HomeMy WebLinkAbout2023-06-13 - AGENDA REPORTS - FORD F 350 TRUCKAgenda Item: 17
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: June 13, 2023
SUBJECT: PURCHASE OF ONE FORD F-350 SUPER DUTY TRUCK WITH
UTILITY BED
DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna
RECOMMENDED ACTION
City Council:
1. Approve the purchase of one 2023 Ford F-350 super duty truck from Auto Nation Ford
Valencia for a total amount not to exceed $75,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City of Santa Clarita (City) Parks division maintains 37 parks and over 80 miles of trails. In
fall of 2021, the Canyon Country Community Center (Community Center) was completed,
adding to the maintenance roster of the City's Parks system. The Community Center offers high -
quality amenities, including a 25,000 square -foot building with two basketball courts, a fully
functional industrial kitchen, dance room, classrooms, and office spaces. The grounds include
robust planter areas, an outdoor amphitheater, passive -use field areas, a playground and a
Mercado plaza. With the addition of the Community Center, it was essential to add two
permanent full-time staff members to perform the required site maintenance.
During the Fiscal Year 2021-22 budget process, the City Council authorized the procurement of
two utility trucks to support the Community Center personnel and the transportation of needed
equipment to other park sites. One of the two approved trucks have been purchased. The second
truck was delayed due to limited inventory and increased prices due to inflation. With inventory
and pricing recently "improving;" an invitation to bid on this second truck was prepared and
published on April 21, 2023, and was posted on the City's website. With no bids submitted to the
City, staff reached out to Auto Nation Ford Valencia with vehicle specifications, in conformance
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with the City's purchasing procedures. Auto Nation Ford was able to provide a cost estimate for
one 2023 Ford F-350 super -duty truck for a total amount of $75,000.
Staff performed a cost analysis and requested commercial list pricing for comparable vehicles
from other sources. It has been determined that Auto Nation Ford Valencia offers the best value
to the City through competitive pricing and quality service.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Parks Administration automotive equipment expenditure account
3677300-520103 to support the recommended action.
ATTACHMENTS
Auto Nation Quote
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AutoNation Ford
Valencia
Date, 05/18/2023 10:02 AM Manager; Bitl Henderson
ID: 61141170 Associate: Bill Henderson
2023 Ford F-350 F3D XLT
Stock #: PEC50124
Mileage: 10
'r VIN: 1 FTRF3DN2PEC50124
Warranty: Manufacturer Warranty
17.a
Customer: City of Santa Clarita Phone:
Sergio Rodriguez
Address: 25663 Avenue Stanford Email: sarodriguez@santa-
VALENCIA, CA 91355 clarita.com
1.
AutoNation Pricing
You'll see a low price, upfront, on every
car, truck, and sport utility, so you'll save
time and money.
AutoNation Price $55,508.00
.Skau2 Truck Body $12,900.00 � We'll Buy Your Car
We provide a Guaranteed Trade -In Offer
AM —
Vehicle Selling Price: $68,408.00 „� honored for 7 days or 500 miles at any
Sales Tax {estimate): + $6,506.84 of our locations.
Doc Fee + $85.00
Balance Due {estimate}: $74,999.84
11
Notes:
Ask how you can protect your vehicle tomorrow with a Vehicle Service Contract todayl This menu is provided to you, our customer, to assist you in better understanding the finam
options available. Appearance, Windshield, Theft and Dent Protection coverages are optional. Appearance Protection Products (fabric, leather and paint) have been pre -applied to
vehicle. Amounts above are ESTIMATES ONLY and may vary based on approved credit, applicable taxes, vehicle selection, trade value(s), estimated payoff, eligibility for rebates and all
factors particular to your transaction. Final payments and terms may vary. Customer agrees to pay the difference, if any, in the amount of the trade lien payoff.
x 05/1812023
Buyer: Sergio Rodriguez City of Santa Clarita Date
Sales Manager
05118I2W
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