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HomeMy WebLinkAbout2023-05-23 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 23, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Hart High Students Recognition - Mural Project APWA Outstanding Public Works Employee - Cesar Romo Asian Pacific American Heritage Month Jewish American Heritage Month Mental Health Awareness Month Proclamation National Salvation Army Week Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 PUBLIC HEARINGS SUBSTANTIAL AMENDMENT TO THE 2020-21 ANNUAL ACTION PLAN - Draft Substantial Amendment to the 2020-21 Community Development Block Grant Annual Action Plan and the funding recommendations contained therein are submitted for approval. RECOMMENDED ACTION: City Council approve the Draft Substantial Amendment to the 2020-21 Annual Action Plan and funding recommendations contained therein, and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2023 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2023 Regular Meeting. 4. CHECK REGISTER NO. 10 - Check Register No. 10 for the Period 04/07/23 through 04/20/23 and 04/27/23. Electronic Funds Transfers for the Period of 04/10/23 through 04/21/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. 5. REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of reappointment to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution appointing Councilwoman Marsha McLean to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2026. Page 3 6. CALIFORNIA AUTOMATED PERMIT PROCESSING GRANT PROGRAM - This item would accept a grant from the California Energy Commission and award a contract to design and build an online permitting platform, pursuant to Senate Bill 379, to expedite solar permitting services. RECOMMENDED ACTION: City Council: 1. Accept the California Automated Permit Processing Grant funds from the State of California Energy Commission. 2. Award a one-year contract to Camino Technologies in the amount of $95,000 to design and build an online, automated solar permitting platform to provide expedited solar permitting services to the City of Santa Clarita. Appropriate funds in the amount of $100,000 to Building and Safety Grant (Fund 259) Contractual Services account 2593806-516101 and increase Miscellaneous Grants Revenue account 259-446101 by $100,000. 4. Approve an ongoing appropriation for software maintenance agreement with Camino Technologies to service the platform, beginning in FY 2024-25, at $20,000 per year for five years to the Technology (Fund 100) Contractual Services account 1002200- 516101, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years. 5. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval. 7. RESOLUTION AUTHORIZING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND GRANT-IN-AID PROGRAM - The City of Santa Clarita is eligible to receive up to $6 million through the Land and Water Conservation Act Grant -In -Aid Program, for local preservation and recreation projects. RECOMMENDED ACTION: City Council: Adopt a resolution authorizing the City Manager or designee to submit an application for the Land and Water Conservation Act Grant -In -Aid Program for the Via Princessa Park project. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 8. FINAL TRACT MAP FOR TRACT NO. 52455-13 (WEST CREEK -AREA D) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 52455-13. No development is proposed as part of this map which is located west of the intersection of McBean Parkway and Copper Hill Drive, east of West Creek Community Park. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 52455-13. 2. Accept on behalf of the public the right to restrict further development of lot 1 until further subdivision by Final Map. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 52455-13, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 52455-13, which embodies the approval of said map. 6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final Tract Map for Tract No. 52455-13, which provides for verification that the map is technically correct. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 52455-13, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 9. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2023-24 into the Capital Improvement Program. Page 5 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. 2022-23 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0149 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the 2022-23 Overlay A project, Project M0149. 2. Approve plans and specifications for the 2022-23 Overlay B project, Project M0149. 3. Approve plans and specifications for the 2022-23 Slurry Seal project, Project M0149. 4. Find the 2022-23 Overlay A, Overlay B, and Slurry Seal projects exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 5. Award the 2022-23 Overlay A construction contract to Sully -Miller Contracting Company, in the amount of $4,161,750 for base bid and alternate one construction, and authorize a contingency in the amount of $832,350, for a total contract amount not to exceed $4,994,100. 