with the City Plumbing Ordinances
if/when applicable.
• Sprinkler heads shall be kept clear of overgrowth, which may obstruct maximum operation.
No chemical spraying or growth inhibitors around head shall be allowed.
• Contractor shall be responsible for trimming plant material and making necessary
adjustments to riser heights as growth rates indicate.
• Contractor shall be responsible for hand -watering any pots not provided with an irrigation
system to maintain plants and promote optimum growth.
• Adjustments in operating pressure for spray and rotor type heads shall be followed per
manufacturer's recommendation to provide optimum efficiency unless instructed
otherwise by The City of Santa Clarita.
• Contractor shall be required to walk each site upon request by The City of Santa Clarita
representative a minimum of one time per quarter to inspect the operation of the irrigation
system.
• Plant damage or loss resulting from the failure to promptly report irrigation system failure
shall be considered Contractor negligence and such plant material shall be repaired or
replaced at Contractor expense.
• All hand watering performed with a hose shall require the hose to have a flow control that
will allow the operator to turn the hose off between watering areas to minimize any wasted
water.
• The Contractor shall be responsible for monitoring all project irrigation systems and should
correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and
obstacles, including plant material, which obstruct the spray. Make all necessary
adjustments to heads that spray onto roadways, walks, walls, and patio areas or out of
intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed
for proper coverage. Each system should be operated via remote control and observed on
a regular basis.
• During extremely hot weather, long holiday periods, and during or following breakdown of
systems, the contractor should provide adequate personnel and materials as required to
adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When
breakdowns or malfunctions exist, the contractor should water manually by whatever
means necessary to maintain all plant materials in a healthy condition. Overly wet or dry
conditions should not be permitted to develop.
• Once a year, the contractor shall clean all controller cabinets and valve boxes, remove
intruding soil and replace gravel as needed.
• Testing, certification and service of the backflow prevention devices on the irrigation
systems shall be done by a certified tester as provided by The City of Santa Clarita.
• Contractor shall not repair, manipulate or remove backflow devices unless prior
authorization has been received by a City of Santa Clarita representative. However,
Contractor is permitted to make use of shutoff valves located on or near backflow devices
in the event of a mainline break and/or maintenance.
• Contractor shall notify the LIVID office immediately should a backflow prevention device
malfunction occur.
• Landscape Maintenance District Consultants/Inspectors/City staff will spot check controller
schedules on each inspection of a district to assure compliance with irrigation program
standards. Contractor shall conduct a complete irrigation system inspection for each district
at minimum of twice a year.
• Contractor shall observe and note any deficiencies occurring from the original design and
review these findings with Special Districts, so necessary improvements can be considered.
22.4.Repairs:
• All pop-up heads should be assembled on triple swing joints.
• When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like
irrigation heads. Uniformity is of the utmost importance.
• All remote -control valves shall be Superior 950DW brass valves unless other(s) are accepted
by LIVID staff.
• Contractor shall repair all leaking or defective valves immediately upon occurrence, or
within 24 hours following notification from LMD of such a deficiency.
• Malfunctions of any nature which are deemed to be the fault of materials or workmanship
still covered under original installation guarantee shall be reported immediately to The City
of Santa Clarita.
• Contractor shall submit itemized irrigation invoices for repairs, per LIVID Zone on an as
needed basis.
• Repair logs shall be maintained and will include date of repair, nature of repair, and itemized
list of materials for clarity. Site map/photo documentation to illustrate location of repair,
photo of site condition, and work completed shall be included with repair log(s).
22.5.Conversation: The City of Santa Clarita may conduct monthly water management meetings with
the contractor to review all controllers with irregular usage and situations where water
consumption is excessively high. All plant stress or loss due to under -watering or over- watering
will demonstrate contractor neglect and cost to replace said material will be at Contractor's sole
expense.
The City of Santa Clarita may conduct monthly Water Management Meetings with the contractor
to review any penalty charges that were caused by the Contractor's inability to properly manage
water allocations, when applicable. The Contractor will be responsible for paying all water
penalties incurred on each water meter for all overages exceeding allocation established by the
respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole
discretion.
The City of Santa Clarita takes Water Conservation very seriously and will not tolerate
mismanaged or neglected water delivery systems.
22.6.Water Budgets: In order to ensure efficient and responsible water management with regards to
landscape irrigation, the City of Santa Clarita Special Districts office may require the following:
• When water budgets and/or tiered rate structures are enforced by State Mandates
and/or individual water purveyors such as; SCWC, CONTRACTOR shall not exceed the
monthly allocation(s) as set forth by the service provider for each individual service
area within a Landscape Maintenance District Zone, specifically water meter and/or
point of connection.
• Failure to comply with water budgets may lead to monetary penalties up to the costs
of the excessive use which exceeds the water budget(s), efficient tier, or any "penalty"
tier the City of Santa Clarita is subjected to.
23. MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGE SYSTEMS
23.1.Hardscape surfaces, walkways, and service roads, if any, shall be maintained by Contractor so as
to keep the integrity of the walking and/or driving surface in a safe, unimpaired condition. The
contractor may not use subcontractors not included with the proposal submission without
written approval of Special Districts Staff. Any unsafe condition of a walkway or service road shall
be reported immediately to the LIVID Monitor or directly to City Staff.
• Contractor may be responsible for total replacement or repair of hardscaping and/or
plant replacement if damage occurs due to Contractor's negligence or by accidental
damage within maintenance operation.
• Contractor shall be responsible for sweeping/blowing all hardscape surfaces within the
contract boundaries on a regularly scheduled routine approved by LIVID Staff or as
requested by Special Districts. All debris must be collected and removed.
• Contractor shall be responsible for as needed pressure washing of transit platforms in
order to maintain a clean and healthy environment. Pressure washing completed
outside of the normal work hours may be billed at the accepted overtime rate as
submitted in the Additional Pricing guide under Exhibit B1 & B2.
• Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited
and may be cause for contract termination or a deduction in payment as described in
Section 11.
24. GRAFFITI ERADICATION AND CONTROL
24.1.Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, fences, or any
appurtenant structures or equipment within the areas under Contractor's maintenance. Special
Districts will be informed of all graffiti immediately upon discovery. Contractor is required to
input graffiti information into the City's reporting system at: https://www.santa-clarita.com/city-
hall/departments/community-development/community-preservation/graffiti-task-force
24.2.The contractor may be required to remove small amounts of debris which would fit into a small
pick -up truck. Removal of larger items would be considered as an "additional work" item and
subject to the terms of Section 5.
24.3.All materials and processes used in graffiti eradication shall be non -injurious to surfaces and
adjacent District property and approved by Cal -OSHA. Materials and processes used must be
approved by LMD prior to use.
25. NATURAL AREAS MAINTENANCE
25.1 Natural areas are open space areas that have minimal usage due to the sloping character of the
land and the rugged landscape materials that are native to the land. Contractor will provide
periodic maintenance, and brush clearance according to routine scheduling, consisting of debris
removal as directed by Special Districts.
26. IRRIGATED STREET TREE WELLS
26.1 Contractor is responsible to keep tree wells within LIVID areas weed -free and maintain
tree well irrigation system in accordance with Section 22 of these Specifications. Maintenance
of trees in street tree wells shall be in accordance with Section 19. Mulching of tree wells is
required as needed and/or as directed by Special Districts.
27. NON -LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS
27.1 Contractor will provide periodic maintenance, according to routine maintenance scheduling,
consisting of debris removal, weed abatement and mulch application.
28. DECOMPOSED GRANITE
28.1 Contractor will be required to keep DG areas and pathways free of soil, litter, debris, and weed
free. Any areas in need of repair or fill should be reported and a proposal provided to bring the
area back to an acceptable condition.
29. MAINTENANCE INSPECTIONS
29.1 The Contractor shall perform a maintenance inspection of all facilities on a weekly basis within
the LIVID during daylight hours. Such inspections shall be both visual and operational. The
operational inspection shall include operation of all sprinklers, lighting and other mechanical
systems to check for proper operational condition and reliability. Contractor is required to input
non -contractual service request information into the City's "Resident Service Center" at:
http://user.govoutreach.com/santaclarita/fag.php
29.2 The Contractor shall be expected to meet on site with an authorized representative of
Special Districts for a walk-through inspection. Said meetings shall be at the convenience of
Special Districts and may include residents of the community. Special Districts may notify the
appropriate local representatives of the time and place of each walk-through inspection at a
minimum of one (1) week prior to the date of inspection.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1. RESPONSE FORMAT -The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction — A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of thecontractor.
1.1.2. Background — Provide insight to your company and its resources. Explain the company
background and philosophy and what qualifies this company to be a successful
candidate for the City's contract.
1.1.3. Scope of Work — Describe the work program. Identify how the objectives of the
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
requirements. Include contractor's approach to the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas, problem
resolution, and any other areas that explain how the work will be performed and
managed.
1.1.4. Schedule — Describe the time schedule for each proposed task and area rotation.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal
timelines. Proposed work periods and completion dates, as well as any anticipated
meeting dates, should also be identified.
