Loading...
HomeMy WebLinkAbout2023-05-09 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 9, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Youth in Government Recognition Building Safety Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS ANIMAL SHELTERING SERVICES ANALYSIS - At the March 8, 2022, City Council meeting, the City Council requested that staff assess existing animal sheltering services and explore options to enhance services. This agenda item is for the City Council to review and discuss a comprehensive analysis, developed by Citygate Associates LLC, related to animal sheltering services. Page 2 RECOMMENDED ACTION: City Council review and discuss an analysis related to animal sheltering services, and provide direction to staff. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 25, 2023 Regular Meeting. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023 Special Meeting. 4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023 Special Meeting. 5. CHECK REGISTER NO. 09 - Check Register No. 09 for the Period 03/24/23 through 04/06/23 and 04/13/23. Electronic Funds Transfers for the Period of 03/27/23 through 04/07/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 09. 6. AMENDMENT TO EXISTING CONTRACT FOR INVESTMENT MANAGEMENT SERVICES - Consideration to amend the existing contract with PFM Asset Management LLC for investment management services to strategically invest the City's idle funds in a manner which provides maximum security with best investment return, while meeting the daily cash flow demands of the City and conforming to all state/province and local statutes governing the investment of public funds. Page 3 RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase to the existing contract with PFM Asset Management LLC in the amount of $25,000, for a total contract amount not to exceed $185,000 for Fiscal Year 2022-23. 2. Authorize the City Manager or designee to execute the contract and associated documents, subject to City Attorney approval. 7. CONTRACT FOR BUS SERVICES FOR USE BY RECREATION AND COMMUNITY SERVICES PROGRAMS - Transportation services are needed for several Recreation and Community Services programs including Camp Clarita, Junior Lifeguards, and offerings available at the Canyon Country and Newhall Community Centers. In order to provide for the transportation of program participants, bids were solicited from bus service providers. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Student Transportation of America for bus services for use by the Recreation and Community Services Division in the amount of $111,825, and authorize a 10 percent contingency of $11,183, for a total contract not to exceed $123,008. 2. Appropriate ongoing funds in the amount of $24,433 from the General Fund (Fund 100) to expenditure account 1005113-516102 beginning in Fiscal Year 2023-24. 3. Authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Student Transportation of America, not to exceed $123,008 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 4. Authorize the City Manager, or designee, to execute all contracts and associated documents, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. 8. 2022-23 HSIP PEDESTRIAN SAFETY ENHANCEMENTS, PROJECT C2027 - PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT - This item is to consider the award of the construction contract for the 2022-23 HSIP Pedestrian Safety Enhancements project. This project is part of the Citywide Safe Routes to School initiative that eliminates barriers and encourages students to walk and bike to school. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2022-23 HSIP Pedestrian Safety Page 4 Enhancements, Project C2027. 2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $223,160 and authorize a contingency in the amount of $33,474, for a total contract amount not to exceed $256,634. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND REJECTION OF IRREVOCABLE OFFERS OF DEDICATION FOR TRACT MAPS NO. 51644-14 AND 51644-15 (TESORO HIGHLANDS) - Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve final tract maps, and accept and reject offers of dedication for Tract No. 51644-14 and Tract No. 51644-15. These maps are for subdivision purposes and are located within Tesoro del Valle, north of Tesoro del Valle Road. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Maps for Tract No. 51644-14 and Tract No. 51644-15. 2. Accept on behalf of the public the offers of dedication and grant of: (1) the right to restrict or prohibit vehicular ingress and egress from lot 17 to Avenida Rancho Tesoro for Tract No. 51644-15; (2) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easements for covered storm drain, storm drain appurtenant structures, ingress and egress purposes; (5) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 111, 112, 114, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125 and 126 on Tract No. 51644-14; (6) the right to restrict or prohibit the erection or construction of any buildings or structures within lots 117, 118, 123, 124, 125, 126, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, 137, 138, 139, 140 and 141 on Tract No. 51644-15; and (7) the right to restrict or prohibit any and all allowable uses or construction within those areas designated as open space on these maps. 3. Reject the irrevocable offers of dedication and grant in fee simple of all lot 101 of Tract No. 51644-14 and all lot 116 of Tract No. 51644-15 for flood control purposes. 4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple all of lot 101 of Tract No. 51644-14 and lot 116 of Tract No. 51644-15 when construction of the improvements are completed to the satisfaction of the Director of Public Works. 5. Reject the offer of dedication and grant for Public use the Private and Future street easements and improvements on Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15. Page 5 6. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 7. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which indicates all special assessments levied by the City of Santa Clarita are paid. 8. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which embodies the approval of said map and the acceptance of the dedications shown thereon. 9. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which provides for verification that the map is technically correct. 10. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15 which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 10. NORTHBRIDGE PARK PLAYGROUND, PROJECT P1015, MEMORANDUM OF UNDERSTANDING WITH SAUGUS UNIFIED SCHOOL DISTRICT AND CONSTRUCTION DESIGN AND CONTRACT - This item considers approval of the Memorandum of Understanding between Saugus Union School District and the City of Santa Clarita for the Northbridge Park Playground, Project P1015. In addition, will approve the plans and specifications and award a construction contract. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Northbridge Park Playground, Project P1015. 2. Award the construction contract to Great Western Recreation in the amount of $848,105, and authorize a contingency in the amount of $40,894, for a total contract amount not to exceed $888,999. 3. Authorize a one-time appropriation of funds in the amount of $300,000 from the General Fund Capital (Fund 601) to project expenditure account P1015601-516101. Increase by $300,000, Transfers In account 601-600100, and Transfers Out account 1009500-710601. Page 6 4. Approve and authorize the City Manager or designee to execute a Memorandum of Understanding between the Saugus Unified School District and the City of Santa Clarita for the construction and maintenance of the Northbridge Park Playground. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 11. CITYWIDE CARPET CLEANING CONTRACT - This item considers award of carpet cleaning contract to Advanced Green Solutions, Inc., for $52,066 to perform services at City facilities. RECOMMENDED ACTION: City Council: Award a two-year contract with a one-year renewal option to Advanced Green Solutions, Inc., for Citywide carpet cleaning in the amount of $52,066, and authorize a contingency in the amount of $7,809, for a total contract amount not to exceed $59,875. 2. Authorize the City Manager or designee to execute all contract documents and extensions, subject to City Attorney approval. 12. DESIGN CONTRACT FOR PARKS MAINTENANCE YARD IMPROVEMENTS PROJECT P4028 - This item will consider funding the design for improvements to the Central Park Maintenance Yard. This project includes improvements to the existing maintenance building, staff parking area and vehicular and pedestrian circulation. This project will also incorporate maintenance facilities, vehicle and equipment storage and technology upgrades. RECOMMENDED ACTION: City Council: 1. Award a design contract to Psomas for the Parks Maintenance Yard Improvements Preliminary Investigation and Concept Design and Studies, Project P4028, in the amount of $259,519 and authorize a contingency in the amount of $38,928, for a total contract amount not to exceed $298,447. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - This item would continue the emergency declaration and provide updates regarding repairs at the Valencia Glen Aquatics Building. RECOMMENDED ACTION: City Council continue to receive staff updates regarding the emergency repair project at Valencia Glen Park and the continuation of the emergency declaration. Page 7 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Curtis Kendall and Samuel X. Garcia FUTURE MEETINGS The next regular meeting of the City Council will be held May 23, 2023, at 6:00 PM in the Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 4, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8 I PROCLAMATION Building Safety Month May 2023 r 0 2 BUILDING SAFETY MONTH 0 WHEREAS, the City of Santa Clarita recognizes that our growth and strength depend upon the safety of buildings, both in everyday life and when disasters strike; and w Cn N WHEREAS, our confidence in the resilience of the buildings that make up our community is c achieved through the devotion ofbuilding safety officials, architects, engineers, builders, tradespeople, ° laborers, and others in the construction industry, who work year-round to ensure the safe construction m ofbuddings; and c WHEREAS, building safety officials and other construction industry professionals are members of E m the International Code Council, a nonprofit that develops the highest quality building codes intended o to protect residents and the public from hazards such as wildland fires, floods, and earthquakes; a` and r c WHEREAS, Building Safety Month is celebrated to remind the public about the critical role of our G a communities' largely unknown protectors of public safety, our local code officials, who assure us of :1 safe, accessible, and sustainable buildings that are essential to our prosperity; and w m rn WHEREAS, the theme for Building Safety Month 2023 is "It Starts with You," and encourages us all 20 to raise awareness about building safety on a personal, local, and global scale; and m WHEREAS, each year, in observance of Building Safety Month, people all over the world are asked to consider the commitment to improve building safety, resilience, and economic investment at home E r and in the community and to acknowledge the essential service provided to all of us by local and state building departments in protecting lives and property. a NOW THEREFORE, the City of Santa Clarita does hereby proclaim the month of May 2023, as Building Safety Month, and encourages residents to join us as we participate in Building Safety Month activities. Signed this 9th day of May, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 9