HomeMy WebLinkAbout2023-05-09 - AGENDA REPORTS - REGULAR MIN APPROVAL0
CITY OF SANTA CLARITA
_ City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, April 25, 2023
INVOCATION
Mayor Gibbs delivered the invocation.
-Minutes-
6:00 PM
City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:13 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by McLean, to approve the agenda, pulling item 9 for a separate vote;
pulling Awards and Recognitions, items 7, 8, 9, and 10 for Public Comment; a correction to the
April 11, 2023, Regular Meeting Minutes, a correction to item 7 with a revised agreement, and a
correction to item 14 in the Recommended Action grant amount.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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AWARDS AND RECOGNITIONS
Addressing the Council were Jonathan Hatami regarding Victims' Rights Week and Tony
Maldonado regarding Library Week and Municipal Clerks Week.
Mayor Gibbs spoke of Los Angeles Police Department Officer Adrian Bonilla, a Santa Clarita
resident who was shot while apprehending a suspect, and invited Officer Bonilla to the dais to
take a photo and receive recognition.
Councilmember Weste discussed the history of CalArts; its 50th anniversary on the Valencia
campus; and invited Provost Tracy Costantino to the dais to take a photo and receive a
certificate.
Councilwoman McLean commented that Pet Partners is dedicated to improving people's heath
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with therapy animals; announced that the City proclaims April 30 as National Therapy Animal
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Day; and invited the therapy dogs and their handlers to the dais to receive the proclamation and a
tasty treat.
Councilmember Weste spoke of the City being recognized as a Tree City USA for the 33rd
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consecutive year by the Arbor Day Foundation; announced that the City proclaims April 28,
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2023, as Nation Arbor Day; and invited Urban Forestry staff to the dais to receive the
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proclamation and take a photo.
Councilmember Miranda discussed the many contributions the Santa Clarita Public Library and
Library staff have made for the community; announced that the City proclaims the week of April
23, 2023 as National Library Week; and invited City Librarian Shannon Vonnegut and staff to
accept the proclamation.
Mayor Pro Tem Smyth commented on the commitment to service by the City Clerk's Office and
the City Hall Ceremonies program winning an award of distinction from the City Clerk's
Association of California; announced that the City proclaims May 1 through May 6 as Municipal
Clerks Week; and invited City Clerk's Office staff to the dais to accept the proclamation.
Mayor Gibbs spoke of the passage of the Victims of Crime Act of 1984 and the resources
available to victims and their loved ones; announced that the City proclaims April 23 through 29
as National Crime Victims' Rights Week; and invited Victims' Services Representative Nadine
Teter to the dais to accept the proclamation.
PUBLIC PARTICIPATION
Addressing the Council were Alan Ferdman regarding solar panels at Canyon View Estates;
Merry Jayne Machado regarding a no -kill animal shelter; Caitlin Amans regarding speed humps
near Saugus High School; Nancy (no last name provided) regarding crime victims and support
for Jonathan Hatami; Cindy Josten regarding crime victims' rights; Diane Zimmerman regarding
Council response to public comment on part-time employment; College of the Canyons, a
meeting with the City Manager, Jonathan Hatami, and Eric Early; Duncan Mandel regarding
libraries, book banning, and Angela Davis; Tony Maldonado regarding illegal street food
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vendors and the Santa Clarita Go! bus service; Missy (no last name provided) regarding sales tax
revenue; and Steve Petzold regarding Disc Golf and College of the Canyons.
STAFF COMMENTS
Mayor Pro Tem Smyth inquired if a no -kill shelter item will be on the next agenda, and City
Manager Ken Striplin confirmed it will be and also stated that staff reached out to the speaker
regarding the Saugus speeding issue.
Mayor Weste inquired about speeding near Saugus High School and stated that the City should
address the humps. Mr. Striplin responded that the speaker is being provided information needed
to address adding speed humps if a majority of the residents agree.
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
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Councilmember Weste announced that the 4th of July Parade theme is "Celebrating America's
Independence the SCV Way - Live, Work, Play" and encouraged residents to get involved; v
commented on the Santa Clarita Cowboy Festival held at its new location on Main Street in Old
Town Newhall and looks forward to next year; and requested adjournment in memory of Judge o
Floyd Baxter. v
Mayor Pro Tem Smyth commented on Judge Baxter, his involvement in the community, and his
legacy with the Teen Court.
