HomeMy WebLinkAbout2023-05-09 - MINUTES - REGULARCITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmem6er, City Manager, City Attorney, and City
Clerk may he used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-ChairlVice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
—Minutes—
Tuesday, May 9, 2023
6:00 PM
INVOCATION
Councibnember Weste delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:04 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmem6er Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Miranda, to approve the agenda, pulling items 2, 6, 7, 8, 11, 12, and
13 for Public Comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Gibbs spoke of the City's Youth in Government Program, which provides teens the
opportunity to learn about the different facets of local government, and invited the participants to ^
the dais to receive their certificates and take a photo.
Mayor Pro Tem Smyth discussed the many accomplishments of the Building and Safety division
and invited the team to the dais for a photo and receive their certificate.
PUBLIC PARTICIPATION
Addressing the Council were Diane Zimmerman regarding district elections; Elaine (no last
name provided) regarding districting; Tony Maldonado regarding the CVRA settlement
agreement; Nancy (no last name provided) regarding fentanyl and public safety; Cindy Josten
regarding public safety and the upcoming elections; Alan Ferdman regarding diversity and
proclamations; Vicky Abramson regarding National Day of Prayer Service; Missy (no last name
provided) regarding College of the Canyons' purchase of land and the Embassy Suites; Miguel
Marmito, regarding requesting speed bumps on Solamint Drive and permit only parking; and
Douglas Fraser regarding a lobbyist question.
STAFF COMMENTS
Councilwoman McLean explained that questions are not answered during the three minutes
allotted to the speaker during public participation, rather during staff comments.
City Manager Ken Striplin announced Joel Bareng, Assistant City Engineer, will address the
Solamint issue with Mr. Marmito; staff has responded to Mr. Fraser, and there are no n
forthcoming comments or position coming from the City other than what has already been
provided to him.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented on working with Sam Garcia as the publicity chair at the
Boys and Girls Club and wished his family well; spoke of the coalition letter the City Council
supported to send to the Governor and the letter supported by SCAG to send to Washington
regarding regarding defunding transportation and safety projects; and announced that Bike to
Work Week begins on May 15 and includes a challenge for businesses to compete to be the one
that encourages most employees to bike to work.
Councilmember Miranda commented on the National Day of Prayer; invited residents to this
year's Dia de los Ninos/Dia de los Libras event at the Canyon Country Community Center on
May 13, with a day of musical presentations, crafts, and reading; commented on the Latino
Business Alliance holding a Cinco de Mayo Event at the Mitchell house on May 5 and thanked
those involved with the procurement of the Mitchell house venue for that event.
Councilmember Weste thanked Ms. Abramson for attending the Council meeting tonight and
spoke about the National Day of Prayer event; reminded the community about the upcoming 4th
of July parade; commented that the Child and Family Center event was a lot of fun; and
requested adjournment in memory of Samuel X. Garcia and Curtis Kendall. ^
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Mayor Gibbs commented on attending the WISH Foundation event, Somptimist's Gentlemen for
a Cause, and Meet and Greet with the Sheriffs Department, and Man and Woman of the Year
event; announced that May 12 is National Military Spouse day; commented that the first couple
married at City Hall was a military couple; and expressed appreciation for our military families.
NEW BUSINESS
ITEM 1
ANIMAL SHELTERING SERVICES ANALYSIS
At the March 8, 2022, City Council meeting, the City Council requested that staff assess existing
animal sheltering services and explore options to enhance services. This agenda item is for the
City Council to review and discuss a comprehensive analysis, developed by Citygate Associates
LLC, related to animal sheltering services.
RECOMMENDED ACTION:
City Council review and discuss an analysis related to animal sheltering services, and provide
direction to staff.
Community Preservation Manager Tracy Sullivan provided the staff presentation.
Addressing the Council were Merry Jayne Machado, Marla Kapit, Aidee Martinez, Elaine (no
last name provided), Diane Zimmerman, Nancy (no last name provided), Cindy Josten, Alan
Ferdman, Missy (no last name provided), and Doug Fraser representing manufactured home park
residents.