1.1.5. Personnel, Equipment, and Facilities — Describe the personnel qualifications,
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning for the type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
1.1.6. Exhibits — The documents within Section D are required to be submitted with the
proposal response and can be referred to throughout the RFP. However, expansion on
all aspects listed above is strongly encouraged. See Document Checklist for more
details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature — The proposal shall be signed by an individual
authorized to bind the consultant, shall contain a statement to the effect that the
proposal is a firm offer for a 120-day period, and shall contain a statement that the
proposed work will be performed at the "not -to -exceed" price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost File must be submitted separately from the Response File.
2. PROPOSAL EVALUATION AND CONTRACTOR SELECTION — An evaluation panel comprised of
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the City to be more equal in their
technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA:
2.1.1. Team Composition: Contractor qualifications, staff qualifications, and number of staff
provided. (Includes but not limited to Section 12 and Exhibits E & GI-G2)
2.1.2. Rotation Schedule: Use and mobilization of resources. Proposed timeline to service all
areas. (Includes but not limited to as described in Section 12 and Exhibit E)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work: Proposed method and
guidelines for adhering to the landscape maintenance requirements to include but not
limited to: Description and clarity of approach in the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas and problem
resolution. (Includes but not limited to Exhibits D & J)
2.1.5.References (Included but not limited to Exhibits C, F & 1)
2.1.4. Cost of services provided (Exhibits A & 81-82)
2.1.5.Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested. (Includes but not limited to Exhibits A, B1, B2, D, GI-G2)
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without furthercontact.
SECTION C
Sample Agreement
SAMPLE ONLY
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
CON-6
Council Approval Date:
Agenda Item:
Contract Amount:
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF
SANTA CLARITA, a general law city and municipal corporation ("CITY") and
("CONTRACTOR").
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
A. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set
forth in the attached Exhibit " ,"which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later
than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from , to The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit "
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
CITY's written acceptance of the work. Promptly upon CITY's request within
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
in the performance of the services shall be extended to CITY's benefit for the full
limit of their terms.
PREVAILING WAGES.
CONTRACTOR's work is considered a "Public Works project" subject to the payment of
prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and
hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure
to so comply shall constitute a default under this Contract. Further, all public works projects
valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade
does not require the use of apprentices, as indicated in the corresponding prevailing wage
determination. This duty applies to all contractors on a public works project, even if their part of
the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the
project provided for in the Contract Documents an amount equal to or more than the general
prevailing rate of per diem wages for (1) work of a similar character in the locality in which the
Work is performed and (2) legal holiday and overtime work in said locality. The per diem wages
shall be an amount equal to or more than the stipulated rates contained in a schedule that has
been ascertained and determined by the Director of the State Department of Industrial Relations
and Owner to be the general prevailing rate of per diem wages for each craft or type of workman
or mechanic needed to execute this Contract. The prevailing wage rates are available online at
hqp://www.dir.ca. ovg /dlsr. CONTRACTOR shall also cause a copy of this determination of the
prevailing rate of per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR
may make for performance of Work or labor on Work provided for in the Contract, provision
that Subcontractor shall pay persons performing labor or rendering service under subcontract or
other arrangement not less than the general prevailing rate of per diem wages for work of a
similar character in the locality in which the Work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor
Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and
actual hours worked each calendar day and each calendar week by each worker employed by him
or her in connection with the Project. The record shall be kept open at all reasonable hours to the
inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name,
address, social security number, work classification, straight time and overtime hours worked
each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker,
or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required
by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certified payrolls directly
to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable
to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts
arising out of the failure or alleged failure of any person or entity to pay prevailing wages as
required by law or to comply with the other applicable provisions of Labor Code Sections 1720
et seq. and implementing regulations of the Department of Industrial Relations in connection
with execution of the improvements or any other work undertaken or in connection with the
Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
CITY of such fact and will not proceed except at CONTRACTOR's own risk until
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
3. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits combined single)
$1,000,000/$2,000,000 (aggregate)
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit of $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage for the
policy coverage. Liability policies will be endorsed to name City, its officials, and
employees as "additional insureds" under said insurance coverage and to state that
such insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 0106 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
and to delete the word "endeavor" with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F. COVID-19. CONTRACTOR shall ensure its insurance coverages cover claims
and/or losses related to the COVID-19 pandemic to the extent such insurance
coverage is available. If such insurance is unavailable, but becomes available during
the life of the contract, CONTRACTOR shall procure a policy and name the City as
additionally insured.
G. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, City may cancel the Agreement immediately with no penalty_
H. Should Contractor's insurance required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that
there is no lapse in coverage.
I. Additional insured status. General liability, automobile liability, and
umbrella/excess liability insurance policies shall provide or be endorsed to provide
that CITY and its officers, officials, employees, agents, and volunteers shall be
additional insureds under such policies.
J. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary
and any insurance or self-insurance procured or maintained by CITY shall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of CITY before the CITY' S own insurance or self- insurance shall be called
upon to protect it as a named insured.
4. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
5. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its officers,
employees, and agents ("City indemnitees"), from and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs
of litigation ("claims"), arising out of the Contractor's performance of its obligations under this
agreement or out of the operations conducted by Contractor, including the Contractor's active or
passive negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITY indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of this agreement the
Contractor shall provide a defense to the CITY indemnitees or at the CITY' S option reimburse the
CITY indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in
defense of such claims.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws
and regulations including, without limitation, CTTY's conflict of interest regulations.
COVID-19. Prior to execution of the Agreement, the State of California declared a state of
emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the
County of Los Angeles ("County") issued numerous orders relating to COVID-19, including
without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently
extended and amended, including after the date of the Agreement, the "County Order"). In no
event shall CONTRACTOR be entitled to any additional compensation in connection with any
delay or costs associated with the COVID 19 pandemic, the County Order, or any other
governmental requirements or regulations in connection therewith, whether currently existing or
hereinafter enacted. In the event of any conflict between the terms of this Section and any other
provision of the Agreement, in all events, the terms of this Section shall control.
CONTRACTOR's safety and logistics plans prepared in connection with this Contract
specifically takes into account the COVID-19 Pandemic, the County Order, and all other
governmental requirements or regulations regarding COVID-19 as of the date of the Contract,
including without limitation all safety measures required.
SAFETY OF PERSONS AND PROPERTY. CONTRACTOR shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, including without limitation the County Order and all other
governmental requirements or regulations regarding COVID-19, all as may be amended from
time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR CONTRACTOR:
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
M.
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
itz
City Attorney
Date:
CORPORATION:
Print Name & Title
Date:
IF
Fringe Benefit Statement
Contract/Proposal No:
Project Name:
Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
I Effective ate:
Subsistence or I rave ay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) Signature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item
No.
Project Site
Column A
Monthly Maintenance Cost
Column B
Annual Maintenance
Cost
1.
Transit Maintenance Facility
$ x 12 months
$
2.
McBean Regional Transit Center
$ x 12 months
$
3.
Santa Clarita Metrolink
$ x 12 months
$
4.
Jan Heidt Metrolink
$ x 12 months
$
5.
Via Princessa Metrolink
$ x 12 months
$
6.
Vista Canyon Regional Transit Center
$ x 12 months
$
Total (Column B)
$
Total proposed amount annually, in legibly printed words:
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer
$
per hour
$
per hour
Landscape Laborer
$
per hour
$
per hour
QAC/QAL Herbicide and Pesticide Applicator $
Please initial to verify acknowledgement of labor rates:
per hour N/A
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNIT PRICE
MEASURE
QTY)
1
Price for maintenance of landscaped
SF
500
$
$
with turf.
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
3
Price for maintenance of landscaped,
SF
500
$
$
irrigated slope.
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM
DESCRIPTION
UNIT OF
QTY
UNIT PRICE
(UNIT PRICE
MEASURE
QTY)
4
Price for installation of one (1) gallon
EA
5
$
$
shrub.
5
Price for installation of five (5) gallon
EA
5
$
$
shrub.
6
Price for installation of fifteen (15) gallon
EA
5
$
$
shrub.
7.
Price for installation of fifteen (15) gallon
EA
5
$
$
tree.
8
Price for installation of twenty -four -inch
EA
2
$
$
(24-inch) box tree.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2022, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1.
Name and Address of Owner/Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
2.
Name and Address of Owner/Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
3.
Name and Address of Owner/Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
EXHIBIT G1: STAFF
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name
License/Certificates
2. Name
License/Certificates
3. Name
Lice nse/Ce rt if i cates
Job Title
Job Title
Job Title
4. Name Job Title
Lice nse/Ce rt if i cates
5. Name Job Title
Lice nse/Ce rt if i cates
6. Name Job Title
Lice nse/Ce rt if i cates
7. Name Job Title
Lice nse/Ce rt if i cates
8. Name Job Title
Lice nse/Ce rt if i cates
9. Name
Lice nse/Ce rt if i cates_
10. Name
Lice nse/Ce rt if i cates
11. Name
Lice nse/Certificates
12. Name
Lice nse/Ce rt if i cates
13. Name
Lice nse/Ce rt if i cates
14. Name
Lice nse/Certificates
15. Name
Lice nse/Ce rt if i cates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: JAN HEIDT METROLINK STATION. Labor time proposed
is time working on site and does not include travel time. Attach additional pages as necessary for
additional personnel.
