HomeMy WebLinkAbout2023-08-22 - AGENDA REPORTS - FORD F-250 FORD F350 PURCHASEO
Agenda Item: 7
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: August 22, 2023
SUBJECT: TWO 2023 FORD F-250 TRUCKS AND ONE 2023 FORD F-350
TRUCK PURCHASE
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the purchase of two 2023 Ford F-250 trucks from AutoNation Ford Valencia for a
total amount not to exceed $63,784 each.
2. Approve the purchase of one 2023 Ford F-350 truck from AutoNation Ford Valencia for a
total amount not to exceed $73,000.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
PARKS:
During the Fiscal Year 2023-24 budget process, the City Council authorized the procurement of
two trucks to support the Parks Division. Following a procurement process consisting of a cost
analysis and a bid advertisement through the City of Santa Clarita's (City) e-procurement
platform, BidNet, the City received bids from three dealerships. The results are as follows:
BID
DEALER
LOCATION
BID AMOUNT
Bid 1
AutoNation Ford Valencia
Valencia, CA
$127,567
Bid 2
Galpin Ford
North Hills, CA
$132,611
Bid 3
Peoria Ford
Peoria, AZ
$136,275
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Packet Pg. 191
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All three bidders provided pricing for two 2023 Ford F-250 trucks, meeting the City's required
specifications. AutoNation Ford Valencia, a local dealer within the City, provided the lowest -
priced bid and is able to deliver the trucks immediately. Moreover, the City has purchased
vehicles from AutoNation Ford Valencia in the past and is confident that they will add quality
trucks to the City's fleet.
COMMUNITY PRESERVATION (GRAFFITI):
On October 27, 2021, the City Council authorized a piggy -back purchase through National Auto
Fleet Group (NAFG) of a Ford F-350 truck with a power washer for $72,151 to replace Vehicle
163, which is used for graffiti removal in the Community Preservation Division. Following City
Council's approval, staff placed the vehicle order through NAFG. However, due to limited
inventory and the impact of inflation, the order was delayed, and the initially quoted price
increased significantly. As a result, staff elected to cancel the order through NAFG and
determine availability from local dealerships.
Consequently, AutoNation Ford Valencia was able to provide the City with a competitive price
of $73,000 for a Ford F-350 with a power washer, meeting all of the City's required
specifications.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts 3677401-520103 (Parks Facilities);
3677300-520103 (Parks Admin); and 7222103-52103 (Vehicle Replacement) to support the
recommended action.
ATTACHMENTS
AutoNation Ford Quote PEC46919
AutoNation Ford Quote PEC46918
AutoNation Ford Quote PED42056
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7.a
AutoNation Fore
11 41 Valencia
Date: 08/07/2023 10:00 AM Manager: Bill Henderson
ID: 61141170 Associate: Bill Henderson
2023 Ford F-250 F2A XL
_ Stock #: PEC46919
Mileage: 10
_4 VIN: 1 FTBF2AA3PEC46919
Warranty: Manufacturer Warranty
MSRP+ Market Adjustment
Scelzi 8' Service Body (inc)
Additional Keys (2)
Vehicle Selling Price:
Sales Tax (estimate):
Doc Fee
Balance Due (estimate):
Notes:
Customer: CITY OF SANTACLARITA Phone: (661) 510-2024
Address: 25663AVENUE Email: sarodriguez@santa-
STANFORD clarita.com
VALENCIA, CA 91355
$57,665.00
+ $0.00
+ $500.00
$58,165.00
+ $5,533.75
+ $85.00
$63.783.75
AutoNation Pricing
You'll see a low price, upfront, on every
car, truck, and sport utility, so you'll save
\- time and money.
We'll Buy Your Car
We provide a Guaranteed Trade -In Offer
honored for 7 days or 500 miles at any
of our locations.
Ask how you can protect your vehicle tomorrow with a Vehicle Service Contract today! This menu is provided to you, our customer, to assist you in better understanding the financ
options available. Appearance, Windshield, Theft and Dent Protection coverages are optional. Appearance Protection Products (fabric, leather and paint) have been pre -applied to t
vehicle. Amounts above are ESTIMATES ONLY and may vary based on approved credit, applicable taxes, vehicle selection, trade value(s), estimated payoff, eligibility for rebates and otf
factors particular to your transaction. Final payments and terms may vary. Customer agrees to pay the difference, if any, in the amount of the trade lien payoff.