Councilmember Miranda announced that the next public hearing will take place on May 1 and
thanked residents who submitted district maps and attended public hearings.
Councilwoman McLean commented on her attendance at the Soroptimist International of Greater
Santa Clarita Valley's "The Wine Affair" event, and accompanied Mayor Pro Tem Smyth to the
Sheriff's Station where driving distracted videos created by teens were shown. Councilwoman
McLean stated that the Cowboy Festival was a success, and staff and volunteers did an amazing
job. Councilwoman McLean announced that a specific plan is being prepared for the Town
Center, and an open house is scheduled for May 4 at City Hall.
Councilmember Weste commented on last year's Public Service Announcements (PSAs) created
by teens and aired by SCVTV. Councilmember Weste requested, and the City Manager
confirmed, that staff will reach out to SCVTV to air this year's PSAs.
PUBLIC HEARINGS
ITEM 1
2023-24 ANNUAL ACTION PLAN
Approval of the 2023-24 Annual Action Plan for the Community Development Block Grant and
Home Investment Partnerships Act Program.
RECOMMENDED ACTION:
City Council approve the 2023-24 Annual Action Plan for the Community Development Block
Grant and Home Investment Partnerships Act Programs.
Mayor Gibbs opened the Public Hearing.
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City Clerk Mary Cusick stated that all notices required by law have been provided.
Community Preservation Manager Tracy Sullivan provided the staff presentation.
Addressing the Council in opposition was Donald Harlan; and addressing the Council in support
were Tony Maldonado and Diane Zimmerman.
Mayor Gibbs closed the public comments.
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Bill Miranda, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
CONSENT CALENDAR
Item 9 was Dulled Ior a separate vote.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 11, 2023, Special
Meeting.
ITEM 3
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 11, 2023, Regular
Meeting.
ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 13, 2023, Special
Meeting.
Addressing the Council was Missy (no last name provided).
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ITEM 5
CHECK REGISTER NOS. 07 AND 08
Check Register No. 07 for the Period 02/24/23 through 03/09/23 and 03/16/23. Electronic Funds
Transfers for the Period 02/27/23 through 03/10/23. Check Register No. 08 for the Period
03/10/23 through 03/23/23 and 03/30/23. Electronic Funds Transfers for the Period 03/13/23
through 03/24/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 07
and Check Register No. 08.
ITEM 6
EXPENDITURE AUTHORITY INCREASE FOR ELECTRONIC SIGNATURE
PROCESSING THROUGH DOCUSIGN, INC., TO SUPPORT ONGOING CITY
OPERATIONS
Staff recommends an increase in expenditure authority with DocuSign, Inc., for Citywide
electronic signature processing.
RECOMMENDED ACTION:
City Council:
1. Approve an increase of $17,700 in expenditure authority with DocuSign, Inc., for ongoing
electronic signature processing, for a total not to exceed subscription amount of $67,700 for
Fiscal Year 2022-23.
2. Authorize the City Manager or designee to execute up to three additional one-year
subscription options, beginning in Fiscal Year 2023-24, not to exceed $70,000 annually.
3. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
ITEM 7
TESORO ADOBE PARK RECIPROCAL EASEMENT AGREEMENT
Approval of a Agreement between the City of Santa Clarita and the Tesoro Del Valle Master
Homeowner's Association granting a non-exclusive reciprocal easement for Parking and
Vehicular and Pedestrian Ingress and Egress to the Tesoro Adobe Park.
RECOMMENDED ACTION:
City Council:
1. Execute a Reciprocal Easement Agreement with the Tesoro del Valle Master Homeowners
Association, associated with the Tesoro Adobe Park.
2. Authorize the City Manager or designee to execute all agreements and associated documents,
subject to City Attorney approval.
Addressing the Council was Donald Harlan.
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ITEM 8
LANDSCAPE MAINTENANCE AT CITY TRANSIT FACILITIES CONTRACT
Award a contract to American Heritage Landscape, LP, to provide recurring landscape
maintenance services for City transit facilities.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to American Heritage Landscape, LP to provide landscape
maintenance services for all City of Santa Clarita (City) Transit and Metrolink facilities for
an annual base amount of $69,812, and authorize a 20 percent contingency in the annual
amount of $13,962, for a total two-year contract not to exceed $167,548.