ZONE: JAN HEIDT METROLINK STATION
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: SANTA CLARITA METROLINK STATION. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: SANTA CLARITA METROLINK STATION
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: VIA PRINCESSA METROLINK STATION. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: VIA PRINCESSA METROLINK STATION
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: MCBEAN REGIONAL TRANSIT CENTER. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: MCBEAN REGIONAL TRANSIT CENTER
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: TRANSIT MAINTENANCE FACILITY (TMF). Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: TRANSIT MAINTENANCE FACILITY (TMF)
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: VISTA CANYON REGIONAL TRANSIT CENTER. Labor
time proposed is time working on site and does not include travel time. Attach additional pages as
necessary for additional personnel.
ZONE: VISTA CANYON REGIONAL TRANSIT CENTER
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL# LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1.
2.
3.
4.
5.
N
7.
F-3
E
10.
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for 23-LMD-59 Transit And
Metro Landscape Maintenance. The Contractor will be expected to perform maintenance practices and
uphold the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature:
*Estimator's Signature:
*Owner's Signature:
*All three signatures required
Date:
Date:
Date:
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof;
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary' such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
Printed Name:
Date:
SECTION E
Attachments
ATTACHMENT Al
EXAMPLE OF TYPICAL MAINTENANCE PROGRAM
Daily — Weekly — Monthly
(For reference only: Actual maintenance schedules shall comply with maintenance specifications.)
DPERATIONS
JAN
FEB
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JUN
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AUG
SEP
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ATTACHMENT A2
EXAMPLE OF TYPICAL MAINTENANCE PROGRAM
Semi -Annual and Annual
(For reference only: Actual maintenance schedules shall comply
with maintenance specifications.)
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ATTACHMENT C: INVENTORY LIST
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit and Metro Landscape Maintenance
City of Santa Clarita, California
Inventory List
Item #
Description
Approximate Square
Footage
Estimated Quantity
1
Jan Heidt Metrolink Station (Pictures 1 + 2)
11,057
2
Santa Clarita Metrolink Station (Picture 3)
69,882
3
Via Princessa Metrolink Station (Picture 4)
5,602
4
McBean Regional Transit Center (Picture 5)
16,088
5
Transit Maintenance Facility/TMF (Picture 6)
97,930
6
Vista Canyon Regional Transit Center (Picture 7)
70,000
Area Descriptions:
• Jan Heidt Metrolink Station — consists of shrubs, trees, vines and mulch located in the
landscaped planters in the parking area. This area does not contain any turf.
• Santa Clarita Metrolink Station — consists of shrubs, trees and mulch in landscaped planters in
the parking area. This location also contains landscaped slopes with shrubs and mulch. This
area does not contain any turf.
• Via Princessa Metrolink Station — consists of trees, shrubs and mulch in the parking lot and
along the entry. This area does not contain any turf.
• McBean Regional Transit Center —consists of shrubs, trees and mulch located in various
planters throughout the site. This area does not contain any turf.
• Transit Maintenance Facility —consists of Fescue grass, shrubs, trees, mulch and decomposed
granite.
• Vista Canyon Regional Transit Center —consists of shrubs, trees, mulch and decomposed granite
located in various planters throughout the site. This area does not contain any turf and is
currently under construction. Additional areas to be maintained may be included at a future
date.
Attachment D
2023 Holiday Schedule
New Year's Day 2023 Monday, January 2
Martin Luther King Jr. Day Monday, January 16
President's Day Monday, February 20
Memorial Day Monday, May 29
Juneteenth Monday, June 19
Independence Day
Tuesday, July 4
Labor Day
Monday, September 4
Columbus & Indigenous People's Day
Monday, October 9
Veterans Day
Friday, November 10
Thanksgiving Day
Thursday, November 23
Day after Thanksgiving Friday, November 24
1/2 Day for Christmas Eve Friday, December 22
Christmas Day Monday, December 25
1/2 Day for New Year's Eve Friday, December 29
TERMS AND CONDITIONS
VENDOR TO READ
By downloading this document via BidNet I acknowledge that I have, read, understood, and agree to
the terms and conditions on all pages of this document and all solicitation documents relating to the
associated project. I agree to furnish the commodity or service stipulated on this solicitation
document as stated in the specifications.
The solicitation, vendor response, and the Purchase Order (and/or Contract for services) constitute
the entire agreement between the vendor and the City of Santa Clarita (City) covering the goods
(including services) described herein (the "goods"). Time is of the essence.
1. SHIPMENT AND INSPECTION. The terms and routing of shipment shall be as provided on the
Purchase Order or as otherwise directed by the City. City may revise shipping instructions as to
any goods not then shipped. City shall have the right to inspect any or all of the goods at
vendor's place of business or upon receipt by City at City's election, which right shall be
exercisable notwithstanding Buyer's having paid for the goods prior to inspection. City, by
reason of its failure to inspect the goods, shall not be deemed to have accepted any defective
goods or goods which do not conform to the specifications therefore, or to have waived any of
City's rights or remedies arising by virtue of such defects or non-conformance. Cost of
inspection on deliveries or offers for delivery, which do not meet specifications, shall be for
the account of the vendor.
2. RISK OF LOSS. Notwithstanding any provision hereof to the contrary, title to, and risk of loss
of, the goods shall remain with the vendor until the goods are delivered at the D.D.P. point
specified in this Contract, or if no such point is specified, then, when the goods are delivered
to the City. However, if the goods are of an inflammable, toxic or otherwise dangerous nature,
vendor shall hold City harmless from and against any and all claims asserted against City on
account of any personal injuries and/or property damages caused by the goods, or by the
transportation thereof, prior to the completion of unloading at City's receiving yard.
3. WARRANTIES. Vendor warrants to and covenants with the City as follows: vendor shall deliver
to City title to the goods free and clear of all security interest, liens, obligations, restrictions or
encumbrances of any kind, nature or description, the goods shall be free from defects in
material and/or workmanship; unless otherwise specified on the Purchase Order, the goods
shall be new and not used or reconditioned; the goods and their packaging shall conform to
the description thereof and/or specifications therefore contained in this Contract. In placing
this Contract, City is relying on vendor's skill and judgment in selecting and providing the
proper goods for City's particular use. The goods shall be in all respects suitable for the
particular purpose for which they are purchased and the goods shall be merchantable. Vendor
shall indemnify and save and hold City harmless from and against any and all damages, losses,
demands, costs and expenses arising from claims by third parties for property damage,
personal injury or other losses or damages arising from vendor's breach of its obligations
hereunder.
4. REMEDIES. In the event of vendor's breach of this Contract, City may take any or all of the
following actions, without prejudice to any other rights or remedies available to City by law:
(a) require vendor to repair or replace such goods, and upon vendor's failure or refusal to do
so, repair or replace the same at vendor's expense: (b) reject any shipment or delivery
containing defective or nonconforming goods and return for credit or replacement at vendor's
option; said return to be made at vendor's cost and risk: (c) cancel any outstanding deliveries
or services hereunder and treat such breach by vendor as vendor's repudiation of this
Contract. In the event of City's breach hereunder, vendor's exclusive remedy shall be vendor's
recovery of the goods or the purchase price payable for goods shipped prior to such breach.
5. FORCE MAJEURE. For the purposes of this Contract, an event of "force majeure" shall mean
any or all of the following events or occurrences, strikes, work stoppages, or other labor
difficulties; fires, floods or other acts of God; transportation delays; acts of government or any
subdivision or agency thereof; failure or curtailment of power supply in the Pacific Southwest
power grid; or any other cause, whether or not similar to the causes or occurrences
enumerated above; in all cases, which are beyond the control of the party claiming the
occurrence of a force majeure event and which delays, interrupts or prevents such party from
performing its obligations under this Contract. Notwithstanding any provision hereof to the
contrary, the reduction, depletion, shortage, curtailment or cessation of vendor's supplies or
reserves or any other supplies or materials of vendor shall not be regarded as an event of
force majeure. The party affected by a force majeure event shall give notice thereof to the
other party within ten days following the occurrence thereof and shall apprise the other party
of the probable extent to which the affected party will be unable to perform or will be delayed
in performing its obligations hereunder. The affected party shall exercise due diligence to
eliminate or remedy the force majeure cause and shall give the other party prompt notice
when that has been accomplished. Except as provided herein, if performance of this contract
by either party is delayed, interrupted or prevented by reason of any event of force majeure,
both parties shall be excused from performing hereunder while and to the extent that the
force majeure condition exists, after which the parties' performance shall be resumed.
Notwithstanding the foregoing, within five days following vendor's declaration of a force
majeure event which prevents its full and/or timely delivery of goods hereunder, City may, at
its option and without liability (a) require vendor to apportion among its customers the goods
available for delivery during the force majeure period; (b) cancel any or all delayed or reduced
deliveries; or (c) cancel any outstanding deliveries hereunder and terminate this Contract. If
City accepts reduced deliveries or cancels the same, City may procure substitute goods from
other sources in which event this contract shall be deemed modified to eliminate vendor's
obligation to sell and City's obligation to purchase such substituted goods. After cessation of a
force majeure event declared by vendor, vendor shall, at City's option but not otherwise, be
obligated to deliver goods not delivered during the force majeure event. After cessation of a
force majeure event declared by City, neither party shall be obligated to deliver or purchase
goods not so delivered and purchased during the force majeure period.