Councilmember Weste commented on spending time caring for many types of animals as well as
rescue organizations; shared that staff has researched many rescue organizations that the City
could possibly work with; expressed that people we the problem, not the animals; stated that she
worked on an animal cruelty legislation for years, and people have changed and improved the
way they treat animals; spoke of the benefits of microchipping pets, fostering care, and the need
for sensibility and compassion; acknowledged the need for additional spay and neuter funding.
Spoke of east coast puppy mills; and commented that a trap neuter, release is a good program for
cats. Councilmember Weste expressed the need to work with the existing shelter and monitor for
more areas where the City can help, for example, expanding existing programs, identifying an
off -site location, similar to the one at the mall, to adopt out animals, grants where needed for
programs specific for animal adoption events, Castaic needs upgrades for a first class shelter.
Councilwoman McLean spoke of the pet shop in the mall, and that she would like to see
someone make an attempt at establishing another one; stated the City needs to ask the County to
step up to make improvements to the current shelter; questioned why the figures are disputed by
the public and requested to speak with the consultant. In response, Marcia Mayeda, Director of
Animal Care and Control for the County of Los Angeles, stated that the numbers presented are
from their database and are accurate; that animals can be adopted immediately as long m the
animal was spayed or neutered, or a trust deposit of $40 was collected if the animals have health
conditions preventing them from being spayed/neutered at that time. Councilwoman McLean
.... asked Ms. Mayeda if she would be willing to bring and animal to Council to present for
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adoption, and Ms. Mayeda said she would. Councilwoman McLean indicated support for staff
recommendations, but more work is needed to figure out how the City Could help.
Mayor Pro Tern Smyth commented that the recommendations are a starting point, not an end n point, and that they can be used as a guide, possibly through a subcommittee, to continue to
evaluate.
Councilmember Weste stated that she has had discussions with Ms. Mayeda regarding
introducing a program in which pet owners would be able to have local veterinarians perform
low-cost spaying and neutering services on weekends.
Mayor Gibbs commented upon current adoption costs and would like support grants assist with
those fees; urged the speakers who had issues with the presented data to please bring the
information they have and share it with the City.
Councilwoman McLean inquired about the County's contributions and was interested in the
possibility of the City matching funds; stated that the more the City gives, the less the County is
going to give, which would cause the amount going toward the programs to remain the same;
commented that if the City can match the County's contribution, it would cause the amount going
to the programs to increase; and asked for a summary recap of the Council recommendations,
which City Manager Striplin provided and which were included as part of the motion.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Cameron Smyth, Mayor Pro Tern
AYES:
Gibbs, Smyth, McLean, Miranda, Weste
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bill Miranda, Councilmember
SECONDER:
Cameron Smyth, Mayor Pro Tem
AYES:
Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes we submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 25, 2023, Regular
Meeting.
APPROVAL OF SPECIAL MEETING MINUTES — The minutes we submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023, Special
Meeting.
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ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
^ RECOMMENDED ACTION: City Council approve the minutes of the May 1, 2023, Special
Meeting
ITEM 5
CHECK REGISTER NO. 09
Check Register No. 09 for the Period 03/24/23 through 04/06/23 and 04/13/23. Electronic Funds
Transfers for the Period of 03/2723 through 04/07/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 09.
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AMENDMENT TO EXISTING CONTRACT FOR INVESTMENT MANAGEMENT
SERVICES
Consideration to amend the existing contract with PFM Asset Management LLC for investment
management services to strategically invest the City's idle funds in a manner which provides
maximum security with best investment return, while meeting the daily cash flow demands of
the City and conforming to all statelprovince and local statutes governing the investment of
public funds.
RECOMMENDED ACTION:
City Council:
1. Authorize an expenditure authority increase to the existing contract with PFM Asset
Management LLC in the amount of $25,000, for a total contract amount not to exceed
$185,000 for Fiscal Year 2022-23.
2. Authorize the City Manager or designee to execute the contract and associated documents,
subject to City Attorney approval.
Addressing the Council was Tony Maldonado.
Mr. Striplin stated that the finance director will reach out to Mr. Maldonado regarding his
investment questions.
