HomeMy WebLinkAbout2023-05-23 - MINUTES - REGULARCITY OF SANTA CLARITA
City Council
... Regular Meeting
Joint Meeting with
Board of Library Trustees
Herein, Fier the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
—Minutes"
Tuesday, May 23, 2023 6:00 PM City Council Chambers
INVOCATION
Councilmember Miranda delivered the invocation.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Mayor Pro Tem. Smyth.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Miranda, to approve the agenda, pulling Awards and Recognitions
and items 3, 5, and 15 for Public Comment.
it was so ordered.
RESULT:
AWARDS AND RECOGNITIONS
Addressing the Council were Elaine (no last name provided) regarding Ken Striplin and Nancy
(No last name given) regarding Asian Pacific American Heritage Month.
Councilmember Weste spoke of the contribution of Hart High students Hector Dominguez,
Jeremy Baranda, Isabella Erickson, Lily Murachanian, and Lux Morgan for their collaborative I I
work with the Fernandeno Tataviam Band of Mission Indians in creating a mural depicting the
land and invited the students to the dais to take a photo and receive a certificate.
Councilwoman McLean commented that the City's Traffic Signal System Administrator, Cesar
Room, was named Outstanding Public Works Employee of the Yew by the American Public
Works Association for his many contributions to the community and invited Mr. Romo to the
dais to receive his award and take a photo.
Councilmember Miranda spoke of the contributions and influences that Asian Americans and
Pacific Islanders have on the history, culture, and achievements in the United States; announced
that the City proclaims the month of May 2023 as Asian and Pacific American Heritage Month;
and invited API Council Chair, Jennifer Avancena to the dais to receive the proclamation and
take a photo.
Councilwoman McLean discussed celebrating the rich heritage and contributions made by the
Jewish American community; announced that the City proclaims the month of May 2023 as
Jewish American Heritage Month; and invited Rabbi Jay Siegal from Congregation Beth Shalom
to accept the proclamation and take a photo.
Mayor Gibbs spoke of mental health as an important part of our overall heath and the
community's work to promote mental health; announced that the City proclaims the month of n
May 2023 as Mental Health Awareness Month; and invited Nikki Buckstead and Tiffany Rogers,
representing Child and Family Center, to the dais to accept the proclamation and take a photo.
Mayor Gibbs commented on the Salvation Army's work to support the local community,
including after -school homework help, financial support, and groceries; announced that the City
proclaims May 15 through 21, 2023, as National Salvation Army Week; and invited Captain
Rafael Viana and the Salvation Army Advisory Board to the dais to accept the proclamation and
take a photo.
PUBLIC PARTICIPATION
Addressing the Council were Alan Ferdman regarding recognitions, animal rescue groups, and a
code enforcement case; Elaine (no last time given) regarding College of the Canyons and Los
Angeles County's Lease Up program, Dinah Sargeant regarding traffic for the proposed
Shadowbox project; Nancy (no last name given) regarding the animal shelter; Cindy Josten
regarding the animal shelter, the Santa Clarita NAACP, and Jonathan Hatami.
STAFF COMMENTS
City Manager Ken Striplin stated the code enforcement case was closed and that staff will
contact Los Angeles County regarding the Lease Up program.
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Councilmember Weste inquired if the City provides funds to College of the Canyons other than
the performing arts center, and Mr. Striplin confirmed that the City may have provided small
grants, but nothing on a regular basis.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean mentioned attending, along with Councilmember Weste, a Women's
Council of Realtors meeting to give a talk; commented on serving on a nominating committee
for Ca]Cities to nominate and support two members for the Los Angeles County division who
will fight to maintain local control and support residents. Councilwoman McLean also
mentioned attending, along with Mayor Pro Tern Smyth, an event at the SCV Sheriffs Station to
recognize students who created public service announcements emphasizing the severity of phone
addiction among their peers while driving. Councilwoman McLean invited the community to
attend the City Cinemas at the Park events, which occurs every fourth Friday from June to
October at various park locations.
Councilmember Miranda commented on attending the Santa Clarita Valley Economic
Development Corporation's (SCVEDC) Public Officials night held at CalArts, and mentioned
that as a public official, he appreciates the opportunity to visit organizations to receive opinions
on City operations. Councilmember Miranda invited the community to attend the next public
hearing for district based elections on May 30.