X 0810712023 X 081071202
Buyer: CITY OF SANTA CLARITA Date Sales Manager Dal
Packet Pg. 193
7.b
AutoNation Fore
` Valencia
Date: 08/07/2023 9:59AM Manager: Bill Henderson
ID: 61141170 Associate: Bill Henderson
2023 Ford F-250 F2A XL
_ Stock #: PEC46918
Mileage: 10
_4 VIN: 1 FTBF2AA1 PEC46918
Warranty: Manufacturer Warranty
MSRP+ Market Adjustment
Scelzi 8' Service Body (inc)
Additional Keys (2)
Vehicle Selling Price:
Sales Tax (estimate):
Doc Fee
Balance Due (estimate):
Notes:
Customer: CITY OF SANTACLARITA Phone: (661) 510-2024
Address: 25663 AVE N U E
STANFORD
VALENCIA, CA 91355
$57,665.00
+ $0.00
+ $500.00
$58,165.00
+ $5,533.75
+ $85.00
$63.783.75
Email: sarodriguez@santa-
clarita.com
AutoNation Pricing
You'll see a low price, upfront, on every
car, truck, and sport utility, so you'll save
\- time and money.
We'll Buy Your Car
We provide a Guaranteed Trade -In Offer
honored for 7 days or 500 miles at any
of our locations.
Ask how you can protect your vehicle tomorrow with a Vehicle Service Contract today! This menu is provided to you, our customer, to assist you in better understanding the financ
options available. Appearance, Windshield, Theft and Dent Protection coverages are optional. Appearance Protection Products (fabric, leather and paint) have been pre -applied to t
vehicle. Amounts above are ESTIMATES ONLY and may vary based on approved credit, applicable taxes, vehicle selection, trade value(s), estimated payoff, eligibility for rebates and otf
factors particular to your transaction. Final payments and terms may vary. Customer agrees to pay the difference, if any, in the amount of the trade lien payoff.
X 0810712023 X 081071202
Buyer: CITY OF SANTA CLARITA Date Sales Manager Dal
Packet Pg. 194
AVt3dtlol7 F3Ci 7.c
Customer: City of Santa Clarita Phone: (661) 510-2024
VC11encia Sergio Rodriguez
Address: 25663 Avenue Stanford Email: sarodriguez@a saute -
Date: 07/03/2023 1:23 PM Manager: Bill Henderson VALENCIA, CA 91355 clarita.com
ID: 61887814 Associate: Bill Henderson
2023 Ford F-350 Chassis F3G XL
Stock #: PED42056
AutoNatibn Pricing
Mileage:
VIN:
10
1 FDRF3GN1 PED42056
You'll see a low price, upfront, on every
Warranty:
Manufacturer Warranty
Car, truck, and sport utility, s0 you'll save
time and money.
OPTIONPURCHASE
#
MSRP + Market Adjustment
$66,581.67
�"""�
Skaug Truck Body
+
$0 a0
/ \
We'll Buy Your Car
We provide a Guaranteed Trade -In Offer
Sales Tax (estimate):
*
$6,333.33
honored for 7 days or 500 miles at any
Doc Fee
+
$85.00
%
of our locations.
Balance Due (estimate):
$73,000.00
Notes:BODY INCLUDES: FLATBED 812 ; 2 TOP MOUNT TOOL BOXES; AWW-HDS503SE HOTSY PRESSURE WASHER; 230 GALLON WATER TANK; HIGH
PRESSURE HOSE REELS; INSTALATION INCLUDED
Ask how you can protect your vehicle tomorrow with a Vehicle Service Contract todayl This menu is provided to you, cur customer, to assist you in better understanding the finar
options available. Appearance, Windshield, Theft and Lent Protection coverages are optional. Appearance Protection Products (fabric, leather and paint) have been pre -applied to
vehicle. Amounts above are ESTIMATES ONLY and may vary based on approved credit, applicable taxes, vehicle selection, trade value(s), estimated payoff -eligibility Far rebates and of
factors particular to your transaction. Final payments and terms may vary. Customer agrees to pay the difference, if any, in the amount of the trade_lien-pyoff.
X 07103121123 x F=_ _ 07103120
Buyer: Sergio Rodriguez City of Santa Clarita Date Sales �Msnligei- ' ❑r
Packet Pg. 195