6. PATENTS. It is anticipated that the goods will be possessed and/or used by City. If by reason of
any of these acts a suit is brought or threatened for infringement of any patent, trademark,
trade name or copyright with regard to the goods, their manufacture or use, vendor shall at its
own expense defend such suit and shall indemnify and save and hold City harmless from and
against all claims, damages, losses, demands, costs and expenses (including attorney's fees) in
connection with such suit or threatened suit.
7. COMPLIANCE WITH LAW. Vendor warrants that it shall comply with all federal, state, and
local laws, ordinances, rules and regulations applicable to its performance under this Contract,
including, without limitation, the Fair Labor Standards Act of 1938, as amended, the Equal
Employment Opportunity Clause prescribed by Executive Order 11246 dated September 24,
1965 as amended, and any rules, regulations or orders issued or promulgated under such Act
and Order. Vendor shall indemnify and save and hold City from and against any and all claims,
damages, demands, costs and losses which the City may suffer in the event that vendor fails to
comply with said Act, Order, rules, regulations or orders. Vendor further warrants that all
goods sold hereunder shall comply with and conform in every respect to the standards
applicable to the use of such goods under the Williams -Steiger Occupational Safety and Health
Act of 1970, as amended, and any regulations and orders issued thereunder. Any clause
required by any law, ordinance, rule or regulation to be included in a contract of the type
evidenced by this document shall be deemed to be incorporated herein. Where permits
and/or licenses are required for the prescribed material/services and /or any construction
authorized herein, the same must be first obtained from the regulatory agency having
jurisdiction there over.
8. REPORTS, ARTWORK, DESIGNS ETC.:
a. If the goods are to be produced by vendor in accordance with designs, drawings or
blueprints furnished by City, vendor shall return same to City upon completion or
cancellation of this Contract. Such designs and the like shall not be used by vendor in the
production of materials for any third party without City's written consent. Such designs
and the like involve valuable property rights of City and shall be held confidential by
vendor.
b. If the Contract results in the creation of artwork, designs or written products, including
but not limited to, books, reports, logos, pictures, drawings, plans, blueprints, graphs,
charts, brochures, analyses, photographs, musical scores, lyrics, shall be considered works
for hire and the contractor expressly transfers all ownership and intellectual property
rights including copyrights to the City by signing the contract. Such works and the like shall
not be used by vendor in the conduct of any business with any third party without the
City's written consent.
c. Unless otherwise agreed herein, vendor at its cost shall supply all materials, equipment,
tools and facilities required to perform this Contract. Any materials, equipment, tools,
artwork, designs or other properties furnished by City or specifically paid for by City shall
be City's property. Any such property shall be used only in filling orders from City and may
on demand be removed by City without charge. Vendor shall use such property at its own
risk, and shall be responsible for all loss of or damage to the same while in vendor's
custody. Vendor shall at its cost store and maintain all such property in good condition
and repair. City makes no warranties of any nature with respect to any property it may
furnish to vendor hereunder.
9. GOVERNING LAW. The Purchase Order and this Contract between the parties evidenced
hereby shall be deemed to be made in the State of California and shall in all respects be
construed and governed by the laws of that state.
10. AMENDMENTS. Any and all changes to this contract must be made in writing and agreed to
by the City. Performance by the contractor shall be considered agreement with the terms of
this contract.
11. ASSIGNMENT. No assignment by the vendor of contract or any part hereof, or of funds to be
received hereunder, is binding upon the City unless the City gave written consent before such
assignment.
12. CURRENCY. All references to dollar amounts in this solicitation and in vendor's response refer
to United States currency. Payments shall be made in United States Currency.
13. DEFAULT. In case of default by the vendor of any of the conditions of this solicitation or
contract resulting from this solicitation, the vendor agrees that the City may procure the
articles or services from other sources and may deduct from the unpaid balance due the
vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so
paid, and prices paid by the City shall be considered the prevailing market price at the time
such purchase is made.
14. ENVIRONMENTALLY PREFERABLE PURCHASING. The City of Santa Clarita, being fully aware
of the limited nature of our resources and the leadership role government agencies have,
supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103.
With changes in technology and industries occurring rapidly it is frequently difficult to be
aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek
out those products which result in less energy usage, least impact on natural resources and
greatest reuse of post-industrial and post -consumer material. Vendors are strongly
encouraged to offer products and services meeting these criteria and point out those specific
aspects or features in their bid. In accordance with Public Contract Code 22152 vendors are
required to certify in writing the minimum, if not exact, percentage of postconsumer materials
in the products, materials, goods, or supplies, offered or sold.
15. GRATUITIES. The City may, by written notice to the Contractor, terminate the right of the
Contractor to proceed under this agreement, if it is found that gratuities in the form of
entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or
representative of the Contractor, to any officer or employee of the City with a view toward
securing an agreement or securing favorable treatment with respect to the award or
amending, or the making of any determinations with respect to the performance of such
agreement; provided, that the existence of the facts upon which the City makes findings shall
be in issue and may be reviewed in any competent court. In the event of such termination,
the City shall be entitled to pursue the same remedies against the Contractor as the City could
pursue in the event of default by the Contractor.
16. INDEMNIFICATION. The vendor is required to indemnify and hold the City harmless from and
against any claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of any agreement entered into between the parties. Should
the City be named in any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of this Agreement, or its performance, the
vendor must defend the City (at the City's request and with counsel satisfactory to the City)
and indemnify the City for any judgment rendered against it or any sums paid out in
settlement or otherwise.
17. NON -APPROPRIATION OF FUNDS. The City's obligation is payable only and solely from funds
appropriated for the purpose of this agreement. All funds for payment after June 30 of the
current fiscal year are subject to City's legislative appropriation for this purpose. In the event
the governing body appropriating funds does not allocate sufficient funds for the next
succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated
without penalty in their entirety, or (2) reduced in accordance with available funding as
deemed necessary by the City. The City shall notify the Contractor in writing of any such non -
allocation of funds at the earliest possible date.
18. ON -SITE INSPECTION. When deemed necessary by the City, an on -site inspection date and
time will be so designated. The vendor is responsible for inspecting and understanding the
total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.)
19. PAYMENT. (a) Vendor shall state payment terms offered. (b) Payment shall be made on the
pay period after receipt and acceptance of goods and/or services and upon using department
confirmation of such acceptance.
20. PREVAILING WAGE. For all public works, the Vendor is required to quote prevailing wage. For
the purposes of this paragraph, public works includes maintenance. All public works projects
are subject to the State prevailing wage requirements of the California Labor Code including,
but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of
the Labor Code, the general prevailing wage rates in the county, or counties, in which the
work is to be done have been determined by the Director of the California Department of
Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this
project, available from the California Department of Industrial Relations' Internet web site at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California
Department of Industrial Relations are referenced but not printed in the general prevailing
wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site.
This bid is subject to SIB 854 and SB-96. Contractor shall comply with California prevailing wage
laws including, to the extent applicable, Labor Code Section 1720.9. The Contractor is
responsible for obtaining a current edition of all California statutes and regulations and
adhering to the latest editions of such.
21. PRICE REDUCTIONS. If at any time during the life of this contract, the successful vendor
reduces his price or prices to others purchasing approximately the same quantities as
contemplated by this contract, the contract prices must be reduced accordingly, and the
contractor/vendor shall immediately notify the Purchasing Agent, City of Santa Clarita.
22. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA) which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may
hire only persons who may legally work in the United States (i.e., citizens and nationals of the
U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of anyone to be hired, which includes completing the Employment
Eligibility Verification Form (I-9). The Vendor shall establish appropriate procedures and
controls so no services or products under the Contract Documents shall be performed or
manufactured by any worker who is not legally eligible to perform such services or
employment.
23. SIB 854 — No contractor or subcontractor may be listed on a quote for a public works project
(submitted on or after March 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this
requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or
subcontractor may be awarded a contract for public work on a public works project (awarded
on or after April 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
24. TAXES, CHARGES AND EXTRAS. (a) Vendor must show as a separate item California State
Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for
transportation, containers, packing, etc. shall not be paid unless specified in bid.
Contractor/vendor agrees to cooperate with the City in all matters of local taxation.
25. CONTRACT PRICING. Except as otherwise provided, prices must remain consistent through
the term of this contract. The City does not pay "surcharges" of any type unless identified in
the response to this quote. All costs must be included in the pricing provided to the City.
26. INSURANCE. For solicitations involving services the City requires insurance. Proof of
insurance shall be provided by using an ACORD certificate of insurance and shall be provided
prior to contract signing. Insurance shall be "Primary and Non -Contributory' and must name
the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for
General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000
aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory
requirement). For professional services, Professional Liability with a limit of $1,000,000 may
also be required. Insurance shall not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to the City. Specific insurance requirements shall be set forth in
any contract awarded to a vendor.