Councilmember Weste spoke of attending nine events, including the Council of Realtors and the
Chamber of Commerce's Business Affairs in support of the Assistance League; thanked CalArts
for hosting the SCVEDC Public Officials night, and spoke of her attendance at Project Sebastian,
a fundraiser walk for Batten's Disease at Valencia Heritage park, and the Circle of Hope's
Hoedown for Hope at Gilchrist Farm. Councilmember Weste reminded all of the upcoming 4th
of July day parade where the theme is "Celebrating America's Independence the SCV Way: Live,
Work, Play;" and invited the community to the Memorial Day event at Eternal Valley where she
will hand out welcome home dog tags to Vietnam Veterans.
Mayor Gibbs announced that the City is celebrating the 40th anniversary of "Return of the Jedi"
with a free pre-screening discussion with Kevin Thompson, who played an Ewok, at the Newhall
Family Theatre on May 25.
PUBLIC HEARINGS
ITEM 1
SUBSTANTIAL AMENDMENT TO THE 2020-21 ANNUAL ACTION PLAN
Draft Substantial Amendment to the 2020-21 Community Development Block Grant Annual
Action Plan and the funding recommendations contained therein are submitted for approval.
RECOMMENDED ACTION:
City Council approve the Draft Substantial Amendment to the 2020-21 Annual Action Plan and
funding recommendations contained therein, and authorize the City Manager or designee to
execute all required documents, subject to approval of the City Attorney.
Mayor Gibbs opened the Public Hearing.
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Deputy City Clerk Amanda Santos stated that all notices required by law have been provided. n
Community Preservation Manager Tracy Sullivan provided the staff presentation.
No requests to speak were received.
Mayor Gibbs closed the public comments.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Jason Gibbs, Marsha McLean, Bill Miranda, Laurette Weste
ABSENT:
Cameron Smyth
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bill Miranda, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Jason Gibbs, Marsha McLean, Bill Miranda, Laurette Weste
ABSENT:
Cameron Smyth
ITEM 2 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes we submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2023, Special
Meeting.
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2023, Regular
Meeting.
Addressing the Council was Diane Zimmerman.
CHECK REGISTER NO. 10
Check Register No. 10 for the Period 04/07/23 through 04/20/23 and 04127/23. Electronic Funds
Transfers for the Period of 04/10/23 through 04/21/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 10.
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ITEM 5
REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES
r� Consideration of reappointment to the Santa Clarity Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution appointing Councilwoman Marsha McLean to the Santa Clarita
Board of Library Trustees for a three-year term, expiring June 30, 2026.
Addressing the Council was Diane Zimmerman.
Adopted Resolution No. 23-25
ITEM 6
CALIFORNIA AUTOMATED PERMIT PROCESSING GRANT PROGRAM
This item would accept a grant from the California Energy Commission and award a contract to
design and build an online permitting platform, pursuant to Senate Bill 379, to expedite solar
permitting services.
RECOMMENDED ACTION:
City Council:
1. Accept the California Automated Permit Processing Grant fonds from the State of California
Energy Commission.
2. Award a one-year contract to Camino Technologies in the amount of $95,000 to design and
�+ build an online, automated solar permitting platform to provide expedited solar permitting
services to the City of Santa Clarita.
3. Appropriate funds in the amount of $100,000 to Building and Safety Grant (Fund 259)
Contractual Services account 2593806-516101 and increase Miscellaneous Grants Revenue
account 259-446101 by $100,000.
4. Approve an ongoing appropriation for software maintenance agreement with Camino
Technologies to service the platform, beginning in FY 2024-25, at $20,000 per year for five
years to the Technology (Fund 100) Contractual Services account 1002200-516101,
contingent upon the appropriation of funds by the City Council during the annual budget
process in subsequent fiscal years.
5. Authorize the City Manager, or designee, to execute all contracts and associated documents
subject to City Attorney approval.
ITEM 7
RESOLUTION AUTHORIZING THE APPLICATION FOR THE LAND AND WATER
CONSERVATION FUND GRANT-IN-AID PROGRAM
The City of Santa Clarita is eligible to receive up to $6 million through the Land and Water
Conservation Act Grant -In -Aid Program, for local preservation and recreation projects.