ITEM 7
CONTRACT FOR BUS SERVICES FOR USE BY RECREATION AND COMMUNITY
SERVICES PROGRAMS
Transportation services are needed for several Recreation and Community Services programs
including Camp Clarks, Junior Lifeguards, and offerings available at the Canyon Country and
Newhall Community Centers. In order to provide for the transportation of program participants,
bids were solicited from bus service providers.
RECOMMENDED ACTION:
^ City Council:
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1. Award a one-year contract to Student Transportation of America for bus services for use by
the Recreation and Community Services Division in the amount of $111,825, and authorize a
10 percent contingency of $11,183, for a total contract not to exceed $123,008.
2. Appropriate ongoing funds in the amount of $24,433 from the General Fund (Fund 100) to ' I
expenditure account 1005113-516102 beginning in Fiscal Year 2023-24.
3. Authorize the City Manager, or designee, to execute up to two annual renewal options for the
contract with Student Transportation of America, not to exceed $123,008 each, plus
Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the
City Council in the annual budget for such Fiscal Year.
4. Authorize the City Manager, or designee, to execute all contracts and associated documents,
and execute renewals, in accordance with the terms provided herein, subject to City Attorney
approval.
Addressing the Council were Elaine (no last name provided) and Tony Maldonado.
Mr. Striplin stated that the buses are for children's summer camp programs and field trips.
ITEM 8
2022-23 HSIP PEDESTRIAN SAFETY ENHANCEMENTS, PROJECT C2027 - PLANS AND
SPECIFICATIONS AND CONSTRUCTION CONTRACT
This item is to consider the award of the construction contract for the 2022-23 HSIP Pedestrian n
Safety Enhancements project. This project is pan of the Citywide Safe Routes to School
initiative that eliminates barriers and encourages students to walk and bike to school.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2022-23 HSIP Pedestrian Safety Enhancements,
Project C2027.
2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $223,160 and
authorize a contingency in the amount of $33,474, for a total contract amount not to exceed
$256,634.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council was Elaine (no last name provided).
Mr. Striplin stated that safe routes for schools and pedestrian improvements are all in response to
traffic issues raised by residents.
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ITEM 9
TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND REJECTION OF
^ IRREVOCABLE OFFERS OF DEDICATION FOR TRACT MAPS NO.51644-14 AND
51644-15 (TESORO HIGHLANDS)
Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve final tract
maps, and accept and reject offers of dedication for Tract No. 51644-14 and Tract No. 51644-15.
These maps are for subdivision purposes and are located within Tesoro del Valle, north of
Tesoro del Valle Road.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Maps for Tract No. 51644-14 and Tract No. 51644-15.
2. Accept on behalf of the public the offers of dedication and grant of: (1) the right to restrict or
prohibit vehicular ingress and egress from lot 17 to Avenida Rancho Tesoro for Tract No.
51644-15; (2) the easements for sanitary sewer and sanitary sewer ingress and egress
purposes; (3) all sanitary sewers and appurtenant structures; (4) the easements for covered
storm drain, storm drain appurtenant structures, ingress and egress purposes; (5) the right to
restrict or prohibit the erection or construction of any buildings or structures within lots 111,
112, 114, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125 and 126 on Tract No. 51644-
14; (6) the right to restrict or prohibit the erection or construction of any buildings or
structures within lots 117, 118, 123,124, 125, 126, 127, 128, 129, 130, 131, 132, 133, 134,
135, 136, 137, 138, 139, 140 and 141 on Tract No. 51644-15; and (7) the right to restrict or
prohibit any and all allowable uses or construction within those areas designated as open
space on these maps.
3. Reject the irrevocable offers of dedication and grant in fee simple of all lot 101 of Tract No.
51644-14 and all lot 116 of Tract No. 51644-15 for flood control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer of
dedication and grant in fee simple all of lot 101 of Tract No. 51644-14 and lot 116 of Tract
No. 51644-15 when construction of the improvements me completed to the satisfaction of the
Director of Public Works.
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5. Reject the offer of dedication and grant for Public use the Private and Future street easements
and improvements on Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract
No. 51644-15.
6. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
7. instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No.
51644-15, which indicates all special assessments levied by the City of Santa Clarita are
paid.