27. SAFETY. Contractor agrees to comply with the provisions of the Occupational Safety and
Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations
issued thereunder, and certifies that all items furnished under this bid shall conform and
comply with the indemnity and hold harmless clause for all damages assessed against buyer as
a result of suppliers failure to comply with the Act and the standards issued thereunder and
for the failure of the items furnished under this order to so comply.
28. GUARANTEES. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of CITY's written
acceptance of the work. Promptly upon CITY's request within that one (1) year period,
CONTRACTOR agrees to correct by repair or replacement without charge to CITY any defects
which may appear in the work or any portion thereof. Notwithstanding the foregoing, all
guarantees and warranties obtained by CONTRACTOR from manufacturers and vendors of
equipment used in the performance of the services shall be extended to CITY's benefit for the
full limit of their terms.
29. PROTEST PROCEDURES. Any person or entity may present a formal protest to the City with
respect to solicitations being conducted by staff.
a. Definitions
i. "Bidder" - any person or firm providing a timely, written response to the City
solicitation.
ii. "Bid Protest" - any protest with regard to the response submitted by another
bidder.
iii. "Response" - written response to the City solicitation provided by a person or
firm.
iv. "Solicitation Protest" - a statement of protest, dispute, challenge,
disagreement, disapproval or other objection regarding documents,
determinations or actions taken or contemplated by the City with respect to a
solicitation.
v. "Solicitation" - document by which the City identifies goods, equipment,
services or public construction projects for which it seeks a response.
b. Format
The protest must be in writing and include the following information at a minimum:
The name, address, and phone number of the protester, or the authorized
representative of the protester;
ii. The signature of the protester or authorized representative of the protester;
iii. The solicitation number and title under which the protest is submitted;
iv. A detailed description of the legal and/or factual grounds for the protest and
all supporting documentation. For protests containing elements not based on
publicly released information, the protest must contain documentation clearly
showing the date on which the protester received the information; and
V. The form of relief requested.
c. Solicitation Protests
Protests of any kind regarding the solicitation including, but not limited to,
specifications, scope of work, or process, must be received by the City's Purchasing
Agent not more than five calendar days after the last day for questions or the last
addendum is issued, whichever is later. The decision by the Purchasing Agent on any
solicitation protest shall be final.
d. Bid Protest and Review
i. The protest, in the Format specified above, must be submitted to the City
Manager by email or by personal delivery or overnight mail (to City Hall,
23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is
received by the City no later than seven calendar days after the bid opening.
ii. A copy of the protest must be served upon the bidder subject to the protest in
the same manner by which the protest was submitted to the City Manager.
Failure to serve the protest upon the bidder subject to the protest is grounds
upon which the City may deny the protest.
iii. A bidder whose bid has been protested by another bidder may submit to the
City Manager a written response to the protest by email or by personal
delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120,
Santa Clarita, CA 91355) so that it is received by the City no later than seven
calendar days after the protest has been served by the protesting bidder.
iv. The City Manager or designee shall have up to ten calendar days to decide
whether to approve or reject the protest. The written decision of the City
Manager or designee on the protest shall be served upon the protesting
bidder and any bidder subject to the protest within 14 calendar days of
receipt of the bid protest. The City Manager or designee may extend the 10
calendar days if necessary to review additional information requested from
any bidder.
v. The decision of the City Manager or designee on the bid protest shall be final
with no further review.
e. State or Federal Funding
i. If the subject matter of the solicitation or project is receiving any State or
Federal funds which require a protest procedure different than the
procedures stated above, then that protest procedure shall control.
ii. In the event there is any lawsuit filed against the City relating to any federally
funded project, the City will provide prompt notice of that lawsuit to all
agencies who participated in the funding of the project.
f. Mandatory Procedure
i. This administrative procedure and the time limits set forth herein are
mandatory. Failure to comply with these mandatory procedures shall
constitute a waiver of any right to pursue the bid protest, including filing a
Government Code claim or any legal proceedings or actions.
American Heritage Landscape
Proposal for City of Santa Clarita LMD 59
Transit and Metro Landscape
AMERICAN
HERITAGE
LANDSCAPE LP
Thank you for allowing us the opportunity to submit this proposal to professionally manage the
landscaping and irrigation for City of Santa Clarita LMD Zone 59 - Transit and Metro Landscape.
We have reviewed the locations and we know the boundaries and areas well.
American Heritage Landscape has become a forerunner in the landscape management industry by
providing not only maintenance services but having the knowledge and systems in place to
successfully manage, strategically plan and help you maintain the endurance of your landscape for
years to come. We appreciate you taking the time to review this proposal to provide landscape
management and water management services for your community.
We are a local, family owned and operated company for the past 44 years, with branches located in
San Fernando Valley, Ventura and Los Angeles Counties. Our teams developed thorough and tailored
schedules for our clients for all aspects of landscaping based on data collected in the field and decades
of real -world experience that have made us successful in managing the landscape needs for many
communities similar to yours. We started our journey servicing golf courses, with very intricate
irrigation systems, so our irrigation management division is extremely strong.
The enclosed proposal will demonstrate how our experienced and skilled team will achieve your
landscape goals and keep your property looking its best. Within the first 30 days on the job and
throughout our service commitment, you will see a noticeable difference in the following areas:
■ Accountability: As your landscape partner, we will be responsible for all aspects of
the landscape. To help direct our crews, we provided a detailed punch list for each visit.
We have found this helps to share your vision for the property with our teams to deliver
better quality.
■ Quality: We will look to have a uniform look to the trimming and make sure the
transit centers and metro centers continue to look great. Our goal is to trim similar plants
at the same time to create a cohesive and unified look throughout the property.
■ Consistency: We will assign an Account Manager, and dedicated crew to service
the property. The same team will be responsible for the community. We do not rotate crews
or managers. By having a dedicated team for the property, they become familiar with the
nuances, unique to each property. We also invest in training out crews on proper pruning
techniques, fertilization schedules and equipment certifications. The benefit of this is the
look of the property will be uniform, intended and beautiful.
We want to provide a service that is tailored specifically for your property so communication and
scheduled walks will be vital. We have the greatest confidence in our ability to provide specialized
quality landscape and water management services for your community. We look forward in developing
a partnership with you.
Sincerely,
Jim Yarnall
Branch Manager
j-yaranllkamericanheritagelandscape.com
805-794-5151
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We have become a leader within the industry and work closely with
commercial developers, general contractors, property management
companies, homeowner associations, commercial property owners, landscape
architects, educational institutions and healthcare facilities. We feel a great
deal of pride in this accomplishment.
We are committed to excellence. Our team offers personal and professional
expertise unique to each property. Our adaptive plant strategy preserves
beauty in landscapes even in drought conditions. We pride ourselves on
building long term partnerships with our clients.
American Heritage Landscape is a full -service landscape management
company. Since 1973 we have been family owned & operated, staffed with
professionals that are passionate about gardens. We are driven by the highest
standards of our industry. Our goal is to fulfill our client's vision while
enhancing the value of their asset.
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We offer a variety of services
Tree Care Division
Our tree care experts are Certified by The
International Society of Arboriculture and
follow pruning practices set forth by the Tree
Care Industry Association and ANSI A300. In
addition, our in-house and on -Staff Pest Control
Advisors, Qualified Applicators, Agronomists,
and Consultants can care for, prevent, and treat
any pests or disease.
Water/ Irrigation Management
The importance of effective water management
cannot be undervalued. Our certified irrigation
technicians /auditors will offer a comprehensive
evaluation of your entire irrigation
system. Mapping, controller charts, identifying
deficiencies and/or recommending
modifications for conserving water, is our
primary focus. Irrigation technology is
constantly advancing and our team of experts
will troubleshoot complex issuesproficiently.
Landscape Construction Division
We have installed some of the largest and most
intricate landscapes in all of Southern California.
Our attention to detail, use of high -quality
planting materials and on time performance has
made American Heritage Landscape known as
the best landscape construction company in the
industry. We have the ability to serve as a
general contractor for other auxiliary projects.
Mapping and Job Sequencing
In house mapping allows us to manage your
landscape with the highest of efficiency. From
plotting the most proficient mowing crew path
of motion to identifying the size, location, and
health of your trees, our in-house mapping
team has you covered.
Landscape Enhancement
/ Selecting the right plant for the right location is
the formula for success in the landscape. Our in-
house design team will work together with our
customers to create a vision for their landscapes.
Each design enhances the outdoor environment
whether it is a common area gathering location of
an HOA or a main entry for a retail site that
maximizes curb appeal. Our team will assist you in
planning a landscape budget for the future that
will both meet and exceed your expectations.
Plant Health Care
We are staffed with plant healthcare technicians
specializing in diagnosis with a focus on
preventative care. We offer soil testing and
analysis to determine deficiencies in the soil
profile. We are advocates of protecting the
environment by incorporating organic based
fertilizer programs for our customers gardens.
This formula creates lush, thriving plants which
naturally will combat the daily stresses of
insects and disease.