2. Find that the award of contract is exempt from the California Environmental Quality Act
(CEQA) pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities,
(h) Maintenance of Existing Landscaping.
3. Authorize the City Manager or designee to execute up to three (3) additional, one-year
renewal options beginning in year three, not to exceed the annual contract amount, plus an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
request of the contractor, and contingent upon the appropriation of funds by the City Council
in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
Addressing the Council was Tony Maldonado.
ITEM 9 MOVED TO ITEMS PULLED FOR A SEPARATE VOTE
ITEM 10
LIBRARY MATERIAL VENDORS CONTRACTS
Award contracts to five vendors to furnish, catalog, and process Santa Clarita Public Library's
physical materials as well as award contracts to two sole source vendors which provide
electronic materials.
RECOMMENDED ACTION:
City Council:
1. Award two-year contracts to Baker & Taylor LLC, Brodart Co., Children's Plus, Inc.,
Midwest Tape LLC, and Tsai Fong Books, Inc., to provide books and materials for the Santa
Clarita Public Library for a combined total two-year amount not to exceed $2,150,000.
2. Award two-year contracts to EBSCO Industries, Inc., and OverDrive Inc. to provide research
databases, electronic books, audiobooks and magazine subscriptions to be included with
vendors above in not -to -exceed total.
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3. Authorize the City Manager, or designee, to execute up to three additional one-year renewal
options for all awarded contracts beginning in year three, not to exceed the annual contract
amount, plus an adjustment consistent with the appropriate Consumer Price Index, upon
request of the contractor.
4. Authorize the City Manager, or designee, to execute all associated documents, subject to City
Attorney approval.
Addressing the Council were Missy (no last name provided), Donald Harlan, Tony Maldonado,
Diane Zimmerman, Steve Petzold, and James Doyle.
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City Manager Ken Striplin commented that answers to questions raised during public comment
are provided in detail in the agenda item, the funds for the contracts are used to purchase books, v
and if the speakers have further questions, they can email library staff. r
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Councilmember Weste requested that staff investigate opportunities to work with schools or o
agencies to accept books that are no longer used at the library to improve reading and literacy in v
America.
ITEM 11
PURCHASE OF A FLOOR SCRUBBER FOR THE TRANSIT MAINTENANCE FACILITY
Contract consideration to Air & Lube Systems, Inc., for the purchase of a floor scrubber for the
City's Transit Maintenance Facility.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with Air & Lube Systems, Inc.,
for the purchase of a floor scrubber for the Transit Maintenance Facility in the amount of
$50,679, and authorize a contingency of 10 percent in the amount of $5,068, for a total
contract not to exceed $55,747.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 12
FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, REJECTION OF
IRREVOCABLE OFFER OF DEDICATION, AND ABANDONMENT OF EASEMENT FOR
TRACT MAP NO. 51644-13 TESORO HIGHLANDS
Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept and
reject offers of dedication, and abandon existing easement for Tract No. 51644-13. This map is
for subdivision purposes and is located within Tesoro del Valle, north of Tesoro del Valle Road.
RECOMMENDED ACTION:
City Council:
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1. Approve Final Tract Map for Tract No. 51644-13.
2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements for
public use and road purposes; (2) the easements for sanitary sewer and sanitary sewer ingress
and egress purposes; (3) all sanitary sewers and appurtenant structures; (4) the easement for
flood control purposes; (5) covered storm drain, storm drain appurtenant structures, ingress
and egress; (6) storm drain ingress and egress; (7) the right to restrict or prohibit the erection
or construction of any buildings or structures within lots 3, 10, 11, 12, 13 and 14; and (8) the
right to restrict or prohibit any and all allowable uses or construction within those areas
designated as open space on this map.
3. Reject the irrevocable offer of dedication and grant in fee simple of all lot 1 for flood control
purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer of
dedication and grant in fee simple all of lot 1 when construction improvements are completed
to the satisfaction of the Director of Public Works.
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5. Reject the offer of dedication and grant for public use of the Private and Future street
easements and improvements.
6. Abandon the existing easement for private and future streets as shown on previously
recorded Parcel Map No. 82721, recorded on April 20, 2022.
7. Make findings as follows: this project is consistent with the provisions of Sections 66474 and
66474.1 of the Subdivision Map Act and should be approved.
8. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the Final Tract Map for Tract No. 51644-13, which indicates all special
assessments levied by the City of Santa Clarita are paid.
9. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract
Map for Tract No. 51644-13, which embodies the approval of said map, the acceptance of the
dedications shown thereon, the rejection of the irrevocable offer of dedication and grant in
fee simple shown thereon, and abandonment of easements described thereon.
10. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final
Tract Map for Tract No. 51644-13, which provides for verification that the map is technically
correct.
11. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract
Map for Tract No. 51644-13, which provides for verification of substantial conformance with
the Tentative Tract Map and all provisions of local ordinances and state laws applicable at
the time of approval.
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ITEM 13
VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building.
RECOMMENDED ACTION:
City Council to review staff updates regarding the emergency repair project at Valencia Glen
Park.
ITEM 14
2017-18 BRIDGE PREVENTATIVE MAINTENANCE PROGRAM, PROJECT M0127 -
PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT
This item awards a construction contract and modifies the existing design contract for the 2017-
18 Bridge Preventative Maintenance Program project.
RECOMMENDED ACTION: v
City Council: _
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1. Approve the plans and specifications for the 2017-18 Bridge Preventative Maintenance v
Program, Project M0127.
2. Find the 2017-18 Bridge Preventative Maintenance Program exempt from review under the
California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of
Regulations, Article 19, Section 15301.
3. Award the construction contract to Peterson -Chase General Engineering Construction, Inc.,
in the amount of $399,732 and authorize a contingency in the amount of $59,959 for a total
contract amount not to exceed $459,691.
3. Extend the current contract and authorize an increased expenditure authority for construction
support services for the 2017-18 Bridge Preventative Maintenance Program, Project M0127
with TetraTech, Inc., in the amount of $29,020 and authorize a contingency in the amount of
$4,353, for a total additional contract amount not to exceed $33,373.
4. Authorize an increase for Miscellaneous Federal Grants (Highway Bridge Program) revenue
account 229-442409 in the amount of $343,036, and appropriate to expenditure account
M0127229-516101, 2017-18 Bridge Preventative Maintenance Program.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
The recommended action was approved to include the announcement during Approval of
Agenda, changing the federal grand funds from $343,036 to $342,803.
Addressing the Council was Donald Harlan.
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ITEMS PULLED FOR A SEPARATE VOTE
ITEM 9
SECOND READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE
REGARDING OVERSIZED VEHICLE PARKING REGULATIONS AND VEHICLES
PARKED OVER 72 HOURS
This item will update sections Chapter 12.08 (Definitions), Chapter 12.64.200 (Vehicles Parked
Over 72 Hours), Chapter 12.94.020 (Oversized Vehicle Parking Regulations -Penalties -Appeals),
and Chapter 12.94.030 (Oversized Vehicle Parking Permits) of the Santa Clarita Municipal
Code, which are consistent with state law and deemed necessary for the preservation of Santa
Clarita communities.
RECOMMENDED ACTION:
City Council:
1. Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.08 (DEFINITIONS)
AND CHAPTER 12.64.200 (VEHICLES PARKED OVER 72 HOURS) OF THE SANTA
CLARITA MUNICIPAL CODE;" waive reading of the text and consent to reading by title
only, as listed on the agenda;
2. Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 12.94.020 (OVERSIZED
VEHICLE PARKING REGULATIONS -PENALTIES -APPEALS) AND CHAPTER
12.94.030 (OVERSIZED VEHICLE PARKING PERMITS) OF THE SANTA CLARITA
MUNICIPAL CODE;" waive reading of the text and consent to reading by title only, as
listed on the agenda.
Addressing the Council were Alan Ferdman and Diane Zimmerman.
Adopted Ordinance No. 23-2 and No. 23-3
RESULT:
APPROVED [4 TO 1]
MOVER:
Cameron Smyth, Mayor Pro Tem
SECONDER:
Laurene Weste, Councilmember
AYES:
Jason Gibbs, Cameron Smyth, Bill Miranda, Laurene Weste
NAYS:
Marsha McLean
PUBLIC PARTICIPATION II
No requests to speak were received.
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ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Judge Floyd Baxter at 8:22 p.m.
ATTEST:
CITY CLERK
MAYOR
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