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RECOMMENDED ACTION:
City Council:
1. Adopt a resolution authorizing the City Manager or designee to submit an application for the
Land and Water Conservation Act Grant -In -Aid Program for the Via Princessa Park project.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Adopted Resolution No. 23-26
FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK -AREA D)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No.
52455-13. No development is proposed as part of this map which is located west of the
intersection of McBean Parkway and Copper Hill Drive, east of West Creek Community Park.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 52455-13.
2. Accept on behalf of the public the right to restrict further development of lot 1 until further
subdivision by Final Map.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of Final Tract Map for Tract No. 52455-13, which indicates all special
assessments levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map
for Tract No. 52455-13, which embodies the approval of said map.
6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final
Tract Map for Tract No. 52455-13, which provides for verification that the map is technically
correct.
7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract
Map for Tract No. 52455-13, which provides for verification of substantial conformance with
the Tentative Tract Map and all provisions of local ordinances and state laws applicable at
the time of approval.
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ITEM 9
RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND
n. ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD
MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT
PROGRAM
Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road
Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these
funds through the adoption of a resolution at a regular public meeting.
RECOMMENDED ACTION:
City Council:
I. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by
Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road
Maintenance and Rehabilitation for Fiscal Year 2023-24 into the Capital Improvement
Program.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Adopted Resolution No. 23-27
ITEM 10
2022-23 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0149 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS
The annual overlay and slurry seal projects are an integral part of the City's pavement
management program. Each year, streets me evaluated and identified for needed pavement
preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2022-23 Overlay A project, Project M0149.
2. Approve plans and specifications for the 2022-23 Overlay B project, Project M0149.
3. Approve plans and specifications for the 2022-23 Slurry Seal project, Project M0149
4. Find the 2022-23 Overlay A, Overlay B, and Slurry Seal projects exempt from review under
the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California
Code of Regulations, Article 19, Section 15301.
5. Award the 2022-23 Overlay A construction contract to Sully -Miller Contracting Company, in
the amount of $4,161,750 for base bid and alternate one construction, and authorize a
contingency in the amount of $832,350, for a total contract amount not to exceed $4,994, 100.
6. Award the 2022-23 Overlay B construction contract to Toro Enterprises, Inc., in the amount
of $4,537,666 for base bid and alternate one construction, and authorize a contingency in the
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amount of $907,533, for a total contract amount not to exceed $5,445,199.
7. Award the 2022-23 Slurry Seal construction contract to American Asphalt South, Inc., in the r�
amount of $2,177,080 for base bid construction, and authorize a contingency in the amount
of $435,416, for a total contract amount not to exceed $2,612,496.
8. Award a professional services contract to Twining, Inc., to provide project inspection,
materials testing, and construction management support services for the 2022-23 Overlay and
Slurry Seal Program in the amount of $1,069,836 for base bid and alternate services, and
authorize a contingency in the amount of $213,967, for a total amount not to exceed
$1,283,803.
9. Award a professional services contract to PSOMAS to provide professional survey,
monument preservation, and restoration services for the 2022-23 Overlay and Slurry Seal
Program in the amount of $226,416 and authorize a contingency in the amount of $45,283,
for a total amount not to exceed $271,699.
10. Award a professional services contract to Ghirardelli Associates, Inc., to provide staff
augmentation services for construction support for the 2022-23 Overlay and Slurry Seal
Program, for a total contract amount not to exceed $275,000.
11. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR
FISCAL YEAR 2023-24
This required procedural matter provides for the adoption of resolutions initiating proceedings
for the Annual Levy of Special Districts for Fiscal Year 2023-24.
RECOMMENDED ACTION:
City Council adopt resolutions initiating proceedings for the levy and collection of assessments
for Fiscal Year 2023-24 for the Landscape and Lighting District, Drainage Benefit Assessment
Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space
Preservation District.
Adopted Resolution Nos. 23-28, 23-29, 23-30, and 23-31
ITEM 12
LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T-1 AD VALOREM
Award contract to Stay Green, Inc., to provide recurring landscape maintenance services for
Landscape Maintenance District Zone T-1 Ad Valorem.