6. Award the 2022-23 Overlay B construction contract to Toro Enterprises, Inc., in the amount of $4,537,666 for base bid and alternate one construction, and authorize a contingency in the amount of $907,533, for a total contract amount not to exceed $5,445,199. 7. Award the 2022-23 Slurry Seal construction contract to American Asphalt South, Inc., in the amount of $2,177,080 for base bid construction, and authorize a contingency in the amount of $435,416, for a total contract amount not to exceed $2,612,496. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the 2022-23 Overlay and Slurry Seal Program in the amount of $1,069,836 for base bid and alternate services, and authorize a contingency in the amount of $213,967, for a total amount not to exceed $1,283,803. 9. Award a professional services contract to PSOMAS to provide professional survey, monument preservation, and restoration services for the 2022-23 Overlay and Slurry Seal Program in the amount of $226,416 and authorize a contingency in the amount Page 6 of $45,283, for a total amount not to exceed $271,699. 10. Award a professional services contract to Ghirardelli Associates, Inc., to provide staff augmentation services for construction support for the 2022-23 Overlay and Slurry Seal Program, for a total contract amount not to exceed $275,000. 11. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2023-24 - This required procedural matter provides for the adoption of resolutions initiating proceedings for the Annual Levy of Special Districts for Fiscal Year 2023-24. RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2023-24 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District. 12. LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T-1 AD VALOREM - Award contract to Stay Green, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T-1 Ad Valorem. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-1 Ad Valorem for an annual base amount of $62,400, plus an additional $18,720 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $162,240. 2. Authorize ongoing appropriations from Landscape Maintenance District Zone T-1 Ad Valorem (Fund 367) totaling $51,170 to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24 as shown on Exhibit A. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 7 13. CITYWIDE STREET SWEEPING CONTRACT - Consideration of a contract for Citywide street sweeping services. RECOMMENDED ACTION: City Council: Award a contract to Clean Site Services for Citywide street sweeping in the amount of $1,200,000, plus a 5 percent contingency, for a total annual amount of $1,260,000, with annual Consumer Price Index (for Los Angeles, Riverside, and Orange County, December) adjustments, for a five-year base term beginning on July 1, 2023, and authorize two, optional one-year renewals. 2. Appropriate $142,001 from the Stormwater Utility fund balance to expenditure account 3567220-514103 on a one-time basis for Fiscal Year (FY) 2022-23. 3. Authorize an ongoing annual appropriation of $306,605, from the Stormwater Utility fund balance to expenditure account 3567220-514103 effective FY 2023-24, plus an adjustment consistent with the appropriate Consumer Price Index (CPI) beginning in FY 2024-25, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 14. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - Continuation of the emergency declaration for repairs at the Valencia Glen Aquatics Building. RECOMMENDED ACTION: City Council to continue to receive staff updates regarding the emergency repair project at Valencia Glen Park. 15. VISTA CANYON RECYCLED WATER FACTORY CONTRACTS AND AGREEMENTS - This item considers approval of a contract between PERC Water Corporation and the City of Santa Clarita (City) for the Vista Canyon Recycled Water Factory, in addition to an agreement in form between the City and the Santa Clarita Valley Water Agency. RECOMMENDED ACTION: City Council: 1. Approve an agreement in form between the City of Santa Clarita and the Santa Clarita Water Agency and authorize the City Manager to make non -material changes and execute the final agreement, subject to City Attorney approval. 2. Appropriate an ongoing expenditure for $762,416 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit A, effective Fiscal Year 2023-24. Page 8 3. Appropriate a one-time funding expenditure for $60,089 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit B, effective June 2023. 4. Award a five-year contract to PERC Water Corporation to provide operations and maintenance at the Vista Canyon Recycled Water Factory in the amount of $3,162,845; and authorize a contingency of $316,285, for a total contract amount not to exceed $3,479,130. 5. Authorize the City Manager or designee to execute up to two additional one-year renewal options, plus an adjustment consistent with the appropriate Consumer Price Index (CPI for Los Angles, Riverside, Orange County, June) adjustments, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 6. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held June 13, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 18, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9 0 PROCLAMATION Asian Pacific American Heritage Month May 2023 WHEREAS, Asian Pacific American Heritage Month is observed during the month of May to celebrate and acknowledge Asian American and Pacific Islander history, culture, and achievements; and WHEREAS, the month of May was chosen for Asian Pacific American Heritage Month to commemorate the immigration of the first Japanese people to the United States on May 7, 1843; and WHEREAS, May also marks the completion of the Transcontinental Railroad in 1869, constructed by the labor of mostly Chinese immigrants; and WHEREAS, today more than 20 million Asian American Pacific Islanders live in the United States and through their actions, make America a more vibrant, prosperous, and secure nation; and WHEREAS, generations of AAPIs of all backgrounds have been inspirational examples of leaders and trailblazers and have a longstanding history of making esteemed, significant, cultural, economic and community contributions across the United States; and NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Asian Pacific American Heritage Month. Signed this 23th day of May, 2023 Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 10 PR C L"ATI N Jewish American Heritage Month May 2023 WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our nation's earliest days; and WHEREAS, on April 20, 2006, the Federal Government proclaimed May as Jewish American Heritage Month, recognizing the millions of Jewish people who call the United States home; and WHEREAS, a significant number of Jewish Americans are the descendants of those who fled not only discrimination and persecution but also, in the case of many, genocide at the hands of the Nazis and their allies in the 1930s and 1940s; and WHEREAS, each May, we pay tribute to the many contributions Jewish Americans have made, and continue to make, to the United States, including Supreme Court Justices and Nobel Prize winners; and WHEREAS, their stories of strength, courage, and determination inspire us to embrace unity and reject the divisive forces that threaten our communities. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Jewish American Heritage Month. Signed this 23th day of May, 2023 Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 11 Mental Health Awareness Month May 2023 WHEREAS, mental health includes our body, mind, and spirit. It is an important part of our overall health and it affects the way we think, feel, act, and engage with others; and WHEREAS, Child & Family Center provides support and services to over 900 children and families in the community each month and helps ensure the mental health and well-being of the community; and WHEREAS, we celebrate the growing awareness and support for mental health in our community and strive to reduce the stigma so more people will reach out for help; and WHEREAS, the City of Santa Clarita embraces and supports the mental wellness of everyone in the community and works to provide resources that aim to promote mental health; and WHEREAS, we acknowledge the influence of stigma and cultural differences and how they can impact if, how, and when a person seeks help. We also recognize that stigma can contribute to some misunderstandings about mental health that can span generations and cultures; and WHEREAS, it is important that we, as a community, promote mental health together in a coordinated and inclusive way. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2023, as Mental Health Awareness Month. Signed this 23th day of May, 2023 Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 12 PROCLAMATION National Salvation Army Week May 15 — 21) 2023 WHEREAS, the Salvation Army, established in 1865, works to support community members and families across the nation through a variety of social services with compassion, respect, hope, and integrity; and WHEREAS, formally recognized for its work in 1954 by President Dwight D. Eisenhower, this organization continues to give back to communities through collaborations and fundraisers; and WHEREAS, their most notable fundraiser, the Red Kettle, originated in 1891 and today is a beloved fundraiser that is recognized globally and truly shows the impact that you can have on a community through donations and volunteering; and WHEREAS, the Salvation Army currently operates more than 7,500 centers in communities across America, including one right here in Santa Clarita; and WHEREAS, in Santa Clarita, the Salvation Army provides residents with various resources including groceries, after -school homework help for children, and financial support, as well as providing meals, clothing, housing assistance, and more to those in need; and WHEREAS, each year, National Salvation Army Week serves as an opportunity to celebrate our volunteers, donors, and program beneficiaries who have served around the world for 158 years. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 15 - 21, 2023, as National Salvation Army Week. Signed this 23rd day of May, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 13