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HomeMy WebLinkAbout2023-10-10 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 10, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Breast Cancer Awareness Month Dwarfism Awareness Month Filipino American Heritage Month German American Heritage Month PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS 1. REAL PROPERTY ACQUISITION OF A +/- 15,000 SQUARE -FOOT COMMERCIAL FACILITY LOCATED AT 26326 - 26330 CITRUS STREET - City Council to consider the purchase of an approximately 15,000 square -foot facility located on Citrus Street for the purpose of relocating Santa Clarita Public Television. Page 2 RECOMMENDED ACTION: City Council: 1. Approve the real property acquisition of a +/- 15,000 square -foot building and associated land in Valencia, Assessor's Parcel Number 2861-009-040, commonly known as 26326 - 26330 Citrus Street, at a total cost of $5,590,373, which includes $5,550,000 for the purchase price, $15,000 for title, escrow, due diligence, and $25,373 for reserves owed to seller. 2. Authorize the transfer of $4,178,160 from the General Fund (1009500-710130) to the Citrus Facility Fund (130-600100) and $1,412,213 from the Public, Education, and Government Fund (3309500-710130) into the Citrus Facility Fund (130-600330). 3. Appropriate $5,590,373 from the Citrus Facility Fund (Fund 130) to Property Acquisition Expenditure Account (1309008-520105), for the purchase price of the property and related costs. 4. Increase Rental Income Revenue Account 130-431107 by $206,130 (Citrus Facility Fund). 5. Authorize the transfer of $1,412,213 from the General Fund (1009500-710330) to the Public, Education, Government Fund (330-600100) to reimburse the PEG fund for the purchase of the Roger Dunn Property in Fiscal Year 2017-18. 6. Authorize the City Manager, or designee, to enter into a Purchase and Sale Agreement to acquire the property and to execute any amendments and documents needed for the purchase of this property, subject to City Attorney approval. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the September 26, 2023 Regular Meeting. Page 3 3. CHECK REGISTER NO. 20 - Check Register No. 20 for the Period 08/25/23 through 09/07/23 and 09/14/23. Electronic Funds Transfers for the Period of 08/28/23 through 09/08/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20. 4. PROFESSIONAL FINANCE AND ACCOUNTING SERVICES CONTRACT - City Council consideration to amend a contract with Robert Half International Inc. for professional finance and accounting services. RECOMMENDED ACTION: City Council: 1. Amend the existing contract with Robert Half International Inc. to increase the scope of work for professional finance and accounting services and authorize an expenditure authority increase in the amount of $50,000 for a total contract amount not to exceed $100,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 5. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-17 AND T- 29 - City Council consideration to award contracts to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for LMD Zones T-17 and T-29. RECOMMENDED ACTION: City Council: Award two contracts to Marina Landscape Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-17, Rainbow Glen, and Zone T-29, American Beauty, and if necessary other zones for which they are under contract, for two two-year contract amounts not to exceed $39,640 and $68,000, respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual contract amounts, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate an ongoing budget for $2,496 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572419-516110 (Rainbow Glen) Page 4 and $9,516 to expenditure account 3572423-516110 (American Beauty). 5. Find that the award of contracts are exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 6. FINAL TRACT MAP, ACCEPT/REJECT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074-01 (SAND CANYON PLAZA) - Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map, accept offers of dedication, and abandon easements for Tract No. 53074- 01. The map is for subdivision purposes and is located northeast corner of Sand Canyon Road and Soledad Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve Tract Map for Tract No. 53074-01. 2. Accept on behalf of the public the offer of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for covered storm drain, appurtenant structures, ingress and egress purposes; (3) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; and (5) the right to restrict and prohibit any and all allowable uses or construction within lot 16 designated as open space on the map. 3. Reject the offer of dedication and grant in fee simple all of lot 11 of Tract No. 53074- 01. 4. Authorize the City Manager or designee to rescind the rejection and accept the offer of dedication and grant in fee simple of lot 11 when construction improvements are completed to the satisfaction of the Director of Public Works. 5. Abandon the existing easements for public roads and highway, flood control, slope, and slope and drainage purposes as shown on the attached Easement Abandonment Exhibit. 6. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 7. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 53074-01, which indicates all special assessments levied by the City of Santa Clarita are paid. 8. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 53074-01, which embodies the approval of said map, the acceptance of the dedications shown thereon, the rejection of the offer of dedication shown thereon, and the abandonment of easements described thereon. Page 5 9. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final Tract Map for Tract No. 53074-01, which provides for verification that the map is technically correct. 10. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 53074-01, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. FINAL TRACT MAP FOR TRACT NO. 83564 (VALLEY STREET CONDOMINIUMS) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract Map No. 83564 - Valley Street Condominiums. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 83564. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 83564, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Final Tract No. 83564, which embodies the approval of said map and the acceptance of the dedication shown thereon. 5. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 83564, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 83564, which provides for verification that the map is technically correct. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. Page 6 STAFF COMMENTS ADJOURNMENT In memory of Senator Dianne Feinstein and Norman Jay Skinner FUTURE MEETINGS The next regular meeting of the City Council will be held October 24, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 5, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7 PROCLAMATION r 0 0 Breast Cancer Awareness Month October 2023 U C WHEREAS, breast cancer remains the second leading cause of cancer death among women overall, and a growing number of new cases are diagnosed annually; and d m` WHEREAS, Breast Cancer Awareness Month is a nationwide campaign in October to increase awareness and highlight the importance of education, research, screening, and access; and c N L WHEREAS, as the City of Santa Clarita observes Breast Cancer Awareness Month, we salute the o women and men who dedicate themselves to prevention, detection, and treatment; we show our support for every individual and every family struggling with breast cancer; and we pause to remember those we have lost; and d `m 3 WHEREAS, the City of Santa Clarita encourages citizens, government agencies, private businesses, nonprofit organizations, and all other interested groups to join in activities that will increase awareness of what Americans can do to prevent breast cancer and the importance of early detection, access, and treatment. ti m d NOW, THEREFORE, the City of Santa Clarita does hereby proclaim the month of October as Breast m Cancer Awareness Month and acknowledges those living with Metastatic Breast Cancer in our d community. t U R Signed this 10th day of October, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 8 PR C L"ATI N Dwarfism Awareness Month October 2023 r 0 0 N N N WHEREAS, Dwarfism is a medical condition, made up of over 450 types of genetic conditions, L resulting in shorter stature of the affected person; and 3 WHEREAS, there are estimated to be 65,000 people living with dwarfism in the United States, and N more than 650,000 worldwide; and m 3 0 WHEREAS, the Little People of America is the nation's largest and oldest non-profit organization for M people with dwarfism and raises positive awareness and shares information about the lives of people c with dwarfism; and r WHEREAS, the Little People of America dedicates itself to improving the lives of those with dwarfism and provides support and resources to its members for issues such as adoptions, parenting, medical needs, conference and educational scholarships, and advocacy; and WHEREAS, people with dwarfism come from all walks of life and contribute to the City of Santa Clarita's economy by being productive members of the workforce, holding a variety of different careers NOW, THEREFORE, the City of Santa Clarita does hereby proclaim October 2023, as Dwarfism Awareness Month and encourages all citizens to learn more about this condition and to support the needs and rights of those affected. Signed this IOth day of October, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 9 PROCLAMATION Filipino American History Month October 2023 WHEREAS, Filipino Americans are the second largest Asian American group in the United States, the third largest ethnic group in California, and the largest Asian group in Santa Clarita; and WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when "Luzones Indios" came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what is now Morro Bay, California; and WHEREAS, Filipino American History Month provides an opportunity to promote the study of Filipino American history and culture, and recognize the richness of the Filipino American ethnicity; and WHEREAS, the City of Santa Clarita is proud to celebrate Filipino American History Month and commemorate the valuable contributions and accomplishments that Filipino Americans have made in this country. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim October 2023, as Filipino American History Month. Signed this 10 day of October, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 10 German American Heritage Month r October 2023 WHEREAS, on October 6, 1683, 13 German families from Krefeld landed in Philadelphia and founded Germantown, Pennsylvania, the first German settlement in America and the first American community = to formally protest the evils of slavery; and m U WHEREAS, throughout our history, German Americans have woven distinct threads into the fabric of E our country in extraordinary ways -- by crossing the Atlantic, planting roots in communities across our < country, and spurring shared advances -- German Americans have proven our Nation's diversity makes 6 E our society ever stronger; and WHEREAS, during German American Heritage Month, we celebrate the immeasurable ways their talents and ideas have helped our country thrive; and WHEREAS, the more than 44 million Americans who claim German heritage join previous generations in making important contributions to every facet of American life; and WHEREAS, German Americans have helped drive our economy, enrich our culture, and protect and defend the land they embrace as their own; and WHEREAS, as our Nation's largest ancestry group, German Americans are rightfully proud of how their deep cultural, historical, and familial ties have helped strengthen this robust transatlantic relationship. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim October 2023, as German American Heritage Month and encourages all residents to learn more about the history of German Americans and reflect on the many contributions they have made to our City. Signed this IOth day of October, 2023. Jason Gibbs, Mayor Santa Clarita, California Packet Pg. 11