AMEAICAN
HERITAGE
LANDSCAPE LP
Landscape Management Time Line
30 Mmys-
1. Implement Job Sequence schedule pef color coded snap and daily schedule
2. Weed control applications
3. Begin Irrigation Evaluation per s a.ion; Evakiation will be run per quadrants. Analyze &adjust run time, analyze
proper coverage and note breaks for repair,
4. Begin Meekly Meter Readingfor Water Usage Management
5. Develop missing/dead plant list with proposal for budget consideration
6. Soil test and results in specific IocationsJspecie of poor performance
60 Gays:
1. Revise sequence map and daily schedule
2. Revise run times on controllers per wet and dry locations along with water meter reading analysis.
3. Complete proposals for irrigation repairs and/or upgrades required
4. Winter rejuvenation pruning per quadrant (specie specific)
5. Fertilizer application and plant health care treatments performed
9-0 days:
1. Sequence and daily schedule finalized
2. Station run times finalized
3. Conclusions and suggestions from plant healthcare treatments
4. Re -cap of Water Meter Readings, suggestions and results of % Water Savings
5. Meeting +,with customer team and review progress, proposals and suggested improvements and develop next 90
day goals and timeline,
Transition Plan -Results in the First 30-90 Days
COMMUNICATION
• Introduce the Accoun
Manager and walk the
together
• Determine your
communication prefer
• Clearly define immed
concerns and areas th
require constant atten
and enhancement
E E S 1
Take up trees up to 12' as
stated on the scope of work
Tree Wells around each
.f q
Apply pre -emergent to
reduce invasive grasses.
Apply fertilizer to increase
nitrogen and help promote
more green turf.
Make sure the water 40
COMMUNICATIONS
To ensure a successful partnership with City of Santa Clarita LMD
Zone 59 - Transit and Metro Landscape, effective communication
is one of our top priorities. We have found the best way to keep you
highly satisfied is to make sure we always understand your current
needs and priorities. We have several means of communication that
is highly effective.
Proactive Communication:
• On -site coordination meeting -We hold on site meetings and
property walks.
• Weekly schedule and horticultural calendar -Weekly task schedule
and horticultural calendar.
• Irrigation schedule- Weekly irrigation preventive maintenance
inspection.
• Job Reporting- We will report our weekly maintenance crew
activities.
• Digital picture- We will provide pictures of any plants or technical
issues we find on theproperty.
• Meeting attendance- We will attend any management or board
meeting
Responsive Communication:
• Punch list -Weekly punch lists of unknown factors that need to be
corrected.
• Mobile phone- You can contact your Account Manager via call or text
with their mobile phone.
• Email- You can contact your Account Manager via email to record all
communications.
SAFETY
We have incorporated safety measures to ensure a safe working
environment. Here are the necessary steps we take to enforce safety in
your property.
• Company logo clearly displayed on all vehicles
• Extensive Driver Safety Certification program
• Initial and random driving record checks
• Initial and random drug and alcohol screenings
• OSHA right of way compliance
• Mandatory weekly and monthly employee safety meetings
• Strict I-9 compliance
• Criminal background checks
• New hire safety orientation program
• Certification required to use all power equipment
• Fully uniformed team members with safety vests
• Required use of cones (safety zone) at all times
• Reward system for safety compliance
Irrigation Evaluation &Planning
V�4_A+��
One broken sprinkler head
could waste up to 25,000
gallons of water over a 6
month irrigation season.
Smart irrigation controllers
can save up to 25% more
water than traditional
irrigation controllers
Drip irrigation systems use
20 to 50 percent less water
than conventional pop-up
sprinkler systems
A
An irrigation system thathas
a leak 1/32nd of an inch in
diameter can waste about
6,300 gallons of water per
month.
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Designing and Implementing your Vision
i�
Our design team and branch leaders have had the pleasure of
designing many unique projects! Selecting the right plant for
the right location is the formula for success in the landscape.
Our in-house design team will work together with our
customers to create a vision for their landscapes. Each design
enhances the outdoor environment whether it is a common
area gathering location of an HOA or a main entry for a retail
site that maximizes curb appeal. Our team will assist you in
planning a landscape budget for the future that will both
meet and exceed your expectations.
Commumcation and Reporting
Attend monthly landscape walks
Maintain mapping of all irrigation repairs
Submit weekly landscape update
--_-_--_---_
Submit annual soils reports and discuss
Submit annual landscape budget for review
Review and discuss annual tree report from arborist
Identify and map all problematic areas
Irrigation Inspection complete
Identify bare slope areas that will require straw waddle before rain season
Meet with biologists on mitigation areas
Mow Trim Edge Blow Weekly
-
_
Aerification (1-2x per year as needed)
Overseeding Perennial Rye (Extra)
Overseeding Tall Fescue (Extra)
Thatching (As Needed)
Fertilize
Pre -emergent Crabgrass
Post Emergent Kikuyugrass
_
Post Emergent Oxalis/Clover
'-
—
__-
Post Emergent Broadleaf Weeds
Sedge Postemergent
Grub Controll
Hand Pruning (as required)
Trimming & Edging (as required)
Pre -emergent Weeds in Planters/Slopes
Pre -emergent Sedge in Planters/Slopes
Post Emergent Grasses in Planters
Sedge Postemergent
_
Post Emergent Weeds in bare areas/hardscape weeds (Ranger Pro or Roundup
Pro/ProMax)
■
Sedge Postemergent
_-
Mite Control
_-
Growth Regulator Application (as required)
_-
Fertilizer
Remove weeds in planter beds, hardscape and entry planters
Mulch planter beds at 2" with stabilized organic compost
Insect and disease control application for treatable diseased plants -■-..-
Tree Action Plan
Tree Trimming (as needed)
Limb up trees under 15' where appropriate
Tree Pest / Disease Control (as needed)
Fertilizer
Maintain 18" tree wells around the base of all trees in turf
Inspect oroiect for surface roots that may cause damaae
_
Annual Arborist Report and Tree Care Plan _
Miscellaneous Items
ditch and surface drains will be inspected during visits and cleared prior to inclement w �■■■■■.■■■■■
weather
Spray and kill all weeds in hardscape
Graffiti will be noted and reported to owner
Leaf & Debris Cleanup
Fuel Mod
Native Area Customized Spray Program
AMERICAN
HERITAGE
oLANDSCAPE LP
Account Manager Included
Irrigation Management Included
Production Manager Included
Foreman Included
Gardeners/Laborers Included
City of Westlake Village
Managed By — Jeff Friedman
Contact: jeff(awlv.org
Tesoro Walk - Camarillo
Managed By — PMP
Meridian Hills HOA, Moorpark CA
Managed By —PMP
City of Calabasas -
Reference upon request
Westshore HOA— Westlake Village
Mont Calabasas
Barbara Gewert 404-822-5058
16
FINANCIAL American Business Bank
INSTITUTE Attn: Janice Jafari
523 West 61h Street, Suite 900
Los Angeles, CA 90014
(818) 710-2692
EMPLOYER Federal: 20-5852038 State: 339-3580-0
it IDENTIFICATION
BONDING Lockton Insurance Brokers, LLC
■► COMPANY Attn: Dennis Langer
■�vV� 4275 Executive Square, Suite 600
La Jolla, CA 92037
(858) 587-3110
4vt CONTRACTORS 891577 C27, C61/D49 (Landscape and Tree Services)
LICENSE HIC; Status Active
INSURANCE Worker's Comp: Everest National Insurance Company Policy Number
6 VE R COMPANY CA 10002691171
Liability Insurance: The Continental Insurance Company Policy
4022978129
17
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2022, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
362
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
None
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
None
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
AHL is vary familiar with the City of Santa Clarita and its expectations for the vendors
and the quality standards.
AHL is the best vendor for theis job because of our excellent track record with irrigation
in the city and our quality of work. Our Account Manager, Alex Lazo, lives in the city
and takes great pride in making the city look good. He currently maintains the City Hall
areas and various LMD's. Alex communicates with his local contact ideas for improvement
and areas of concern that need to be addressed.
Our approach to this work is to have a 3 man team that will visit the locations first thing
in the morning once a week to trim, clean and blow out the transit area. With our ex erience
with Weathermatic controllers, we can respond quickly to any alerts and remedy the Issue.
I have 3 full time irrigation technicians in the city on a dais basis and our Dir of Irrigation
monitors the system tor alerts and coordinates with Alex on daily a is, whereto send
the technicians when an alert is received.
or ese reasons, irrigation management, track record ot quad —with the city an a ocal
Account Manager are items that set us apart, and why we should be your vendor.
*Attach additional pages as necessary
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa C/arita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
None
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
Exp. Date: / / Phone ( )
License No.