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8. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract
Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which embodies
the approval of said map and the acceptance of the dedications shown thereon. ^
9. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final I
Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15, which
provides for verification that the map is technically correct.
10. Instruct the City Engineer to endorse the City Engincer's Statement on the face of Final Tract
Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15 which provides for
verification of substantial conformance with the Tentative Tract Map and all provisions of
local ordinances and state laws applicable at the time of approval.
Addressing the Council were Diane Zimmerman
ITEM 10
NORTHBRIDGE PARK PLAYGROUND, PROJECT P 1015, MEMORANDUM OF
UNDERSTANDING WITH SAUGUS UNIFIED SCHOOL DISTRICT AND
CONSTRUCTION DESIGN AND CONTRACT
This item considers approval of the Memorandum of Understanding between Saugus Union
School District and the City of Santa Clarita for the Northbridge Park Playground, Project
P 1015. In addition, will approve the plans and specifications and award a construction contract.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Northbridge Park Playground, Project P1015.
2. Award the construction contract to Great Western Recreation in the amount of $848,105, and
authorize a contingency in the amount of $40,894, for a total contract amount not to exceed
$888,999.
3. Authorize a one-time appropriation of funds in the amount of $300,000 from the General
Fond Capital (Fund 601) to project expenditure account PI015601-516101. Increase by
$300,000, Transfers In account 601-600100, and Transfers Out account 1009500-7I0601.
4. Approve and authorize the City Manager or designee to execute a Memorandum of
Understanding between the Saugus Unified School District and the City of Santa Clarita for
the construction and maintenance of the Northbridge Park Playground.
5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
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ITEM 11
CITYWIDE CARPET CLEANING CONTRACT
This item considers award of carpet cleaning contract to Advanced Green Solutions, Inc., for
$52,066 to perform services at City facilities.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract with a one-year renewal option to Advanced Green Solutions,
Inc., for Citywide carpet cleaning in the amount of $52,066, and authorize a contingency in
the amount of $7,809, for a total contract amount not to exceed $59,875.
2. Authorize the City Manager or designee to execute all contract documents and extensions,
subject to City Attorney approval.
Addressing the Council was Diane Zimmerman and Tony Maldonado.
City Manager Ken Striplin commented on Council's support for local businesses and that the
Economic Development Corporation (EDC) reaches out to businesses to engage them in the
bidding processes; however, oftentimes smaller businesses do not have the resources to meet
some of the requirements. Mr. Striplin discussed the business -friendly polity adopted by Council
that can be applied to certain types of contracts; however, in addressing Mr. Maldonado's
comments, Aqua Dulce is not a local business within the City of Santa Clarim and cannot take
advantage of that policy.
r�
Mayor Gibbs further inquired and City Manager Striplin confirmed the City partners with the
Chamber and VIA to host small business seminars to assist with funding and reporting
requirements of certain contracts and also commented that small businesses can register with the
City and that the City proactively reaches out to local businesses.
ITEM 12
DESIGN CONTRACT FOR PARKS MAINTENANCE YARD_IWAOV.§AM NTS PROJECT
P4028
This item will consider funding the design for improvements to the Central Patkltdaintenance
Yard. This project includes improvements to the existing maintenance building, Staff parking
area and vehicular and pedestrian circulation. This project will also incorporate maintenance
facilities, vehicle and equipment storage and technology upgrades.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Psomas for the Parks Maintenance Yard Improvements
Preliminary Investigation and Concept Design and Studies, Project P4028, in the amount of
$259,519 and authorize a contingency in the amount of $38,928, for a total contract amount
not to exceed $298,447.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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Addressing the Council was Diane Zimmerman
HEM 13
VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
This item would continue emergency declaration and provide updates regarding repairs at the
Valencia Glen Aquatics Building.
RECOMMENDED ACTION:
City Council continue to receive staff updates regarding the emergency repair project at Valencia
Glen Park and the continuation of the emergency declaration.
Addressing the Council was Diane Zimmerman
PUBLIC PARTICIPATION H
Addressing the Council was Steve Petzold regarding the public meeting on the Town Center
Master Plan, and College of the Canyon's Measure H grant.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Curtis Kendall and Samuel X. Garcia
at 8:20 p.m.
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