RECOMMENDED ACTION:
City Council:
1. Award a two -yew contract to Stay Green, Inc., to provide landscape maintenance services to n
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Landscape Maintenance District Zone T-1 Ad Valorem for an annual base amount of
$62,400, plus an additional $18,720 in annual contract expenditure authority to address
^ unforeseen maintenance and repairs, for a total two-year amount not to exceed $162,240.
2. Authorize ongoing appropriations from Landscape Maintenance District Zone T-1 Ad
Valorem (Fund 367) totaling $51,170 to support recurring landscape maintenance services
expenditures associated with the recommended contract award commencing in Fiscal Year
2023-24 as shown on Exhibit A.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval -
HEM 13
CITYWIDE STREET SWEEPING CONTRACT
Consideration of a contract for Citywide street sweeping services.
RECOMMENDED ACTION:
^ City Council:
^
1. Award a contract to Clean Site Services for Citywide street sweeping in the amount of
$1,200,000, plus a 5 percent contingency, for a total annual amount of $1,260,000, with
annual Consumer Price Index (for Los Angeles, Riverside, and Orange County, December)
adjustments, for a five-year base term beginning on July 1, 2023, and authorize two, optional
one-year renewals.
2. Appropriate $142,001 from the Stomiwater Utility fund balance to expenditure account
3567220-514103 on a one-time basis for Fiscal Year (FY) 2022-23,
3. Authorize an ongoing annual appropriation of $306,605, from the Stormwater Utility fund
balance to expenditure account 3567220-514103 effective FY 2023-24, plus an adjustment
consistent with the appropriate Consumer Price Index (CPI) beginning in FY 2024-25,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal yew.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
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ITEM 14
VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR
Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building. ^
RECOMMENDED ACTION:
City Council to continue to receive staff updates regarding the emergency repair project at
Valencia Glen Park.
VISTA CANYON RECYCLED WATER FACTORY CONTRACTS AND AGREEMENTS
This item considers approval of a contract between PERC Water Corporation and the City of
Santa Clarita (City) for the Vista Canyon Recycled Water Factory, in addition to an agreement in
form between the City and the Santa Clarita Valley Water Agency.
RECOMMENDED ACTION:
City Council:
1. Approve an agreement in form between the City of Santa Clarita and the Santa Clarita
Water Agency and authorize the City Manager to make non -material changes and execute
the final agreement, subject to City Attorney approval.
2. Appropriate an ongoing expenditure for $762,416 from the Vista Canyon Wastewater
Standby fund balance (Fond 368) per attached Exhibit A, effective Fiscal Year 2023-24.
3. Appropriate a one-time funding expenditure for $60,089 from the Vista Canyon
Wastewater Standby fund balance (Fund 368) per attached Exhibit B, effective June
2023.
4. Award a five-year contract to PERC Water Corporation to provide operations and
maintenance at the Vista Canyon Recycled Water Factory in the amount of $3,162,845;
and authorize a contingency of $316,285, for a total contract amount not to exceed
$3,479,130.
5. Authorize the City Manager or designee to execute up to two additional one-year renewal
options, plus an adjustment consistent with the appropriate Consumer Price Index (CPI
for Los Angles, Riverside, Orange County, June) adjustments, upon request of the
contractor, and contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year.
6. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
Addressing the Council were Elaine Ballace and Alan Ferdman.
City Manager Ken Striplin clarified that the water factory was built by the developer to create a
water recycling facility to provide landscaping water for its community as well as a future
limited use by the Santa Clarita Water Agency.
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Mayor Gibbs inquired if there was an agreement in place with the water agency, and Mr. Striplin
responded that an agreement has been ratified. Councilmember Weste clarified that the
Sanitation District is awaiting a decision to utilize the some of the recycled water for outdoor use
from the U.S. Army Corps of Engineers and the California Fish and Game.
PUBLIC PARTICIPATION II
Addressing the Council was Diane Zimmerman regarding a Board of Trustees meeting at
College of the Canyons.
ADJOURNMENT
Mayor Gibbs adjoumed the Regular Meeting at 7:18 p.m.
ATTEST:
CITY CLERK
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