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's: Description of Work
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1. City of Westlake Village
Name and Address of Owner/Agency
Jeff Friedman 818-706-1613
Name and Telephone Number of Person Familiar with Project
$600,000 City Landscape of medians and parks 2002-present
Contract Amount
2 City of Calabasas
Type of Work Date Started Date Completed
Name and Address of Owner /Agency
Edgar Hernandez 818-912-7083
Name and Telephone Number of Person Familiar with Project
$1,000,000 + Citywide Landscape maintenance 2021 - presnt
Contract Amount Type of Work Date Started Date Completed
3 City of Santa Clarita
Name and Address of Owner / Agency
Andrew Thompson 661-290-2202
Name and Telephone Number of Person Familiar with Project
$500,000 Slope and Citywide Maintenance 2015- present
Contract Amount
Type of Work
Date Started
Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
Bondin�Lockton Insurance Brokers, LLC Attn: Dennis Langer
4275 Executive Square, Suite 600 La Jolla, CA 92037
(858) 587-3110
EXHIBIT Gl: STAFF
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name Alex Lazo
License/Certificates
2. Name Luis Ponce
License/Certificates CIT, CAIA, CWM
3. Name Alfredo Zepada
License/Certificates QAL
Job Title Account Manager
Job Title Dir of Irrigation
Job Title Spray Technician
4.
Name
Job Title
License/Certificates
5.
Name,
Job Title
License/Certificates
6.
Name
Job Title
License/Certificates
7.
Name
Job Title
License/Certificates
8. Name Job Title
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: JAN HEIDT METROLINK STATION. Labor time proposed
is time working on site and does not include travel time. Attach additional pages as necessary for
additional personnel.
ZONE: JAN HEIDT METROLINK STATION
Supervisors
Crewmember Title. Alex Lazo Qty. of Weekly Hours
Crewmember Title Tony Venegas Qty. of Weekly Hours
Crew #1
Crewmember Title
Crewmember Title
Crewmember Title
Crewmember Title
Crew #2
Crewmember Title
Crewmember Title
Crewmember Title
Crewmember Title
Specialty Positions
Crewmember Title
Crewmember Title
Specialty Positions
Crewmember Title
Crewmember Title
Foreman
Gardener #1
Gardener #2
Irrigation technician
Sorav Technician
Qty. of Weekly Hours
Qty. of Weekly Hours _
Qty. of Weekly Hours _
Qty. of Weekly Hours _
Qty. of Weekly Hours _
Qty. of Weekly Hours _
Qty. of Weekly Hours _
Qty. of Weekly Hours _
nc
Itz
1.5
1.5
1.5
Qty. of weekly Hours as needed
_ Qty. of weekly Hours _ as needed
Qty. of Weekly Hours _
Qty. of Weekly Hours -
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: SANTA CLARITA METROLINK STATION. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: SANTA CLARITA METROLINK STATION
Supervisors
Crewmember Title
Alex Lazo
Qty. of Weekly Hours
_ •25
Crewmember Title.
Tony Venecgas
Qty. of Weekly Hours
.25
Crew #1
Crewmember Title
Foreman
Qty. of Weekly Hours
_ 2.25
Crewmember Title
Gardener #1
Qty. of Weekly Hours
2.25
Crewmember Title
Gardener #2
Qty. of Weekly Hours
_ 2.25
Crewmember Title
Qty. of Weekly Hours
Crew #2
Crewmember Title
Qty. of Weekly Hours
_
Crewmember Title
Qty. of Weekly Hours
_
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Irrigation technician
Qty. of Weekly Hours
as needed
Crewmember Title
Spray Technician
Qty. of Weekly Hours
as needed
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
_
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: VIA PRINCESSA METROLINK STATION. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: VIA PRINCESSA METROLINK STATION
Supervisors
Crewmember Title Alex Lazo
Crewmember Title Tony Venegas
Crew #1
Crewmember Title
Crewmember Title
Crewmember Title
Crewmember Title
Crew #2
Crewmember Title
Crewmember Title
Crewmember Title
Qty. of Weekly Hours •25
Qty. of Weekly Hours _ •25
Foreman
Qty. of Weekly Hours 1.5
Gardener #1 Qty. of weekly Hours 1.5
Gardener #2
Qty. of Weekly Hours 1.5
_ Qty. of Weekly Hours
Crewmember Title
Specialty Positions
Crewmember Title Irrigation technician
Crewmember Title Sorav Technician
Specialty Positions
Crewmember Title
Crewmember Title
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of weekly Hours as needed
Qty. of Weekly Hours as needed
Qty. of Weekly Hours
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL# LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: MCBEAN REGIONAL TRANSIT CENTER. Labor time
proposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: MCBEAN REGIONAL TRANSIT CENTER
Supervisors
Crewmember Title Alex Lazo
Crewmember Title Tony Venegas
Crew #1
Crewmember Title Foreman
Crewmember Title Gardener #1
CrewmemberTitle Gardener#2
Crewmember Title
Crew #2
Crewmember Title
Crewmember Title
Crewmember Title
Qty. of Weekly Hours _ -25
Qty. of Weekly Hours .25
Qty. of Weekly Hours 2.25
Qty. of Weekly Hours _ 2.25
Qty. of Weekly Hours 2.25
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours .
Specialty Positions
Crewmember Title Irrigation technician Qty. of weekly Hours as needed
Crewmember Title Spray Technician _ Qty. of weekly Hours as needed
Specialty Positions
Crewmember Title Qty. of Weekly Hours _
Crewmember Title _ Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: TRANSIT MAINTENANCE FACILITY (TMF). Labor time
;3roposed is time working on site and does not include travel time. Attach additional pages as necessary
for additional personnel.
ZONE: TRANSIT MAINTENANCE FACILITY (TMF)
Supervisors
Crewmember Title
Alex Lazo
Qty. of Weekly Hours •25
Crewmember Title
Tony Venegas
Qty. of Weekly Hours _ •25
Crew #1
Crewmember Title
Foreman
Qty- of Weekly Hours. 2.75
Gardener #1
2.75
Crewmember Title
Qty. of Weekly Hours
Crewmember Title Gardener #2
Qty. of Weekly Hours _ 2.75
Crewmember Title
Qty. of Weekly Hours
Crew #2
Crewmember Title .
_ Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours _
Specialty Positions
Crewmember Title
Irrigation technician
Qty. of Weekly Hours as needed
Crewmember Title
Spray Technician
Qty. of Weekly Hours as needed
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: VISTA CANYON REGIONAL TRANSIT CENTER. Labor
time Proposed is time workinE on -site and does not include travel time._ Attach additional pages as
necessary for additional personnel.
ZONE: VISTA CANYON REGIONAL TRANSIT CENTER
Supervisors
Crewmember Title
Alex Lazo
Crewmember Title
TO�Venegas
Crew #1
Crewmember Title
Foreman
Crewmember Title
Gardener #1
Crewmember Title Gardener #2
Crewmember Title
Crew #2
Crewmember Title
Crewmember Title
Crewmember Title
Crewmember Title
Specialty Positions
Crewmember Title
Irrigation technician
Crewmember Title
Spray Technician
Specialty Positions
Crewmember Title
Crewmember Title
Qty. of Weekly Hours .25
Qty. of Weekly Hours •25
Qty. of Weekly Hours 1.5
Qty. of Weekly Hours 1.5
Qty. of Weekly Hours 1.5
Qty. of Weekly Hours _
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
Qty. of Weekly Hours
_ Qty. of weekly Hours as needed
Qty. of Weekly Hours as needed
Qty. of Weekly Hours
_ Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
tun` areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
lniti s
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1. 891577 C27, C61/D49 Contractors License
2 Luis Ponce Staff - Dir of Irrigation CAIA, CWM, CIT - Weathertrak Certified for all Weathertrak (
3 Alfredo Zepada - QAL on staff Spray Technician
4.
5.
C.1
7.
8.
9.
10.
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQURRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof;
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature: Fes'_ r
.�_ Date:
Printed Name:
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for 23-LMD-59 Transit And
Metro Landscape Maintenance. The Contractor will be expected to perform maintenance practices and
uphold the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature:'- � - / / Z
/1.
�^f Dater / C � J
*Estimator's Signature: Date: Z/1 L0/2U� 3
*Owner's Signature: p ` ZG.3
Date:
*All three signatures required
HydroPoint
totof �on��Ce�lo�
We hereby certify that
Luis Ponce
Gothic Landscape
had urressfully completed
Certified OptiFlow Training - Level
- p Flow Installation and
'ro r mming - v2.0 1(�J&
Chris Spain
Chief Executive O icer
Issued: 08/23/2020
Expires: N/A
en Co ey
Training Manager
N/A
HydroPoint
is proud to recognize
Luis Ponce
Gothic Landscape
as a
HYDROPOI NT ACCREDITED CONTRACTOR
for passing all testing in the area of
Certified OptiFlow Training - Level 1 - OptiFlow Introduction - V2.0
i
Christopher S am, CEO
HYDROPOINT DATA SYSTEMS
08/22/2020
DATE
Z> -L
a
r-
� HydroPointe
Ieher�eb��e that
Y �Y '!
Luis Ponce
Gothic Landscape
has successfully completed
rtified OptiFlow Training - Level 2 - OptiFlow Site Assessmen
Chris Spain
Chief Executive OfTicer
Issued: 08/22/2020
Expires: N/A
en Cofie -'
Training Manager
08/22/2021
HydroPoint
is proud to recognize
Luis Ponce
Gothic Landscape
as a
HYDROPOINT ACCREDITED CONTRACTOR
for passing all testing in the area of
CSP - Certified WeatherTRAK Controller Installation Training
Christopher S ain, CEO
HYDROPOINT DATA SYSTEMS
08/2212&20
DATE
� HydroPoint
of (Co
hereby certify that
Luis Ponce
Gothic Landscape
has succes-sfAlly comnleter'`
Basic WeatherTRAK System Introduction
Chris Spain
Chief Executive C
Issued: 08/20/2020
Expires: 08/20/2021
en Co ey
Training Manager
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Luis Ponce
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CSP - Certified WeatherTRAK Flow3 Installation Trainin
Chris Spain
Chief Executive O icer
Issued: 08/22/2020
Expires: 08/22/2021
Training Manager
®® American Heritage Landscape Agronomic Calendar
AMERICAN
HERITAGE
LANI>SC;AI'L
Attend monthly landscape walks --_-_--_-
Maintain mapping of all irrigation repairs --_-__-_-
Submit weekly landscape update ___-
Submit annual soils reports and discuss
Submit annual landscape budget for review
Review and discuss annual tree report from aborist I
areas
Irrigation Inspection complete
I Identify bare slope areas that will require straw waddle before rain season I I I I I I I I
I Meet with biologists on mitigation areas I I
Mow Trim Edge Blow Weekly
Aerification (1-2x per year as needed)
fOverseeding Perennial Rye (Extra)
Overseeding Tall Fescue (Extra)
Thatching (As Needed)
Fertl l i 7e,,
Hand Pruning (as required)
Trimming & Edging (as required)
Pre -emergent Weeds in Planters/Slopes
Pre -emergent Sedge in Planters/Slopes
Post Emergent Grasses in Planters
Sedge Post emergent
Post Emergent Weeds in bare areas/hardscape weeds (Ranger Pro or Roundup
Pro/ProMax)
Sedge Post emergent
Mite Control
Growth Regulator Application (as required)
Fertilizer
Remove weeds in planter beds, hardscape and entry planters
Mulch planter beds at 2" with stabilized organic compost
Insect and disease control application for treatable diseased plants
Tree Trimming (as needed)
Limb up trees under 15' where appropriate
Tree Pest / Disease Control (as needed)
Fertilizer
Maintain 18" tree wells around the base of all trees in turf
Inspect project for surface roots that may cause damage
Annual Arborist Report and Tree Care Plan
Water times adjusted weekly or as needed seasonally
All systems visually observed once monthly
V-ditch and surface drains will be inspected during visits and cleared prior to
weather
Spray and kill all weeds in hardscape
Graffiti will be noted and reported to owner
Leaf & Debris Cleanup
Fuel Mod
Native Area Customized Spray Program
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EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item Project Site
No.
1. Transit Maintenance Facility
2. McBean Regional Transit Center
3. Santa Clarita Metrolink
4. Jan Heidt Metrolink
Column B
Column A Annual Maintenance
Monthly Maintenance Cost Cost
$ 1,275._09 x 12 months $ 15,301.08
$ 1,036.02 _x 12 months $12,432.24
$ 1,036.02
$ 717.24
5. Via Princessa Metrolink $ 717.24
6. Vista Canyon Regional Transit Center $ 1036.02
x 12 months $ 12,432.24
x 12 months $ 8,606.88
x 12 months $ 8,606.88
x 12 months $ 12,432.24
Total (Column B) $ 69,811.56
Total proposed amount annually, in legibly printed words:
sixty nine thousand eight hundred eleven dollars and fifty six cents
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional' or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer $75 per hour $ 100per hour
Landscape Laborer $45 per hour $ 60 per hour
QAC/QAL Herbicide and Pesticide Applicator $ 75 per hour N/A
Please initial to verify acknowledgement of labor rates:
EXHIBIT 62: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING artmaterial casts, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM DESCRIPTION
NO.
Price for maintenance of landscaped
1' with turf.
Price for maintenance of landscape with
2' trees, shrubs, and ground cover.
Price for maintenance of landscaped,
3' irrigated slope.
EXTENDED PRICE
UNIT OF QTY UNIT PRICE (UNIT PRICEX
MEASURE QTY)
SF 500 $
SF 1,000 $
SF
10 $ 50.00
i
.50 $ 500.00
500 1 $ .60
$ 300.00
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM DESCRIPTION UNIT OF MEASURE QTY UNIT PRICE (UNIT PRICE
Qn)
Price for installation of one (1) gallon
EA
5
$17.50
$ 87.50
shrub.
Price for installation of five (5) gallon
shrub.
EA
5
$ 42.00
$ 210.00
L
..
Price for installation of fifteen (15) gallon
EA
_.
5
$ 190.00
$ 950.00
shrub.
Price for installation of fifteen (15) gallon
EA
5
$ 245.00
$ 1,225.00
tree.
Price for installation of twenty -four -inch
EA
2
$ 550.00
$ 1,100.00
(24-inch) box tree.
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item Project Site
No.
1. Transit Maintenance Facility
2. McBean Regional Transit Center
3. Santa Clarita Metrolink
4. Jan Heidt Metrolink
Column B
Column A Annual Maintenance
Monthly Maintenance Cost Cost
$ 1,275._09 x 12 months $ 15,301.08
$ 1,036.02 _x 12 months $12,432.24
$ 1,036.02
$ 717.24
5. Via Princessa Metrolink $ 717.24
6. Vista Canyon Regional Transit Center $ 1036.02
x 12 months $ 12,432.24
x 12 months $ 8,606.88
x 12 months $ 8,606.88
x 12 months $ 12,432.24
Total (Column B) $ 69,811.56
Total proposed amount annually, in legibly printed words:
sixty nine thousand eight hundred eleven dollars and fifty six cents
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional' or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer $75 per hour $ 100per hour
Landscape Laborer $45 per hour $ 60 per hour
QAC/QAL Herbicide and Pesticide Applicator $ 75 per hour N/A
Please initial to verify acknowledgement of labor rates:
EXHIBIT 62: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING artmaterial casts, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM DESCRIPTION
NO.
Price for maintenance of landscaped
1' with turf.
Price for maintenance of landscape with
2' trees, shrubs, and ground cover.
Price for maintenance of landscaped,
3' irrigated slope.
EXTENDED PRICE
UNIT OF QTY UNIT PRICE (UNIT PRICEX
MEASURE QTY)
SF 500 $
SF 1,000 $
SF
10 $ 50.00
i
.50 $ 500.00
500 1 $ .60
$ 300.00
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM DESCRIPTION UNIT OF MEASURE QTY UNIT PRICE (UNIT PRICE
Qn)
Price for installation of one (1) gallon
EA
5
$17.50
$ 87.50
shrub.
Price for installation of five (5) gallon
shrub.
EA
5
$ 42.00
$ 210.00
L
..
Price for installation of fifteen (15) gallon
EA
_.
5
$ 190.00
$ 950.00
shrub.
Price for installation of fifteen (15) gallon
EA
5
$ 245.00
$ 1,225.00
tree.
Price for installation of twenty -four -inch
EA
2
$ 550.00
$ 1,100.00
(24-inch) box tree.
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item Project Site
No.
1. Transit Maintenance Facility
2. McBean Regional Transit Center
3. Santa Clarita Metrolink
4. Jan Heidt Metrolink
Column B
Column A Annual Maintenance
Monthly Maintenance Cost Cost
$ 1,275._09 x 12 months $ 15,301.08
$ 1,036.02 _x 12 months $12,432.24
$ 1,036.02
$ 717.24
5. Via Princessa Metrolink $ 717.24
6. Vista Canyon Regional Transit Center $ 1036.02
x 12 months $ 12,432.24
x 12 months $ 8,606.88
x 12 months $ 8,606.88
x 12 months $ 12,432.24
Total (Column B) $ 69,811.56
Total proposed amount annually, in legibly printed words:
sixty nine thousand eight hundred eleven dollars and fifty six cents
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional' or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer $75 per hour $ 100per hour
Landscape Laborer $45 per hour $ 60 per hour
QAC/QAL Herbicide and Pesticide Applicator $ 75 per hour N/A
Please initial to verify acknowledgement of labor rates:
EXHIBIT 62: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-22-23-33
23-LMD-59 Transit And Metro Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING artmaterial casts, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM DESCRIPTION
NO.
Price for maintenance of landscaped
1' with turf.
Price for maintenance of landscape with
2' trees, shrubs, and ground cover.
Price for maintenance of landscaped,
3' irrigated slope.
EXTENDED PRICE
UNIT OF QTY UNIT PRICE (UNIT PRICEX
MEASURE QTY)
SF 500 $
SF 1,000 $
SF
10 $ 50.00
i
.50 $ 500.00
500 1 $ .60
$ 300.00
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM DESCRIPTION UNIT OF MEASURE QTY UNIT PRICE (UNIT PRICE
Qn)
Price for installation of one (1) gallon
EA
5
$17.50
$ 87.50
shrub.
Price for installation of five (5) gallon
shrub.
EA
5
$ 42.00
$ 210.00
L
..
Price for installation of fifteen (15) gallon
EA
_.
5
$ 190.00
$ 950.00
shrub.
Price for installation of fifteen (15) gallon
EA
5
$ 245.00
$ 1,225.00
tree.
Price for installation of twenty -four -inch
EA
2
$ 550.00
$ 1,100.00
(24-inch) box tree.